Thengwe Minutes of Progress Review Meeting 23

National Department of Health
1629 - Limpopo Clinics - New Thengwe Clinic

MINUTES
MINUTES OF PROJECT PROGRESS REVIEW MEETING 23
02 August 2021
Minutes of Project Progress Review Meeting No. 23 – 02 August 2021
SECTION A : MEETING DETAILS

1 Meeting Type Project Progress Review Meeting
2 Client National Department of Health (NDoH)
3 Contractor Tokologo Technical Assignments
3 Project Reference 1629 – Limpopo Clinics - New Thengwe Clinic
4 Date of Meeting: 02 August 2021
5 Time of Meeting: 09h00
6 Place of Meeting: Microsoft Teams Meeting
7 Agenda: As per Minutes.
Present:
Name Abb Organisation Role Email Mobile
Riaan Kotzee RK LDM Programme Manager riaan@ldm.co.za 078 802 8139
Edward Rothwell ER LDM Principal Agent edward@ldm.co.za 083 649 1299
Linga Moodley LM LDM Mechanical Engineer linga@lsgconsulting.co.za 079 692 4894
Yolander Granger YG LDM Quantity Surveyor yolander@ldm.co.za 060 554 8176

8
Civil/Structural
Kameel Bhakwathidin KB LDM kameelb123@gmail.com 083 776 6245
Engineer
Mahomed Hoosen MH LDM Electrical Engineer mahomedh@ibuya.co.za 084 549 7500
Ricardo Bexiga RB LDM Architect ricardo@pgaarchitects.co.za 060 554 8417
Wendell Adams WA OHS OHS Consultant awa.creativsheq@gmail.com 083 356 0563
Njabulo Tshuma NT TTA Manager tshuma@ttamail.co.za 083 964 8851

Makiwa Sibanda MS TTA Site Agent makiwa@ttamail.co.za 078 129 5908
Sidumisile Mathwasa SM TTA QS thengwe@ttamail.co.za 072 664 5761
Snenzolo Mabusela Sm TTA H&S mabuselazozo@gmail.com 079 019 6076
Not Present:
9
Kavitha Singh KS NDOH Quantity Surveyor kavitha@hotmail.com 072 913 9099
Exley Louters EL NDOH Project Champion Exley.Louters@health.gov.za 082 455 3786
Apologies:
Thabiso Maungwa TM NDOH Project Manager tkmaungwa@gmail.com 073 718 4491
10 Denver Seetal DS LDM Civil/Struc. Engineer denver.seetal@gmail.com 082 314 7700
Charles Mateketa CM TTA Foreman charlesmateketa@gmail.com 073 822 2938
Owen Chitonho OC TTA Project Manager owen@ttamail.co.za 072 376 3062
Eduan Naude EN TUSK/TTA Contracts Support eduann@tuskcss.co.za 083 263 9992
Kemis Magavhe KM TTA Foreman kemismagavhe@gmail.com 083 521 1797
Bethwel Matlopela BM TTA Member bethwel@ttamail.co.za 082 819 2749
Edison Rakhadani ER Community CLO edisonrakhadani@gmail.com 079 806 8959
Ndou Avhapfani NA Community Community 076 636 9605
Gilbert Nethengwe GN Community Traditional Council nethengwens@gmail.com 082 621 2128
T.P Nethengwe TPN Clinic Rep Community Thichalemi12@tmail.com 072 216 9381
11 Date of Next Meeting: 30 August 2021
12 Distribution: See item 8, 9 & 10 above.
14 Prepared by: Yolander Granger
15 Date: 06 August 2021
PAGE NO. 1
SECTION B : MINUTES
Item Description Who When
1 Welcome & Introduction
1.1 The meeting was chaired by ER who welcomed all to the Note
meeting. ER noted that due to the current COVID-19 and OHS
regulations the structure of meetings going forward will entail
Site inspections only followed by a Microsoft Teams meeting to
detail progress on site as well as follow up on action items. ER
further explained the use of the ‘raised hand’ icon to be
utilised if/when the need to interject or add to a matter been
discussed.
1.2 ER noted that the meeting would be recorded to ensure Note
accurate capturing of the meeting minutes – there were no
objections raised and was accepted by all.
Meeting recording link –
https://web.microsoftstream.com/video/a4d18efd-da63-4453-
9814-52d616896ca3
2 Attendance Register & Apologies

2.1 Refer to Section A (Meeting Details) 8, 9 & 10. Note
2.2 NT noted that TTA are conducting interviews for new Site TTA Done
Agent – Makiwa Sibanda has been appointed.
It was further noted that Sidumisile Mathwasa is the new
Contractor’s QS – ER requested that TTA submit her relevant
qualifications
3 Previous Minutes Acceptance

3.1 The Agenda was circulated for discussions and recorded as per Note Ongoing
the Minutes of the Meeting.
3.2 The structure of the Minutes will henceforth form the Agenda. Note Ongoing
3.3 All attendees at the meeting are expected to record their own Note Ongoing
notes and action items and action same on or prior to the due
date, rather than wait for the arrival of the minutes.
3.4 Unless items are repeated from a previous set of minutes in Note Ongoing
these minutes, all action items from such previous minutes are
deemed to have been completed within the target dates set to
the satisfaction of the Client and rest of the Project Team.
3.5 GM noted that TTA object with the % of work done as Note
recorded in item 6.1.1. A copy of the previous programme was
requested
3.6 OC noted that himself and the Stakeholders of TTA have not LDM Note
been included in the distribution list. LDM to include details in
minutes and distribution list
3.7 There were no corrections to the previous minutes. The Note
previous minutes were deemed accepted by all.
3.8 GM introduced TTA QS – Londiwe Ngwenya and SHE Officer – Note
Hlamulani Ngobeni
PAGE NO. 2
4 Health & Safety

4.1 No incidents were reported. Note
4.2 LDM/NDOH to conclude Appointment of OHS Consultant LDM/NDOH Done
TM noted that the OHS Appointment has been taken to DBAC NDOH Done
for approval but due to the lack of signatories obtained the
matter has to be returned to DBAC. It will be presented to the
committee on 09 December 2019 for recommendation to the
Director-General and should be resolved in a weeks’ time
4.3 It was noted that the Safety Officer carried out his last audit NDOH Note
and inspection on 27 November 2019 as their previous
contract has expired. NDOH is currently at risk with no OHS
Consultant appointed and this needs to be urgently resolved
by NDOH
LDM to finalise the appointment of the OHS officer in line with LDM Done
NDOH’s recommendation
4.4 It was noted that the OHS Officer would carry out his WA Done
inspection after the site progress meeting
4.5 OHS Rep noted that the toolbox talks have included the Note
additional precautions to be taken regarding COVID 19
4.6 ER introduced Wendell Adams to the project team as the OHS Note
Consultant
4.7 Feedback from Safety Audit: WA Note
WA noted that he was very pleased with the OHS audit that
was conducted
SM 05/08/2021
SM to include a copy of the third-party liability insurance
SM to follow up on the Plumbing Sub Contractor’s Letter of SM 05/08/2021
Good Standing as it has expired
WA requested TTA to update all their appointment letters with TTA Done
the newly appointed Site Agent and QS respectively
4.8 TTA are to ensure that all Sub Contractors letters of Good TTA Done
Standing are valid, and medicals are included in their safety
files – each Sub Contractor is to ensure that they have an
appointed COVID compliance officer
4.9 TTA to ensure that two separate files are prepared and ready TTA Done
for monthly inspections – one OHS file and one COVID file
4.10 WA issued an SI – for Works stoppage due to the non- TTA Done
compliance of the installation of the formwork. TTA to rectify
in accordance with the Structural Engineers instructions as well
as the basic building regulations for temporary works – TTA to
call for inspection once in compliance.
WA noted that all legal documents comply, however, he would
prefer it that the Construction Manager conducts a pre-
inspection checklist and sign off including photos prior to
pouring
4.11 WA advised that in line with the Client’s request, he will be TTA Done
implementing a broadened scope to the Housekeeping on site,
which includes protection of materials on site, etc.
4.12 A full Jojo tank was being transported on the back of a bakkie, Note
PAGE NO. 3
which is a health and safety risk, Contractor to refrain from

