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Materials Management - Configuration Manual
Materials Management - Configuration Manual
Configuration Manual
MATERIALS MANAGEMENT
Table of Contents
1. Define Company Code...................................................................................................................5
2. Define Plant.................................................................................................................................11
3. Define Storage Location...............................................................................................................16
4. Maintain Purchasing Organization...............................................................................................18
5. Assign plant to company code.....................................................................................................20
6. Assign purchasing organization to company code.......................................................................25
7. Assign purchasing organization to plant......................................................................................26
8. Assign standard purchasing organization to plant.......................................................................29
9. Group Together Valuation Areas.................................................................................................30
10. Create Purchasing Groups...........................................................................................................31
11. Define Material Groups...............................................................................................................33
12. Maintain Company Codes for Materials Management................................................................35
13. Define Material Types..................................................................................................................37
14. Account Determination...............................................................................................................39
14.1. Define Valuation Control.....................................................................................................39
14.2. Group Together Valuation Areas.........................................................................................39
14.3. Define Valuation Classes......................................................................................................39
14.3.1. Account Category Reference...............................................................................................39
14.3.2. Valuation Class.....................................................................................................................39
14.3.3. Material Type/ Account Category Reference.......................................................................40
14.4. Configure Automatic Postings..............................................................................................41
15. Automatic Change in Status of Correct Invoices..........................................................................44
16. FI Tolerance Groups for User.......................................................................................................44
17. Maintain Default Values for Tax Codes........................................................................................44
18. Set Tolerance Limits.....................................................................................................................44
19. Set Tolerance Limits for Price Variance.......................................................................................44
20. Assign Tax Codes for Non-Taxable Transactions..........................................................................44
21. Define Industry Sectors and Industry-Sector-Specific Field Selection..........................................44
22. Define Purchase Order Document Types.....................................................................................44
23. Define Number Ranges................................................................................................................45
24. Making Tax Code Mandatory In Purchase Order.........................................................................45
25. Define Vendor Account Group.....................................................................................................46
26. Define Number Ranges for Vendor Master Records....................................................................46
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26.1. Intervals...............................................................................................................................46
26.2. Number Range.....................................................................................................................46
27. Partner Roles per Account Group (Vendor).................................................................................47
28. Define Pricing Procedure.............................................................................................................47
28.1. Define Access Sequences.................................................................................................47
28.2. Define Condition Types....................................................................................................47
28.3. Define Calculation Schema..............................................................................................47
28.4. Define Schema Group......................................................................................................47
28.4.1. Schema Groups: Vendor..................................................................................................47
28.4.2. Schema Groups for Purchasing Organizations.................................................................47
28.4.3. Assignment of Schema Group to Purchasing Organization..............................................47
28.5. Define Schema Determination.........................................................................................47
28.5.1. Determine Calculation Schema for Standard Purchase Orders........................................48
28.5.2. Determine Schema for Stock Transport Orders...............................................................48
28.6. Define Transaction/Event Keys........................................................................................48
28.6.1. Trans./Event Key..............................................................................................................48
29. Define Tax Procedure..................................................................................................................49
29.1. Account Keys....................................................................................................................49
29.2. Access Sequence..............................................................................................................51
29.3. Define Condition Type.....................................................................................................57
29.4. Define Tax Procedure.......................................................................................................60
29.5. Assign Country to Calculation Procedure.........................................................................63
29.6. Tax Codes.........................................................................................................................64
29.6.1. Define Tax Code for Purchasing Documents................................................................64
29.6.2. Assign Tax Code to Company Codes............................................................................66
30. Release Strategy..........................................................................................................................67
30.1. Edit Characteristic............................................................................................................67
30.2. Edit Class..........................................................................................................................67
30.3. Define Release Procedure for Purchase Orders...............................................................67
30.3.1. Release Groups................................................................................................................67
30.3.2. Release Codes..................................................................................................................67
30.3.3. Release indicator.............................................................................................................67
30.3.4. Release Strategies............................................................................................................67
31. Split Valuation..............................................................................................................................67
31.1. Activate Split Valuation....................................................................................................67
