FÉDÉRATION INTERNATIONALE DE GYMNASTIQUE

FONDÉE EN 1881

10th FIG ACROBATIC GYMNASTICS

WORLD AGE GROUP COMPETITIONS

Antwerp (BEL)
04/10 April 2018

DIRECTIVES
ID 15260
 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

Dear President,

The FIG is pleased to herein provide you with the Directives for the 10th FIG Acrobatic Gymnastics
World Age Group Competitions to be held in Antwerp (BEL), 04/10 April 2018.

These World Age Group Competitions will be organized following the 2016 FIG Statutes, the 2018
Technical Regulations, the ACRO World Age Group Competitions Rules 2017-2020, the 2017-2020
Acrobatic Gymnastics Code of Points and Tables of Difficulty as well as all other Rules and
Guidelines valid starting 01 January 2017 onwards, any possible amendments by the date of these
World Championships, and any supplements decided in the meantime.

All participating Federations commit to abide by the Statues and all FIG Rules and Regulations.
Federations not respecting them will not be allowed to compete.

Table of contents

1 FÉDÉRATION INTERNATIONALE DE GYMNASTIQUE (FIG) 3

2. LOCAL ORGANIZING COMMITTEE (LOC) 3
3. LOCATION OF THE COMPETITION, TRAINING AND WARM-UP HALLS 4
4. PROVISIONAL PROGRAMME (SUBJECT TO CHANGES) 6
5. PARTICIPATION RIGHT AND ACCREDITATIONS 7
6. AGE LIMIT 9
7. REGISTRATIONS AND ENTRY FEES 10
8. LICENSES 11
9. JUDGES 11
10. DRAW OF LOTS 12
11. COMPETITION FORMAT AND PROGRAMME 12
12. MEDIA 12
13. EQUIPMENT 13
14. VISA 13
15. TRANSPORTATION 13
16. ACCOMMODATION 14
17. MEALS & FAREWELL PARTY 19
18. PAYMENTS 20
19. INSURANCE 22
20. W ORKPLAN 22
21. OFFICIAL HOSPITAL 22
22. DOPING CONTROLS 22
23. MUSIC 22
24. LOGO – DESIGN EXPLANATION 23
25. EARLY ARRIVAL PACKAGES 23
26. TOURIST PACKAGES 23
27. DEADLINES SUMMARY 24

ACRO WAGC 2018 – Directives 2

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

1. FÉDÉRATION INTERNATIONALE DE GYMNASTIQUE

FIG – Fédération Internationale de Gymnastique

Contact persons: Rui Vinagre / Terhi Toivanen
Avenue de la Gare 12A
Case Postale 630
CH - 1001 Lausanne
SWITZERLAND
Tel: +41 (0)21 321 55 10 / Direct: +41 (0)21 321 55 18
Fax: +41 (0)21 321 55 29
Email: rvinagre@fig-gymnastics.org
ttoivanen@ fig-gymnastics.org
Website: http://www.fig-gymnastics.com

2. NATIONAL FEDERATION / LOCAL ORGANISING COMMITTEE

National Federation:
Royal Belgian Gymnastics Federation
Roodebeeklaan 44
1030 Brussels, Belgium
Tel : + 32 9 243 12 00
Email: info@acrobatics2018.com
Website: http://www.acrobatics2018.com/en
Contact Person: Ilse Arys

Local Organizing Committee (LOC):

Organizing Committee for the 10th FIG Acrobatic Gymnastics World Age Group Competitions
Gymnastiekfederatie Vlaanderen
Zuiderlaan 13
9000 Gent, Belgium
Tel : + 32 9 243 12 00
Email: info@acrobatics2018.com
Website: http://www.acrobatics2018.com/en
Contact Person: Ilse Arys

ACRO WAGC 2018 – Directives 3

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

3. LOCATION OF THE COMPETITION, TRAINING AND WARM-UP HALLS

Competition Lotto Arena

Hall Schijnpoortweg 119, 2170 Merksem
Tel. +32 (0)3 400 40 40
Email: info@sportpaleis.be
Website: http://www.lotto-arena.be/en

Photo(s)

ACRO WAGC 2018 – Directives 4

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

Warm-up and Training Halls
Antwerps Sportpaleis – adjacent to the Lotto Arena
Schijnpoortweg 119, 2170 Merksem
Tel: +32 (0)3 400 40 40
Email: info@sportpaleis.be
Website: http://www.sportpaleis.be/en

