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Document No. : SOP/UMM/01

Effective Date : April 6, 2016 STANDARD OPERATING PROCEDURE COMPANY
Revision Status: 00 NEW EMPLOYEE REQUESTS/RECRUITMENT NAME
Page : 1/1 Department: HUMAN RESOURCES

1. PURPOSE
To ensure the accuracy, speed and objectivity of the recruitment process.

2. SCOPE
Prospective employees.

3. DEFINITION
DYM = Requesting Department

4. DOCUMENTS
New Employee Request Form
Application Form
Interview Evaluation Form

5. PROCEDURE DETAILS
No. ACTIVITY RESPONSIBILITIES

1
5.1 Fill out the New Employee Request Form and submit it to Msgr
Human Resources.
DYM
5.2 If the position requested is a new position, it must be
accompanied by a job description. Msgr

5.3 Checked and discussed it with Mgr DYM. DYM

5.4 If it is appropriate, the DirOps approval is requested. If not

Mgr HRD
5.5 appropriate then the process is complete.
Mgr HRD
5.6 If the New Employee Request Form is approved by DirOps, then
the HR department will search for candidates who meet the
required qualifications from the application letters that have
been available in HRD.
If not found, then proceed with placing advertisements in Mgr HRD
newspapers and websites.

5.7 Applications of qualified candidates were submitted to Mgr

DYM.

5.8 Select candidates to be interviewed, set the interview schedule

and submit it to the HR department. HRD

5.9 Calling candidates to be interviewed and asking them to fill out

the application form. Staff Mgr

5.10 Interviewed prospective employees either alone or accompanied

by Mgr DYM and completed the interview evaluation form. DYM

HRD

Staff

Mgr DYM

2
5.11 If qualified, the prospective employee will undergo a pre Mgr HRD
employment medical check-up and psychological test.

5.12 If not eligible then return to point 5.6 Hospital

5.13 Submit the pre employment medical check-up and Human Resources
psychological test result forms to the HR department.
Manager,
5.14 If they meet the health requirements, the HR department will
create an offering letter and submit it to the Director of Psychologist
Operations for signature.

5.15 Provide offering letters to prospective employees: Human

5.16.1 Manager Level and above Resource
5.16.2 Manager Level and below s Staff

5.16 If the prospective employee agrees with the salary and position
offered, a start date is set. If not, then salary negotiation.

New employees undergo a 3-month orientation/trial period and Mgr HRD

5.17 monitoring guided by the direct manager. HRD
Staff
Evaluate the work, ethics and discipline of new employees during
5.18 the probationary period. Human
Resource
After the trial period is over, the Manager immediately assesses s Staff
5.19 and provides evaluation results to HRD, then HRD
submit evaluation results to DIROps for approval

Employee, Direct Manager

Direct Manager, HRD, DirOps

Direct Manager, HRD, DirOps