Latest Version of Hsse-Ms

FIDDIL LIMITED Ref. No.
FDL/HSE-MS/003
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HSE MS Manual Rev. No.: 4
FIDDIL LIMITED
HEALTH SAFETY & ENVIRONMENT MANAGEMENT SYSTEM
FIDDIL HSE Management System Manual Page 1

FIDDIL LIMITED Ref. No. FDL/HSE-MS/003
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FIDDIL LIMITED
HSE POLICY AND MANUAL

REVIEW AND APPROVAL OF DOCUMENT
Action Name Designation Signature Date

Prepared by AUSTIN HSE OFFICER
SUNDAY
Checked / CHARITY HSE Co-ordinator
Agreed by REUBEN
Approved by ODILI, J.O Managing Director
Revision History
Revision Date Pages Reason

1 November 2007 All Standard to projects
2 October 2010 All Standard to projects
3 July 2013 All Improved to better
standard
4 January 2016 All Improved Standard to
projects

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TABLE OF CONTENT
 Introduction 4
1. Leadership and Commitment 5
2. Policy and Strategic Objective and Target 6-8
3. Organization, Responsibility, Resources and Documentation 9-17
4. Communication and Reporting 17-20
5. Risk/Hazard Management 21-26
6. Planning and Procedure 27-29
7. Implementation and Monitory 30-34
8. Audit and Review 35-37
9. Appendix 38-56

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 INTRODUCTION
Fiddil Ltd Health, Safety and Environment Management System (HSE MS) aligned its
activities in accordance to meet its HSE Policies, objectives, strategies, and target,
identifies the hazards associated with each work activity during the execution of the job
and then highlights the safe plans and guidelines for safe conduct of the job.
There are two aspects which make up the system, namely:

1. The framework; and
2. The continual improvement cycle.
The FDL HSEMS Framework is modeled after ISO 14001 2004 international standards for
environmental and occupational health and safety management systems, respectively.
The objectives of this standard are to:
 Set and formalize expectations for the progressive development and

implementation of company standard.
 Provide auditable criteria against which the HSE Management System can be
measured
 Provide a basis from which to drive continual improvement
The HSEMS continual improvement cycle is comprised of eight elements used in addition
to the framework as seen in the appendix.
Element 1: Leadership Commitment

Element 2: Policy and Strategic Objective and Target
Element 3: Organization, Responsibility, Resources and Documentation
Element 4: Communication and Reporting
Element 5: Risk/Hazard Management
Element 6: Planning and procedure
Element 7: Implementation and Monitoring

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Element 8: Audit and Review
1.0 LEADERSHIP AND COMMITMENT
FIDDIL LTD Executive Management Board has established the HSE Policy, set
expectations and provides resources for successful implementation of the HSE Policy and
HSE Management System; whereby the Directors, managers, supervisors, Employees
and Contractors at all levels demonstrate leadership and commitment to HSE.
The management is committed to the following:
• To encourage team problem solving at all levels of the organization; to implement

work practices that continually improve safety and environmental standards and
productivity
• To report and investigate incidents and implement systems and practices that
prevent reoccurrence
• To ensure compliance with legal requirements and industry standards
• To train managers and employees to competently perform work described in safe
work procedures
• The company and its Contractors have systems in place to ensure Employees and
Contractors are aware of expected HSE behaviors and have a clear understanding
of the consequences of inappropriate conducts.
• To continuously improve safety and health management by setting objectives, plans

and performance measures and regularly reviewing progress against the targets
set.
• To involve our staff in safety and health management through training and by
contributing in identifying, assessing and controlling hazards.

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Signed By……
Odili, J.O.
Managing Director
2.0 POLICY AND STRATEGIC OBJECTIVES

2.1 .1 HEALTH SAFETY AND ENVIRONMENT POLICY
FIDDIL LTD Management is committed to protecting the Health and safety of its staff and
third parties, including minimizing damage to assets and the environment in which it
carries out its activities. We ensure our activities; products and services are conducted
satisfactorily in accordance with local and international regulatory requirements and
standards.
To ensure that this is accomplished, FIDDIL LTD shall strive to:
● Give highest priority to protecting the health of our employees and third parties.
● Protect and preserve the environment in which we conduct our activities
● Comply with industry standards in order to achieve best practice in our operations.
● Identify, assess and provide adequate controls for HSE hazards/risks in operations to
eliminate or reduce risk to As Low As Reasonably Practicable (ALARP).
● Reduce waste-material and energy efficiency.
In order to achieve the objectives above, FIDDIL LTD will distill the objectives above into
staff tasks and targets to ensure ownership and continuous improvement.
If a job cannot be done in compliance with FIDDIL HSE Policy, it will not be done!

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Signed By……
Odili, J.O.
Managing Director
2.1.2 OTHER POLICIES
Fiddil Limited has other policy statements covering Security, Community Affairs, Drug and
Alcohol, Journey Management, Seat belt, Subcontractor, Reporting, HSE Incentives
Scheme and Personal Protective Equipment. Details of these can be seen in the appendix
1.
2.1.3 DISCIPLINARY ACTIONS TO BE ENFORCED FOR BREACH OF HSE RULES
STEP I. WARNING
Any worker who refuses to comply with company HSE rules or one who breaks the rules
knowingly or unknowing shall be called to order and be warned not to do so again. The
warning shall be written.
STEP II. QUERY

Any worker who breaks company HSE rules despite the previous warning shall be written
to explain why a disciplinary action should not be carried out against him/her. The query
should be answered in black and white and must be received within 24 hours.
STEP III. SUSPENSION

If the explanations given to the query are not satisfactory, the worker shall be made to
proceed on a given period of suspension as defined in the suspension letter. He shall lose
all his entitlement within the period of suspension. After the suspension period, his
entitlement shall be restored.

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STEP IV. DISMISSAL

The worker shall be dismissed if he continues to flout company HSE rules (after he might
have been suspended). Any worker dismissed in this regard shall not be entitled to any
benefit.
Signed by: ……………………….

Odili, J.O.
Managing Director
2.2 STRATEGIC OBJECTIVES

Fiddil Limited shall:
 Comply with HSE regulations, to enable us plan, respond and recover from any
emergency situation that may occur.
 Promote positive HSE culture and continuously improve our HSE performance
 Meet specified client HSE requirements and ensure continuous client satisfaction
 Where conflicts exist between HSE goals, objectives and targets and other
business goals, objectives and targets, resolution is consistent with the
requirements of these HSE Standards.
 Accept direct responsibility and accountability for all matters relating to Health and
Safety for the employees and/or contractors they supervise directly and/or
indirectly.
 Provide appropriate training in use of equipment, safe work practices and
procedures and handling of hazardous materials.
 Investigate accidents/incidents and perform workplace inspections.
 Review any accident investigation and facilitate the corresponding corrective action
plan.

