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Conduct Policy
November 2015
Ace Hardware Corporation’s most valuable assets are its team members and the values for which
you and the Company stand. Your character, together with the Company’s philosophies and values,
continues to strengthen the brand and continues to earn us the highest of reputations in the hardware
market since Ace’s founding in the 1920s. We intend to keep it!
Our reputation for integrity is the basis for all business endeavors at Ace. It is the result of continued
dedication and commitment to the highest ethical standards in our relationships with each other, our
retailers, our vendors, and other individuals, businesses and organizations with whom the Company
does business or has relationships.
We strive to be sensitive to the human and social impact of our operations. It is our policy to conduct the
business of the Company in full compliance with the laws, rules and regulations of every community
in which it operates and to adhere to the highest ethical standards. All Ace team members are
expected and directed to conduct business with complete honesty, candor and integrity.
The purpose of this document is to make you aware of the ethical standards that must be observed
in the conduct of Ace’s business. Through this document, and through our policies, directives and
procedures, we will continue to achieve our commitment to the highest ethical standards in the
conduct of our business. To ensure our success, each of us must resolve that in all of our activities
with our retailers, vendors, outside parties and with each other, no ethical lapses will be tolerated.
As you work for Ace Hardware Corporation or its subsidiaries, we entrust our reputation to you, for
it was built by Ace retailers and Ace team members and must be maintained. To this end, please
carefully read and practice this Business Conduct Policy. Its purpose is to help preserve Ace’s great
reputation and make you proud to work for this Company.
John Venhuizen
President & CEO
Ace Values
Winning — Our objective is to win and have a lot of fun doing it. We believe our weapon in the world is helpful, which
means we win with and through people.
Excellence — We aspire to be the best, to continuously improve and to inspire others by giving the team our very best.
Love — Love the people, love the work and love the results.
Integrity — We believe honesty, reliability, accountability, empathy and ethical behavior are the building blocks to any
successful business or trusted relationship.
Humility — We strive for greatness with a humble, modest and respectful attitude.
Teamwork — We will fght the natural tendency for control and credit in favor of collaboration and mutual success,
recognizing that Together, We are Ace.
We also act honestly and fairly in all of our endeavors. We believe the following practices allow us to do so.
• Ace policy prohibits discrimination against team members, retailers, vendors and others based on race, color,
religion,national origin, sex, sexual orientation, age, disability or for other unlawful reasons.
• Ace respects our team members, and our policy is that management may not require team members to perform personal
tasks for them. Team members cannot be coerced to support any particular public issue, social cause or political
candidate. Your decision to support (or not to support) issues, causes or candidates is voluntary and is not a term or
condition of employment with Ace.
• Ace is dedicated to offering quality merchandise and services to our retailers and to providing honest and timely
information about our programs. Ace’s selection of products, services and suppliers must be made solely on quality,
price and service.
Ace has adopted two basic principles of business conduct, and you are expected to adhere to each.
LEGAL COMPLIANCE. No team member should take any action on behalf of the Company that he or she knows (or
reasonably should know) is in violation of an applicable law or regulation. These laws and regulations include, but are not
limited to, those governing: 1) antitrust or franchising matters, such as pricing, purchasing, retailer location approvals,
retailer terminations and other business practices; 2) protection of the environment, such as product storage, spills,
transportation and disposal; 3) employment matters, such as nondiscrimination, safety and wage payment obligations; 4)
copyright laws; 5) international business practices; and 6) domestic or foreign political contributions.
ETHICAL STANDARDS. In addition to the above, team members must adhere to the highest moral and ethical standards
in conducting business on behalf of the Company.
Listed below are some examples of potential confict of interest situations; this is not an all-inclusive listing. Use these
to guide your common-sense approach to what could be considered a confict of interest in your dealings with others.
Examples of potential confict of interest situations include:
• You, your spouse, a dependent or relative or a person or organization with whom you have a close personal relationship
has a signifcant fnancial interest in or obligation to:
• You conduct Company business with a vendor, supplier or other business partner and an owner, offcer or representative
of that vendor, supplier or other business partner is a family member or relative, or someone with whom you have a close
personal relationship.
• If a person or organization offers you, your spouse, a dependent or relative, or a person or organization with whom you
have a close personal relationship, a personal beneft or proft in exchange for sharing confdential Company information
or using your position with the Company for their gain or beneft.