ACRO WAGC 2018 – Directives 5

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

4. PROVISIONAL PROGRAMME (SUBJECT TO CHANGES)

Sunday – 01 April 11-16

All day Arrival of delegations
Monday – 02 April 11-16
All day Arrival of delegations
12:00 – 22:00 Training and Podium Training as per Schedule
15:00 Orientation meeting
15:00 Deadline to submit Tariff Sheets
16:00 – 17 :30 Judges Meeting
15:00 – 20:00 Tariff Sheet evaluation
Tuesday – 03 April 11-16 – Training
Training and Podium Training as per Schedule
All day Athlete Measurements (after podium training)
Tariff Sheet evaluation continues
Wednesday – 04 April 11-16 – Competition
All Day (time of each event will be decided after the Definitive
Registrations and informed in the Workplan)
Thursday – 05 April 11-16 – Competition
All day (time of each event will be decided after the Definitive
Registrations and informed in the Workplan)

Farewell Party

12-18 / 13-19
All day Arrival of delegations
Friday – 06 April 12-18 / 13-19 – Training
All day Training and Podium Training as per Schedule
10:00 Orientation meeting
10:00 Deadline to submit Tariff Sheets
14:00 – 16:00 Judges Meeting
10:00 – 20:00 Tariff Sheet evaluation

11-16
All day Departure of Delegations
Saturday – 07 April 12-18 / 13-19 – Training
Training and Podium Training as per Schedule
All day Athlete Measurements (after podium training)
Tariff Sheet evaluation continues
Sunday – 08 April 12-18 / 13-19 – Competition
(time of each event will be decided after the Definitive
All day
Registrations and informed in the Workplan)
Monday – 09 April 12-18 / 13-19 – Competition
(time of each event will be decided after the Definitive
All day
Registrations and informed in the Workplan)
Tuesday – 10 April 12-18 / 13-19 – Competition
All day (time of each event will be decided after the Definitive
Registrations and informed in the Workplan)
Farewell Party
Wednesday – 11 April
All day Departure of Delegations
Please note: Schedule is provisional and may be adjusted after entries are received

ACRO WAGC 2018 – Directives 6

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

5. PARTICIPATION RIGHT AND ACCREDITATION

Gymnasts from FIG affiliated federations in good standing may take part in these World Age Group
Competitions. An individual is entitled to only one accreditation card. If an individual has several valid
“accreditable” functions, the highest function is normally selected, and no substitutes may directly
benefit from unused accreditations.
The maximum size of each delegation as per FIG Technical Regulations 2018, Section 5 and FIG
Rules for Accreditation as follows:

MAXIMUM DELEGATION SIZE

Function Number
Head of Delegation 1
Team Manager 4 to 5 units 1
6 units and more 2
Gymnasts max. 2 units per category and
52
Age Group but no more than
Coach 1 unit 1
2 units 2
3 to 4 units 3
5 to 6 units 4
7 to 8 units 5
9 units and more 6
Additional coach 1 4 to 10 units 1
11 units and more 2
Judge (in accordance with T.R. Section I, Reg. 7.10.3 excluding any Chair or
2
Difficulty Judge appointed by the ACRO-TC and invited Reference Judges)
Medical Doctor 1
Paramedical Staff 1
Additional Medical Doctor or 4 to 7 units 1
Paramedical Staff 1 8 units and more 2
Chaperon per 10 competitors 1 1
1
Guest or VIP Guest 1 to 4 units 1
5 units and more 2
Transferable access cards2
Zone 1 coach 2
Zone 1 medical staff 1
Zone 3 Head of Delegation or Team Manager 1
1
Accreditation at the charge of the Federation:
Guest, Additional Medical Doctor or Paramedical Staff, Chaperon – 200 EUR
VIP Guest – 250 EUR
2
Additional transferable access cards may be delivered by FIG upon request by the delegation due
to competition schedule / conditions
ACRO WAGC 2018 – Directives 7
 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

Transferable Access Cards (TAC):

TACs may only be used by persons already accredited and must always be used in conjunction with
the primary accreditation card. They are only transferable within the Federation’s official delegation
and appropriate function.
Lost transferable access cards will not be replaced.

SUPPLEMENTARY ACCREDITATIONS

The following supplementary Accreditations (either free of charge or at the charge of the Delegations
or the FIG Authority) as per the accreditation rules may also be delivered to the FIG affiliated
federations and FIG Authorities, provided that a request is sent in writing to the FIG by 03 January
2018.