such risky practices
4.13 Documents were handed over by the new TTA H&S officer LDM/NDOH Done
which require the Client’s signature. YG to assist in acquiring
the Client’s sign off
4.14 WA advised that TTA have appointed a new Safety TTA Done
Representative – WA has postponed the audit to February to
allow for the Safety Representative to get his files in order.
4.15 WA highlighted the importance that everyone on site is to Note
remain COVID compliant and vigilant as people travel from
other provinces to Limpopo
4.16 It was noted that a new Safety Officer has been appointed Note
4.17 WA reiterated the importance of ensuring COVID compliance is Note
maintained on site
5 Site Matters
5.1 A Site Survey was completed and shared with all. SI was Note
issued for TTA to commence works, this also included remedial
works to be attended to as per CE/SE SI.
5.2 TTA removed the Surface Bed Steel Mesh and DPC as SI TTA Done
issued
5.3 GM noted that the stub columns at the ACUTE and CHRONIC Note Done
CARE are ready to be casted and requested approvals from SE,
of existing works/ installations, in order to proceed.
5.4 GM noted a problem with the Hold Down Bolts at the CENTRAL Note Done
AREA and requested assistance from the SE in order to resolve
the matter
5.5 GM noted that the materials for the Elevated Water Tank is on Note
site and that TTA requires the drawings for the layer works
under the proposed surface bed/slab in order to continue the
works.
SE to issue drawing design for the Water Tank, once ME SE Done
specification is completed
5.6 Arch/SE noted that the paving and apron details and Note Done
measurements are to be executed as indicated on latest
revised drawings.
5.7 GM submitted a rate for the cavity wall door frames to LDM TTA Done
5.8 GM submitted a rate for the cavity wall Fire door frames to TTA Done
LDM
5.9 The project RFI schedule was issued. TTA Done
5.10 Refer to Item 8.3 below Note Done
5.11 GM noted that there was a further EOT to come with regards Note Done
to the standing time since February 2019.
5.12 SE has issued an SI of the following: SE Done
- Surface Bed must be ripped and re-compacted,
- Soil Poisoning to be redone,
- Steel fixing to proceed.
5.13 It was indicated that the brickwork at the courtyard is to be Done
executed as per drawing
5.14 TTA to provide shopdrawings for water storage tank to ME for TTA Done
approval
5.15 QS advised that the drainage pipe material must be uPVC as Note
installed
PAGE NO. 4
5.16 TTA to forward borehole quotation to QS/ME – the quotation QS Done

was approved (formal approval to be sent)
5.17 TTA to forward updated estimate for upgrade of existing road TTA Done
QS to provide feedback on quotation received. TTA Done
OC requested the approval thereof to be expedited as soon as
possible as they have programmed the works to commence
once approval is received. QS provided comments with regards
to the quotation received. TTA to forward drawings
5.18 QS to review VO for fire doors and door frames and provide QS Done
feedback – approved
5.19 GM requested the fixing details for the wall plates SE Done
5.20 QS to provide feedback on lintels quotation – approved QS Done
5.21 Arch/TTA to review and discuss query regarding the window Arch/TTA Done
specifications
5.22 ER/Arch noted that the cavities of the cavity walls are to be TTA Done
kept clean and debris to be removed. Furthermore, the walls
identified during the site walkabout that are not level and
square are to be rectified. In addition, care is to be taken with
the door frames that are damaged/scratched/rusting – in
progress.
• In addition, TTA is to forward SABS certification of the
stock brick to Arch; EN has made contacted the
supplier and manufacturer who will carry out tests and
submit supplier’s report to PA/Arch – In addition the
Arch has marked out areas of brickwork that have not
been accepted and need to be demolished and redone
• Arch highlighted that the brickwork above lintel height
is poor and must be rectified (in other areas indicated
by the Arch bricks are not laid level, and not flush, and
poorly mixed batches) – TM added that he currently
has no confidence in the site management due to the
major visible inconsistencies in the brick laying,
furthermore there is concern that a fourth bricklaying
sub contracting team is expected to commence works
OC noted that additional skilled bricklayers will commence on TTA Done
site before the end of the week. It was indicated that the
remedial work of the brickwork has been programmed for 18
working days. ER responded that as sections of brickwork are
completed TTA are to call for the Arch to inspect. OC noted
that the rectification of brickwork was initially focused on the
marked areas, however the teams are now working from the
Arch’s report. An additional team of bricklayers will also
commence works within the next week
Arch added that the remedial brickwork has been accepted Arch Done
and that there are minor jointing issues to be addressed – due
to the rain this has not been actioned
GM noted that two labs will be carrying out tests on the bricks. SE Done
ER responded that the previous test results only indicated the
compaction/strength of the bricks. ER requested SE to provide
TTA with the detail as to what tests need to be carried out on
the bricks. SE concluded that the test results of the bricks
passed in terms of structural strength and saturation and that
the manufacturer/supplier have taken responsibility for the
brick properties
5.23 TTA requested a soft copy of Arch shopfront drawing Rev 6, Arch Done
Arch noted that he only has Rev 5. Arch to review the
difference in Rev 5 and 6
PAGE NO. 5
5.24 Arch to issue fullbore outlet detail on deck/slab at MOU Arch Done
5.25 TTA queried how the brickwork at the dispensary will join the Arch Done
steel column. Arch responded as follows: Brickwork to be
taken to the steel column. Allow for softboard joint between
brickwork and steel
5.26 TTA requested pumphouse construction drawings from Arch Arch Done
5.27 TTA advised that there are issues with the manufacturing of TTA Note
lintels, however, they are expecting delivery of some of them
in the coming week
5.28 ER highlighted that the lintels should not be left lying around TTA Done
on site and should be protected and stored to avoid possible
rusting (this applies to all materials in general)
5.29 TTA to prepare plaster sample on bleeding bricks – a specific TTA Done
wall has been marked out. ER requested TTA to constantly
water the plaster panel and to send photos to ER/Arch daily –
Arch has accepted the plaster sample
5.30 SE to issue SI – circular slab to sit flush with columns and not SE Done
centre as indicated on the drawings
5.31 TTA noted that there is a discrepancy in the window schedule Arch Done
vs elevation drawings at the MOU – Arch to revert back
5.32 TTA to provide methodology as to how the rusted frames will TTA Done
be made good. Arch noted that the painted door frames that
have not been prepared properly have been rejected
5.33 TTA requested the base detail for the pumphouse SE Done
5.34 ME raised concern that quotations for the pumps and TTA Done
purification plant have not been submitted. As there are
usually long lead times for these items. TTA to submit
quotations for ME to review urgently
5.35 TTA requested Arch and all Engineering to reissue drawing Arch/ME/CE/SE/EE Done
registers. TTA further requested soft copies of drawings issued
must have a hard copy delivered to site at the next site
inspection
Arch requested all latest revisions of drawings (and room data TTA Done
sheets) on site to be emailed for all disciplines – Arch to email
list of outstanding drawings, TTA to coordinate with Arch when
Arch visits site
5.36 Arch to review and provide feedback on samples, etc. for the Arch Done
aluminium shopfronts – approved, alternate hinges were
provided and approved. Arch noted that the manufacturing of
all shopfronts must be in accordance with on site
measurements
5.37 TTA queried the VO that was submitted for the aluminium Note
shopfronts. YG noted that at the last site inspection it was
agreed that rates will be used in the BOQ for windows and
shopfronts of similar sizes – an average rate per m2 will not be
applied and that TTA have been given the instruction to
proceed with the procurement thereof
5.38 TTA requested Arch to respond to RFI – storeroom at MOU Arch Done
(omission of door)
5.39 MS noted that an RFI was submitted – Arch Done
1. 150 x 150mm wall tile was not available; however,
they have now been able to source said tile
2. Confirmation of specification of vinyl floor and floor
tiles -Arch to respond accordingly
5.40 MS requested Arch to issue changes to central area i.e. Arch Done
drawings indicating the louvres/windows, etc. – Arch to
forward drawings accordingly
PAGE NO. 6
6 Project Programme Status