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31.2. Configure Split Valuation.................................................................................................67
31.2.1. Valuation Type.................................................................................................................67
31.2.2. Valuation Cat...................................................................................................................67
31.2.3. Allocation of Valuation Categories...................................................................................67
32. Other Important Activities...........................................................................................................68
32.1. Maintain FI Configuration................................................................................................68
32.2. G/L Account.....................................................................................................................68
32.3. FI Posting Period..............................................................................................................68
32.4. FI Number Range.............................................................................................................68
32.5. Maintain Condition Record..............................................................................................68
32.6. Output Condition Record For PO.....................................................................................68
32.7. Transport Request...........................................................................................................68
32.8. Screen Sequence Control.................................................................................................68
33. Important MM Transactions........................................................................................................69
33.1. Material Master...............................................................................................................69
33.2. Vendor Master.................................................................................................................69
33.3. Info Record......................................................................................................................69
33.4. Maintain Source List........................................................................................................69
33.5. Purchase Requisition........................................................................................................69
33.6. Create RFQ.......................................................................................................................69
33.7. Maintain Quotation.........................................................................................................69
33.8. Compare Quotation.........................................................................................................69
33.9. Purchase Order................................................................................................................69
33.10. Goods Receipt..................................................................................................................69
33.11. Goods Receipt Cancellation.............................................................................................70
33.12. Goods Receipt-Initial Upload...........................................................................................70
33.13. Display Material Document.............................................................................................70
33.14. Create Physical Inventory Document...............................................................................70
33.15. Enter Inventory Count.....................................................................................................70
33.16. Post Inventory Difference (Increase Stock)......................................................................70
33.17. Post Inventory Difference (Decrease Stock).....................................................................70
33.18. Reservation......................................................................................................................70
33.19. Transfer Posting Reservation...........................................................................................70
33.20. Invoice Receipt.................................................................................................................70
33.21. Credit Memo....................................................................................................................70
33.22. BOM.................................................................................................................................71
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33.23. Enter Transfer Posting Against Sub Contracting PO.........................................................71
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Click on Copy
Enter From Company Code (IN01) & To Company Code; Press ENTER
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Press Yes
Press No
Select the Transport Request; To Create a New Transport Request, Click on NEW
Note: The below screen will come when you press NEW button on the above screen!!!
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To change the Name & Address of the newly created Company Code, click on “Edit Company Code
Data”
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Enter the Company Code related details like Company Name, City, Currency
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Press SAVE
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2. Define Plant
Path: SPRO-> Enterprise Structure-> Definition-> Logistics - General-> Define, copy, delete, check
plant
Select COPY
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Change Name & Factory Calendar; To change the Address related data, click ADDRESS
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Click SAVE
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Enter Plant
Press SAVE
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Click SAVE
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By default, newly created Plant 2000 is assigned to Company Code 0001; First we need to delete this
assignment, after that we will assign Plant 2000 with Company Code 2000
Note: Current Setting for Valuation Grouping Code will be deleted!!! We will have to re-assign the
Valuation Grouping Code
Press Yes
Click CONTINUE
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Selected Line Item Deleted!!!
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Go Back
Press Yes
Assignment deleted!!!
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Press SAVE
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Press SAVE
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By default, newly created Plant 2000 is assigned to Purchase Organization 0001; First we need to
delete this assignment, after that we will assign Plant 2000 with Purchase Organization 2000
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Press SAVE
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Result: Valuation Grouping Code 0001 is assigned with Valuation Area (Plant) 2000!!!!
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Press SAVE
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Press SAVE
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Enter the Fiscal Year & Period; Press Enter; Press SAVE
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Note:
MM Period starts with April month; For April month, Period is 1; For May month, Period is 2 and
so on….
Only two Posting Periods can be opened at any given point of time for Materials Management
Transactions; T Codes MMPV & MMRV
Till here BASIC Organization Structure Related Configuration is completed!!! We can start doing
Transaction; In case of any errors, we can handle at run-time!!!!
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If required, you can change the Description of the existing Valuation Class.
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Maintain the G/L Account as per the Valuation Class (As per Business Requirement with FI
Consultant)
When entering the goods movement, the user does not have to enter a G/L account, since the ERP
system automatically finds the accounts to which postings are to be made using the following data:
If the user enters a company code or a plant when entering a transaction, the ERP system
determines the chart of accounts which is valid for the company code.
You must define the automatic account determination individually for each chart of accounts.
If the automatic account determination within a chart of accounts is to run differently for certain
company codes or plants (valuation areas), assign different valuation grouping codes to these
valuation areas.
You must define the automatic account determination individually for every valuation grouping code
within a chart of accounts. It applies to all valuation areas which are assigned to this valuation
grouping code.
If the user enters a company code or a plant when entering a transaction, the system determines the
valuation area and the valuation grouping code.
