University of Dhaka

28th AIS, Sec B, Roll: 28081

Faculty: MD. Rayhan Sobhan

BBA 1st sem

Computer Concepts &
Application
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Notes: Rayhan Sir's a Gem *-*

°Date: 18-09-2022 L1 (class cancelled)

°Date: 20-09-2022 L2 (…..)

°Date: 25-09-2022 L3

Topic: Computer Concepts

*Compute(means "to count")→Computer ("the one who counts")

* Data→unprocessed & raw

* Information →processed & Meaningful

* Discovering IC(Integrated Circuit) was a revolutionary step

°Date: 27-09-2022 L4 (makeup class taken on 28th, chk classroom)

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°Date: 11-10-2022 L5

Topic: Basics of Operating A Computer

Equipment: A Running Computer, Ms office 2013, windows 8

✓ This PC(formerly known as My Computer) is a Host file. Every file is saved here. Hence any
file can be found here.

✓ Taskbar

● Pin to taskbar: select>2 finger tap >pin to the taskbar

● Unpin from taskbar: select from taskbar>2 finger tap > unpin from taskbar

✓Start button

✓ Task manager: shows all the running apps in the background and manages them, is opened
by clicking right on the taskbar.

*End Task comes up when clicked right on an app from the task managers list.

✓ Personalization: wallpaper, background, font color, etc.

How to open→ Clicking right on any space on the monitor.

✓ Opening a New folder…

1. Ctrl+shift+N
2. Empty Space>2 finger tap > new>folder

✓ Renaming a folder …

1. select> 2 finger tap > rename

2. click, stop, click again
3. select>f2

✓Cut, Copy, and Paste

● Copy: hold a file and move it to the folder needed or Ctrl+c

● Cut: Ctrl+x

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 ● Paste: Ctrl+v
● Undo copy: Ctrl+z

✓Selection:

● Select All: Ctrl+a

● Manual selection: Ctrl+click on the ones u wanna select

✓Deleting a folder:

1. select>2 finger tap >delete

2. select>Ctrl+d

✓Restoring from Recycle Bin:

1. Recycle bin>2 finger tap >restore

2. Recycle bin>double click>restore

✓ Deleting files from Recycle bin:

1. Recycle bin>select>Ctrl+D

*Huge files are not stored in the recycle bin. When deleting such files, a warning will pop up.

. . . MS Word . . .

✓How to open

1) Selecting from the start button

2) Double Clicking on the file from the folder
3) Empty space>2 finger tap >new> MS word

◍ Upper Ribbon

○ Home Tab
■ Font command

✓Selecting Fonts: Times new roman for formal writings

✓Font Size

*Formal font size:

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 ● For description, letter, application, etc - (12)
● For Introduction/Heading - (14)

✓Styling Font

● Change case(Aa)>sentence case

● Bold: Cmd+b
● Italic: Cmd+I
● Underline: Cmd+u
● Strike-through
● Subscript: Cmd+=
● Superscript: Cmd+shift+(+)

■ Paragraph Command

✓Paragraph Alignment

● Left: Cmd+L
● Right: Cmd+r
● Center: Cmd+e
● Justify: Cmd+j

*Justified alignment must be used for formal assignments

✓ List

● Bullet: Select>click bullet / Click bullet & write

● Select 'Bullets' directly from the ribbon
● Multilevel list: Select a list format and write smth, enter>backspace> select the format
again to divide into another section

°Date: 16-10-2022 L6

Topic: Home Tab pt. 2 (MS WORD)

*Paragraph Command

✓Line spacing

*1//1.15/1.5 are used in general.

* In formal letters, the name of the sender and receiver must be written with line spacing 1, use
1.15/1.5 for everything else.

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✓Sorting: Used to alphabetize references and….

● Ascending: alphabetical order

● Descending: opposite of ascending

✓Paragraph mark ¶: Shows the number of paragraphs in a document

● Show/hide: Ctrl+*

■ Editing Command

✓Find & replace

● Find(Cmd+f): find smth from a doc.