6.1 Phase 1 (Main Facility Contract)
6.1.1 TTA reported that: Note
Project Completion currently reported at 65%, based on
anticipated completion date of 21 September 2021 (Approved
PC date – 18 March 2021)
The programme was not presented at the Progress Meeting – OC Note
OC to submit updated programme in order for the above to be
adjusted accordingly
TTA to submit any additional EOT claims i.e. roof sheeting – ER Done
done. ER to submit response recommendation for the roof
sheeting.
NDOH to submit response of days approved for EOT – rain TM Done
delay
ER requested TTA to relook at the % completion for Electrical, NT/LDM 06/08/2021
Plumbing and HVAC first fix work done and overall work done
reflected in the programme and to revert back with comments
– TTA will increase resources
LM added that there is a great deal of piping to be installed in
the ceiling voids; and highlighted that the procurement of
materials is an evident issue
NT highlighted the main issue with regards to funds and not
resources, NT requested a meeting with LDM and NDOH to
discuss the possibility of payments being made to sub
contractors especially where large deposits are required and/or
release of P&G for approved EOTs
TM queried if the work that is being carried out on site is inline Note
with the baseline programme and milestones. In addition, are
the challenges/delays that are being faced being captured in
the Contractor’s report
MS responded that there has been slippage in the programme MS 02/07/2021
due to procurement of materials delays – this has not been
captured in the Contractor’s report but will be updated
accordingly.
NT added that the aluminium shopfronts will be delivered the NT Done
first week of July. It was also noted that TTA have an
upcoming meeting with TUSK however TTA have been funding
the project themselves over the past three months and this
has been working successfully. NT to give feedback on the
status/meeting with TUSK – NT noted that TUSK is no longer
involved in the project
TM requested an urgent meeting with TTA funders, TTA to TTA Done
propose a meeting date
TM noted his concern that certain items e.g MOU entrance TTA Done
canopy have not started, waterproofing to flat roof, etc. have
not commenced and/or are not reflected in the programme –
TTA to action, currently in progress
TM queried if it is necessary for a new borehole – LM ME Done
confirmed that a borehole and water treatment plant are
required due to the water shortages experienced. TM
requested LM to investigate if the water supply can be
connected to the municipal line and when there are water cuts
that the borehole will kick in. LM to revert back
LM noted that a drawing will be issued to allow for a
connection to the municipal line
PAGE NO. 7
TM required confirmation that the roads Sub Contractor is KB 13/08/2021

working to what was discussed with RAL, as he wants to avoid
a situation of abortive costs. KB responded that he has been
chasing up with RAL as the proposed design has been
submitted to RAL for review and approval. KB to issue
instruction to TTA as to where works should stop on site. KB to
also forward last correspondence/email with RAL to TM. A
meeting has been scheduled for 20 May 2021 and will revert
back
KB noted that he has revised the drawings in line with RAL’s
comments (inclusion of pedestrian crossing and speed bumps).
KB to submit application and set up meeting with RAL to
present revised drawings – it was noted that a full hard copy
application has been submitted.
KB to follow up with RAL and set up a Zoom meeting regarding
the status of the submission
6.1.2 GM to send an updated Construction Programme in order for TTA TBA
LDM to review. Noted to be issued once Survey has been
complete
GM to submit updated revised programme and progress report TTA Done
6.1.3 ER noted that TTA to submit a Contractor’s Report monthly at TTA Ongoing
the mid-month meeting. (next meeting and then following
every 4 weeks)
MS/NT to submit updated cashflow MS/NT Done
ER highlighted that a request was made last month for the MS/NT 06/08/2021
Contractor’s report to be revised to show a true reflection of
the status of the project, the following items were recorded as
incorrect – MS/NT to revise accordingly:
• The programme, contractor’s report and cashflow are
not aligned
• Cashflow not realistic with actual monthly project
progress
• Programme not realistic, not reflecting status quo
• Delay Schedule incorrect
• VO Schedule incorrect
• EOT status incorrect
LM added comments of concern with regards to the elements Note
of % completed that were stated in TTA’s report – he noted
that the plumbing is not 90% complete, rather 10% in terms
of first fix. In addition, MH noted that Electrical installation is
closer to 30% complete than the reported 90% for first fix. ER
concluded that walls have also been plastered prior to all the
chasing being completed for the services and this will result in
the plaster work being chased and replastered.
OC noted that there has been slow progress in the past month Note
due to adverse weather conditions (tropical thunderstorm)
ER expressed his concerns with regards to the roof sheeting TTA Done
and the correspondence that has transpired between TTA and
the supplier in terms of price increases. OC committed to
forwarding confirmation that all the sheeting has been
ordered. ER noted that any delays regarding the roof sheeting
is not the Client’s responsibility but that of TTA. ER further
reiterated that the slow progress on site is of great concern
(no materials on site and poor labour presence, etc.) and the
fact that in every progress report the anticipated PC date
keeps moving out which is of great concern especially as TTA
are now in penalties. TTA to advise on a recovery plan but
noted that all Sub Contractors have been appointed and that a
PAGE NO. 8
significant amount of work is scheduled for the upcoming