FIG and Honorary Members Cost

Former Olympic and World Champions Free of charge
NF President as Guest if not as Head of Delegation (if accommodation
booked through the LOC: access to the delegations seating, local 200 EUR
transportation and banquet)
NF President as Guest if not as Head of Delegation (if accommodation not
200 EUR
booked through the LOC: access to the delegations seating only)
NF President as VIP Guest if not as Head of Delegation (if accommodation
booked through the LOC: access to the VIP seating, VIP Lounge, local 250 EUR
transportation and banquet)
NF President as VIP Guest if not as Head of Delegation (if accommodation
250 EUR
not booked through the LOC: access to the VIP seating and VIP Lounge)
Accompanying person of an NF President 200 EUR
VIP Accompanying person of an NF President 250 EUR
VIP Accompanying person of TC Members 250 EUR
VIP Accompanying person of EC Members 250 EUR
VIP Accompanying person of FIG and former FIT Honorary Members 250 EUR

Organizers of future multi sports Games, World and Continental Championships (if
assigned, or in case of candidature / bidding contracts) other than the next ACRO World
Competitions
Observers (if accommodation booked through the LOC: access to the
200 EUR
delegations seating, local transportation and banquet as well)
Observers (if accommodation not booked through the LOC: access to the
200 EUR
delegations seating only)
VIP Observers (if accommodation booked through the LOC: access to the
250 EUR
VIP seating, VIP Lounge, local transportation and banquet only)
VIP Observers (if accommodation not booked through the LOC: access to
250 EUR
the VIP seating and VIP Lounge only)

ACRO WAGC 2018 – Directives 8

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

Organizers of the next Acrobatic Gymnastics World Championship

Maximum 6 accreditations including 2 VIP
Observers maximum 6 (if accommodation booked through the LOC: access
Free of Charge
to the delegations seating, local transportation and banquet as well)
Observers maximum 6 (if accommodation not booked through the LOC:
Free of Charge
access to the delegations seating only)
VIP Observers maximum 2 included in the above maximum 6 (if
accommodation booked through the LOC: access to the VIP seating, VIP Free of Charge
Lounge, local transportation and banquet as well)
VIP Observers maximum 2 included in the above maximum 6 (if
accommodation not booked through the LOC: access to the VIP seating and Free of Charge
VIP Lounge only)

Additional Observers
Additional Observers (if accommodation booked through the LOC: access to
200 EUR
the delegations seating, local transportation and banquet as well)
Additional Observers (if accommodation not booked through the LOC:
200 EUR
access to the delegations seating only)
Additional VIP Observers (if accommodation booked through the LOC:
access to the VIP seating, VIP Lounge, local transportation and banquet as 250 EUR
well).
Additional VIP Observers, if accommodation not booked through the LOC:
250 EUR
access to the VIP seating and VIP Lounge only.

The accreditations for the World Championships are not valid for the World Age Group
Competition and vice versa.

In case of lost or stolen accreditation, the LOC must be informed immediately to block the
accreditation. Lost or stolen accreditations may be replaced at the charge of the card holder (EUR
200 or EUR 250 in case of a VIP accreditation). Lost or stolen TAC will not be replaced.

For Media Accreditations, please contact directly the LOC Media Officer. Please contact Mrs.
Delphine Gosseye at delphinegosseye@gymfed.be.The FIG Accreditation rules have to be strictly
respected.

6. AGE LIMIT

The competitors must fulfill the age as stated in the Technical Regulations, Reg. 5.2. .

The age of the WAGC competitors (in 2018) are:

AGE Year of Birth
11-16 2007-2002
12-18 2006-2000
13-19 2005-1999

ACRO WAGC 2018 – Directives 9

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

7. REGISTRATIONS AND ENTRY FEES

Registrations can only be made by FIG affiliated federations in good standing, via the FIG on-line
system (click here) and by using the National Gymnastics Federations’ login (e-mail) and password.

Provisional Registration

The provisional registrations must be completed from 15 October 2017 till 08 November 2017 at the
very latest.

Definitive Registration

The definitive registrations must be completed by entering the composition of the delegation from 09
November 2017 till 03 January 2018 at the very latest.

Nominative Registration

The nominative entries must be completed by entering the composition of the delegation from 04
January 2018 till 07 March 2018 at the very latest.

Nominative registrations received in the FIG Office after the drawing of lots will be refused (i.e. the
gymnasts will not be allowed to compete).