● Replace(Ctrl+h): replace text in the doc
○ Replace: replaces the selected one
○ Replace all: replaces all at once

N.B. if we replace all "like'' with "fond" then it'll affect other words with like in it,
e.g. likelihood>fondlihood, likely>fondly

○ Find next: goes to the next word

■ Clipboard Command

✓Format painter: Copies formatting from one place and Paste it to other

● Format Copy: Ctrl+shift+ c

● Format Paste: Ctrl+shift+v

✓Paste options

● Keep source formatting

● Merge formatting(doesn't alter bold, italic format)
● Keep text only

✓Ribbon Pin/ Unpin

○ Insert Tab
■ Pages Command

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 ● Cover page: Adds a cover page
● Blank page: Insert a blank page
● Page break: Start the next page at the current position
■ Tables Command

✓Table

*Usual format max. 10×8, use insert table to get customized table size

● Row/column Insert & Delete: Right-click on the table>Insert & Delete cells
● Merge & Split cells
○ Select Cells>2 finger tap >Merge cells
○ Select Cell>2 finger tap >Split cells
● Table tools

○ Design Tab
■ Table Styles Command

How to open:

● Double-click the move icon in the table's upper right corner

● Click anywhere on the table

✓Shading: color cells

✓Borders

○ Layout Tab

■ Illustration Command (Insert Tab)

✓Picture

● Insert>picture>select file from PC

✓Screenshot: Takes SS of any program that's not minimized to the taskbar

*Screen clipping: To insert a specific part

✓Shapes

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 ● Insert>shapes>select shape>drag the cursor over the page to insert the shape
● Grouping/ Ungrouping Shapes
○ Grouping: Select all the shapes by pressing the cmd key>2 finger tap >group
○ Ungrouping: Select>2 finger tap >ungroup

✓Smart Art

*Insert> smart art> select layout> insert text

● Add more texts: Add shape/ Press Enter on Text Pane

● Delete text: Press backspace twice on the text pane

✓Chart

**Add Data Labels, style/color change

*Although Colorful backgrounds may not be a problem during a presentation, it's preferable to
print the charts in white bg on hard copy.

°Date: 18-10-2022 L7

Topic: Insert Tab pt. 2 (MS WORD)

■ Links Command

✓Hyperlink

● Insert link: select> Ctrl+k

● Follow the link: Ctrl+click
● Remove link: select> 2 finger tap > remove hyperlink
● Turning words into hyperlinks: select the words> 2 finger tap > hyperlink> fill in the
Address> click "ok"
● Linking to existing file/page: insert link> find file and select
● Placing a link in the doc: insert link> place in this document>select heading…...

* URLs are automatically converted into hyperlinks.

* Printed copies must be free of hyperlinks

■ Header & Footer command

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✓Header

✓Footer header… footer( double click at the very bottom of the page)

✓Page Number

*Suggested Format: Bottom of page> Page X of Y> central/right alignment

■ Symbols Command

✓Equation

✓Symbol

○ Page Layout Tab

■ Page Setup command

✓Margin: Normal

✓Orientation : Portrait

✓Size: letter/ A4, Legal

✓Columns

■ Page Background

✓Watermark

✓Page color

✓Page Borders

○ Mailings
■ Start Mail Merge Commands

✓Start Mail Merge

***very important

✓ Online pictures

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✓ icons

✓ 3D model

✓ Comment

°Date: 23-10-2022 L8 (makeup class taken on 25th)

°Date: 25-10-2022 L9 (makeup class taken on 26th)

°Date: 30-10-2022 L10

Topic: CV & Resume

…CV vs Resume…

★Appearance> Alignment> Content

✓Cover Letter

● Subject Line:
● Which position am I applying for
● Where'd I know about it from
● Why I'm applying for this position
● Highlight experience, education & skill
● Email, Contact No., Address

✓Resume

● Concise
● Professional
● 1-3 pages
● Pic not attached (to avoid racism)

✓CV

● Brief
● Academic

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 ● Min. 7 pages
● Pic attached

✓From the POV of our country,

● Picture is attached to the CV

● Table outline mustn't be visible to the naked eyes
● Formal CVs don't include many icons, symbols, or pics
● Max. 2-3 colors are used in the CV
● The picture should be attached to the upper right/center

✓Name: Insert rectangle, Ariel black/Ariel round, Times New Roman, Write down the name

✓Career objective: should comply with company's vision, mission & job post

✓Contact info: address, no., Email, Linkedin

✓Use of Icons

✓Infographics: Minimal use

°Date: 01-11-2022 L11

Topic: MS PowerPoint

. . . MS PowerPoint . . .

