COMPUTER CLASS FOR BEGINNERS

FOR ALL AGE GROUPS-QUALIFICATION-ENGLISH-READ/WRITE

MS-WORD
*TEXT MANUPULATION
*CREATION TEMPLATES FOR BIO-DATA
*FIND & REPLACE,USAGE OF BULLETS NUMBERING
*HEADER AND FOOTER & SPELL CHECK
*TABLES CREATING, MANIPULATING AND FORMATTING
*MAIL MERGE
MS-EXCEL
*SORTING DATA
*MARK LIST PREPARATION FOR A STUDENT
*PAYBILL PREPARATION
*INVOICE REPORT PREPARATION
*DRAWING GRAPHS
MS-POWERPOINT
*SLIDE SHOW PRESENTATION IN MS-POWERPOINT
*PREPARATION OF ORGANIZATION CHART IN MS-
..POWERPOINT AND STUDENT MARK LIST
 MS-WORD
TEXT MANUPULATION
Start – All Programs – MS Office – MS word or
open a document clicking the new option.
 Type any Text in to the document for
formatting.
1. Text
After getting information from CTTI-Daily
Customer Logistics-Number of Vehicles
daily from CTTI and the same plan as to
follow with the Transporters- Vehicles once
reached to our Warehouse.

 For Text Alignment – Click Left/Right/centre in

the home tab.
2. LEFT
After getting information from CTTI-Daily
Customer Logistics-Number of Vehicles daily
from CTTI and the same plan as to follow with
the Transporters- Vehicles once reached to our
Warehouse..
 3. RIGHT
After getting information from CTTI-Daily
Customer Logistics-Number of Vehicles daily
from CTTI and the same plan as to follow with
the Transporters- Vehicles once reached to our
Warehouse..
4. CENTRE
After getting information from CTTI-Daily Customer
Logistics-Number of Vehicles daily from CTTI and the
same plan as to follow with the Transporters- Vehicles
once reached to our Warehouse..
5. Align Text to both the left and Right Margins,
Adding extra space between words as
necessary.
After getting information from CTTI-Daily
Customer Logistics-Number of Vehicles
daily from CTTI and the same plan as to
follow with the Transporters- Vehicles once
reached to our Warehouse.
 6. BOLD
After getting information from CTTI-Daily
Customer Logistics-Number of Vehicles
daily from CTTI and the same plan as to
follow with the Transporters- Vehicles
once reached to our Warehouse.

7. Italic
After getting information from CTTI-Daily
Customer Logistics-Number of Vehicles daily
from CTTI and the same plan as to follow
with the Transporters- Vehicles once
reached to our Warehouse.

8. Under Line
After getting information from CTTI-Daily
Customer Logistics-Number of Vehicles
daily from CTTI and the same plan as to
follow with the Transporters- Vehicles once
reached to our Warehouse.
 9.Fond Size :(16)
After getting information from CTTI-Daily Customer
Logistics-Number of Vehicles daily from CTTI and the same
plan as to follow with the Transporters- Vehicles once
reached to our Warehouse.

10. Fond Style:(Arial Narrow)

After getting information from CTTI-Daily
Customer Logistics-Number of Vehicles daily
from CTTI and the same plan as to follow with
the Transporters- Vehicles once reached to our
Warehouse.

 Save the Document selecting a file name.

 MS-WORD
CREATING TEMPLATES- for Bio Data

BIO-DATA
NAME : J.PHILIP BERNARD

DATE OF BIRTH : DD/MM/YY

AGE : 16

SEX : MALE / FEMALE

PERMANENT ADDRESS : PUZHAL, CH-66.

EDUCATION QUALIFICATION : D.C.S.E., B.B.A., Mcom

TECHNICAL QUALIFICATION : Computer hardware

Experience : 5 yrs.

Extra Curricular Activities : Chess Player

Hippies : Singing, Dance.

( Line Space used 1.5 )

 MS-WORD
FIND & REPLACE-SPELL CHECK-USAGE OF BULLETS
NUMBERING
HEADER AND FOOTER

1.USAGE OF BULLETS
 B.A. English
B.Com
B.Sc

2. USAGE OF NUMBERING
1. M.A English
2. M.Sc
3. M.Com

1)M.A English
2)M.Sc
3)M.Com

3. USAGE OF SPELL CHECK AND FIND & REPLACE

BEFORE SPELL CHECK –INPUT
Environmental science is a multidisciplinary fied
involving ideas and information from naturl sciences
and social sciences to present a generl idea of the
world works and how things are interconnected.

AFTER SPELL CHECK -OUTPUT

( Right click –spelling – change )
Environmental science is a multidisciplinary fied
involving ideas and information from natural
sciences and social sciences to present a general
idea of the world works and how things are
interconnected.

AFTER FIND AND REPLACE

( GO TO FIND AND REPLACE ICON TO REPLACE)
Environmental science is a multidisciplinary fied
involving ideas and information from good sciences
and social sciences to present a best idea of the
world works and how things are interconnected.
 4. USAGE OF HEADER AND FOOTER
A.(INSERT-HEADER –AND TYPE YOUR OWN
HEADING)
B. (INSERT-FOOTER) –AND TYPE YOUR OWN
HEADING)( also page number can print )

MS-WORD
TABLES CREATING, MANIPULATING AND FORMATTING
 Insert table (Rows and Column) and draw
table according to your sheet ( student
mark Sheet )
 We can perform
addition,Substraction,Multification and
Average etc.,
Report for student details

No No. of Mark1 Mark2 Total

Student
1 RAM 80 70 150
2 SAM 90 90 180
3 RAMA 56 100 156
4 RAMYA 67 43 110
 MS-WORD

MAIL MERGE

 To sent a personalized letter to many different

people at the same time using Mail Merge in MS-
WORD.
MAIL MERGE CONCEPTS

From

The Class In charge,

1st yr BCA,

C.T.T.E. Collage for Women, Chennai.