Together with the nominative registration and to accelerate the process of the accreditation, the
delegations must upload one passport photo of each delegation member via the LOC’s online
system. After the provisional registration through the FIG website, the LOC will provide each
Federation with a personal login and password for this system.

Requirements for each identity color photo:

- Identity: country code_event level_function_full name, for example: CHN_WAGC ACRO_Team
Manager_LI Haoyang
- File format: .jpg or .jpeg
- Dimensions: min. 175 X 225 pixels, max. 1750 X 2250 pixels (width X height)
- File size: max. 2MB

Accreditations sent without photos will not be handled with priority. You may wait at the accreditation
desk.

The delegations who sent all requested information and documents correctly before 03 March 2018
at the very latest will receive their accreditation first, upon arrival.

Delegations who didn’t respect this directive will have to wait at the accreditation center.

If the photo has to be taken at the accreditation because none has been sent within the
deadline or not sent in the official requested format, there will be a charge of €10 for each
photo that has to be taken (to be paid immediately at the time of the accreditation).

ACRO WAGC 2018 – Directives 10

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

Entry Fees

The non-reimbursable registration fee is of CHF 150.- per gymnast and must be paid to the FIG by
03 January 2018.

Fines

The fines after missing the Registrations deadlines or after late Registrations are as follows (as per
the Technical Regulations):

Fine after missing the Provisional Registration deadline or after late

CHF 1’000
Provisional Registration
Fine after missing the Definite Registration deadline or after late Definite
CHF 1’500
Registration (until the gymnast’s draw of lots)
Fine after missing the Nominative Registration deadline or after late
CHF 1’000
Nominative Registration

8. LICENSES

The LOC will be responsible for checking the validity of the gymnasts’ Licenses. No gymnasts will be
accepted without a valid FIG License (at the date of the Nominative Registrations).

9. JUDGES

The FIG brevetted judges are designated by their Federation and selected for the panels by draw,
taking into consideration the degree of the brevet, according to the Judges’ Rules.

The Chair of Judges Panel (CJP), Difficulty Judges (D) and Reference Judges (R) are
drawn/nominated by FIG according to the Technical Regulations and General / Specific Judges
Rules.
If a NF rejects the invitation as CJP, D Judge or R Judge, this judge may not be selected to another
position for the same competition.

NF who has one or more of their judges drawn/nominated as CJP, D or R judge must propose one or
two judges cat I to III, according to the TR. Failure to provide a judge will result in the FIG charging
the NF with the lump sum of CHF 2’000.- for the cost of providing another judge (except those
participating for the first time in World Age Group Competitions).

Judges shall recuse themselves if

- they are or were married to or live in a registered partnership or co-habit with a gymnast
- they are related to a gymnast by birth or marriage in direct or in collateral line, including
the following persons: grandparent, parent, uncle, aunt, brother, sister, child, grandchild,
nephew and cousin.

ACRO WAGC 2018 – Directives 11

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

Jury of Appeal

The Jury of Appeal will be decided on site.

10. DRAW OF LOTS

The draw of lots will decide the starting order of the qualification competitions and the finals. The
draw of lots will take place within two weeks after the deadline of the nominative registration (please
refer to FIG Technical Regulations 2018, Section 1, Art. 4.4, #1).
The exact date, time and location will be announced by the FIG to the parties concerned which are
entitled to be present at the draw.

11. COMPETITION FORMAT AND PROGRAMME

The competition will be conducted according to the FIG Technical Regulations 2018 edition including
Section 5: Special Regulations for Acrobatic Gymnastics.

12. MEDIA

12.1 Media accreditation

Media accreditation for the World Age Group Competitions is handled by the LOC. Please contact Ms
Delphine Gosseye at delphinegosseye@gymfed.be.

The FIG Accreditation Rules and Media Rules have to be strictly respected.

12.2 Publicity

As the Code of Points foresee deductions should the FIG Rules for Advertising and Publicity on attire
and equipment not be respected, each federation may fill-in the online FIG Publicity form (FIG Rules
for Advertising and Publicity Appendix E for men and F for women) if deemed necessary by 12
March 2018, at the very latest in order to have it approved.

While the Publicity Rule Chart is available on the FIG website under “Rules - Publicity” for additional
information, you may also contact tv@fig-gymnastics.org for further assistance if required.