month
6.1.4 OC highlighted his concern that he has not received any formal TTA Done
feedback or directive with regards to 1. The adjustment of the
payment valuation, as NDOH issued a list of requirements of
which these were submitted – LDM responded that due to the
fact that TTA issued the documentation directly to NDOH they
were not aware of said correspondence, however, this will be
followed up with NDOH in order for the relevant
instructions/adjustments to be considered. TTA to forward all
response documentation to ER and YG; 2. A response to the
Notice to Terminate was issued directly to RK however no
further communication was received. ER raised the concern
that a formal response was not issued by TTA, however, it is
noted that some work has commenced/progressed, and this
will be taken into consideration when discussing with NDOH.
TTA to forward all communication to ER and YG
6.1.5 ER noted that he is pleased with the progress and quality of Note
the works to date
6.1.6 ER highlighted a few discrepancies with the planned and actual TTA Done
dates reflected in the updated programme. TTA to review,
update and reissue to reflect correct % progress of planned vs
actual
6.1.7 TTA advised that a revised programme has been submitted, TTA 23/10/2020
which takes the updated revised practical completion date to
05 March 2021 – ER highlighted that the revised programme
that was submitted with the progress report was not accurate
and is therefore not possible to use the programme’s
submitted monthly as a measuring tool other than the fact that
the work sequencing is off, critical items have not been
included and timeframes are not realistic – especially where
work is expected to commence but long lead items have not
been ordered – TTA to urgently correct programme
ER queried the procurement of the fabrication of the timber TTA Done
roof trusses. TTA revert back on status – it was noted that the
order will only be placed on 28 August 2020 – ER stressed his
concern that TTA is not procuring materials timeously. EN
highlighted that the support services roof trusses are ready
and the main building trusses are in progress
6.2 Phase 2 (Residential Contract)

6.2.1 Note: Phase 2 construction: LDM is currently preparing the Bill LPDOH
of Quantities for TTA to price – Awaiting feedback from LPDOH
7 Sub-Contractors
7.1 Trade Name Status
Plumbing and Tshilangano Appointed
Drainage Construction
Building Works Frocon Projects Appointed
Building Works RMI Building Appointed
Construction
Building Works Netshitungulu Appointed
Building Works Ezomdeni Projects Appointed
PAGE NO. 9
Building Works Msembir General Appointed

Trading JV
Mukatoni
Building Works Urizma 145 Appointed
Building Works Send Them In Appointed
Trading and
Projects
Building Works ABECO Tanks Appointed
Structural Steel Limpopo Steel Appointed
Structures
Concrete and Mametjamorwesi Appointed
Formwork Trading Enterprise
Steel Fixing and Orebm Investment Appointed
Formwork
Security Roovman Appointed
Masonry Kanyelethu Appointed
Plaster and screed Muchanganyile Appointed
Contractors
Plaster and Screed Master Specialist Appointed
Contractors and
Muchanganyile
Contractors
Plumbing BNA Plumbing Appointed
Electrical Shosholoza Appointed
HVAC PAS Projects Appointed
Roofing Builders Roofing Appointed
Sub Contractor
Civils Nhuka Civils Appointed
Security Roovman Appointed
Electronics Natlock Appointed
Fire Detection Intellsec Appointed
7.2 EE requested the company profile and details of the new TTA Done
Electrical Sub Contractor
8 Contractual Matters
8.1 GM submitted all contractual documentation to LDM TTA Done
8.2 TTA forwarded the confirmation of the Insurance Policy to TTA Done
LDM.
8.3 NDOH reviewed and conclude all outstanding/existing EOT NDOH Done
claims.
8.4 GM noted that the VO on the plumbing material changes is still Note Done
pending and require approval to proceed.
8.5 ER reiterated and noted that he (Edward Rothwell) is the Note
appointed Principal Agent on the project. This was accepted by
TTA
8.6 TTA noted that the notice of dispute that was issued is TTA Note
withdrawn
PAGE NO. 10
8.7 OC noted that ER’s rejection of the notification of delay is not Note
necessary as a Contractor can submit a notification of delay
and only once a claim has been submitted can a PA then
reject. ER responded that he was rejecting the basis of the
notification as it was incorrect and not relevant
8.8 TTA to submit NOD’s and EOT claims as the approved PC date NDOH Done
is 26 February 2021 which will not be achieved – ER noted
that a recommendation has been submitted for EOT 17 has
been approved 14 days have been granted without cost; EOT
18 is with NDOH awaiting their feedback
TM expressed his concern that TTA are not submitting Note
notification of delays timeously which have been affecting the
critical path, which will result in penalties being imposed an
further cashflow challenges
9 Finance and Commercial