To

Abirami,

78, Periyar Nagar,

Chennai-600082.

Dear Abirami,

This is to intimate you that the university Exam for the month
Nov’22 will start on 16.11.2022.

All the Best

Regards,
The Class –In charge

1st yr BCA,

MAIL MERGE CONCEPTS

From

The Class In charge,

1st yr BCA,

C.T.T.E. Collage for Women, Chennai.

To

Anandhi,

78, Periyar Nagar,

Chennai-600082.

Dear Anandhi,

This is to intimate you that the university Exam for the month
Nov’22 will start on 16.11.2022.

All the Best

Regards,

The Class –In charge

1st yr BCA,
 MS-EXCEL
SORTING DATA
 Data Sorting ( Both Number and Name )
 First create data table in an Excel sheet using Row and Column in
the given cells.
INPUT ( Type in Excel sheet )
o Before Data Sorting

REG.NO Name English Tamil Maths TOTAL

S806245 Suganya.A 67 78 78 223
S806249 Arthi .B 59 67 70 196
S806250 Fathima .J 90 80 97 267
S806248 Preethi. K 75 61 85 221
S806247 Angelina.L 78 83 90 251
OUTPUT
 After sorted Name in Ascending order

REG.NO Name English Tamil Maths TOTAL

S806247 Angelina.L 78 83 90 251
S806249 Arthi .B 59 67 70 196
S806250 Fathima .J 90 80 97 267
S806248 Preethi. K 75 61 85 221
S806245 Suganya.A 67 78 78 223
 After sorted Total(Numbers)in Descending order

REG.NO Name English Tamil Maths TOTAL

S806250 Fathima .J 90 80 97 267
S806247 Angelina.L 78 83 90 251
S806245 Suganya.A 67 78 78 223
S806248 Preethi. K 75 61 85 221
MS-EXCEL
MARK LIST PREPARATION FOR A STUDENT
WORKSHEET(SPREADSHEET PREPARATION
INPUT-MARK SHEET

REG.NO. NAME ENGLISH TAMIL MATHS TOTAL

001 Keerthi 80 78 98
002 Murthy 87 90 90
003 PREETHI 67 78 78
OUTPUT-MARK SHEET –by using formulae (=sum(select marks
and close) u will get marks total.- in Excel sheet.

REG.NO. NAME ENGLISH TAMIL MATHS TOTAL

001 Keerthi 80 78 98 256
002 Murthy 87 90 90 267
003 PREETHI 67 78 78 223
MS-EXCEL
PAY BILL PREPARATION FOR EMPLOYEES
EMP.NO EMP.NAME BASIC HRA MA DA GROSS
. PAY PAY
CELL-A CELL-B CELL-C CELL-D CELL-E CELL-F CELL-G
S01 POOJA 8000 780 279 250 9309
S02 RAJA 8500 560 360 400 9820
S03 KUMAR 9000 450 450 360 10260

 The gross pay is formulated by using formulae is =sum(add all

pays and close the bracket) we will get the total.
  The same way we can formulate other calculation like
subtraction, Multiplication and division also percentage we can
find in Excel Sheet.

MS-EXCEL
INVOICE REPORT PREPARATION
 An invoice is a time-stamped commercial document that
itemizes and records a transaction between buyer and a
seller.
( If goods or service were purchased on credit, the invoice
usually specifies the terms of the deal and provides information
on the available methods of payment).

D Dyana Corporation
Invoice Puzhal, GNT Road, No:145

==========================================================

Product Qty Unit Price Amount

Laser Mouse 10 950.00 9500.00
XL Monitors 20 150.00 3000.00
Multi-jet printer 02 150.00 300.00

Sub total 12800.00

Discount 300.00
Tax 12.00

Total 12512.00
 MS-EXCEL
DRAWING GRAPHS

 To draw a graph in MS-Excel using the Table of any Data.

 First prepare a table of data. Ex: EB Bill and shop income.
INPUT
BEFORE Applying Graphs- Type in Excel sheet
SHOP MONTHLY TURNOVER
Month Sales Rent
EB Expense income
JAN’22 10000 3000
300 750 5950
FEB’22 20000 3000
300 250 16450
MAR’22 30000 3000
300 300 26400
APR’22 20000 3000
300 500 16200
MAY’22 15000 3000
300 400 11300
AFTER Applying Graphs (Work out in Excel sheet)
SHOP MONTHLY TURNOVER
35000

30000

25000

JAN’22
20000
FEB’22
MAR’22
15000 APR’22
MAY’22
10000

5000

0
Sales Rent EB Expense income
 MS-POWER POINT
SLIDE SHOW PRESENTATION

 To design a presentation with animation

using MS-PowerPoint
 Go to start menu – MS-Office- MS
Power point –Click home Tab – New
Slide and Design a Seminar Presentation
with some text and pictures.
 Complete your slides and save the file
 To Preview all the actions of your
presentation, Click Slide show option
and beginning of the Slide show, we can
the entre slide show presentation.