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SAP S4HANA MM
Automatic Account Determination in SAP MM

Automatic Account Determination in SAP MM (MM-FI Integration)
In SAP MM, procurement process involves the cost of goods and services that
needs to be paid to the vendor by an organization. The cost being paid must be
posted in an organization necessarily in a correct general ledger (G/L) account.
It is quite impossible to recollect and feed the correct G/L account every time
during procurement. To avoid this inconvenience, the SAP system can be
configured so that the system will automatically determine the correct G/L
account that needs to be posted. G/L account is posted when goods receipt is
done as well as during clearing the invoice verification.
Note: - Account determination is only happening when we do Goods
Movement.
List of Elements Decides Account Determination: -

 Chart of Account (COA)
 Valuation Grouping Code
 Valuation Class
 Transaction / Event Key
 Account (Modifier) Grouping Code.
 Event Key & G/L Code Mapping (OBYC)
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Email :- sonarmayur1998@gmail.com
Mo. No: - 7744918923
 Chart of Account (COA)
The chart of accounts in SAP is a group of GL Accounts that controls the
name of the General GL Master, the number of GL Master and some
control information. In other words, the grouping of G/L accounts forms
the framework for recording accounting transactions in a structured way.
 Chart of Account is assigned to Company Code & Company code is

Assigned to Plant/ Valuation area as above shown.
 For Checking linkage of COA & Company Code we use T-Code:-OB62
 Enter T-Code in command bar & press enter below screen opens.
 Click on position & Enter your Company Code & Check as below.
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 We can assign one COA to multiple company code.
 Valuation Grouping Code

Valuation grouping code is a collection of valuation areas that will have the
same account determination. Since a valuation area can be a company code
or plant, we can say that a valuation grouping code represents a group of
plants or company codes that have the same account determination.
 For checking Valuation Grouping Code, we use T-Code:-OMWD

 Enter T-Code in command bar & enter your valuation area. Check as
below.

Mo. No: - 7744918923
 Here also we can assign Valuation grouping code to multiple valuation
area & Company code.
 Valuation Class & Account Category Reference

The account category reference (ACR) is an artificial code of four characters
which allows flexibility in linking material type with valuation class. In
reality, the valuation class is linked to an account category reference and
account category reference linked to material type.
A valuation class is used to determine the general ledger account for the
materials stock account. In automatic account determination, valuation
classes must be created and then assigned to material types
 For checking Valuation class, we use T-Code:-OMSK

Mo. No: - 7744918923
 By entering T-Code in command bar below screen opens.
 Click on Account Category Reference.
 We have multiple Account category reference for material here.

 As per requirement we can create also.
Mo. No: - 7744918923
 Click on Valuation Class.
 Here we can link Valuation class to Account category reference as per

requirement.
 Click on Material Type/ Acc. Cat. Reference
 Here we can assign Acc. Cate. Reference to Material Type.

 We can assign Multiple Acc. Cate. Reference to Specific Material type
also.
 So the Material type have multiple Valuation Class.

Mo. No: - 7744918923
 Transaction or Event Key.
A transaction/event key is a key to differentiate account determination by
business transaction. For example, we must differentiate general ledger
account posted by goods receipt transaction and posted by invoice receipt
transaction.
The system uses the transaction/event key to determine the account in
which a posting line is generated. This means that at least two
transaction/event keys (one per posting line) are involved in each posting.
 Movement type is linked to Value String & Each Value string contain
Transaction key as shown.
 Transaction key is nothing but the it fixes the account in which posting is
done.
 For Goods Receipt WE01 Value string & Transaction Event Key BSX &
WRX triggered as below.

Mo. No: - 7744918923
 For checking Value String, we are using T-Code:-OMJJ/OMWN
 As above shown for movement type 101 Value string WE06 & KBS TEKey
is assign.
 Account (Modifier) Grouping Code

Account Modifier or Account Grouping Code is a three-character code
especially used to differentiate the offsetting accounts for consumption
postings which could be different in cases for Trans/event Keys GBB & PRD.

Mo. No: - 7744918923
 To check we can us T-Code:-OMJJ/OMWN
 As shown above GBB/PRD has different account modifier i.e. different

GL code assigned.

Mo. No: - 7744918923
 Event Key & G/L Mapping (OBYC)
 By using T-Code: - OBYC we can check all this GL & Event Key Mapping.

Mo. No: - 7744918923
Actual Account Determination Process
 Its look like complicated but it’s very easy to understand while
configuring.
Step by Step Configuration for Automatic Account Determination in SAP MM
Step: -1
 Check/Define the Valuation Level
Path to check Valuation Level: -
SPRO-> IMG-> Enterprise Structure-> Definition-> Logistics – General->
Define valuation level
 Double click on it below screen opens.