12.3 Biographies

Athlete biographies are available online at

http://fig-gymnastics.com/publicdir/athletes/bio_view.php

ACRO WAGC 2018 – Directives 12

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

13. EQUIPMENT

Manufacturer Supplier: Janssen-Fritsen

Color: Routine area: Blue
Border : Blue
Reference number: 1790750

14. VISA

Please verify immediately with your travel agent or the Belgian Embassy or Consulate in your country
if a visa is required for your travel to Belgium.

The LOC will be happy to assist each Delegation member with an official invitation letter, provided
that the visa request is made to the LOC via the LOC’s online system before 03 January 2018 (or
earlier if your embassy takes a long time to issue visas) and includes the function, full name, gender,
date of birth, citizenship and passport number, passport expiry date, arrival and departure dates of
the Delegation Member as well as the city the visa application support letter must be sent to. The
LOC will provide each Federation with a personal login and password for all online visa requests.
General visa information for Belgium can be obtained here: https://dofi.ibz.be/sites/dvzoe/index.html.

Federations are eesponsible for all costs related to their visa request.

15. TRANSPORTATION

International Transportation
The international travel to Antwerp will be at each delegation’s own expenses. The FIG and the Local
Organizing Committee strongly recommend that each Federation takes cancellation insurance for its
transportation.

Local Transportation
Accredited team delegations who stay at one of the official hotels and book their accommodation
through the Local Organizing Committee, will be provided with local transportation from Antwerp
Airport, Brussels International Airport, Brussels South Charleroi Airport(*) and Antwerp Central Train
Station to the official hotels and back. This service from the airport/train station to the official hotels
and back will be guaranteed by LOC on the official arrival and departure days for the event the
delegation takes part in(**).

The official international airport for these championships is Brussels International Airport.

A shuttle service will be available for the local transportation of all accredited persons (if applicable)
from the official hotels to the training, warm-up, and competition venues as well as to any other
official activities and back as needed.

ACRO WAGC 2018 – Directives 13

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

Federations who do not stay at one of the official hotels, do not book their accommodations through
the LOC and do not fill-in and submit to the LOC via the LOC’s online system their Travel Schedule
for Arrival and Departure in due course will not be entitled to use the event local transportation
system and will be responsible to be on time.

Notes:
(*) Due to the long distance between Antwerp and Brussels South Charleroi Airport, an extra fee of
EUR 30 per person will be charged (one-way).
(**) For arrivals and departures outside the official arrival and departure days an extra fee of EUR 20
per person will be charged (one-way), except if the delegation booked an early-arrival package
through the LOC. (see paragraph 25)

16. ACCOMMODATION

The LOC is delighted to provide FIG and official delegations members with a selection of ho(s)tels
covering four different categories (I, II, III & IV) and all located within a 3 to 7 km driving distance from
the event venue (official shuttles provided from each hotel, back & forth).

1. CROWNE PLAZA ANTWERP (CATEGORY I) - for FIG Family & Delegations

Gerard Le Grellelaan 10 - 2020 Antwerp - + 32 3 259 75 00

www.cpantwerpen.be

2. RAMADA PLAZA ANTWERP (CATEGORY I) - for Delegations

Desguinlei 94 - 2018 Antwerp - +32 3 244 82 11

www.ramadaplaza-antwerp.com

ACRO WAGC 2018 – Directives 14

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

3. VAN DER VALK HOTEL ANTWERPEN (CATEGORY II) - for Delegations

Lt. Lippenslaan 66 - 2140 Antwerp - +32 3 235 91 91

www.vandervalkantwerpen.be

4. TRYP ANTWERP HOTEL (CATEGORY II) - for Delegations

Plantin en Moretuslei 136-140 - 2018 Antwerp - +32 3 271 07 00

www.trypantwerp.com

5. NOVOTEL ANTWERP (CATEGORY II) - for Delegations

Luithagen-Haven 6 - 2030 Antwerpen - +32 3 393 90 04

www.novotel.com/antwerp

ACRO WAGC 2018 – Directives 15

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

6. IBIS BUDGET PORT (CATEGORY III) - for Delegations

Luithagen-Haven 6 - 2030 Antwerpen - +32 3 544 97 81

www.ibis.com/nl/hotel-7857-ibis-budget-antwerpen-port/index.shtml

7. TULIP INN ANTWERP (CATEGORY III) - for Delegations

Potvlietlaan 2 - 2600 Antwerp - +32 3 236 43 55

www.tulipinnantwerpen.com

8. ANTWERP STUDENT HOSTEL (CATEGORY IV = YOUTH HOSTEL) - for Delegations

Italiëlei 237 - 2000 Antwerp - +32 3 500 88 17

www.ash-antwerp.com

ACRO WAGC 2018 – Directives 16

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

Packages are available:

11-16: from 01 April to 06 April 2018

12-18 / 13-19: from 05 April to 11 April 2018

For earlier or later arrivals/departures, please contact the LOC – Mrs. Els Coppieters, at
(elscoppieters@gymfed.be).

