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Faculdade de Economia e Gestão

Curso de Gestão de Sistemas de Informação

The Importance of Computers in the Business World

Student’s name: Rialde da Olívia António Duarte

Username: rduarte1@estudantes.unisced.edu.mz

Maxixe, May of 2023

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INSTITUTO SUPERIOR DE CIÊNCIAS E EDUCAÇÃO A DISTÂNCIA

Faculdade de Economia e Gestão

Curso de Gestão de Sistemas de Informação

The Importance of Computers in the Business World

Fieldwork to be submitted to the Coordination of

the Degree Course in Management of information
Systems of ISCED.

Tutors: Dr. Tawanda & Dr. Gilberto

Student’s name: Rialde da Olívia António Duarte

Username: rduarte1@estudantes.unisced.edu.mz

Maxixe, May of 2023

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Índice
Introduction ..................................................................................................................................... 3
Practical Exercises ........................................................................................................................... 4
The Importance of Computers in the Business World .................................................................... 5
Business Computer Functions ......................................................................................................... 6
Using Laptops vs. Desktops ............................................................................................................ 6
Benefits of Device Ownership......................................................................................................... 7
3. Conclusion ................................................................................................................................... 8
References ....................................................................................................................................... 9
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Introduction

During the present fieldwork I will answer some exercises given by the tutors and then I will
write an essay about the importance of Computers in the Business World. First, the concept of
“training” has to be redefined; it can be said that training aims at providing the employees of the
organization with a set of knowledge to develop their skills and abilities, and to change their
behaviors and attitudes in order to boost their efficiency and their productivity, which in turn will
positively enhance the overall organizational performance.

The researchers will present some of the applications and programs that facilitate different works
of organizations as well as reducing the burden on the employees. They can be used to save and
retrieve data, and perform complex calculations; they can also be used for marketing, inventories,
financial accounting, and customer accounts and banking.
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Practical Exercises

Read the following text and answer the questions that follow.

The History of Email

Computer engineer, Ray Tomlinson invented internet-based e-mail in late 1971. Under ARPAnet
several major innovations occurred: e-mail (or electronic mail), the ability to send simple
messages to another person across the network (1971). Ray Tomlinson worked as a computer
engineer for Bolt Beranek and Newman (BBN), the company hired by the United States Defense
Department to build the first internet in 1968.

Ray Tomlinson was experimenting with a popular program he wrote called SNDMSG that the
ARPANET programmers and researchers were using on the network computers (Digital PDP-
10s) to leave messages for each other. SNDMSG was a “local” electronic message program. You
could only leave messages on the computer that you were using for other persons using that
computer to read. Tomlinson used a file transfer protocol that he was working on called
CYPNET to adapt the SNDMSG program so it could send electronic messages to any computer
on the ARPANET network.

Ray Tomlinson chose the @ symbol to tell which user was “at” what computer. The @ goes in
between the user’s login name and the name of his/her host computer. The first e-mail was sent
between two computers that were actually sitting besides each other. However, the ARPANET
network was used as the connection between the two. The first e-mail message was
“QWERTYUIOP”.

Ray Tomlinson is quoted as saying he invented e-mail, “Mostly because it seemed like a neat
idea.” No one was asking for e-mail.

1. What is e-mail?

A: e-mail is the ability to send simple messages to another person across the network.
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2. What was the first email?

A: the first e-mail was QWERTYUIOP.

3. How the @ symbol appeared?

A: Ray Tomlinson chose the @ symbol to tell which user was “at” what computer. The @ goes
in between the user’s login name and the name of his/her host computer.

4. What is ARPANET?

A: ARPANET is network used in computer.

5. What was the file transfer protocol used by Tomlinson called?

A: was called CYPNET

Fill in the gaps with the verb to be or to have in the present simple

6. I am 22 years old.

7. Do you have a TV in your bedroom?

8. How are you doing?

9. What is your name?

10. We have a new game for the computer.

The Importance of Computers in the Business World

According to Petersen (2009), Computers have become essential business tools. They are used in
every aspect of a company's operations, including product creation, marketing, accounting and
administration. It is critical that business owners take the time to choose the right computers,
software and peripherals for their organization. Given the diversity of modern technology, from
smartphones and tablets to large desktop systems, the choice of the best tech for your business
can be daunting.
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Business Computer Functions

Most business processes now involve the use of computers. Here are some of them brought by
Petersen (2019):

 Communications: Companies use computers for both internal and external

communications via email, messenger systems, conferencing and word processing.
 Research: Businesses can use computers to research industry trends, patents, trademarks,
potential clients and competitors via search engines and proprietary databases.
 Media Production: Computers are now used to produce different types of media,
including graphics, video and audio productions.
 Data Tracking and Storage: Although paper files containing hard copy documents are
still in use, organizations also store and manage their data using software and the cloud.
 Product Development: Developers use computers to create new products and services.
 Human resources: Internal HR processes and payroll systems are managed using
software and online services.

Using Laptops vs. Desktops

Business owners who are considering the purchase of computers have a lot of decisions to make,
including the types of computers they want to be used in their offices: Laptops or desktops.
Laptops have surged in popularity over the past decade as their reliability, power and
performance have increased even as their portability has improved. However, some experts
believe that desktops are still a good option for many companies.

Here are some factors to consider:

 Cost of purchase and repair: Desktop computers are often more affordable, compared to
laptops that have similar processing speeds and features. In addition, desktops may be less
costly to repair as their internal components are generally more accessible.
 Size and ergonomics: Both desktop and laptop computers are available in a range of
sizes. If space is at a premium in your office, take the time to compare the size and shape
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of available machines. Ergonomics is also a factor: if your employees will be spending a

lot of time at their desks, choosing a system that encourages healthy body positioning is
important. In some cases, laptops can present greater ergonomic challenges, although
these can be overcome by purchasing peripherals, such as a separate monitor, and
accessories. This is especially the case for system keyboards, as laptops are designed with
keyboards that are flatter than those with desktops.
 Portability: Where do your employees work? If you expect your team to be at their desks
most of the time, desktops may make the most sense. If your team is on the road a lot,
laptops are the better choice. In some cases, your best option may be to purchase a mix of
machines: Laptops for the sales and promotional teams, and desktops for administrative
staff. Bear in mind that the easy portability of a laptop presents more of a security issue
than the larger desktop computers.

Benefits of Device Ownership

To reduce costs, some companies now have a BYOD (Bring Your Own Device) policy.
Employees are encouraged to bring their own laptop computers to work or, alternatively, to use
their own device if they are working from home. The advantages of such a system, particularly
for startups, include reduced expenses for the business owner, as well as allowing employees to
use the machine that they're most comfortable working with.

Still, this policy has its own problems: Not all employees can afford to purchase or maintain late-
model laptops or machines that have enough power to run business software. In addition, there
are significant security concerns: Company systems may be vulnerable to hacking via an
employee’s computer, particularly if the employee becomes lax in his browsing habits, use of
social media apps or updating security software.
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3. Conclusion

In few words I concluded in this fieldwork that Computers have become essential business tools.
They are used in every aspect of a company's operations, including product creation, marketing,
accounting and administration. It is critical that business owners take the time to choose the right
computers, software and peripherals for their organization. Given the diversity of modern
technology, from smartphones and tablets to large desktop systems, the choice of the best tech for
your business can be daunting.
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References

Petersen, Lainie. Importance of Computers in Business. CHRON, 2019.

Wikipedia. Computer Applications in Offices. 2019.

Zaitoun KA. Education Technology in the Age of Telecommunications. Cairo: Alamalkotob

Publishing House. 2002.