SAP HCM Service Package (SHSP)

Time Management

SAP India Consulting

confidential
 Unit Objectives

This unit will prepare you to:

⚫ Configure Holiday Calendars
⚫ Configure shifts, shift patterns
⚫ Configure absence quotas
⚫ Configure absences/attendances
⚫ Configure Shift planning
⚫ Configure Time Evaluation

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 Agenda

1. Time Infotypes
2. Public Holiday Calendar
3. Work Schedules
4. Leave
5. Leave Quota
6. Attendances
7. Substitution / Shift Planning
8. Time Evaluation
9. Payroll Integration
10.Developments
11.Reports

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 Time Infotypes

Infotype Description
0007 Planned Working Time
2001 Absences
2002 Attendances
2003 Substitution
2006 Absence Quotas
2010 Employee Remuneration Info
0416 Time Quota Compensation

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 Public Holiday Calendar

Holiday 1 Holiday 2 ……………. Holiday N

H1-Holiday Calendar 1 H2-Holiday Calendar 2 ……………. HN-Holiday Calendar N

Define different holidays for public holidays falling on same day across regions

Holiday Class will always be 1 for national holidays and 2 for Religious holidays

Holiday Calendar configuration is cross-client. Can impact other modules

Transaction SCAL

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 Work Schedules

Daily Work Schedule Break Schedule

Period Work Schedule

Public Holiday Calendar

Work Schedule Rule

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 Work Schedules

Daily Work Schedule Class

◼0 – Off Day
◼1 – Morning shift
◼2 – Afternoon shift
◼3 – Night Shift
◼4 – General Shift

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 Work Schedules

Convention for Break Schedules will be BR01, BR02, BR03……….BRnn

Convention for Daily Work Schedules will be DW01, DW02, DW03…….DWnn

Convention for Period Work Schedules will be PW01, PW02, PW03……..PWnn

Convention for Work Schedule Rules will be WS01, WS02, WS03……..WSnn

Rule for ‘Day Type will always be 01 (as per SAP standard)

Time Management Status will always be ‘1’ or ‘9’.

Set up feature TMSTA to return ‘1’ for +ve time and ‘9’ for –ve time

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 Leave – Leave Quota

Non Quota Based

Count intervening Leave
holidays / off days
Quota Based
Exclude intervening
holidays / off days

Deduction Rule Counting Rule Absence Quota

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 Examples of Leaves

Leave Type Description Leave Type Description

1000 Privilege Leave 1050 Special Leave
1010 Casual Leave 1055 HD SPL
1015 HD CL 1060 LWOP
1020 Sick Leave 1065 HD LWOP
1025 HD SL 1070 Unauthorised Absence
1030 Comp Off 1075 HD UAA
1040 Maternity Leave 1080 Suspension
1045 Miscarriage Leave 1090 Celebration Leave

Quota based leave

Transactions PT_QTA00, PT60

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 Leave Quota Generation

Quota Type Description

Fixed entitlement – RPTQTA00 10 Privilege Leave Quota
(e-g) Casual Leave, Sick Leave
20 Casual Leave Quota
Accrual entitlement – RPTIME00
(e-g) Privilege Leave,Comp.off 30 Sick Leave Quota
Schema – ZTMS
40 Compensatory Off Quota

50 Optional Off/R.H Leave

Transactions PT_QTA00, PT60, PT50

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 Attendances

Attendance
Type Description
▪ Similar to non quota
based leave for 2000 Business Tour
configuration 2005 Half Day BT
2010 On Duty
▪standard delivered 2015 Half Day OD
attendances are… 2020 Training / Seminar
2025 Half Day T/S
2030 Sports
2035 Half Day Sports

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 Time Evaluation

◼ Generate absence quotas

◼ Generate time types

◼ Generate time wagetypes

◼ Generate messages for time administrators

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 Time Evaluation

Schema (PE01)

Functions (PE04) Rules (PE02) Operations (PE04)

Time Rules - SHSP Time Constants - SHSP

Convention to name customer rules in Time will be ZTnn

Transaction PDSY on documentation, Table V_T511K

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 Time Evaluation

ZES – Daily time type balances

SALDO – Cumulative time type balances
ZL – Time Wagetypes

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 Payroll Integration

Time wagetypes stored in ZL table are picked up by ZLIT function in payroll schema

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 Developments

Development Class – ZHR_PT

Programs – ZHR_PT_<Name> (say ZHR_PT_SHIFT)

Transactions – ZHR<4-8 characters abbreviation> (say

ZHRSHIFT)

Exits
◼ HRPTIM01 Customer Enhancement for HR Time Management
◼ HRPTIM02 User exits for HR Time Management: Leave accrual
◼ HRPTIM03 Time Management Enhancement: Absence Quota Deduction
◼ HRPTIM04 Modification of cluster B2 data after import in RPTEDT0
◼ HRPTIM05 User exit for HR Time Management CC1
◼ HRPTIM06 Customer Enhancement for HR Time Management Leave
Reque

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 Reports

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 Unit Summary

After completing this unit, you will be able to:

⚫ Adopt SHSP standards in implementation
⚫ Configure Holiday Calendars
⚫ Configure shifts, shift patterns
⚫ Configure absence quotas
⚫ Configure absences/attendances
⚫ Configure Shift planning
⚫ Configure Time Evaluation

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 Thank you!

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