• If you are an Ace manager and have a family relationship, close personal relationship, or outside business relationship
with another Ace team member who directly or indirectly reports to you or who is within your span of infuence or control.
• It is not considered a confict of interest if you are employed part-time by an Ace retail store and work there on your
personal time, unless you have a signifcant fnancial interest in that store. However, it is considered a confict of interest
if a retailer asks you to provide unique services for a fee based on your particular expertise and/or relationship with the
retailer, unless you and your manager receive prior written approval from the Ace offcer in charge of your department to
perform such service. If your manager and offcer do not approve the request, you should politely refuse it. If you receive
approval, it is important to provide a copy of the written approval to Human Resources for your personnel fle.
These types of situations, like other potential conficts of interest and circumstances that could create the perception of a
confict of interest regardless of whether one exists or not, require immediate disclosure to your department head, offcer
responsible for the area, or the Human Resources Department, as appropriate. The following sections contain additional
information regarding disclosure.
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Conficts of interest can also arise in regards to fnancial matters, including those in which you have a direct or indirect
interest. Indirect interests include situations in which you, your spouse, a dependent or relative, or a person with whom you
have a close personal relationship is a benefciary under a trust, estate or custodian account, is a shareholder in another
corporation, or is an owner or partner in a business venture. The term “indirect” applies to all situations in which technical
ownership may not be vested in you directly, but there exists some fnancial interest of your spouse, dependent, relative or
close personal affliate in an undisclosed arrangement.
Your ownership of the stock of a competitor, supplier or retailer is considered as “signifcant” and must be disclosed for
management’s advance approval unless the ownership satisfes all of the following requirements:
• The fnancial interest consists of the stock, bonds or other securities of a publicly traded company; and
• The amount of the interest is less than one percent of the value of that class of securities; and
The purchase of goods or services as a member of the public through normal retail channels is not treated as “signifcant.”
You are not required to disclose loans at normal interest rates from recognized fnancial institutions, or purchases at
generally available prices from recognized retailers (including Ace retailers) even though these businesses may have a
vendor or customer relationship with the Company.
Developing and fostering business partner relationships are essential in today’s business climate. Strong partnerships
help strengthen the Company’s ability to increase sales and reduce costs to remain competitive in the marketplace.
Relationship building may involve offce and factory visits, meals and entertainment. These events allow interaction with
key decision makers. While it is very important to maintain these business relationships, it is equally important to ensure
our team members act with integrity, independence and fairness to the Company, Ace retailers and our business partners.
Solicitations
You may not solicit trips, outings, tickets to sporting or other events, gifts, awards, products, services, samples or meals
from a current or prospective vendor or manufacturer’s representative (except when the request is for a donation to help
support the Ace Foundation or an Ace-approved charity).
Gifts
You may not accept gifts of products or services for your personal beneft and use, whether at work, home or elsewhere,
from any current or prospective vendor, manufacturer representative or Ace retailer. This includes, but is not limited to,
cash, checks, gift cards, travel, accommodations, prizes or samples.
In spite of your best intentions, and even after proper prior notifcation to the giver, you may still receive gifts of food,
candy, cheese, fruit or similar items. Such gifts need not be returned but should be shared with your fellow department
team members.
In certain situations (particularly in some foreign business settings), a gift, award or plaque may be presented under
circumstances where polite refusal might be deemed extremely offensive. Under these circumstances, the gift, award
or plaque may be accepted in the name of the Company. Such gift, award or plaque must always be reported to the
recipient’s superiors. You may not retain such gifts, but they may be used or displayed at the Company’s corporate
or relevant local offce, or donated/auctioned for charitable purposes, as the Company deems appropriate. When the
Company permits the gift, award or plaque to be used or displayed, including in a personal work area, the recipient must
contact the Finance Department to arrange for the issuance of an asset number, or other suitable means of having the gift
recorded in the Company’s books and records.
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Please note that while certain circumstances outlined below are permissible, in no event may any team member accept
any offers from a current or prospective vendor, manufacturer representative or Ace retailer for trips, vacation lodging, or
tickets of any kind that are for personal use. If a current or prospective vendor or retailer were to make such an offer for
personal use, the team member must decline such offer or suggest that the offer be donated to the Ace Foundation or an
Ace-approved charity.
