REQUEST FOR QUOTE

– RFQ 2023/12

FOR THE PROVISION OF

PROFESSIONAL CONSULTATION SERVICES
ON THE TRAFFIC AND PEDESTRIAN
DESIGN AROUND MUDGEE HIGH
AND MUDGEE PUBLIC SCHOOLS

22 MARCH 2023

MID-WESTERN REGIONAL COUNCIL

OPERATIONS
OPERATIONS  REQUEST FOR QUOTE – RFQ 2023/12

Request for Quote (RFQ) Instructions

Consultation on Road Safety Improvements Around Schools in

Quote title
Mudgee
Issue date 22 March 2023
Quote closing date 5 April 2023
Quote closing time 2pm
All quote related questions must be submitted via VendorPanel online
Quote questions
forum, Council's e-tendering portal.

All Quotations are subject to the following requirements where indicated

 Quotations are to conform with the scope/specification
 Quotation pricing must be presented as specified in ‘Details to Include’
Quotation must provide detail manufacture specifications and complete descriptive literature on each

item offered (for the provision of goods only)
 Quotations must remain valid for 90 days

Local Preference

Applicants should note that Council’s Local Preference Policy is applicable to this RFQ. The Principal is
committed to supporting the local economy and enhancing the capabilities of local business and industry.
Locally sourced goods and services will be used where price, performance, quality, suitability and other
evaluation criteria are comparable with non-locally sourced goods and services. Locally sourced goods
and services are those which are procured from a local supplier based permanently in the Mid-Western
Regional Council area. This policy supports the Principal’s commitment to achieve the best value for
money outcome to Council and the community, while maximising opportunities for local business to
compete for Council business.

A Local Preference discount of 5% will be applied to this RFQ for those meeting the requirements of the
Local Preference Policy.

The Local Preference Policy can be viewed on Council’s website – www.midwestern.nsw.gov.au.

THIS DOCUMENT HAS BEEN PREPARED BY SAMANTHA CECCHINI, ROAD SAFETY OFFICER FOR MID-WESTERN REGIONAL COUNCIL.

ANY QUESTIONS IN RELATION TO THE CONTENT OF THIS DOCUMENT SHOULD BE DIRECTED TO

SAMANTHA.CECCHINI@MIDWESTERN.NSW.GOV.AU OR (02) 6378 2850.

DATE OF PUBLICATION: 22 MARCH 2023

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OPERATIONS  REQUEST FOR QUOTE – RFQ 2023/12

1. Applicant Information
Company name

ABN

Business address

Contact name

Contact email

Contact phone

Trade licence details (if applicable)

Price

Does your organisation operate from permanently staffed premises within the
boundaries of Mid-Western Regional Council’s LGA and has operated from those
premises for a minimum period of three (3) months prior the date of submitting this
Choose an item.
Quotation?
Does your organisation have less than 150 employees and is at least 50% owned
by an individual (or individuals) that live within the boundaries of Mid-Western
Regional Council’s LGA and has done so for a minimum period of three (3) months
Choose an item.
before the organisation submits the quotation?

Detail to include:

 Price: Specify lump sum and excluding GST. Please make clear any associated cost
and identify discounts or incentives separately
 Availability for commencement as specified in the scope
 Any other relevant details or conditions relating to the supply of services
 Acknowledge that the successful applicant and their employees will be required to
undertake Council’s online Contractor Induction prior to entering the site.

Council invites quotes for the supply and delivery of professional consulting services on the open
marketplace via VendorPanel.

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OPERATIONS  REQUEST FOR QUOTE – RFQ 2023/12

2. Requirements for RFQ

2.1 Introduction
Mudgee is a rapidly growing regional town in the Central West of New South Wales.
One of its public school precincts is located close to the town centre and requires professional
consulting services to examine the public road and pedestrian environment around two particular
schools and their prominent travel routes. Recommendations on safety improvements and their
concept designs are required.

2.2 The Mid-Western Region

Mudgee is a town in the Mid-Western Region of New South Wales approximately 210 kilometres
northwest of Sydney, 250 kilometres west of Newcastle, and 300 kilometres north of Canberra. It
stretches across the traditional country of the Wiradjuri people and has a dynamic and friendly
community, and a strong and diverse economic base.

It is one of regional NSW's fastest-growing areas.

The local government area covers 8,737 square kilometres and includes the historic towns of
Gulgong, Kandos, Mudgee and Rylstone, in addition to many rural villages. More than 25,000
people live and work across the region and approximately 13,000 tourists visit per week (573,000+
each year). The estimated population of Mudgee specifically is 12,410.

The Mid-Western Region has experienced strong population growth, with an annual average rate
of growth over the last 10 years of 1.2%. Based on the annual average growth rate, the region is
projected to have more than 30,000 residents by 2034.

The Castlereagh Highway runs through the centre of the region in a southeast/ northwest direction.
It is also known as Market Street, Douro Street and Horatio Street within the Mudgee township.

The region has three public high schools, one catholic secondary school, two catholic primary
schools, and eight public primary schools.

2.3 About the Mudgee schools precinct

Within the Mudgee township, there are three primary schools and two secondary schools.

The two schools central to this project are in the same precinct:
• Mudgee Public School, 44 Perry Street Mudgee NSW 2850
• Mudgee High School, 41 Douro Street Mudgee NSW 2850

These schools are located beside each other.