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3.0 ORGANIZATION RESOURCES AND DOCUMENTATION
3.1 Organizational structure

All company Personnel has the authority to place HSE considerations above other
priorities. This extends to the authority of not doing something, unless it can be done
safely, without posing a risk to themselves, others or the environment. Personnel have a
duty to carry out their work in accordance with the HSE Management System to effectively
manage HSE risks. At every level of the organization our line managers are responsible
for HSE, with the ultimate responsibility resting with the general managers and senior
management
3.2 Key Roles and Responsibilities

The key roles and responsibilities for HSE in the company are shown below. These roles
are regarded as HSE critical.
Designation Key HSE Responsibility
Managing Overall responsibility and accountability for HSE including;
Director  formulation and implementation of the HSE Policy
 setting targets and objectives for HSE performance and
improvement
 checking and reviewing HSE performance and HSE MS
implementation
 Funding HSE activities and communicating HSE expectations
 He liaises with the HSE coordinator and project manager on a
regular basis to ensure that safety standards are maintained

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 He is responsible for the final selection of any sub-contractor to be

used by the company with due consideration to safety.
 He has the responsibility to ensure that sufficient funds,
manpower, equipment, tools and materials are available to
maintain HSE Standards.
Project Day to day Implementation of this manual includes;
Engineer  Audits and inspections carried out as and when due and lapses
observed tracked and closed out.
 Sub-Contractors meet Fiddil limited HSE Standards.
 Correction of deficiencies in equipment, standards, operating
procedures and training.
 Liaise with Client’s site Representatives.
 Ensure that personal protective equipment is always in stock at
site.
 He ensures that all employees on a project are trained in their
respective crafts before being mobilized with refresher courses
when due.
 Ensures that all employees are medically certified.
HSE HSE Planning and implementation monitoring, training and overall HSE
Coordinator management including;
 Direct responsibility for all HSE issues and shall report directly to
the Managing Director.
 Prepare HSE Plans, HSE Rules, security plans and other HSE
related document as required by client.
 Maintain a HSE information service at premises/site and
dissemination of HSE information as well as learning points from
accidents/incidents to the workforce.
 Monitor the effectiveness of the HSE Management System via
regular checks, reviews and evaluation of HSE performance
statistics.
 Make available Safety notices and posters at premises/site.
 Contribute to the planning and implementation of risk assessment
and control measures and contribute to the implementation of
selected risk control and mitigation measures.
 Revise the HSE Plan and other required Project HSE procedures
when necessary.
 Schedule, Organize and attend all HSE meetings with the Project

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Manager and assist in such areas as action plans for accident

prevention and the setting of realistic HSE targets.
 Develop emergency response procedures for the Project and
ensure that these are communicated to the workforce.
 Be involved in accident investigation and reporting and maintain a
register of accidents/incidents and unsafe acts and conditions.
Monitor actions to close out and cascade learning across the
company.
 Liaise with Government Agency Representatives on HSE related
matters.
HSE  Responsible for the day-to-day HSE activities on
Officers premises/site such as drills, premises/site HSE supervision,
co-ordination of site HSE Meetings, including toolbox
meetings and PEP talks
 Briefing of new employees and visitors on arrival at the work
premises/site in which they are.
 Ensuring that safety notices, posters, HSE statistics board
are displayed at premises/site.
 Perform gas and other hazard control tests as required.
 Carry out HSE inspections and audits regularly and report
same to the HSE Coordinator.
 Compile HSE statistics and report.
Supervisors  Ensure all employees carry out their activities according to
company’s safe work practices and procedures.
 Ensure routine inspection and servicing of all equipment and
enforce the regulations.
 Ensure that all employees are competent and are trained in their
respective duties. Also ensure that all new employees are given a
mandatory first-timer induction and orientation.
 Ensure that appropriate and current emergency response
procedures are well displayed in strategic places.
Employees Employees shall be responsible for the following;
 Compliance with all safety rules, regulations, standards and

procedures
 Safe execution of individual activities
 Report all major, minor or near misses cases and all incidents on
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premises/site.
 Employees are responsible for their safety and the safety of their
co-workers.
 Be familiar with all emergency procedures and response plans.
 Employees shall consult with their supervisor when in doubt of any
safety procedure and take prompt action to stop work where
necessary.
 Co-operating fully with Supervisors or Managers in the promotion
of safety.
 Employee shall develop and maintain a genuine interest in this
safety program with a mind-set that all accidents are preventable.
All FIDDIL LIMITED employees and contractors have the authority to place HSE
considerations above other priorities. This authority empowers personnel to not undertake
a task, unless it can be done safely and without posing a risk to themselves, others or the
environment.
3.2.1
HSE ORGANOGRAM
MANAGING DIRECTOR
HSE CO-ORDINATOR PROJECT MANAGER
HSE OFFICERS NURSES SITE SUPERVISORS

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3.3 COMPETENCE ASSURANCE
3.3.1 Training
All staff shall be trained as outlined in the training requirement below. The level of training
shall depend on the type of work and the level of supervision required. Where there is in-
house competence the trainings shall be done in-house otherwise training shall be
sourced from external accredited trainers.
Head of Transport
Project Engineer
Safety Officers
Dredge Crew
Management
Required training
LOCATION
Drivers
Nurse
Behavioral Safety FDL

Confined Spaces Site
Driving and traffic Safety FDL/Site
Electrical Safety FDL
Emergency Response Plan FDL/Site
Fall Protection FDL/Site

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Fire Extinguishers FDL/Site

First Aid/CPR FDL/Site
Ergonomic FDL
Journey Management FDL/Site
JHA FDL/Site
Personal Protective Equipment FDL/Site
Office Safety FDL
General HSE Training FDL
Required
Optional
3.3.2 HSE COMPETENCY ASSURANCE PROCESS FOR RECRUITMENT
FDL base recruitment area of competence is a combination of knowledge, understanding

and skill. The appropriate level of competence cannot be acquired simply by attending a
training session. The understanding and skill are acquired by experience. For individuals
managing HSE hazards and risks experience and training are essential. FDL considered
the following worksite’s delivery team for competency assurance:
3.3.3 EXPERIENCE LEVEL OF KNOWLEDGE CAPABILITY TO PERFORM

FDL’s view of competency assurance involves the continuous assessment of training and
development needs against a person’s responsibilities, abilities and critical activities. Not
only will employees gather evidence of competence, they will also participate in an annual
appraisal to assess their performance, behaviors and personal development. This process
enables the continuous improvement loop that; feeds back into training and development
activities and ensures competency assurance is an ongoing career cycle process.
1. Job Description Identified → Candidate Selection and Hiring Process (Reference
and Background Check, Drug Screen, Physical Assessment) → Person assessed
and hired for open position.
2. Experience, qualifications assessed for initial training ↔ Initial Induction Training
Completion
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3. Further Training Required? If no → Ready for Work → On the Job Training →

Competency Continually Assessed
4. Annual Performance Appraisal → Ready to Promote? → Employee Promoted →
Further Training Required.
Additional competency regarding health and safety is demonstrated during inspections.
Employees are interviewed for knowledge to determine competency to work safely and be
knowledgeable of their responsibilities within the FDL Safety and Health Management
System.
3.3.4 New Employee

All new recruited employees temporary or permanent staff shall go through a formal HSE
induction on the HSE policies, procedures and the key HSE risks in our work environment.
HSE induction process form is seen in the appendix.
3.4 CONTRACTOR MANAGEMENT

Fiddil Limited is committed to the management of health and safety for both its employees
and all contractors engaged by FDL, or those working on Company sites or in the public
domain. This standard provides the health and safety guideline that all parties must follow
to ensure OHS is managed during the course of contract. FDL’s Contractor Management
system is a process of pre -work assessment of contractor’s OHS management, approval
to undertake work for SPDC, AGIP, TOTAL E & P, SAPIEM etc. and the ongoing checking,
auditing and monitoring of contractors OHS management performance. FDL’s Contractor
management system is designed to enable sharing of information and continuous
improvement.

