Principles of Record-Keeping

Records management is essential to ensure that information is available when needed, in an

organized and efficient manner, and in a well-maintained environment.
These 8 principles are:
 Authentic records must be able to be proven by keeping a record of their management
through time. When information is added, it must be signed and dated, and with
electronic records, changes, and additions must be identifiable through audit trails.
 Accurate records must accurately record transactions.
 Accessible records must be readily available when needed.
 Complete Records must contain sufficient content, context, and structure to document
relevant activities and transactions.
 Comprehensive records are essential for an organization’s success.
 Compliant Records must comply with any record-keeping requirements imposed by
legislation, audit rules, and other regulations.
 Records must be maintained for specific purposes and the information contained in them
must meet those purposes. They must be identified and linked to the business process.
 Secure Records must be maintained securely to prevent unauthorized access, alteration,
damage, or removal. They must be stored in a secure environment and evidence must
remain authentic and accurate when migrated across technology.

Theories of Record-Keeping

Records management is assistance provided to a business or other organization, and as such, it

must be pertinent to and supportive of the business's mission. It ought to clearly define the role
of the records management program in relation to other corporate elements, such as other
information-related programs and employees who require access to records. If records
management theory is not connected to a perspective of the company as a whole, it is likely to be
sterile or lacking in essential aspects. One must have opinions on how a strong records
management program supports and contributes to the effectiveness of the company in order to
claim that the role of records management is significant.
 Entrepreneurship
project on
record-keeping

GA9
Group:1
Apatakay Gayle
Rashema Henry
Chevonice Foote
Trudy-Ann Prince
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