✓New Slide: cmd+shift+N/ Ctrl+N

● Layout: Click Layout option / New Slides Menu

○ Title slide: Title and Subtitle
○ Title & Content: Title and Content (Text→Insert (table, chart, Smart art, 3D
model, Picture from file, Picture from online, Movie from file, Icon from online)
○ Section Header: Title and Text
○ Two Content: Title and 2 Content box
○ Comparison: Title and 2 Content box with Header
○ Title Only
○ Blank
○ Content with Caption

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 ○ Picture with Caption
● Duplicate Slide: cmd+shift+D/ Ctrl+D
● Reuse Slide: reuses slides from another MS PPT file
● Outline: inputs word file content in PowerPoint

✓Reset: Reverts your slide back to original keeping the content untouched

✓Adding Section:

✓Formal font:

● Calibri
● Arial
● Times New Roman
● Garamond
● Bookman Old Style
● Helvetica
● Verdana
● Georgia
● Corbel or
● Cambria

✓Character spacing

✓Font color:

● Eyedropper

✓Slide Number

✓Video

✓Reading mode

✓Normal mode

✓Slide Sorter

✓Slideshow:

● F5 (starts from beginning)

● Shift+F5 (starts from current slide)

°Date: 06-11-2022 L12

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Topic: Transition (MS Powerpoint)

✓Duration: 1 sec

✓Transition Type: Max. 2 types should be used; one for the heading, another for the body

● Subtle
● Section
● Cube
● Door

✓Animation:

Add animation: subtle, moderate, shape,

✓Animation pane: customizing the animation

● Play form: start on click→ text will appear after click

● Start with previous:
● Start after previous

✓Effect option

✓FX:

✓Zoom:

● Sound: adding sound is informal

● After animation
● By letter/word/sentence

✓Timing:

● Delay
● Duration:

✓Animation painter

✓Slideshow: rehearse timing

Notes invisible in slideshow, visible in

✓Slide master

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°Date: 08-11-2022 L13

Topic: MS Excel

. . . MS Excel . . .

*Currently there are 300+ formulas in Excel

* Upon opening Excel, interface pops up

✓ Formula bar

* Sheet 1: worksheet 1> 1 million+ rows

→(double click on "Sheet 1" to rename)

✓Move

● Hold and drag the cell when move cursor( ✊🏻) shows up
✓Copy

● 2 finger tap> copy> create a copy

● (+)Hold n drag

✓Delete

● Select>2 finger tap> delete

✓Color

● Tab Color

✓Select all

● Cmd+a

✓Hide & Unhiding sheets (unhide can't be done in a set)

● Select> 2 finger tap> hide

● 2 finger tap> unhide

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Rows(numeric) and column(alphabetically)

Cell name: A1, I10

✓Cell resize: drag the top margin

✓Adding Column and row

● Cmd+shift++
● 2 finger tap on cell>insert

✓Deleting column

● 2 finger tap> delete

✓Hide and unhiding rows

● 2 finger tap on column serial bar>hide

✓Alignment

✓Move to the next cell

● vertically: Alt+enter/enter
● Horizontally: tab key

✓Wrap text

✓Merge & center: will only keep the upper cell value and discard everything else

✓Font: doesn't matter

°Date: 13-11-2022 L14 …( cancelled)

°Date: 15-11-2022 L15 …(cancelled)

°Date: 20-11-2022 L16

Topic: MS Excel

✓ Auto fill

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✓ Recommended charts

Clustered column, stake column

Gridlines removed, add chart element

Format axis★

Charts....

.. Sales fluctuate -->lines chart

Doughnut pie

Scatter chart

Sparklines

Amortization schedule -->dashboard

Sparkline delete- design-clear

✓Conditional formating

● Data bars
● color scales
● icon sets
● New rule
● Delete
● Manage

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°Date: 22-11-2022 L17 (makeup class to be taken on _____)

°Date: 27-11-2022 L18

Topic: Text Formula

→applying a formula: =(formula)>double click/ tab key >choose cell>press Enter.