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In addition, FDL only engages Contractors who can demonstrate their competence,
knowledge and qualifications for conducting work in a manner in which environmental risk
is properly managed.
Contractors who perform work for FDL must do so in a manner that protects the
surrounding environment.
3.4.1 CONTRACTOR ENVIRONMENTAL MANAGEMENT PROCESS
The following system applies to all Contractors engaged by FDL. Environmental issues will
be considered when engaging Contractors at the following three stages:
DETERMINE ENVIRONMENTAL
CONTRACT
TENDER AND CONTRACT
SPECIFICATION
REQUIREMENTS
TENDER DETERMINE TENDER

PROCESS ENVIRONMENTAL CAPABILITIES
AND SYSTEM

MONITOR AND SUPERVISE
ENVIRONMENTAL
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CONTRACT
MANAGEMEN
3.4.2 CONTRACT SPECIFICATIONS

The contract specification documents represent an important first stage in which FDL will
specify environmental requirements for the work to be performed under the contract.
Environmental requirements will be clearly identified in the specification.
3.4.3 TENDER EVALUATION/PROCESS

At the tender evaluation stage, FDL will verify the client’s compliance with specification
environmental requirements.
Tenders that do not satisfy FDL environmental requirements for the specification will not be
considered.
3.4.4 CONTRACT MANAGEMENT
FDL will monitor Contractor’s compliance with the environmental requirements of the
contract, even at premises and on site.
4.0 COMMUNICATION AND CONSULTATION

(ISO 14001: 2004 and OHSAS 18001: 1999 Clause 4.4.3)
FDL communicates mainly through meetings (HSE, tool box and management

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Meetings and memo) referenced on another attachment is FDL’s HSE meeting schedule,
this is reviewed annually. Other methods for communicating HSE issues to staff are
through induction sessions, awareness talks, notice board and email.
During the monthly HSE meetings held with staff, HSE topics are presented and discussed
by the HSE team. Topics chosen based on current jobs, near misses or accidents and
common HSE issues within the organization.
Employees are encouraged to communicate their views during HSE meetings and tool box
talks, with recommendations recorded in the minutes of meetings; this is reviewed by the
management and HSE team and implemented where necessary.
All procedures relevant to each team/activity are developed by the team members, staff
are aware of who their HSE representative is and the management appointee for HSE
matters.
FIDDIL LTD has a consultation and communication procedure, FDL will not communicate
externally about its HSE aspects/hazards. Also these shall be used to disseminate HSE
policy information, reviewing targets, performance and objectives and share learning
points.
a) Meetings
 Daily HSE briefing
 Tool box meetings
 monthly HSE meetings,
b) HSE signs/symbols
c) Yearly Managing Director’s forum
4.1 HSE STANDARD

Fiddil Limited HSEMS Standard is built on the ISO 14001 2004, OHSAS 18002:2000,
OGP Standard models to ensure that health, safety, and environmental issues are
systematically identified, controlled, and monitored. There are several reasons for
selecting these standards as models for the Company’s HSEMS framework:
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 The standards ensure that performance of the HSEMS improves over time –
continual improvement. The management tool enables an organization to identify
and control the environmental impact of its activities, products and services; to
continuously improve its environmental performance; and, to implement a
systematic approach to set and achieve environmental objectives and targets.
 The ISO 14001 standard applies to those environmental aspects identified and
controlled or influenced by the organization. The ISO 14001 standard does not
specify environmental performance criteria but merely how to develop an EMS.
 The ISO 14001 Standard for Environmental Management Systems is an accepted
international Standard for Environment Management Systems.
The standard consistent with the key elements found in the HSE management system
models.
4.2 DOCUMENTATION AND ITS CONTROL

Fiddil Limited standards and procedures shall have unique identification numbers and
maintained in hard copies. A document controller shall be in charge of the documents.
All FDL key documents are kept by the appointed documentation officer, this is the HSE
adviser. Documents are signed out in a notebook when retrieved from the documentation
officer and signed in when returned. The HSE Coordinator and Managing Director are the
only staff appointed to disseminate HSE related documents to staff.
All FDL documents are approved by the Managing Director before they are issued and
used. All documents have a review date, which is stated in the document and are re-
issued after changes have been approved.
Documents are kept at the locations where they need to be used, all FIDDIL LTD
documents are written in English language to ensure all staff can use them. Obsolete
documents are retrieved from departments and individuals with updated copies distributed
to relevant staff. All external documents from FDL partners in use by FDL are approved by
Management before use. The statement above serves as FDL’s procedure for document
and data control.
4.3 OPERATIONAL CONTROL

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All FDL processes and equipment use the manufacturer’s manual, where deviations need
to be made based on either an absence of equipment or a potential change to the process
approval is sought from management.
Procedures that are developed within FDL take into consideration HSE risks that may be
faced by staff, third parties and the environment with appropriate controls implemented.
Asset integrity in FDL is assured through carrying out scheduled maintenance and
inspections on all equipment as per manufacturer’s recommendations.
4.4 HAZARD COMMUNICATION PROGRAM (HAZCOM)
Hazards are any potential conditions that cause harm or accident.
Fiddil Limited is committed to the elimination or control of all hazardous situations

employees may come into contact with while carrying out their duty.
To this end, a hazard communication program is in place to highlight the various hazards
at work sites and ensure the workers are informed of the hazards and proper handling of
all the substance or chemicals used at the work premises/site.
All hazardous substances and chemicals stored, used or transported to/from premises or
work site must have a Material Safety Data Sheet (MSDS).
We shall maintain an MSDS log book in all our work sites or warehouse.
4.5 HSE PROMOTION & AWARENESS
It is our policy to encourage and promote safety awareness among our workforce on our
projects by recognizing good safety practices by employees. To this end we have put in a
safety recognition reward system as incentive to employees who perform their work
without recording any recordable injury or illness during the course of the work either
individually or collectively. The following are achieved:

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 Successes and failures are openly communicated to all employees;

 Suggestions are recognized and acted on in a timely manner;
 Systems are in place to recognize, reward and encourage success;
 Participate in and promote industry sharing of lessons learnt, e.g. safety flashes or
alerts.
This system has to continually improve behavior of workers through observation, recording
and coaching.
5.0 RISK/HAZARD MANAGEMENT
RISK ASSESSMENT PROCEDURE

Each identified hazard is assessed for risk based on potential consequences of affecting
injury to people, damage to assets, the environment by the FDL HSE Coordinator.
5.1 RISK ASSESSMENT MATRIX

The Risk Assessment Matrix (RAM) formed the basis of the evaluation of the assessment
and is used to assist in determining this rating. Five-point scales categorize both the
relative probability and the potential severity. Refer to Hazard Management System
document (FDL/HSE/HMS/003) for details of hazards associated with our operations.
RISK = PROBABILITY OF OCCURRENCE X SEVERITY OF CONSEQUENCES
5.1.1 RISK ASSESSMENT MATRIX

PROBABILITY
OUTCOME
1 2 3 4 5

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Incident Has Has May May

but never occurred occurre happen happen
Environment
Reputation
heard in in d at FDL several several
People
Assets
Company company times times
per per
year year on
site
0 No no No No impact 0
injury Damage effect
1 Slight Slight Slight Slight 1
injury Damage effect impact
2 Minor Minor Minor Limited 2
injury Damage effect impact
3 Major Major Localiz Local area 3
injury Damage ed impact
effect
4 Single Localize Major National 4
fatality d effect impact
Damage
5 Multiple Extensiv Massiv Internation 5
fatality e e effect al impact
Damage
INSIGNIFICANT – no action required

LOW RISK – control at workplace level
MEDIUM RISK – requires constant management attention MAJOR
HIGH RISK – intolerable, reduce at least to medium risk before any HAZARDS
exposure
The risk matrix allows an assessment of specific risks to be plotted in terms of

“PROBABILITY” their likelihood of occurring (Horizontal Axis 1-5) and their likely
“SEVERITY” in terms of effects on people, assets and environment (Vertical Axis 1-5).