9.1 GM noted that TTA will not be submitting a claim for July Note
2019.
9.2 GM noted that TTA have submitted Claims for interest on late Note
payments to NDOH, which has not been resolved
GM to submit a schedule of Claims and Payment Certificates to TTA Done
the QS in order to review and discuss with NDOH.
QS to review the Default Interest Claim that was submitted. It QS Ongoing
was further noted that a running total of the claim will be
carried for each month and will be concluded at the final
account. TTA accepted the proposal and noted that this is
subject to monthly review
9.3 Incorrect CPAP calculations was corrected on last Payment Note Done
Certificate
9.4 All incorrect items on previous Payment Certificates have been Note Done
rectified
9.5 It was noted that all the P&G was paid over first 16 Payment Note
Certificates. In line with NDOH’s instruction LDM QS have
adjusted the P&G payment to reflect work done. TTA
responded that NDOH should engage in a negotiation or an
agreement in terms of how the P&Gs will be certified as this is
a contradiction to was executed by the previous PSP team
9.6 MOS was paid prematurely. Corrected on the last Payment Note Done
Certificate. A meeting was held with NDOH and LDM and a
resolution was agreed.
9.7 TTA highlighted that there was an error in the calculation of TTA/QS Done
the bricks when the MOS were being evaluated. The
discrepancy in the MOS for bricks on site has been agreed and
rectified accordingly.
9.8 TTA to email list of signed copies of Payment Certificates that TTA Done
they do not have on record
9.9 TM advised that there are payment certificates that have not TTA Close
been concluded as TTA have not submitted credit notes. TTA
to submit accordingly
9.10 TTA noted that they have received payments up to TTA Note
PAGE NO. 11
December’s certificate
9.11 ER encouraged TTA to submit quotations timeously so that TTA Done
VO’s can be approved in order to avoid any further delays in
the programme due to late procurement of materials
9.12 TM noted that a response to EOT on 20 March 2020 – TM Done
approved
9.13 TTA to submit Variation Order for COVID-19 compliance costs TTA Done
to the QS
9.14 QS noted that the borehole quotation has been approved Note
9.15 November’s claim to be submitted by 20 November 2020 TTA Done
9.16 ME/TTA to enquire on the borehole capacity and revert back ME Done
9.17 TTA to submit a rate build up/comparison from the tendered TTA Done
aluminium shopfronts and windows and the current schedule.
9.1.18 TTA to submit claim for plastic sheeting on roof TTA Done
9.1.19 TTA queried approvals on the following: Note
1. J Bolts – approved
2. Steel lintels – as per BOQ rate
3. Steel cleaning – rejected
4. Retaining wall – approved as per BOQ rates, market
related new rates provided
9.1.20 TTA to provide detailed breakdown/measures of queried TTA Done
variances between claim and payment certificate
9.1.21 It was noted that July’s claim has been submitted – valuation TTA 02/08/2021
thereof in progress
A request was made to ensure the timeous submission of the Ongoing
payment certificates and invoices to the Client – TTA to ensure
that their entire claim for the month is issued prior to the site
inspection meeting
9.1.22 TTA have submitted a VO for smooth formwork to be reviewed QS Done
by the QS
9.1.23 It was noted that MOS will be adjusted in line with the last site Note
inspection as there is a duplication in the valuation detail
9.1.24 TM noted that as a result of the new procurement regulations TM 06/08/2021
that have taken affect, SCM will be carrying the procurement
of the HCT. TM indicated that within a month the appointment
of the HCT should be finalised
TM added that procurement of services will be carried out by TM 06/08/2021
SCM; procurement of goods (selected sub contractors) will be
done through the Main Contractor. TM will forward the list of
returnables that will need to be included when going out to
tender i.e. BBBEE, CSD registration, etc.
10 Technical
10.1 Architect
10.1.1 Arch to set up meeting with all PSP’s in order to finalize co- All Ongoing
ordination.
10.1.2 Arch to prepare and update the project Sample Register Arch Ongoing
10.1.3 GM noted shopfronts was ordered. Arch requested sample for TTA 31/07/2019
PAGE NO. 12
approval
GM noted Shopfront sample is on site. Arch to inspect for Arch Done
approval.
Arch requested TTA to provide shopdrawings. TTA is awaiting TTA Done
the suppliers submission
10.1.4 TTA requested the detail for the Emergency Exit at MOU Arch Done
threshold by the double door
10.1.5 Arch highlighted that all services through face brickwork must TTA Refer to QCR
be cored to the correct diameter
10.1.6 Arch noted that TTA is to ensure that the underside of lintel(s) TTA Refer to QCR
and top of door frame(s) must be level – in progress
10.1.7 TTA are to highlight and get confirmation from Arch if there TTA Refer to QCR
any discrepancies between room data sheets and electrical
layouts – however in principal the room data sheet takes
precedence
10.1.9 Arch noted that the rejected Aluminium shop drawings were Arch Done
resent – TTA to correct and resubmit shopdrawings to Arch to
approve, submitted to Arch – Arch to revert back with
feedback/approval
10.1.10 Arch to forward missing page of sanitary schedule Page 5 to Arch Done
TTA
10.1.11 Arch requested TTA to submit method statement as to how TTA Done
cavities will be cleaned without damaging the dpc – in
progress
10.1.12 Arch noted that ‘damaged’ bricks cannot be used for Note
construction
10.1.13 Arch to forward insulation specification below the roof; and Arch Done
isoboard specification to central area.
10.1.14 EE noted that the DB duct size depths are smaller than TTA Done
specified. TTA to submit methodology as to how sizes will be
rectified – and TTA to rectify accordingly – done - Arch to
revert back with comments
10.1.15 Arch noted as a reminder that the planter boxes are to be Note
omitted
10.1.16 Arch noted that he will issue a sketch indicating the bib tap Arch Done
positions around the clinic
10.1.17 Arch noted that the main steel structure is rusting – TTA to TTA Done
submit methodology (namely at the plates and joints) and
ensure the cleaning, etc. is carried out in accordance prior to
painting
Arch to provide comments Arch Done
10.1.18 Arch noted that SE will issue specification for rectification of SE Done
cracked bases
10.1.19 Arch noted that he will issue the Contractor’s HT list in order Arch Done
for procurement to commence
10.1.20 Arch noted that he will issue all signage drawings, Arch Done
specifications, details, etc. TM requested Arch to contact the
clinic nurse/representative to confirm emergency numbers,
etc.
Quotations to be acquired. ER to follow up with TM regarding ER 16/08/2021
the procurement process
PAGE NO. 13
10.1.21 Arch noted that he will issue updated ceiling drawings – Arch Done
indicating trap doors, etc.
10.1.22 Arch noted that he will forward emails of information that were Arch Done
issued to Godwin to MS, to confirm that all information has
been received on site
10.1.23 Arch to respond to RFI regarding paint to walls specifications Arch Done
Arch noted that TTA is to be aware of executing work out of TTA Note
sequence as this may result in double work being carried out
10.1.24 Arch requested MS to provide dimensions i.e. height, levels, MS Done
length, etc. of the pedestrian entrance ramp from the road to
guard house as landings will be required for paraplegic access
compliance
10.1.25 TTA to submit shop drawings for Joinery i.e. cupboards, etc. – ER/ TTA 16/08/2021
Sub Contractor to be procured – ER to follow up with TM
regarding the procurement process
10.1.26 Arch noted that TTA have made provision for hydroboil points TTA Done
– an instruction was given that hydroboils are to be excluded.
TTA to close all hydroboil points
10.1.27 Arch noted that he has issued a revised HCT list which depicts Note
work to be carried out by HCT and TTA
10.2 Mechanical Engineer

10.2.1 Refer to item 5.14 Note
10.2.2 Surface mounted plumbing changes were made on request by ME Note
the client. ME will issue revised drawings during construction
10.2.3 Refer to 5.14 Note
10.2.4 ME provided the following feedback regarding the AC TTA Done
Equipment:
The tender submission from TTA has no schedule of
deviations or allowance for alternative equipment to the
specification to be used. We had asked for a schedule of
equipment to be provided by their sub-contractor at site
meetings to confirm the equipment being used will comply
with the design requirements:
1. Console Units – drawings, spec and BOQ has

“Maclaren” units specified – Contractors submission is
for “YORK” units, these units are not accepted by us as
the installation method of the units differ drastically
from the specified units – i.e “Maclaren” units need
two 170mm holes for ventilation to operate correctly
– “York” require a large 760mm x 405mm opening
through the wall, this poses a safety risk as you are
creating multiple options for access points into the
building. Also due to the depth of the units where
there are no cavity walls the units do not sit flush with
the wall and either protrude internally or externally.
The “York” units are louder, and have higher electrical
requirements.
2. Midwall units – drawings, spec and BOQ has
“Mitsubishi” units specified - Contractors submission
PAGE NO. 14
is for “YORK” units, these units are accepted as they