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Posting transactions are predefined for those inventory management and invoice verification
transactions relevant to accounting. Posting records, which are generalized in the value string, are
assigned to each relevant movement type in inventory management and each transaction in invoice
verification. These contain keys for the relevant posting transaction (for example, inventory posting
and consumption posting) instead of actual G/L account numbers.
You do not have to define these transaction keys, they are determined automatically from the
transaction (invoice verification) or the movement type (inventory management). All you have to do
is assign the relevant G/L account to each posting transaction.
Account grouping (only for offsetting entries, consignment liabilities, and price differences)
Since the posting transaction "Offsetting entry for inventory posting" is used for different
transactions (for example, goods issue, scrapping, physical inventory), which are assigned to
different accounts (for example, consumption account, scrapping, expense/income from inventory
differences), it is necessary to divide the posting transaction according to a further key: account
grouping code.
An account grouping is assigned to each movement type in inventory management which uses the
posting transaction "Offsetting entry for inventory posting".
Under the posting transaction "Offsetting entry for inventory posting", you must assign G/L accounts
for every account grouping, that is, assign G/L accounts.
If you wish to post price differences to different price difference accounts in the case of goods
receipts for purchase orders, goods receipts for orders, or other movements, you can define
different account grouping codes for the transaction key.
Using the account grouping, you can also have different accounts for consignment liabilities and
pipeline liabilities.
Valuation class of material or (in case of split valuation) the valuation type
The valuation class allows you to define automatic account determination that is dependent on the
material. for example: you post a goods receipt of a raw material to a different stock account than if
the goods receipt were for trading goods, even though the user enters the same transaction for both
materials.
You can achieve this by assigning different valuation classes to the materials and by assigning
different G/L accounts to the posting transaction for every valuation class.
If you do not want to differentiate according to valuation classes, you do not have to maintain a
valuation class for a transaction.
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You can create your own Purchase Document Type by copying exiting Documents Types NB
(Standard) & UB (Stock Transfer)
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You can create you own Number Range & Assign to Document Types created as per Business
Requirement (As decided during Requirement Gathering & Blue Printing Stage)
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28.6.1.Trans./Event Key
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Press SAVE
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Info - System will start copying existing structure from for the Newly Created Access Sequences
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Press SAVE
Info: This is a Workbench request, changes done here will be accessed through all Clients on the
Server
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Double Click on Access to view the newly created Access Sequence
Info: Tables in the Access Sequence is shown here, which were copied.
If you want to add any new table here, press NEW ENTRIES
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Press ENTER
Press SAVE
Go Back!!
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29.3. Define Condition Type
Path: Financial Accounting (New)-> Financial Accounting Global Settings (New)-> Tax on
Sales/Purchases-> Basic Settings-> Check Calculation Procedure
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Enter Condition Type Name, Description, Access Sequence; Press ENTER
Info: Data for Newly Created Condition Type will be copied from existing; Press SAVE
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Result: Condition Type Created!!!!
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29.4. Define Tax Procedure
Path: Financial Accounting (New)-> Financial Accounting Global Settings (New)-> Tax on
Sales/Purchases-> Basic Settings-> Check Calculation Procedure
Select the existing pricing procedure TAXINN and double click on Control Data to view the Details
Info – You can create your own Tax Procedure by copying TAXINN
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Click NEW ENTRIES to add new Condition Types in the existing Tax Procedure as per the Business
Requirement
Enter details like shown below as per the Requirement; Press ENTER
Press SAVE
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Result: New Condition Type added in the Tax Procedure
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29.5. Assign Country to Calculation Procedure
Path: Financial Accounting (New)-> Financial Accounting Global Settings (New)-> Tax on
Sales/Purchases-> Basic Settings-> Assign Country to Calculation Procedure
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29.6. Tax Codes
29.6.1. Define Tax Code for Purchasing Documents
T Code: FTXP
Press SAVE
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29.6.2. Assign Tax Code to Company Codes
Path: Logistics - General-> Tax on Goods Movements-> India-> Basic Settings-> Determination of
Excise Duty-> Condition-Based Excise Determination-> Assign Tax Code to Company Codes
Press SAVE
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30.3.2.Release Codes
30.3.3.Release indicator
30.3.4.Release Strategies
31.2.2.Valuation Cat
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You need to add User IDs under User Screen Reference for view the CIN Tab on Vendor Master
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33.18. Reservation
T Code: MB21
33.22. BOM
T Code: CS01
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33.23. Enter Transfer Posting Against Sub Contracting PO
T Code: MB1B
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