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When the risk associated with the hazard falls into the yellow or red shaded areas, action
is required to reduce the risk.
 INTOLERABLE RISK: The operation should not start or continue until an
alternative method has been developed, or additional controls have been
implemented.
 HIGH RISK: The operation should start or proceed only when risk-reducing
measures are operation or with specific sanction by management.
 SIGNIFICANT RISK: The operation may start or proceed, with continuous effect or
improve.
5.2 RISK CONTROL

Risk assessed hazards are compiled with risk control methods including engineering or
administrative controls and PPE required into the Worksite Hazard Assessment of the site
specific HSE plan. No work begins before the worksite hazard assessment is completed.
Additionally, no risk assessed as High (Intolerable) shall be performed.
5.2.1 Emergency Control of Hazards

FDL put in place that only those employees competent in correcting emergency controls of
hazards may be exposed to the hazard and only the minimum number of competent
employees may be exposed during hazard emergency control.
FDL make every possible effort to control the hazard or under the supervision of client
emergency response personnel in every emergency.
5.2.2 Job Safety Analysis (JSA)

For those jobs with the highest injury or illness rates, jobs that are new to our operation,
jobs that have undergone major changes in processes and procedures or jobs complex
enough to require written instructions will have a Job Safety Analysis performed. JSAs
are to be maintained in the HSE Coordinator’s office for reference.

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5.2.3 PPE Assessment & Matrix

Personal Protective Equipment is identified via the FDL PPE Hazard Assessment
Certification Form signed and dated by the HSE Coordinator.
5.2.3 Site Specific HSE Plan (SSHP)

FDL work location has a site specific HSE plan.
Each employee reporting to location receives documented orientation information.
5.3 FDL HAZARD REGISTER

This section of the HSE MS shows that FDL has identified and assessed potential hazards
that may arise out of their operations.
It also shows that FDL fully understands and has put into place appropriate controls and
recovery measures to eliminate or reduce hazards to FDL staff, third parties and the
environment.
The key risk/hazards associated with the operations of Fiddil Ltd and the procedures used
for their control are listed below.
Activity/Risk Area Safe working Procedure
1. Land, Air & Water transport, moving Compliance to Journey Management plan. Certified
vehicle, Drivers condition. Other road Medical Retainer Clinic and certificate of medical
user, man overboard fitness to drive & swim.
2. Manual materials handling Ensure safe lifting position is adopted.
Training in manual materials handling technique

Use of appropriate PPEs
Use of proper equipment for carrying loads.

First-Aider, Certified Medical Retainer Clinic.
3 Sharp object, Anti rust fumes, Grease, Tool box briefing, Use appropriate PPEs,

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4 Working at Height Toolbox briefing, JHA.

Use appropriate PPEs (body harness, safety belt,
etc).
Use pre mob equipment.
Certified First Aider.
Medical Retainer Clinic.
5. Electrical Current, Noise & Dust Toolbox briefing, Use appropriate PPEs,
Particles Certified First Aider.
Medical Retainer Clinic.

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5.4 HAZARD REGISTER CHECKLIST
Date last Updated ________________________________
S/N HAZARD DESCRIPTION YES/NO
1 FACILITY ACCESS
Do company have readably available list of contact people and do yes

they require emergency assistance in any area?
2 STRUCTURAL SAFETY
Have you identified structural safety hazards? yes
Can you isolate dangerous areas? yes
3 UTILITIES
WATER
Check for leaks? yes
Do staff know location of water main tap? yes
Have you arranged an emergency water supply? yes
ELECTRICITY
Check for dangerous signs (if in doubt turn it off)
Do staff know location of main supply switch? yes
Do you have an emergency supply? yes
SEWERAGE

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Do you have a plan to stop people using/flushing toilet?
Do you have an alternative – such as portable toilet?
Do you have storage facility for sewerage?
EVACUATION
Do you have an emergency evacuation plan should failure of any of yes

these services render your building unsafe?
Are all staff aware of it? yes
Have you successfully tested it? yes
DANAGEROUS CHEMICALS
Have you identified all hazardous chemicals at or nearby your site? yes
Do you have action plan to deal with spillage of each hazard? yes
Are staffs aware of them and their location? yes
Do you have readily accessible supplies of personal protective gear? yes
FIRE
Is the location of the equipment known to all staff? yes
Are staffs appropriately trained? (e.g.: attempt to extinguish small yes

fires only if no danger to self or others)

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6.0 PLANNING AND PROCEDURE
6.1 Planning
FDL maintain two types of plans, an annual HSE Plan and contract/project specific HSE
Plans. The plans shall have as a minimum
 a clear description of the objectives, targets and responsibilities
 actions to address finding from audits, inspections and incident investigations
 identified improvement actions
 Performance criteria, resource requirements and time scales for implementation.
6.1.1 Procedures and work instruction

The procedures for managing the key hazardous activities or activities that poses risk to
the employees and third party are listed in table below of this manual. Where any
hazardous activity is recognized from the risk assessment process, the project Manager
shall constitute a team to develop appropriate procedures or work instructions.
6.1.2 Equipment and plant maintenance

A register of all available plant and equipment shall be kept. The following routine shall be
used for the inspection and all plants and equipment. Where the equipment is hired from a
third party, the inspection regime of the third party shall be maintained.
S/No EQUIPMENT NAME WHO CHECKS HOW

OFTEN
1 TUGBOAT NDONI CREEK Site Safety Officer/ 24hrs
Project Engineer
2 HOUSEBOAT DE VOYAGER 1 Site Safety Officer/ 24hrs

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Project Engineer
3 MUSTER BARGE DE VOYAGER 1A Site Safety Officer/ 24hrs

Project Engineer
4 GEN BARGE DE VOYAGER 1B Site Safety Officer/ 24hrs
Project Engineer
5 SPEEDBOAT ASHIBILLI 1 Site Safety Officer/ 24hrs
Project Engineer
6 A –FRAME BADGE ONA 11 Site Safety Officer/ 24hrs
Project Engineer
7 JET PONTOON BARGE ONA 1 Site Safety Officer/ 24hrs
Project Engineer
8 SPEEDBOAT ASHIBILLI 11 & 111 Site Safety Officer/ 24hrs
Project Engineer
9 HILUX TOYOTA Site Safety Officer/ 24hrs
Transport Manager
10 TRUCK ACTROS Site Safety Officer/ 24hrs
Transport Manager
11 FLAT BED MAN DIESEL Site Safety Officer/ 24hrs
Transport Manager
12 FORKLIFT 6 TONS CATERPILER Site Safety Officer/ 24hrs
Transport Manager
13 FORKLIFT 3.5 TONS Site Safety Officer/ 24hrs
CATERPILLER Transport Manager
6.1.3 Management of change

All changes to work procedures shall be authorized by the MD, when work conditions
change on site deviations shall be authorized by the most senior supervisor on site.
6.1.4 Contingency and Emergency Planning

The types of emergencies that may arise from our activities are
 Fire emergencies
 Medical emergencies
 Kidnapping etc.
FIDDIL LTD has trained First Aiders at all locations, who can manage injuries till medical
help arrives.
The phone numbers for emergency services are:
Retainer Clinic:
Pamo Clinics & Hospitals Ltd Ponyx Hospitals Ltd
300 Aba/PH Road, Rumuomasi 26, Presidential Estate, GRA 111,