Tickets to accompany Permissible Why it’s permissible: You’re attending with a vendor, building the
a vendor to a regular business relationship, and the value of the
season sports event: event is not considered excessive.
Tickets to a regular Not Permissible Why it’s not While the value of the event is not considered
season sports event (However, you may permissible: excessive, this is not permitted since you’re not
to be attended by you suggest a donation of attending with a vendor and there is no vendor
and your spouse: the tickets to the Ace relationship building.
Foundation)
Tickets to a post- Not Permissible Why it’s not Regardless of whether you would attend this
season, play-off or (However, you may permissible: type of event with or without a vendor, the
other major sports suggest a donation of value of these tickets is considered excessive.
event (e.g., BMW the tickets to the Ace
Championship Golf Foundation)
Tournament) or any
concert or theater
event:
Round of golf at a Permissible Why it’s permissible: A round of golf with a vendor builds the
local course (public or business relationship and is not considered
private) with a vendor, excessive. (However, multiple rounds of golf
paid for by the vendor: with the same vendor in the same calendar
year would be considered excessive).
When in doubt, politely decline the invitation, suggest a donation to the Ace Foundation or seek written approval from the
senior management of the Company.
Participation in non-Ace sponsored sports leagues, where both Ace staff and vendors participate, is acceptable provided
you and other Ace team members pay your own way.
Business Travel
Ace pays for all necessary business trips in accordance with the Company’s travel policy. Team members are responsible
for complying with this policy when traveling on authorized Company business. The Company will reimburse you for all
approved reasonable and necessary expenses while traveling on authorized Company business. Ace will not reimburse
you for expenses that do not comply with the travel policy. You may keep any air, hotel or car rental rewards earned on
Company business travel.
You may accept complimentary transportation (public or private) from vendors or potential vendors only when: (1) the trip
and the complimentary transportation are disclosed in advance and approved by your manager, (2) the purpose of the
trip is to visit the vendor’s factory or offce, and (3) the trip is entirely related to conducting business. You may not accept
complimentary transportation if the trip includes your attendance at an event (e.g., a sporting event, round of golf, etc.).
Vendor owned airplane travel is acceptable but should not be solicited.
Business Meals
It is acceptable for a current or prospective vendor or manufacturer’s representative to purchase meals for team members,
as long as such meals are in conjunction with industry shows or functions, factory or offce visits, or Ace conventions. We
encourage you to have meals in an Ace cafeteria, if there is one in your location. If a vendor or manufacturer’s representative
pays for your meal, on the next visit, you should buy that person’s meal. All Ace team members should decline excessive
business meals with a vendor (e.g., more than a couple of times per year or at expensive restaurants).
The only exceptions to the foregoing are prizes or property won in sweepstakes, drawings, contests or activities, industry
outings/dinners and/or Ace charity events that are publicly conducted and where a team member has personally purchased
a “ticket” or paid for admission to the event which will not be claimed as an expense to be reimbursed by the Company.
At trade shows sponsored by the Company and at other trade shows that the Company attends, Ace team members and
their guests may not purchase merchandise from vendors unless the merchandise is offered at the same price for general
sale to all attendees equally.
Company Vehicles
If you drive a Company vehicle, you must comply with all policies applicable to feet vehicles. You may not loan Company
vehicles to friends or other unauthorized persons. You must refrain from unsafe or unlawful driving activities such as
reckless driving or driving under the infuence of alcohol or drugs. Smoking in Company vehicles is prohibited.
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Expense reports must be submitted within the same monthly accounting cycle or as soon as the reimbursable expenses
are incurred and supporting documentation is available.
The Company has an extensive Enterprise Technology & Information Security Policy dealing with the use of Ace’s
computerized technology, including e-mail, instant messaging and the Internet. For more specifc information and
guidance, please refer to the Enterprise Technology & Information Security Policy which is posted on Ace Online.
You are permitted to use personal media and electronic devices for business purposes, provided you comply with the
Enterprise Technology & Information Security Policy. It is your decision whether or not to use your personal devices for
business purposes. Should you decide to do so, you agree to receive business related phone calls and text messages on
your personal device.