comply with the design requirements.
3. Underceiling units – omitted from scope of work as
per all of the clinics – air conditioning removed from
the waiting areas.
10.2.5 ME issued 3 x hard copies of HVAC drawings and water tank Note
specification
10.2.6 ME noted that that TTA is to ensure that all drainage pipes are TTA Done
capped off so that rubble does not fall in
ME added that the drainage pipes in the ground have been
torched and as a result weakened the pipe and compromised
the integrity of the pvc – ME added that the pipes were to be
capped with either caps or plastic – in conclusion an
instruction has been given for all pvc pipes to be redone
10.2.8 TTA to submit ventilation quotation(s) for items on drawing TTA Done
not included in BOQ – approved
10.2.9 TTA noted that they will be submitting HVAC queries TTA Done
10.2.10 ME noted that any chased in coper pipes are to be wrapped. Note Done
10.2.11 ME highlighted that the piping at the MOU maternity sluice is TTA Done
incorrect (wrong sizes) and need to be installed as per the
latest plumbing drawings
10.2.12 ME noted that he is awaiting sample of external louvre to TTA Done
Maclaren ac units – square louvre was presented, however,
the round louvre will be installed
10.2.13 ME noted 50mm pipes chased in single skin brickwork to have TTA Note
mesh installed over opening before plastering
10.2.14 ME noted 110mm pipes cannot be chased in single skin walls, TTA Note
pipes must be installed below surface bed
10.2.15 ME noted some sleeves for ac units are very skew – TTA to TTA Ongoing
rectify – In progress
10.2.16 ME noted his concern on progress for both plumbing and TTA Ongoing
HVAC as no services have been installed in the roof space as
yet – NT responded that work will commence next week, in
progress, focus to be made on internal installation and
increase in resources
10.2.17 ME noted that the HVAC Sub Contractor informed him that MS Done
TTA are not allowing openings through brickwork. MS to
address accordingly and will provide feedback
10.2.18 ME confirmed with TM that all appointments – rfq’s etc. have Note
been concluded
10.2.19 ME noted that tests in the ceiling should be carried out in Note
sections as the plumbing is progressing very so link and as a
result the installation is being installed in links
10.3 Electrical Engineer

10.3.1 SN Requested the status of Eskom Power Application. Note
GM noted that TTA have not made any application as yet. Note
Eskom Power Application to be done ASAP. TTA TBC
TTA to provide feedback at the next meeting regarding the TTA Done
PAGE NO. 15
Eskom Power Application

TM noted that there is already an account for the Thengwe TTA 05/03/2021
Clinic and need to be transferred. TTA advised that there is a
cost of R 3 900.00 for the quotation to be redone. ER advised
that this item can be put on hold to be dealt with upon return
from the builder’s break. TTA to forward previous quote
received to EE.
TTA noted that upon receipt of the quotation payment of +/- R
500 000.00 will need to be paid within 30 days and due to
TTA’s current cashflow status they will not be able to
accommodate this fee. TM noted that payment to TTA will only
be certified once invoice is produced – it was highlighted that
if the above delays the programme it will be the responsibility
of TTA. TTA to submit quotation and reference number – and
provide feedback, NT continues to follow up in acquiring the
quotation. MS highlighted that he has sent three emails to
follow up on the status of the quotation but to no success – in
progress
10.3.2 SN raised concern regarding Electrical Installations done to Note
date.
GM noted that all installations to date was done by the TTA Note
domestic subcontractor, but not sure on way forward
TTA to advise on Electrical Subcontract procurement. TTA 31/07/2019
TTA noted that the Electrical Subcontract appointment was TTA Done
concluded.
TTA to forward Electrical Subcontractors details to the EE, TTA Done
including credentials of the on Site Electrician and Master
Electrician
10.3.3 SN requested the Electrical Shop Drawings and Equipment Note
Schedule
GM noted that this is not available. Note
Refer to item 10.3.2 above Note
Electrical Shop Drawings and Equipment Schedule urgently TTA Done
required to process non BOQ items for possible VO. TTA to
forward to the EE.
TTA to issue Electrical Shop Drawings and Equipment Schedule TTA Done
to EE – EE has issued comments, TTA to provide additional
information as requested (TTA requested EE to send an email
stipulating what is required, done) – Complete
- Generator panel to be updated in line with
specification and allow for all indicators
10.3.4 SN requested the Electrical Sample Register. Note

GM noted that this is not available. Note
Refer to item 10.3.2 above Note
TTA to have all Electrical Samples for EE to review at the next TTA Ongoing
progress meeting – EE advised TTA to forward all data sheets
in the interim for review prior to acquiring the samples (only a
few fittings have been submitted and alternatives provided are
not to specification, it is preferred that the original
specification is adhered to) – In Progress
PAGE NO. 16
10.3.5 EE noted that the lightning protection conduits are to be fixed TTA Note
in brickwork and installed prior to casting the surface bed slab,
this applies to the telecom sleeves to the server room
10.3.6 EE noted that all sleeves including the MOU and DB-D are to TTA Done
be installed as per drawings
10.3.7 EE highlighted that the floor boxes at the main reception TTA Refer to QCR
entrance has not been installed. TTA to action accordingly
10.3.8 EE noted that access control and electronics conduits are to be TTA Done
installed at doors, etc. as indicated on drawings
10.3.9 EE highlighted that the power outlets indicated on the data TTA Ongoing
sheets takes precedence over Electrical power layout drawing
10.3.10 EE noted that he will issue TTA with a tender list of Electronics TTA Done
Sub Contractor suppliers (done) for TTA to review and add to
the list. If there is no response from TTA by the end of the
week, it will be deemed accepted by TTA with no additions. EE
to proceed with going out to tender (an extension has been
given for TTA to provide supplier details to be included in the
tender process)
EE to commence tender process – currently out to tender – EE Done
instruction to appoint has been issued
10.3.11 EE highlighted that the two junction boxes that must be TTA Done
installed in the server room are only indicated on the
Electronics drawing
10.3.12 TTA to straighten all skew outlet boxes TTA Refer to QCR
10.3.13 TTA to ensure TV point is installed under slab TTA Done
10.3.14 EE issued the bed head ducting specifications. TTA to provide TTA Done
shop drawings – received, EE has provided comments,
awaiting amended shop drawings
10.3.15 Lightning protection supplier to submit soil resistivity test TTA Done
results – EE requested the credentials to be submitted
Awaiting soil resistivity test results and methodology as to how TTA 09/07/2021
they will execute the works, as the lightning protection
installation has commenced. Note any remedial work that may
be required will be at the cost to the Contractor
EE added that he has received the test results despite the
work not being completed, furthermore, a methodology was
not received and questions if the work is compliant – TTA to
respond accordingly in line with what has been formally
captured in the QCR (TTA noted that work will be re-done and
a new certificate will be issued; Sub Contractor to be present
at the next site inspection)
10.3.16 EE raised concerns that although there is roof plastic covering TTA Note
- the rain is still seeping through the plastic and falling on the
cable trays, baskets and power trunking that is being installed,
which will cause corrosion and result in the work being
defective and will have to be redone
10.3.17 EE noted that HVAC power points have not been installed and TTA Ongoing
first coat paint has been applied – TTA to action urgently
EE noted that he has received the credentials of the smoke Note
detection sub contractor and that they are to standard
10.3.18 EE requested TTA to give at least 5 working days’ notice prior TTA/EE Done
PAGE NO. 17
to calling for factory acceptance test of the generator –

inspection date to be formalized
10.3.19 OC requested EE to give feedback on the approval of the DB EE Done
shop drawings
10.3.20 OC requested EE to issue the recommendation of the ER Done
Electronics Sub Contractor. ER to issue instruction
10.3.21 EE confirmed with TM that all appointments – rfq’s etc. have Note
been concluded
10.3.22 EE highlighted the concern of the procurement of the UPS, NT 23/08/2021
external light fittings, etc. as these have long lead times – NT
to action urgently
10.3.23 EE noted that the procurement of ICT is to be carried out - ER ER 16/08/2021
to follow up with TM regarding the procurement process
10.4 Civil Engineer