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Port Harcourt Opposite NDDC Office, Aba Road, PHC

08037386424 08131630959/08037426568
Police:
112-Toll free
08033355544
Emergency drills are carried out as per schedule, located with the HSE department.
Drills are reviewed with staff, with learning points disseminated at HSE meetings;
compliance with drills is checked quarterly.
6.2 WASTE MANAGEMENT
Fiddil Limited shall pursue a vigorous waste management programs that will not have any
environmental degrading impact.
Wastes that are generated shall be disposed off in line with the standard waste
management practices for the waste stream.
Waste Stream Disposal Method Approval/Consignment

note
Office Waste Use of waste bin and

placed in each office
location
Food Waste Use of waste bin
Metal Waste Landfill
Construction Waste Landfill

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7.0 IMPLEMENTATION AND MONITORING

7.1 KEY PERFORMANCE INDICATOR MEASURING AND MONITORING
FDL has several performance monitoring indicators that give feedback to FDL
Management on its HSE performance. These are set at the beginning of the year and are
revised quarterly. The table below is the KPI for 2012 ending.
There are two types negative (Reactive) and positive (Proactive) factors. Reactive
Indicators are generated from negative occurrences like injuries, illness, damages,
downtime of equipment, accidents etc.
Positive indicators measure achievements against plan, monitoring the effectiveness of
managing HSE in FDL. A plan is developed each year and a comparison of plan against
actual is carried out quarterly; this is qualitative and quantitative as required.
KEY PERFORMANCE INDICATOR MEASURED QUARTERLY

REACTIVE MEASURES TOTAL
Total hours worked 8,280
No. of Road Accidents 0
No. of Lost Time Injuries 0
No. of Restricted Work Cases 0
No. Medical Treatment Case(s) 0
No. of First Aid Case(s) 2
No. of Fatalities 0
No. of Occupational Illnesses 0
PROACTIVE INDICTAORS TOTAL

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No. of HSE Training/Induction Hours 5 hours

No. of HSE Inspections/Audit 1
No. of Toolbox Talks 25
No. of HSE Meetings 2
No. of Near misses 3
No. of Hazards identification forms 2
No. of Unsafe acts & Unsafe conditions 1
reported
No. of drills 2
7.1.1 Evaluation of compliance

FDL endeavors to comply with relevant Nigerian legislations applicable to its activities. A
HSE consultant annually evaluates FIDDIL LTD compliance with applicable Nigerian
legislations, records are kept.
7.2 HEALTH AND SAFETY KEY PERFORMANCE INDICATORS (KPI)

KPIs are used to determine what changes need to be made, to review our company
success towards compliance and to track progress towards project goals and objectives.
KPI results are supplied to FDL management on a monthly basis. Safety and health KPIs
are tracked for each project manager’s responsibility and include:
• Injuries
• Days Away From Work Cases
• Restricted Work Cases; Recordable Medical Cases
• Total Recordable Injuries/Illness and Incident Rate
• First Aid Cases
• Hours Worked
• Vehicle incidents and property damage or loss

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• Reportable spills
• Workers compensation data
7.3 MONITORING
Monitoring is conducted in FDL to confirm and check compliance with safety and health
requirements and to ensure the use and effectiveness of operational controls. Activities
include:
• Annual Management Review
• Monthly Key Performance Reports
• As needed facility inspections
• Employee observations
• Incident investigations.
7.4 INCIDENTS, REPORTING, NON-CONFORMANCE AND CORRECTIVE ACTIONS

Accidents, near misses and incidents are assessed when they occur in order to gather
learning points, which are disseminated to staff either via email or during HSE meetings.
The HSE department is in charge of investigating accidents, incidents and non-
conformance. Staff that take part in such investigations are trained in the process.
Preventive and corrective actions are identified using a risk approach to ascertain the best
option to take when necessary, in order to mitigate or eliminate hazards.
To have effective procedures for reporting and evaluating /investigating incidents and non-
conformances in order to prevent further occurrences.
7.4.1 Incident Reporting
All accidents/incidents (and near-misses) resulting in any of the following, which occur in
the course of the company’s operations must be promptly reported within 24 hours by
radio or any communication means easily accessible. Such accidents include:
 Fatalities,
 Lost time or other injuries to company’s personnel/third party

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 Damage to Plant and/or equipment.

 Loss of containment - (e.g. Oil Spillage’s)
 Outbreak of fire and all such emergencies
 Road traffic accidents etc.
 Incidents such as near-misses and unsafe acts.
If any accident occurs;
a. Report to Supervisor and up the line within 24 hours.
b. HSE or Project Coordinator shall notify the client.
Complete appropriate reporting forms. See appendix for incident/accident report form
7.4.2 INCIDENT REPORTING MATRIX

FDL Incident Reporting Matrix identifies, and based on type of incident, who within
corporate management is verbally notified and when. It also specifies which type of report
from the field should be completed based on the type of incident.
INCIDENT NOTIFICATION MATRIX

TYPE OF INCIDENT WHO TO NOTIFY WHEN INCIDENT
Minor First Aid Safety Coordinator 24 hrs. Yes
Clinic or Doctor Visit Safety Coordinator/Admin ASAP Yes
MD and Safety
Hospitalization/Fatality ASAP Yes
Coordinator
Reportable Spill Safety Coordinator ASAP Yes
Above 10 Safety Coordinator ASAP Yes
Non-conformance Safety Coordinator 24 hrs. Verbally Initially

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7.4.3 Investigations of Incidents & Non-conformances

Incident investigation in FDL occurs as soon as possible, while the facts are still fresh
within the minds of those involved (i.e. witnesses). We get the opportunity to talk to all of
those involved before they become unavailable or memory fades. FDL incident
investigation is thorough and concerned only with cause, prevention and separate from
administrative disciplinary action.
7.4.4 Incident Investigation
Investigation panel made up of HSE or Project coordinator, Supervisor and site HSE
officer shall investigate all major incidents and maintenance, logistic, material.
HSE supervisors shall investigate medium and minor injuries to identify the root cause(s)
and make recommendations to prevent future occurrence and not to apportion blames.
Lessons learnt shall be disseminated during HSE Meetings and HSE newsletter.
The HSE Co coordinator shall draw up follow-up implementation Plan for recommendation
from investigations.
Below is the accident/incident investigation and reporting flowchart.

