● Walk me through your understanding of the procurement schedule and tell me about your

methodology in planning ahead for tender package procurement.

- The procurement schedule is designed to help you identify the timeframe and they beast order to
let out trades. When creating the procurement schedule, it was important to try and complete all
the letting withing the first few months of the project. This is to ensure that minimal time is spent
letting the contracts so when potential variations or issues occur during the construction phase, it
Has more of your attention.

● What have you found to be the most important trades to let first on this project and why?

The most important trades would be,

- Trades on site first such as all the services, demo, excavation.

- Also the trades to let first would be trades that are experiencing or have long lead times on
materials.

● Tell me about your proposed method of tender packaging and bundling of trades - how have you
considered this?

When bundling packages

We considered carpentry trade to do all cladding works

Excavation and board piers to be packaged together.

Masonry and Render works

I’ve noticed something that I would change that is not depicted in our schedule. Waterproofing
would be packaged with the tiler.

● Walk me through how you will select your preferred sub-contractor once tender quotes have
been received?

On receiving quotes back from the trades, it is important to run through a stage where we go
through tender interviews, this stage we can negotiate and discuss what they are confident in
including in their quote. Ideally, we would choose our preferred contractor the basis of how many
things they have included in their quote for the price presented.

● Walk me through your understanding of the shop drawing process. Who needs to do shop
drawings? Why?

My understanding of the shop drawing processes is that everything that is manufactured offsite and
brought on site to be installed needs to have shop drawings. This is because the consultants,
whether it’s the architect or engineer will have to provide approvals and comments on the shop
drawings to ensure it adheres to the design intentions
● What subcontractors will have some shop drawing responsibility on this project? How do you
plan to manage this process?

Steal, operable wall, signage, hydraulic, lift, mechanical, Wet/dry fire, joinery, stairs/balustrades,
glazing, blinds, precasters

This will be managed by ensuring that supply shop drawings are worked into their scope of works.
There will also be constant communication out to the specific trades that they will need to provide
shop drawings for approval.

● What allowances have you made for long lead in supply items in your procurement process?

The allowances we have provided is that these trades with long lead times will be let first so orders
can be made for the required date. There has also been a minimum of a two-week period from
contract let date to date start on site with an additional mobilisation period of 2 weeks.

● What allowances have you made for items that require manufacture in your procurement
process?

^^^^^

● Which trades are you most worried about from a procurement perspective and why?

Ones with longer lead times such as steel and mechanical. As there is usually high demand for these
trades so ensuring that they can manufacture the materials and install by the project schedule would
be the biggest concern

● How do plan to reduce risk on this program through your procurement strategy?

To try and let the trades as early as possible and make it clear of the start date, additional there will
be clauses in the contract that state the Estimated start date that they would need to be ready by.

● By when will you be confident that you have a reasonable amount of cost certainty on this
project and why?

Ideally, after all trades are let, given that the scope of works is good enough that there aren’t
internal variations that can be passed on.
● What is the importance of a scope of works? What are we trying to achieve with it?

The importance of the scope of works is to ensure there is clarity in the trade’s commitments to the
project. It is also there to resolve any variation disputes. We are try to achieve a breakdown of what
each trade is required to do so there are no double ups or anything missing, it also allows us to

- Clear Communication

- Defining Responsibilities

- Planning and Scheduling

- Cost Estimation

- Basis for Payments – Progress claims

- Risk Management

- Change Management’

● Can you talk me through your carpentry scope of works and the works that the carpentry sub-
contractor will be responsible for?

The carpenter will be responsible for:

Supply & installation of the following

- Aluminium Framing
- Ply Board for flooring
- Timber packers.
- Installation of some doors (fire doors & glazing not included)
- Flashing for floor & wall types
- Skirting board
- Noggings for bathroom accessories
- Installation of Bathroom accessories.
- Framing out bulkheads
- Supply and install Wall finishes.

● What areas of project specific scope are the most critical for the carpentry contractor? Is it clear
what they need to do?

Ensuring all wall frames are laid out in accordance to the architectural drawings as well as DDA
Compliance – For example, door entry ways and hallways have to be a certain distance. This has
been documented in the scope of works.
● What areas of scope have some risk in relation to possible variations? Might there be internal or
external variations?

The main risk for the carpenters would be ensuring ceiling/wall heights are consistent between the
drawings, as if its not specified correctly on the documentation this may result in a variations.

● What is the risk to a project if we have a badly written scope - a scope that is not thorough?
What are the negative implications?

- Change Management

- Increased Costs

- Project Delays

- Quality Issues

- Scope Creep

- Legal Disputes

- Inefficient Resource Allocation