→Cell lock: cmd+t

→Adding extra words in output:"(Space)extra word or phrase(space)"

→Auto input formula:

● Click & hold on the lower right corner and drag

● Double click on the lower right corner to auto fill; only works vertically and without any
blank cells in between

✓Trim: removes unnecessary spaces

✓Concatenate: joins several text strings into one

● (cell1, cell2)> enter

● Cell," has got ",cell," in ",cell

✓Substitute: replaces existing texts with new texts

● Cell, "old text","new text">enter

✓Left, right,mid:

● Left: Cell, number of characters from left

● Right: Cell, number of characters from right
● Mid: Cell, starting character number, number of characters after that

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✓Date functions:

Today: shows today's date

● =Today(
● Ctrl+;

Now: shows the date & time

● =Now(

Time: Cmd+ :

DateDif:

● =Days360(start date cell, end date cell

Networkdays.intl: Datedif of workdays with custom week and parameters(considers start date as
the functioning day)

● =NETWORKDAYS.INTL(start date, end date, weekend, holidays(date)

°Date: 29-11-2022 L19

Topic: Mathematical Formula

✓Sum

✓Min & Max : shows the Min. or Max. value in a set of values, ignoring logical values and text

✓Average

✓Sumproduct: sum of products

● Cell range, cell range

✓Rank

● Rank.Avg: Shows an avg. of similar ranks

● Rank.Eq: Shows equal ranks to similar values

✓Rand: shows random value

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✓Rand between: shows random value between 2 numbers

✓Abs: shows the absolute value of a number

✓Round: rounds up a number 243.48

● ✓RoundUp: 243.48
● ✓RoundDown: 243.479

✓Sqrt

✓ Ln(log)

✓Power: number, power

✓Product

Logical Formula

✓And: verifies whether all arguments are true or not(output=true/false)

● =And(B3>=80, C3>=80, D3>=80)

✓Or: verifies whether any arguments are true or not, (output=true/false)

● =Or(B3<=40, C3<=40, D3<=40)

✓If: checks whether a condition is met, and returns one value (pass) if true, and another (fail) if
false

● If(B4<B1, "Failed", "Passed")

°Date: 04-12-2022 (makeup class taken on 6th Dec.)

°Date: 06-12-2022 L20

Topic: Logical & Lookup Formula

Logical Formula

★Nested If: using multiple If formulas together

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 ● IF(B9>=90,B2,IF(B9>=60,B4, IF(B9>=40,B5,B6))))

✓CountIf: counts criteria

● Count: counts cell number of a range

● Range, criteria

✓SumIf: Sums a particular given condition

● Range: The one Criteria depends on

● Criteria: the one whose sum are found
● =SUMIF(B2:B11, ">=80", B2:B11)

✓IfError: to customize the result shown for errors

Lookup Formula

*Lookup: finds a condition from a dataset

✓Data Validation: Data>Data Validation>dialogue box

● Settings: Validation criteria

● Input message:
● Error Alert: Woops; Wrong Data

✓Vlookup: Vertical Lookup(column)

*Column index number: the number of column

* Lookup Value: the value to judge, Mobile/ Sales

● Exact match: (A13, A2:C9, 3, FALSE)

● Approximate Match: (B2, G2:H7, 2, TRUE)

✓Hlookup: Horizontal Lookup (row)

● Exact match:
● Approximate Match:

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°Date: 11-12-2022 L21

Topic: Pivot Table

Utility item:

✓selecting a particular range of data:

● cmd+shift+ down arrow

● cmd+shift+ right arrow

✓If there's gap in between, whole set won't be selected

✓ Freezing a cell

● Select cell>view>freeze panes

Freezes everything above and left to that cell

✓ Table

● Select data>click table

On the header of table u get various options

✓ Pivot Table

•choose where you want the pivot table:new/existing>

Pivot table fields

● drag make & model to rows

● Color in columns
● Drag any fields in any empty space to remove it
● Price in value: sum of price
● Cost in value:
● Addng new field: fields item & sets>calculated field> name: profit> formula:
price-cost>ok
● Select pivot table: analyse>grand totals on/ off
● Select cost>2 finger tap >show values as & summarize values by

✓Pivot chart:

analyse > field buttons >hide all

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Add a slicer

Copy/pasting a pivot table

Select Slicer>Options > report connection

Online class on 18

°Date: 20-12-2022 L

Topic: Email

CC- reciever will see other recievers

BCC - receiver won't see other recievers

Adding Subject is mandatory, Concise, free from grammatical error

Signature:

Kind/best Regards (Blu)

Name

Roll

Batch

WhatsApp

LinkedIn profile (hyperlink attached with logo)

Researchget profile

Google scholar profile

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