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FLOWCHART FOR ACCIDENT/INCIDENT INVESTIGATION & REPORTING
ACCIDENT WORKERS (EYE WITNESS)
HSE OFFICER SITE SUPERVISOR
PROJECT ENGINEER
(Investigation report prepared
by the project engineer)
INVESTGATION PANEL SET-UP

(FDL Management, (Workers
witnesses), HSE Officer, Site
Supervisor, Project Engineer
DISCIPLINARY COMMITTEE
(Management of FDL, Project
Engineer, HSES Manager & Managing
Director
8.0 AUDITING AND REVIEWING

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8.1 AUDIT
FIDDIL LIMITED has a scheduled audit program in place to review and verify the
effectiveness of the management system. The audit programs include audits by external
bodies. Audit follow-up shall be timely, thorough and auditable.
The senior management team shall perform project-related activities such as HSE
meetings, inspections, audits, etc.
8.1.1 Types of Audit

The following types of audit shall be carried out
 Daily Routine
 Weekly Audits
 Monthly HSE audits
 Routine Site Inspections
 Quarterly Management Audits
8.1.2 Audit Composition

The Quarterly Management audit team shall be made up of the Managing Director, HSE
Coordinator, HSE Officer and other supervisors.
The monthly HSE audit team shall be made up of the HSE Coordinator, HSE officer and at
least one member of project team.
SCHEDULE FOR SENIOR MANAGEMENT AUDIT

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S/ Activity Responsible Participants Deliverables/ Frequency

N
Person Resources
(Leader)
MEETINGS
1 HSE Kick-off Meeting MD All Staff -Agreed Agenda Once before

mobilization
-Minutes of meeting
2 HSE Meeting HSE Officer All Staff -Agreed Agenda Quarterly
-Minutes of meeting
3 Incident Review MD 1 HSE MGR -Incident As required or

Meeting Investigation following any major
2ProjectEngr.
incident.
Detail
INSPECTIONS
1 Inspections MD 1 HSE Mgr. Checklist, previous Quarterly

inspection
2ProjectEngr.
AUDITS
1 Pre-Execution MD 1 HSE Mgr. HSE Contract Once within week of

specifications start-up date
2ProjectEngr.
2 Tech Safety Audit MD 1 HSE Mgr. All previous Audit Once prior to work
inspection reports, acceptance by
2ProjectEngr.
HSE Meeting client.
minutes
SCHEDULE FOR SITE KEY PERSONNEL AUDIT.

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S/ Activity Responsible Participants Deliverables/ Frequency

N Person Resources
(Leader)
MEETINGS
1 General HSE Project Engineer Men and crew -Agreed Agenda Monthly
Meeting on site AOB
INSPECTIONS
1 Equipment/ HSE Officer Men and Crew Pre-mob validity, As the need arises
Personnel on board. Medical fitness cert.
inspections etc.
AUDITS
1 Equipment/ HSE Officer Crew and HSE Contract Annually
personnel Audit equipment specification
8.1.3 Auditor Training

All auditors shall be trained to the ISO 14001 and OGP Standards.
8.2 Management Review

A review of the effectiveness of the HSE MS shall be conducted annually. The
management review shall be conducted by the MD and other supervisors. The review will
focus on
 HSE Performance – KPI, Incident and near misses
 Possible need for changes to the policy and objectives
 Resource allocation for HSEMS implementation and maintenance
 Emergency preparedness etc.
The result of the review shall be feedback into the annual HSE plan.
APPENDIX
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APPENDIX 1 OTHER POLICY STATEMENTS
1.1 SECURITY POLICY

FIDDIL LIMITED is committed to achieving, improving and maintaining the highest
standards of security for lives and properties in all her business.
Accordingly: -
 Adequate arrangements shall be made to identify, assess and manage security
risks to personnel, information and property so as to minimize their impact on the
business.
 Physical security facilities such as barriers and locking devices as appropriate shall
be used to discourage easy access to Fiddil premises by unauthorized persons.
 Fiddil shall in addition to employing or engaging indigenes of the immediate host
community as security personnel, also engage the services of law enforcement
agencies (Nigerian Navy & Police force) as back up.
 Our trained security personnel shall be on guard all the time to protect the
Company, Client and/or third party personnel and assets involved in our operations.
 The armed security personnel shall adhere strictly to regulations governing the use
of fire arms at all Fiddil locations.
 Any community disturbance or threat shall be reported to Clients and other third
parties without delay and efforts shall be made to remain in harmony with the host
community.
Fiddil shall remain fully committed to continually achieving success in this regard by
carrying out programs that are designed to address security measures for employees,
information and properties.
It is the responsibility of FIDDIL LTD to audit and implement this policy.
Signed By
Odili, J.O.
Managing Director

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2.1.2 COMMUNITY AFFAIR POLICY

FIDDIL limited is highly committed to developing and maintaining friendly and mutually
beneficial relationship with its host communities’ Leaders, youth leaders and other interest
groups in the communities.
FIDDIL intends to achieve this objective by:

 Establishing and maintaining an effective communication channel with host
communities.
 Prohibition of employees interference in local affairs as well as behaviors regarded by
the communities as being inconsistent or offensive to local traditions, customs or
religious practices.
 Using dialogue at all times.
 Encouraging and involving host communities in our projects by hiring of indigenous

personnel in order to give economic empowerment to a number of people residing in
the host community.
 Respect of the existing political and cultural institution of the indigenes
 Contributing our quota in supporting developmental activities beneficial to the entire

community.
Signed By
Odili, J.O.
Managing Director

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2.1.3 DRUG AND ALCOHOL POLICY STATEMENT
IN FIDDIL LIMITED, our Drugs and Alcohol policy is synonymous with our Health Policy
Objectives. We shall remain committed to maintaining the Health Standard thereby
inculcating in our workers the basic Health Education and stressing unacceptable
behavioral pattern dangerous to health.
We shall therefore enforce that:
1. The intake of Drugs or Alcohol during work hours is highly prohibited
2. To be under the influence of drugs or alcohol, contravenes Company Policy and as
such may be seen as misconduct.
3. All employees are required to submit to a drug/alcohol screen if we have
reasonable suspicion to believe that he/she has violated the prohibitions concerning
alcohol and/or controlled substances based on observations concerning the
appearance, behavior, and speech or body odors of that person.
4. Employees maintaining or using prescribed medications shall report the
circumstances and effects to their supervisor.
5. Drug and alcohol screening will be performed by the company’s approved and
qualified medical clinic with a medical officer to perform the tests and all results are
treated with confidentiality.
Signed By
Odili, J.O.
Managing Director
2.1.4 JOURNEY MANAGEMENT POLICY

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FDL Journey Management operates within and outside of base operational areas, is
planned, executed, monitored, controlled and reviewed in a manner that the purpose of
our journey is accomplished without any incident. A written request and report is
completed and the site manager makes a monthly report to the Safety Manager for SJM
trips completed. This journey management plan is performed in such a way as to:
• To minimize risks and incidents during transport or travel operations
• To reduce non-planned events inherent in transportation
• To increase the effectiveness of suitable emergency response planning
Signed By
Odili, J.O.
Managing Director
2.1.5 SEAT BELT POLICY

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FIDDIL LTD recognizes Seat Belt Policy as a result-oriented measure towards lessening
the impact of Traffic Accidents on drivers and passengers.
Accordingly:
All Vehicles shall be fitted with seat belts at seating positions
All Drivers and passengers MUST fasten their seat belts before any journey movement
Violators shall be sanctioned.
The company shall replace all damaged seat belts as and when due.
Drivers shall constantly be sent on Defensive Driving Courses (DDC) to enhance

their driving competence.
Signed By
Odili, J.O.
Managing Director

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2.1.6 SUB-CONTRACTOR POLICY
FDL’s strategic planning process includes the responsibilities and accountabilities for all its
employees and contractors. We shall therefore:
 Instil a sense of environmental awareness and responsibility amongst our people;
 Protect the natural and cultural environment in all our operations in a socially
responsible manner;
 Embrace the principles of waste minimisation and pollution prevention;
 Continuously improve our environmental performance by setting objectives and
targets,
 Assessing our achievements and evaluating the effectiveness of our environmental
management system;
 Meet all legal obligations and industry agreements and demand the same
standards of compliance from our contractors and suppliers;
 Publicly report environmental performance;
 Communicate with and involve all employees, contractors and interested people on
environmental issues in an open, transparent and timely manner.
Signed By
Odili, J.O.
Managing Director