10.4.1 The CE confirmed that there is no Civil Design for any retaining Note
structures on this project due to the revised platforms.
A detailed as-built site survey is required urgently in order to Note
prepare a New Civil Design
LDM to submit quote for site survey to NDOH for approval LDM/NDOH Done
The Site Survey will commence on 10/09/2019 and has been CE Done
completed. A Civil Design will be done from the Survey
information and issued for construction – position of the
retaining walls to be included
10.4.2 The CE noted a concern regarding the underground services Note
installed.
The Site Survey was completed. Benching has been TTA Done
constructed incorrectly and must be rectified according to
drawing detail.
10.4.3 TTA submitted Compaction Test Results for civil works done to TTA Done
date.
10.4.4 TTA submitted Soil Poisoning Certificates for all construction TTA Done
areas.
10.4.5 TTA submitted Cube Test Results for all concrete works done TTA Done
to date.
10.4.6 CE verified that the design for the S/W Manholes casted on CE Done
site was detailed under drawing no. 353538 C 282 C A1.
10.4.7 It was noted that spot levels will be taken to ensure that the TTA Done
surface bed has been ripped (150mm) and compacted. TTA to
submit all relevant test results (all submitted up to date)
10.4.8 CE advised TTA that where there are cracks in the surface TTA Done
bed, a day before putting plastic they should add a small
amount of water and roll to close the cracks
10.4.9 CE noted that TTA is to ensure that the 2 stub columns do not TTA Done
clash with the sewer line
10.4.10 TTA to rectify benching (and send referenced photos to CE) TTA Done
10.4.11 CE noted that the benchmark co-ordinates for the fencing is TTA Done
indicated on survey
10.4.12 CE highlighted that manholes are to be built with structural TTA/GM Done
bricks and where the incorrect bricks have been used they
PAGE NO. 18
must be plastered. GM to forward photos as manholes are

constructed
10.4.13 TTA to submit compaction test results for trenches – TTA Done
18/09/2020
10.4.14 TTA to ensure the sealing of all manholes TTA Done
10.4.15 TTA to submit torch test results TTA Done
10.4.16 ER has requested TTA to submit all road layer work TTA Done
compaction test results, etc – done, outstanding – cement
content and UCSI for stabilising layer test results
10.4.17 CE noted that TTA are to install the connection at the pump TTA 16/08/2021
house full bore drainage to the closest sewer manhole – to be
corrected as connection was made to closest stormwater
manhole
10.4.18 Level of headwall to be rectified as it is extremely low TTA 16/08/2021
10.5 Structural Engineer

10.5.1 SE to advise on type of spacer blocks to be used for steel SE Done
offset once the platform is complete and level
10.5.2 SE noted that the works as constructed at present may require Note
remedial actions to be undertaken before works may continue
SE to issue instructions for remedial works to be undertaken in SE Done
order for TTA to continue with the works once survey
information verified
10.5.3 ER noted a concern, regarding the structural steel elements for Note
the entrance structure that is already delivered to site due to
the following:
- A final measurement was not taken on site; building
not even constructed yet and may therefore not fit
correctly.
- Steel integrity may be compromised due to prolong
period lying on site unprotected.
SE to inspect structural steelwork. Inspection of rebar is TTA Done
ongoing (must be wire brushed) and at overlaps must be 40
diameter. Minor adjustments were noted by the SE for TTA to
rectify – concrete test results outstanding (28 day outstanding
for circular beam)
10.5.4 All exposed steel was covered. Refer to Item 10.5.5 below TTA Done
10.5.5 SE to inspect all structural materials on site prior to installation SE/TTA Done
– TTA to ensure that all materials are protected
10.5.6 TTA to submit concrete test results for stub columns and TTA Done
surface – GM to resend. Accepted by SE
10.5.7 TTA to replace all rebar mesh identified by SE TTA Done
10.5.8 SE to issue SI for remedial work to be executed on concrete SE Done
columns where there is rust
10.5.9 SE noted that the base plates at columns are not sitting flush TTA Done
at the top sections of the pergola. TTA to rectify with non-
shrinking grout (product to be approved by SE prior to
application)
10.5.10 TTA to provide welding certificates of steel – SE will send TTA Done
through sample
PAGE NO. 19
10.5.11 TTA to rectify honeycombing at the bottom of concrete TTA Done

columns with structural grouting as per specification supplied
by SE, including areas where the shuttering has caused gaps
and will need to be chipped and filled
10.5.12 SE noted that the Formwork installed has been rejected – it TTA Done
was highlighted that the drawing that was referenced for the
formwork installation was for another project, in addition, the
formwork was not inspected or signed off by a competent
formwork specialist – an instruction detailing the procedures
and compliance to building regulations was issued. TTA to
urgently rectify as an SI was issued for site closure due to the
risk and safety element to all workers on site. TTA to call for
an inspection once compliant.
SE noted that all documentation/sign off are in place. SE Note
highlighted a few concerns but noted that the ultimate
responsibility for the formwork is TTA and the relevant
Engineer that signed off
10.5.13 SE noted that an independent lab will be carrying out the Note
testing of the bricks
10.5.14 SE noted that an SI will be issued for epoxy to be applied in TTA Done
the surface bed chasing due to the length of the chasing – TTA
to execute accordingly. SE to inspect and revert back
10.5.15 TR1 roof design certificate outstanding. TTA to submit urgently TTA Done
ER noted that the Roof Engineer is responsible for the design TTA Done
and sign off, however SE have noted quality issue concerns i.e.
mould on timber, poorly installed bracing, etc. TTA to ensure
that the Engineer who is signing off to be present at the next
site inspection to address concerns
TTA to submit TR2 certificate TTA Done
10.5.16 TTA provided a paving sample, awaiting submission of TTA Done
specification and SABS certificate – approved
10.5.17 SE noted that TTA are to attend to the remedial works to TTA Done
cracked stub column bases; and areas where the steel
structure does not sit flush with the concrete; and the ground
beam/foundations/brickwork alignment – this has been
executed at the front entrance, the same methodology needs
to be applied at the other structures i.e. at MOU
10.5.18 SE noted the central area roof not flush, methodology has TTA Done
been submitted for the correction thereof and has been
approved – TTA to action accordingly
10.5.18 SE noted that the additional bracing installed to the columns at TTA Done
the MOU are not to design and should be removed
10.5.19 SE requested the concrete cube test results for the septic tank TTA 30/07/2021
base
10.6 Quantity Surveyor