All prices are per night and per person, including breakfast and taxes

Category Single room Twin/double room Triple room

I € 165 € 115 /

II € 159 € 102 € 90

III € 112 € 78 € 70

IV € 65 (multiple rooms)

All personal expenses (in terms of hotel services, laundry, room services, telephone, mini bar, etc.)
are not included!

Location of the Hotels/Hostels

ACRO WAGC 2018 – Directives 17

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

Reservations
The LOC will provide each Federation with a personal login and password for all accommodation
reservations in the official hotels.
FIG affiliated member Federations should request their accommodation as a matter of priority as
rooms are limited and will be allocated strictly in order of booking receipt (i.e. “first come, first
served”). Please note that each Delegation will be requested to select a “Hotel Category” among the
four categories proposed and not a “Hotel Name”. The LOC will be responsible for allocating the
different hotels in accordance with the selected category. Should a chosen hotel category not be
available anymore, the LOC will contact the concerned Federation to discuss alternative options.
To secure your preferred hotel category, it is thus strongly recommended to fill in and submit to the
LOC via the LOC’s online system the Accommodation Room Numbers and the Accommodation By
Name well in advance of the due dates of respectively 03 January 2018 and 07 March 2018.
Do not book directly with the hotel as transfers and local transportations will then not be offered.

Booking & Deposit

The LOC will provide each Federation with a personal login and password for all accommodation
reservations in the official hotels. The following steps must be respected:
1) Accommodation by number: register online via the LOC’s online system until 03 January
2018 at the very latest.
2) Accommodation by name: register online via the LOC’s online system until 07 March 2018 at
the very latest.

A 50% DEPOSIT must be paid simultaneously to secure your booking. The prepayment to the LOC
of 50% of the total cost of the accommodation must be made at the time you submit the
Accommodation Room Numbers, or no later than 03 January 2018. Following receipt of this
accommodation booking and the deposit payment of your reservation, the LOC will send you a
confirmation detailing all booking particulars and the final balance.

Should your deposit not be received by due date, the LOC can no longer guarantee the availability
and price of the selected category.

Balance Payment
The final payment to the LOC of the remaining 50% for all accommodation will be required no later
than 07 March 2018.
Failure to forward the payment by the required date will result in the reservations being cancelled and
in the deposit payment being forfeited.

ACRO WAGC 2018 – Directives 18

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

17. MEALS & FAREWELL PARTY

Breakfast
 Included in the accommodation package, served in the ho(s)tels.

Lunch & Dinner

 A meal plan for lunch and dinner will be arranged and offered from 01 to 11 April, 2018 by the
LOC, in the event venue.

 The detailed timing for breakfast, lunch and dinner will be given in the workplan.

 This meal plan is not compulsory and delegations are free to make their own arrangements to
eat at their own expenses.

All prices per person and per meal

Breakfast Lunch Dinner
Included in
accommodation € 25 € 25
package
All lunch and dinner reservations need to be made in advance through the LOC’s online
system by 03 January 2018 at the very latest.

Farewell Party
 Accredited Delegation members (provided their accommodation was booked through the LOC
and with the exception of E- and R- media) will receive a free ticket for the Farewell Party on:
 11-16: 05 April 2018
 12-18 / 13-19: 10 April 2018

 The exact place and time will be confirmed during the orientation meeting. The official results
as well as the Federation’s relevant diplomas will be distributed during this banquet. The
transport service for this function will be advised via the Delegation mail boxes.

 All other persons willing to attend this Banquet will be entitled to do so, provided that a
request is sent to the LOC via the LOC’s online system and that the amount of € 60 per
person will be paid in full to the LOC by 03 January 2018. Farewell party tickets cannot be
purchased on site.

Reservations
The LOC will provide each Federation with a personal login and password for all meals and farewell
party reservations. All reservations need to be made through the LOC’s online system by 03 January
2018 at the very latest.

A 50% DEPOSIT must be paid simultaneously to secure your booking. The prepayment to the LOC
of 50% of the total cost of the meals and the farewell party must be made at the time you submit to
the LOC the Accommodation Room Numbers, or no later than 03 January 2018.