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2.1.7 REPORTING POLICY

The policy is communicated so all employees understand our position. The following must
be reported to the supervisor immediately. If that person is not available, then the FDL
Safety Coordinator shall be immediately notified for:
• Near miss incidents with the potential to harm people, the environment or assets
• Work related injuries or illnesses; property damage including vehicle incidents
• Hazardous chemical spillage, loss of containment and contamination
• Non-conformance to safety or environmental rules, policies or standards
• Fires, explosions, motor vehicle crashes, etc.
• Security concerns such as theft, suspicious activity, etc.
The supervisor makes the necessary notifications and begins the incident investigation
process.
In the case of a major injury or incident the scene of the event is closed off and kept "as is"
at the time of the incident.
Signed By
Odili, J.O.
Managing Director

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2.1.8 HSE INCENTIVE SCHEME POLICY
In order to encourage workers to perform well and achieve greater heights in HSE,
Management has approved the under listed attractive incentives for workers according to
merit.
Drivers/Quartermasters and Operators: A commendation letter duly signed by the

Managing Director for one year accident free operations plus 5% Basic salary.
Supervisors and Site Engineers: 50% Basic 1-month salary for every one year incident –
free operation.
HSE personnel and others: 50% Basic 1-month salary for every one year incident – free
operation.
HSE WINNERS AWARD for any three workers with the best HSE performance record
throughout the project life.
The site management and HSE committee may recommend quarterly HSE AWARD or
any other award/bonus as may be deemed necessary by the site management.
Sign By……
Odili, J.O.
Managing Director

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2.1.9 PERSONAL PROTECTIVE EQUIPMENT (PPE) POLICY
The PPE policy of Fiddil limited is to provide quality Personnel Protective Equipment for
her workers according to the need. Central in the provision shall be viable machinery for
educating workers on the importance of the materials and adequate usage.
ACCORDINGLY:
All workers on site shall be made to wear their individual protective equipment at work
sites.
No worker shall be allowed to stay or work on site without a complete and appropriate
PPE gear.
Adequate arrangements shall be made to stock the materials on site against emergencies
and to keep records of such stock as available, including requisition records.
HOWEVER, EFFORTS TOWARDS THIS PROVISION SHALL BE GUIDED BY A SOUND

PPE MANAGEMENT PLAN.
Signed By
Odili, J.O.
Managing Director

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MANAGEMENT SYSTEM ELEMENT

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HSE PERFORMANCE RECORDS FOR 2014-2016
S/No ITEMS TARGET ACTUAL SCORE REMARK

2014 2015 2017
1 Man hour record 375,134 402,112 374,512
2 No. of accident 0 0 0 0 Excellent
3 No. of near 20 23 19 25 Rated average
misses
4 Unsafe acts 21 10 12 21 Rated average
5 Unsafe condition 8 10 8 7 Rated average
6 HSE Meetings 12 6 10 5 Below average
7 Road traffic 0 0 0 1 Rated average
accident(RTA)
8 First aid 5 9 10 8 Below average
cases(FAC)
9 Fatality 0 0 0 0 Excellent
10 Lost time injury- 0 0 0 0 Excellent
LTI
11 Lost time injury 0 0 0 0 Excellent
freq-LTIF
12 Medical treatment 5 1 6 5 Rated average
cases-MTC
13 Security incident 0 0 0 0 Excellent
14 Community 5 2 3 1 Good
incidents
15 Environmental 6 3 2 4 Rated average
incidents
16 Occupational 5 1 0 0 Good
Nuisance
17 Emergency drill 1 1 1 1 Excellent
18 Fire incident 0 0 0 0 Excellent
19 Lost work day 4 3 0 4 Rated average
case
20 Restricted work 0 0 0 1 Below average
days case
21 Medical fitness All worker All worker All worker All worker Excellent
certificate

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ACCIDENT/INCIDENT REPORT FORM
1. NAME OF VICTIM: ______________________________________________

2. PLACE OF ACCIDENT____________________________________________
3. DATE/TIME OF ACCIDENT: _______________________________________
4. OCCUPATION: __________________________________________________
5. WORK EXPERIENCE: _____________________________________________
6. MARITAL STATUS: _______________________________________________
7. AGE: ___________________________________________________________
8. TYPE OF INCIDENT/ACCIDENT (Tick as appropriate) ____________________
FAC…, MTC…, RWC…, LWC…, PPD…, PTD…, FAT…, RTA…, RTI…
9. NATURE OF INJURY: _____________________________________________
10. NUMBER OF DAYS LOST: ________________________________________
11. TOOLS/EQUIPMENT DAMAGED/AFFECTED: _________________________
12. WITNESS (ES) TO THE ACCIDENT/INCIDENT: ________________________
a) ____________________________________________________________
b) ____________________________________________________________
13. BRIEF ACCOUNT OF ACCIDENT (DETAILS MAY BE ATTACHED)
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
14. UNSAFE ACT/CONDITION THAT LED TO THE ACCIDENT/INCIDENT:
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
15. IMMEDIATE CORRECTIVE ACTION TAKEN: ___________________________
___________________________________________________________________
____________________________________________________________________
16. FOLLOW-UP PLAN: ________________________________________________
_________________________________________________________________
NAME: _________________POSITION: _______________SIGN/DATE_________

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FDL SAFETY AUDIT FORM

An essential element in FDL managing health and safety is to monitor and review
procedures and practices. The attached audit tool will provide the questions to be asked
and answer for the following working areas.
TRAINING
1. Have all staff received health and safety training which YES NO
is specific to their duties and work environment
2. Have all staff required to undertake tasks involving YES NO

manual handling been given training as appropriate to
work areas?
3. Have all staff under your control undertaken fire training YES NO
in the last 12 months?
4. Have new members of staff attended safety induction YES NO
course?
5. Have all departmental heads and managers received YES NO
current training in health and safety aspects?
6. Are current records indicating the level of health and YES NO
safety training for staff readily available?
WORK EQUIPMENT
1. Polluted atmosphere YES NO
2. Disease or infection (e.g. specimens, drains) YES NO
3. Extremes of temperature YES NO
4. Machinery (e.g. grinding machines) YES NO
5. Hot equipment YES NO

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6. Hazardous equipment(sharp, without guarding YES NO
7. Radioactivity YES NO
8. Do supervisors responsible for ensuring all staff issued YES NO

with protective clothing wear it, and make regular
checks?
9. Are all equipment positioned safely? YES NO
10. From visual inspection and by use, are all machinery YES NO
and equipment safe?
11. Are there regular planned preventative maintenance YES NO
schedules for all equipment?
12. Are operating instructions clear, up to date and YES NO
instructions clear, and instructions books easily
available for all equipment?
13. Are all staff aware of the procedures in place for the YES NO
reporting of faulty equipment or building defects?
14. Do all equipment have current test document? YES NO
15. Are records available showing regular inspection of all YES NO

personal protective equipment to ensure good
condition?
WORKPLACE
1. Are all workplaces kept tidy and uncluttered? YES NO
2. Is there a safe means to reach high shelves? YES NO
3. Are floors, stairs and passageways(if included in the YES NO

area being audited)
a) Obstructions?
b) Loose Tiles?
c) Wet or slippery surfaces?

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d) Worn surfaces, Missing or broken handrails?