The complete Employee Social Media Policy is posted on Ace Online. If you have any questions regarding this policy,
please contact the Human Resources Department or the Legal Department.
Unlawful Conduct
Any team member conduct that is corrupt, deceptive, fraudulent or dishonest is contrary to his or her responsibility to the
Company, and is also likely to be unlawful. Unlawful conduct will lead to immediate termination from the Company. Some
obvious examples are 1) receipt or payment of kickbacks, whether in the form of money, property or other favors; 2) any
threats or inducements to engage in conduct that is corrupt, deceptive, fraudulent or dishonest; and 3) the making of false
or improper entries on expense reports, time cards, labor standards or any other records of the Company, at any time and
for any reason.
For more specifc information and guidance, please refer to this policy which is posted on Ace Online. Should you have any
other questions or concerns related to this policy, please contact the Legal Department or the Loss Prevention Department.
Confdential information includes the names of our business partners, vendors and retailers, the products and services we
develop and provide, pricing structures, marketing/advertising strategies, future Company plans, employee information
(including salaries, credit card numbers, bank account numbers, social security numbers and other personally identifable
information), and other miscellaneous projects and/or informative data pertaining to the business of Ace.
Your obligation to maintain the confdentiality of Ace information applies after you are no longer employed by Ace. You
hereby agree not to disclose or make use of any of the above listed confdential information, as well as intellectual properties
(inventions, service marks, writings, art works, software, research, training material, presentations, etc.) created or used
while employed at Ace.
FAIr COMPETITION
Ace believes in the free enterprise system and is dedicated to fair competition in the open marketplace. All team members
must avoid any situation which violates, or which appears to violate, the antitrust laws, including but not limited to, the
Competition Act. Employees may not discuss or enter into any agreement with competitors regarding prices, wages,
costs, retailer territories, boycotting vendors or other anti-competitive practices. Normal business functions occasionally
require contact with competitors, but on those occasions, none of the above-mentioned subjects may be discussed.
Employees must also refrain from making disparaging comments about the reputation, products or services of other
companies. If doubt exists as to the legality of any situation or course of action, advice from Ace’s General Counsel should
be sought in advance.
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Company policy prohibits the Company from contributing corporate funds for use in campaigns for election to political
offces. These include all federal, state and municipal elections. Ace also follows the general policy that Company funds
are not to be contributed to the campaigns of any other candidates for election to any type of offce.
Your participation in the political process is proper and is encouraged, but your contributions must not be made, or even
appear to be made, with Company funds. Company funds may not be used to reimburse you for any such contributions.
The selection of any candidate of political party by a team member must not be (or appear to be) coerced by the Company.
You are not permitted to use Ace’s name, either directly or indirectly, to endorse any public issue, political candidate, or
political party unless expressly authorized by Ace’s President.
Team members are prohibited from offering or making any bribe, kickback or other illegal payment to any government
offcial, political candidate or other person. This includes any payments to consultants, agents or other intermediaries when
there is reason to believe that some part of any fee or payment will be used as a bribe, or to infuence some governmental
action, whether in or outside of the United States.
ENVIrONMENTAL COMPLIANCE
Ace must fully comply with all federal, state and local laws regarding the protection of the environment. Hazardous or toxic
materials must be used, stored and disposed of as required by law. Hazardous waste must be properly stored pending its
disposal. It must then be recycled or disposed of at state or federally authorized facilities that have been approved by the
Company. You must report, in accordance with applicable Company policies, any instance where hazardous materials or
waste come in contact with the environment as well as any situation where it appears that hazardous materials or waste
may have been improperly handled or disposed of, or where a possible violation of law might exist.
INTELLECTUAL PrOPErTY
Ace’s intellectual property is a valuable asset that must be used properly and protected from infringement by others.
Ace owns all inventions, discoveries, ideas, trade secrets and original works of authorship that a team member conceives
or develops either alone or jointly with others during the course of employment or using Company resources. As a team
member, you agree to help the Company document Ace’s ownership of this intellectual property. Ace has the sole right to
determine the terms and conditions of any disposition of its intellectual property which may be with or without monetary
compensation.
COrrECTIVE ACTION
A violation of this Business Conduct Policy makes you subject to appropriate corrective action, which could include
immediate termination of employment.
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