ACRO WAGC 2018 – Directives 19

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

Following receipt of your reservation and the deposit payment of your reservation, the LOC will send
you a confirmation detailing all booking particulars and the final balance.

Should your deposit not be received by due date, the LOC can no longer guarantee the possibility to
book meals.

Balance Payment
The final payment to the LOC of the remaining 50% for all meal and farewell party reservations will
be required no later than 07 March 2018, together with the balance payment for your
accommodation booking.
Failure to forward the payment by the required date will result in the reservations being cancelled and
in the deposit payment being forfeited.

18. PAYMENTS

18.1. Payments to FIG

The non-reimbursable registration fee of CHF 150.- per gymnast and per discipline must be paid to
the FIG.
Federations which have not fulfilled their financial obligations towards the FIG (e.g. annual
membership fees, unpaid invoices etc.) will not be allowed to participate in these World Age Group
Competitions either.
Each participating member Federation is kindly requested to clearly state payment’s purpose as
follows:

NF Event ID Discipline Event Level Year Host Country

(Example: SUI 15260 ACRO WAGC 2018 BEL)

Failing to do so will lead to an unidentified fund transfer and may cause your federation to appear not
to have met its financial obligations.

The participating federation is responsible for covering all bank fees in connection with the bank
transfers.

Total amount of the FIG entry fees to be paid to:

18.1.1. Bank transfer:

Fédération Internationale de Gymnastique

Beneficiary Av. de la Gare 12 A,
CH-1003 Lausanne/Switzerland
Bank Account / IBAN CH40 0027 2272 5630 1649 0
Bank UBS Switzerland SA, Nidaugasse 49, CH-2501 Bienne/Switzerland
SWIFT/BIC UBSWCHZH80A
The payment must be made in CHF only.

ACRO WAGC 2018 – Directives 20

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

18.1.2 Credit card:

Should you wish to pay by credit card, please contact the FIG Finance Dpt
(finance@figgymnastics.org) and provide the following information:

- NF – FIG Event ID - Event - Location (Example: SUI 15260 ACRO WCH18 BEL)
- Amount and currency
- email address to be used for sending the link which will allow you to directly enter the credit card
details

18.2. Payments to LOC

The payment for accommodations, meals, farewell banquet ticket, accreditations, insurance cover
and visa requests (if applicable) must be made exclusively in EURO to the LOC by bank transfer
 No later than 03 January 2018 for the 50% deposit on accommodation, meals and farewell
banquet ticket and for the 100% payment of extra-accreditations(if applicable)
 By 07 March 2018, latest, for the balance on the global amount for accommodation, meals,
farewell banquet, insurance cover, visa requests and any other possible costs (if applicable).

Failure to forward your payment by the required dates will result in the reservations being cancelled
and in the deposit payment being forfeited.
Beneficiary: Gymsport VZW - Zuiderlaan 13 - 9000 GENT
Bank name: KBC Potuit
Bank address: Sint-Amandsberg 572 - 9040 Ghent (Belgium)
Account Number: BE34 4428 0338 9190
SWIFT CODE KREDBEBB

All bank fees in connection with the bank transfers must be covered. Please state the name of the
federation (or the FIG Authority), the contact person and the payment purpose on the transfer (i.e
“SUI_John Smith_2018 ACRO WAGC Farewell Banquet Payment”). The payment must be made in €
(Euro) only.

Cancellation Policy

Any cancellation will be submitted to the following penalty fees :

Cancellation period
Until 03 January 2018
From 04 January to 07 February 2018
From 08 February to 07 March 2018
From 08 March 2018 to arrival (incl. no show)
Penalty fee
No penalty
50 % of the amount of the cancellation
75 % of the amount of the cancellation
100 % of the amount of the cancellation

FIG and LOC strongly recommend that each Federation subscribes to its own cancellation insurance
for its accommodation and meal reservations.

ACRO WAGC 2018 – Directives 21

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

19. INSURANCE

The Host Federation, the LOC and the FIG will not be held responsible for any liabilities in case of
accidents, illness, repatriation and the like.
The FIG Technical Regulations foresee that all participating Federations are responsible for making
their own arrangements to have the necessary valid insurance coverage against illness, accidents
and for repatriation for all the members of their Delegation.

The LOC will verify the insurance upon arrival of the delegation members (e.g. cover note or
photocopy of the valid policy). Delegation members with insufficient insurance cover must inform the
LOC via the LOC’s online system in advance but by no later than 07 March 2018. The LOC will
subsequently offer insurance at the Federation’s own charge as follows: € 5 per person/day with a
minimum of € 50 per contract (repatriation is included).