Established in 1855, Mudgee Public School had an enrolment of 650 students with a 13%
Aboriginal population in 2021. The school serves a diverse rural community, including multiple
support classes for students with a variety of additional needs.

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OPERATIONS  REQUEST FOR QUOTE – RFQ 2023/12

Mudgee High School is a comprehensive, coeducational rural high school with 791 students as at
2021, 12% of whom identify as Aboriginal. Facilities include five well-equipped computer
laboratories, a learning centre, a performance centre and arts facilities, a gymnasium, trade
training facilities, technology workshops, a well-equipped languages room, as well as an on-site
and off-site farm.

Traffic challenges
 Parking facilities for teachers, parents and students with provisional driving licences are
currently on-road with approximately half of the student population arriving and departing the
precinct via school bus.
 Congestion around both schools during school zone hours has resulted in multiple near-misses
for pedestrians. The location of existing pedestrian devices does not always align with desire
lines.
 The intersection of Horatio and Douro Streets is often congested. Parked vehicles can interfere
with sight lines. The current design is not pedestrian friendly.
 Horatio and Douro Streets are also known as the Castlereagh Highway. They are part of a
designated heavy vehicle route through Mudgee.
 Common pedestrian patterns for high school students includes walking and cycling routes to
McDonalds, KFC, Mudgee Skate Park, the town centre and Wells Park (opposite Douro and
Horatio Street intersection).
 The location of bus zones and bus holding areas are sufficient to the current requirements for
school buses, however, the overflow of parents wishing to drive into the afternoon pick up area
interferes with bus movements. This is especially prevalent at Mudgee Public School.
 Segments of Perry Street (seg 60) remain without kerb and channel.
 Traffic data can be arranged on request.

A map of both schools is included on page 8.

2.4 Scope/Requirements
Mid-Western Regional Council invites proposals from suitably qualified consultants to undertake a
study of the traffic, parking, road signage, pedestrian access and mobility, and suitability of student
travel routes into and out of the Mudgee public school precinct and make recommendations to
achieve maximum safety and compliance objectives.

The proposal must include the consultation scope, fee and indicative timeframe to undertake the
study and concept design to addresses the following requirements:

 examine the road traffic, parking and pedestrian environment surrounding both Mudgee High
School and Mudgee Public School including their prominent travel routes and make
recommendations for safety improvements to the road design
 provide concept designs for recommended improvements
 conduct consultation with stakeholders and the community
 provide an estimate of construction costs for the recommended improvements.

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OPERATIONS  REQUEST FOR QUOTE – RFQ 2023/12

The proposal must also outline the consultant’s qualifications in traffic and transport design,
examples (including copies) of similar projects undertaken, and a project risk assessment.

The study will:

 identify current traffic, parking, cycling, school bus and pedestrian activity
 review adequacy of parking facilities for staff and students plus parents and carers at pick
up and drop off times
 assess the suitability of existing pedestrian devices such as zebra crossings and
pedestrian refuges
 make recommendations for future pedestrian devices both within the school zones and on
prominent pedestrian travel routes to the school precinct
 consider pedestrian access and mobility requirements, especially relating to footpaths, road
crossings and refuges
 consider the impact and flow of highway traffic
 audit current road signage and make recommendations for required signage
 audit street lighting
 consider the requirements of bus traffic
 review the general road conditions and suggest improvements.

2.5 Budget and program considerations

Council has allocated a total budget of $55,000 to conduct the study outlined above and any
associated concept designs for the recommended improvements.

Construction works will be funded separately and the budget of those works will be informed by the
preliminary budget estimates provided as part of this engagement.

All reports are to be completed within 8 weeks from engagement.

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OPERATIONS  REQUEST FOR QUOTE – RFQ 2023/12

2.6 Other relevant information

 Local residents have a culture of finding ‘the path of least resistance’. They insist on parking as
close as possible to their destination.
 The Mid-Western Region has no traffic lights and has a strong desire to remain that way.
 Aside from school buses, there is limited public transport.
 Mudgee has a large amount of heavy vehicle movements, most using the north-south
Castlereagh Highway on route to the Great Western Highway at Lithgow and the Golden
Highway at Dunedoo. This runs alongside the school precinct and is also known as Douro
Street and Horatio Street.
 The nearby railway corridor is inactive.
 Major industries in the Mid-Western Region are mining (18.1%), retail (10.6%), agriculture
(9%), construction (8.2%), and tourism (8.1%).
 Active travel options such as walking and cycling are a priority consideration by Mid-Western
Regional Council.
 The local climate is hot in summer (average heat index is 33OC) and cold in winter (mean max
of 14.40C and mean min of 1.30C).

2.7 Site visit and presentation of findings

The successful consultant will be required to attend a site visit and project briefing in Mudgee,
include stakeholder consultation, and present a report to Council management.

2.8 Evaluation criteria

Evaluation criteria Response
Experience & capability – skills
and experience of team members

Success with similar projects

Understanding of project
requirements and proposed
methodology

Ability to meet project program

Understanding of the budget

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OPERATIONS  REQUEST FOR QUOTE – RFQ 2023/12

Mudgee school precinct

This map indicates the location of both schools on Perry Street, their main entrances, as well as the location of existing
zebra crossings. The red circles are areas of concern in relation to pedestrian and cyclist activity. Identifying popular
pedestrian travel routes to and from both schools will form part of the study.

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