10.6.1 SABS certification for the stock bricks was submitted and QS Done
verified
10.6.2 Delivery notes for all MOS were submitted and verify. QS Done
10.6.3 Quality Certification for the G7 materials was verified by the QS Done
PAGE NO. 20
QS
10.6.4 Quantity and Quality of the “Clearvu” Fencing Materials was Note Done
verified
10.6.5 ER noted that the underground “JOJO” tank is currently being Note Ongoing
used by the contractor on site. Noted that the tank may need
to be replaced.
10.6.6 The quality of the MOS was discussed. It was noted that some Note
of the materials may no longer been suitable for use during
construction.
MOS to be inspected and unsuitable materials to be Quantified LDM Done
and Costed for submission to NDOH for possible VO
SE to provide feedback to QS for finalization SE/QS Done
10.6.8 TTA to submit reconciliation of condemned material TTA Close
10.6.9 TTA queried the certificate numbers as the last issued Note
certificate from the previous PSP was certificate 16 and the
latest certificate issued by LDM is 20. ER advised that the
negative certificates of same value have been issued monthly
over the past three months
10.6.10 TTA submitted RFI – BOQ for retaining wall QS Done
TTA to provide quotations – QS to issue approval – Approved TTA Done
as per market related rates provided and BOQ rates
10.6.11 TTA to provide detailed breakdown for proposed new rate for TTA Done
lintels
10.6.12 ER to adjudicate and provide a fair cost for the cleaning of the ER N/A
steel
10.6.13 OC requested feedback from ER with regards to the TTA 19/07/2021
information submitted justifying the extent of the bulk
earthworks – ER noted that he will respond formally via email
but still requires more information i.e. contract instructions
issued, or correspondence between previous PSP and TTA
11 Client Matters
11.1 EL presented the Project Issues to the Community Note
11.2 TM advised that payments for payment certificates will be TM Note
processed from 1 April 2020
12 CLO/Community
12.1 CLO Budget to be revised due to the prolonged period of the Note
contract.
12.2 The Community concerned about the slow progress was Note Done
addressed
12.3 The Ward Speaker’s concern regarding the Contractor’s Note
competency and project completion now only being in 2020
was noted.
12.4 The Community noted that they are happy that an instruction Note
has been given for works to commence. The message will be
relayed back to the rest of the community. It was highlighted
that the community urgently require the completion of the
clinic
12.5 The CLO highlighted that he has only been paid up to August TTA Done
PAGE NO. 21
2019. TTA to resolve discrepancy in amounts and payments in

arrears with the CLO. TTA responded that this will be resolved
upon receipt of January’s certificate payment
12.6 The CLO noted the community is happy with the progress on Note
site.
12.7 The community representative queried when the outstanding TTA Done
accommodation payments will be settled. TTA to address,
including payments due to local suppliers/subcontractors. TM
requested TTA to forward list of suppliers including the sub
contractors company details and outstanding invoices by 20
March 2020
12.8 The community requested TTA to provide them with their TTA Done
monthly progress report
12.9 The Community representative requested the CLO to invite the Note
Ward Councillor to all progress meetings
12.10 The Community representative offered his assistance with Note
regards to the Eskom power application, TTA to coordinate
accordingly
12.11 NT noted that the chief had requested to meet with TTA, Note
where he expressed his appreciation for the progress currently
on site
13 General
13.1 Noted that no further MOS may be ordered until within Note
requirement of lead time period for installation/construction on
site
13.2 LDM noted that the Consultants will be issuing Quality Control TTA Ongoing
Reports after the Site Inspection and Progress Meetings. TTA
are attending to the issues and items in the reports are being
closed
ER stressed the importance of TTA attending to all Quality TTA Note
Control Reports that are issued by the Professional Team
monthly. ER emphasised the fact that the QC reports should
be used as a guideline in terms of what quality of work will be
accepted. TTA are to ensure that quality issues are completed
and marked off the Quality report; issued to the Professional
team so that during the next Site Inspection meeting the
Architect and Engineers can close these items. Particular
attention was drawn to the Electrical Quality Report (chasing
of all conduits) – TTA to respond with photos to support
completed items
13.3 Arch requested a register of all drawings indicating the latest TTA Done
revision numbers. Arch issued the register to TTA, TTA to
mark against register where revisions differ
13.4 SE to supply setting out point of water purification base SE Done
13.5 RK noted that he is happy with the progress on site and stated RK Note
that pushing the work should not compromise the quality
13.6 OC indicated that the issues raised by the Professional team, OC Note
namely, the Quality, OHS, Site Management will be addressed
and improved
13.7 Arch requested TTA to acquire the paving block sample for TTA
PAGE NO. 22
approval – refer to 10.5.16

13.8 TTA noted that the roof sheeting with be ready by end of TTA Note
February 2021 for the Support services building and for the
main building by the beginning of March 2021. Arch that the
insulation needs to be on site at the same time – Installation in
progress
13.9 TTA requested EE to kindly reissue a full set of drawings EE Done
electronically
13.10 ER requested TTA to submit site records for June 2021 TTA Done
13.11 OC noted that he will be traveling out of the country until 02 Note
June 2021
14 Next Meeting & Close

14.1 With no further business of the day, the meeting was closed at
11h00
14.2 Next Meeting to be:
Site Inspection – 24 August 2021 (TBC)
Progress Meeting – 30 August 2021 (TBC)
15 Minute Approvals Signature

15.1 NDOH
15.2 LDM
15.3 Tokologo Technical Assignments
PAGE NO. 23

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National Department of Health

1629 - Limpopo Clinics - New Thengwe Clinic

MINUTES OF PROJECT PROGRESS REVIEW MEETING 23

SECTION A : MEETING DETAILS

Yolander Granger YG LDM Quantity Surveyor yolander@ldm.co.za 060 554 8176

Ricardo Bexiga RB LDM Architect ricardo@pgaarchitects.co.za 060 554 8417

Wendell Adams WA OHS OHS Consultant awa.creativsheq@gmail.com 083 356 0563

Njabulo Tshuma NT TTA Manager tshuma@ttamail.co.za 083 964 8851

2 Attendance Register & Apologies

3 Previous Minutes Acceptance

4 Health & Safety

which is a health and safety risk, Contractor to refrain from

5.16 TTA to forward borehole quotation to QS/ME – the quotation QS Done

6 Project Programme Status

TM required confirmation that the roads Sub Contractor is KB 13/08/2021

significant amount of work is scheduled for the upcoming

6.2 Phase 2 (Residential Contract)

Building Works Msembir General Appointed

9 Finance and Commercial

10.2 Mechanical Engineer

1. Console Units – drawings, spec and BOQ has

is for “YORK” units, these units are accepted as they

10.3 Electrical Engineer

Eskom Power Application

10.3.4 SN requested the Electrical Sample Register. Note

to calling for factory acceptance test of the generator –

10.4 Civil Engineer

must be plastered. GM to forward photos as manholes are

10.5 Structural Engineer

10.5.11 TTA to rectify honeycombing at the bottom of concrete TTA Done

10.6 Quantity Surveyor

2019. TTA to resolve discrepancy in amounts and payments in

approval – refer to 10.5.16

14 Next Meeting & Close

15 Minute Approvals Signature

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