20. WORKPLAN

The Workplan will be sent to all the participating federations six weeks at the latest before the start of
the competitions.

21. OFFICIAL HOSPITAL

The information about the Official Hospital will be given in the Workplan.

22. DOPING CONTROLS

Under the supervision of the FIG, anti-doping control will be organized according to the valid WADA
Code, Standards and FIG Anti-Doping Rules.
The anti-doping controls may take place at any time.
As per the applicable FIG Therapeutic Use Exemption (TUE) procedure in effect concerning the
participation at FIG Events, any gymnast in need of a TUE is responsible, together with his/her
Federation, to submit his/her request to the FIG no later than 30 days before the start of this
competition,
No TUE request will be accepted nor approved on spot, except for duly justified emergency cases
Doping controls will be made as per the Doping Control Regulations of the FIG and WADA.

23. MUSIC

Each delegation needs to send its music to the LOC by 07 March 2018 at the very latest. The
information on how to upload your music will be given in the Workplan.

The Organizing Committee guarantees the personal protection and the strict use of your musical
creations during this event.

ACRO WAGC 2018 – Directives 22

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

Keep in your possession a specimen of your music in case of a technical problem in the Competition
area or for your training sessions.

24. LOGO - DESIGN EXPLANATION

1. The event logo consists of three figures. The V-shape is a checkbox that
refers to the perfection that each acrobatic gymnast pursues

2. The 3 figures want to reach the top and keep each other in balance as
one team

3. The 3 figures work together as one team but they also symbolize the
supporters behind the acrobatic gymnasts

25. EARLY ARRIVAL PACKAGES

Does your delegation want to come earlier to Belgium and to train here before the start of the World
Age Group Competitions? Do you want to arrive early and get used to the Belgian climate and time?

The LOC will be happy to assist you in your search for training opportunities; accommodation etc.
and can develop a custom made package for your delegation.

Interested? Send your request before 03 January 2018 to info@acrobatics2018.com!

26. TOURIST PACKAGES

Experience the World Age Group Competitions Acrobatic Gymnastics in a special way and combine
this sports event with a city trip to Antwerp. Discover the beautiful city and support your favorite team
during the competitions, a perfect combination!

Especially for fans we made some custom packages, each package includes:

 A stay at a hotel in the heart of the historic city, based on ‘room with breakfast’
 Tickets at the best places for all competitions according to the package
 City tax
 Transport in Antwerp
 Goodie bag with nice gadgets, Belgian specialties, free admission or discounts for numerous
tourist attractions (museums, zoo, historic buildings, ...)

For more information, prices and reservation, check our website!

http://www.acrobatics2018.com/en/travelling/tourist-packages

ACRO WAGC 2018 – Directives 23

 10TH FIG ACROBATIC GYMNASTICS WORLD AGE GROUP COMPETITIONS – DIRECTIVES

27. DEADLINES SUMMARY

FOR THE FIG

Online Registrations (FIG web site) Opening Date Closing Date

Provisional Registration 15 October 2017 08 November 2017
Definitive Registration 09 November 2017 03 January 2018
Nominative Registration 04 January 2018 07 March 2018

Online Publicity Opening Date Closing Date

Publicity (not compulsory) 01 January 2018 07 March 2018

Request for Supplementary Accreditations Deadline

Written request 03 January 2018

Payment (to be made to the FIG) Deadline

Registration Fee 03 January 2018

FOR THE LOC

Registrations and requests through the LOC’s Online system Deadline

Visa Request (not compulsory)
Accommodation: Room Numbers
03 January 2018
Meals (not compulsory)
Farewell Banquet (if applicable)
Accommodation: By Name
Travel Schedule (Arrivals)
07 March 2018
Travel Schedule (Departures)
Insurance Cover by the LOC
Music

Payments (to be made to the LOC) Deadline

Accommodation Costs (first 50%)
Accreditations at the charge of the Delegations or the FIG Authority 03 January 2018
Meals and Farewell Banquet (first 50%)
Accommodation Costs (last 50%)
Meals and Farewell Banquet (last 50%) 07 March 2018
Insurance cover by the LOC
Any other costs (for example related to visa requests, bank charges, etc)

Lausanne. 16 October 2017

Sincerely Yours,

André Gueisbuhler
FIG Secretary General

ACRO WAGC 2018 – Directives 24