Mo. No: - 7744918923
 This is only one-time activity this done at when you Activate SAP in
system.
 99 % Valuation level is set at Plant Level as shown above.
Step: -2
 Define Material Type
Path to Define Material Type: -
SPRO-> IMG-> Logistics – General-> Material Master-> Basic Settings->
Material Types-> Define Attributes of Material Types
 Crete a new material type by copying Standard One.
 I am creating YMEI: - Std. Raw Material ME by copying from ROH

Mo. No: - 7744918923
 Update the Quantity & Value updating for Plant which you need to use
as below.
Step: -3
 Group Together Valuation Area

Mo. No: - 7744918923
Path to Group Valuation Area: -
SPRO-> IMG -> Materials Management-> Materials Management-> Valuation
and Account Assignment-> Account Determination-> Account Determination
Without Wizard
 Click on Define Valuation Control
 As we tick on activate then we can use Same G/L Code for multiple
Valuation Area & Different Material type.

Mo. No: - 7744918923
 Click on Group Together Valuation Area
 Just enter your Valuation area & put valuation Group Code as above
shown.
 Save the data.
 Click on Valuation Classes

 As we click on it below screen opens.
 First Click on Account Category Reference. Below screen opens.

Mo. No: - 7744918923
 We can use existing Account Category Reference also or Create new one
as per requirement.
 For creating new one click on new entries & Create it as below.
 MEI1: - ACR for Mechanical Item.

 Then Click on Valuation Class Below scree opens.

Mo. No: - 7744918923
 Click on New Entries & Create New Valuation Class.
 I am creating Two Valuation Classes for same Account Category

Reference as above.
 Save the data.
 Now Click on Material Type/ Account Category Reference. Below screen

opens.

Mo. No: - 7744918923
 Assign Account Category Reference to Your Material Type.
Material Type: - YMEI
Account Category Reference: - MEI1
 Now All the Configuration has been done.
Step: -4
 Now assign the Valuation Class to G/L Code by using T-Code: -
OBYC
 By entering T-Code blow screen opens.

Mo. No: - 7744918923
 As we are setting Account Determination for Movement 101 i.e Normal
GR. The BSX & WRX transaction are trigger automatically.
 Then we need to set the GL code for BSX & WRX
 By click on BSX below screen opens.

Mo. No: - 7744918923
 As previously seen enter the COA as INT & press enter.
 Enter our Valuation Class & GL Code here & Save

 GL Code has given by Finance Team Only.
 Now do the same procedure for WRX also.

Mo. No: - 7744918923
 Save the data.
Step: -5
 Now check the All configuration is done well for that we need
test the data for this create Material by using T-Code: - MM01
 Enter the T-Code & press enter
 Select the Industry & Material type as per configuration.

Mo. No: - 7744918923
 Select the basic views for create material.
 Enter the Plant & S.Location
 Enter the Basis & Purchasing Data
 In Accounting View, we need to enter valuation class.

 As per configuration system will show valuation class. Select any one
from list.
 Enter required detail & Data.
 Material 60725 created

Mo. No: - 7744918923
Step: -6
 Now Create Standard PO for this material by using T-Code :-
ME21N
 PO No :- 4500027791
Step: -7
 Do the Goods Receipt by using T-Code: - MIGO

Mo. No: - 7744918923
 Material document 80008 posted
 Now Display the Material Document.
 Under that check the FI Document
 Click on Accounting Document
 As per the set GL Account Documents get generated & BSX & WRX
triggered.
 For Cross verification of this G/L Account how this account come into
this picture.
 T030 – Standard Account Table
 Enter the T-Code: - SE16N
 Enter all the details & Verify.

Mo. No: - 7744918923

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SAP S4HANA MM

Automatic Account Determination in SAP MM

List of Elements Decides Account Determination: -

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 Chart of Account is assigned to Company Code & Company code is

 Valuation Grouping Code

 For checking Valuation Grouping Code, we use T-Code:-OMWD

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 Valuation Class & Account Category Reference

 For checking Valuation class, we use T-Code:-OMSK

 Click on Account Category Reference.

 We have multiple Account category reference for material here.

 Here we can link Valuation class to Account category reference as per

 Click on Material Type/ Acc. Cat. Reference

 Here we can assign Acc. Cate. Reference to Material Type.

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 Account (Modifier) Grouping Code

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 As shown above GBB/PRD has different account modifier i.e. different

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Step by Step Configuration for Automatic Account Determination in SAP MM

 Double click on it below screen opens.

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 Click on Define Valuation Control

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 Click on Valuation Classes

 First Click on Account Category Reference. Below screen opens.

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 MEI1: - ACR for Mechanical Item.

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 I am creating Two Valuation Classes for same Account Category

 Now Click on Material Type/ Account Category Reference. Below screen

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 Now All the Configuration has been done.

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 Enter our Valuation Class & GL Code here & Save

 Now do the same procedure for WRX also.

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 In Accounting View, we need to enter valuation class.

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 Click on Accounting Document

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