4. Is lighting adequate in all workplaces? YES NO
5. Is emergency lighting available where necessary (e.g. YES NO

fire exits, wards and corridors)?
6. Do all workplace have a suitable minimum temperature? YES NO
7. Has an assessment of the amount of machinery, YES NO

equipment or furniture in each workplace been made to
ensure it does not lead to congestion to a level that
might be unsafe?
8. Are causes of excessive noise investigated and action YES NO
taken to remove the noise or minimize it?
VEHICLES
1. Are all vehicles securely locked when not use? YES NO
2. Are drivers correctly licensed for vehicles driven? YES NO
3. Are driver and vehicles insured for business used? YES NO
4. Are parking arrangements for trust vehicles adequate? YES NO
5. Are all vehicles fitted with safety belts? YES NO
6. Are all accidents and damage involving vehicles YES NO

reported?
SAFETY SIGNS (FIRE, FALL, TOOLS, GENERAL, NO SMOKING etc.)
1. Are signs with the above or below and any other YES NO
important safety aspects prominently displayed?
2. Are there sufficient amount of safety information YES NO
displayed in appropriate areas?
SECURITY
1. Are the sites properly secured (To prevent entry of YES NO
unauthorized persons)?

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2. Are the means of security maintained, (e.g. walls, gates, YES NO

etc)?
3. Appropriate use made of security alarms? YES NO
4. All staff have appropriate I.D which are worn at all times YES NO
during working hours?
5. Security procedures are continuously reviewed? YES NO
6. All staff are made aware of the need to be security YES NO

conscious?
7. There are specific procedures for all cash handling? YES NO
8. Security does not impede emergency exit or access? YES NO
9. All safety and security risks are clearly marked with YES NO
warning notices?
10. All services (e.g. gas, water, electricity) are clearly YES NO
marked and protected?

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HSE INDUCTION/ORIENTATION FORM FOR NEW WORKERS
NAME: __________________________________________________
JOB DESCRIPTION: _______________________________________
HSE Briefing / Guidance have been given to the above mentioned staff/sub – contractor
by the company HSE Officer on the following topics:
 Company HSE plan and policy
 Accident preventive measures at work sites
 Road safety
 Emergency procedure
 Tool box meetings
 Safety meetings
 Unsafe Act/Conditions
 Safe practices and emergency drills.
Name of HSE
Officer:__________________________________________________
Signature: _____________________________ Date:________________________
UNDERTAKING:
I have received the aforementioned HSE briefing/guidance and clearly understood them. I
therefore, solemnly affirm to be of good behavior and to observe all the site safety rules
and regulations.
I will accept any disciplinary measure on me for non-compliance with the above safety
guide.
Name of Staff / sub-contractor:_________________________________________
Signature:_____________________________ Date:_______________________
HSES Advisor _________________________ Date: _______________________
Cc: FDL File copy

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EMPLOYEE ORIENTATION PROGRAMME

For community workers and casual workers, the following information shall be obtained
from them before engaging them in this contract:
Name: __________________________________________
Age: ____________________________________________
Have you obtained swimming certificate?

What work have you done in the past 6 month?
Have you suffered any disease or been admitted in the past 1 year?
Do you feel well enough to do the job?
Do you suffer from any of these: fainting, fits, headaches and shortness
of breath and/ or chain pain? If so specify.
Are you under medication at present (including herbal medicines)?
How much alcohol do you take – daily/weekly?
Do you smoke? If so, how many sticks per day?
Do you participate in cults activities?
Signature: ______________________________
Date: __________________________________
Validity Period: __________________________

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VISITOR’S SAFETY BRIEFING:
You are welcome to FIDDIL LIMITED
We hope you had a pleasant trip to site. While here, it is important you observe all safety
rules/ regulations concerning our operations. This is for your own safety and we care
about it.
1. A. You are required to sign the visitors’ book upon your arrival and on departure.
B. Put on the correct PPE i.e. – safety shoes, Helmet, Lifejacket, earmuff, etc. where
appropriate.
C. Do not touch or operate any equipment.
D. Watch out for moving equipment like cranes, pay loaders etc.
E. Obey all instructions/warning signs on site. These will protect you, so that you
may have a safe site visit.
F. Site representative will be happy to explain on-going activities and also answer
your questions.
G. Avoid standing close to or leaning on moving parts of machines on site.
H. Avoid stepping into surrounding swampy areas, as there may be quick sand zone
I. Avoid walking too close to the banks of the creeks.
J. Leisure swimming/fishing is strictly prohibited here
K. You are not permitted to smoke while being conducted around.
L. Smoking/taking of alcohol is highly prohibited
2. Emergency Situations
i) An alarm will be sounded.
ii) Please do not panic
iii) Leave whatever you are doing, walk briskly to the MUSTER POINT for a headcount
iv) Do not leave the muster point until you are instructed to do so.
3. For Boat Safety

When your visit entails looking around, via the creeks, you must put on a lifejacket/

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Work vest before boarding any boat. Please obey instructions from the Boat Master.
WE WISH YOU A PLEASANT AND SAFE SITE TOUR.

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FIDDIL LIMITED Ref. No.

HEALTH SAFETY & ENVIRONMENT MANAGEMENT SYSTEM

FIDDIL HSE Management System Manual Page 1

HSE POLICY AND MANUAL

Action Name Designation Signature Date

Revision Date Pages Reason

FIDDIL HSE Management System Manual Page 2

1. Leadership and Commitment 5

2. Policy and Strategic Objective and Target 6-8

3. Organization, Responsibility, Resources and Documentation 9-17

4. Communication and Reporting 17-20

5. Risk/Hazard Management 21-26

6. Planning and Procedure 27-29

7. Implementation and Monitory 30-34

8. Audit and Review 35-37

FIDDIL HSE Management System Manual Page 3

There are two aspects which make up the system, namely:

 Set and formalize expectations for the progressive development and

Element 1: Leadership Commitment

FIDDIL HSE Management System Manual Page 4

Element 8: Audit and Review

1.0 LEADERSHIP AND COMMITMENT

The management is committed to the following:

• To encourage team problem solving at all levels of the organization; to implement

• To continuously improve safety and health management by setting objectives, plans

FIDDIL HSE Management System Manual Page 5

2.0 POLICY AND STRATEGIC OBJECTIVES

FIDDIL HSE Management System Manual Page 6

2.1.2 OTHER POLICIES

2.1.3 DISCIPLINARY ACTIONS TO BE ENFORCED FOR BREACH OF HSE RULES

STEP II. QUERY

STEP III. SUSPENSION

FIDDIL HSE Management System Manual Page 7

STEP IV. DISMISSAL

Signed by: ……………………….

2.2 STRATEGIC OBJECTIVES

FIDDIL HSE Management System Manual Page 8

3.0 ORGANIZATION RESOURCES AND DOCUMENTATION

3.1 Organizational structure

3.2 Key Roles and Responsibilities

FIDDIL HSE Management System Manual Page 9

 He is responsible for the final selection of any sub-contractor to be

FIDDIL HSE Management System Manual Page 10

Manager and assist in such areas as action plans for accident

 Compliance with all safety rules, regulations, standards and

HSE CO-ORDINATOR PROJECT MANAGER

HSE OFFICERS NURSES SITE SUPERVISORS

FIDDIL HSE Management System Manual Page 12

3.3 COMPETENCE ASSURANCE

Behavioral Safety FDL

FIDDIL HSE Management System Manual Page 13

Fire Extinguishers FDL/Site

FDL base recruitment area of competence is a combination of knowledge, understanding

3.3.3 EXPERIENCE LEVEL OF KNOWLEDGE CAPABILITY TO PERFORM

3. Further Training Required? If no → Ready for Work → On the Job Training →

3.3.4 New Employee

3.4 CONTRACTOR MANAGEMENT