Power Point Lesson

Study Unit
Microsoft
PowerPoint 2016
By
Beth Brown
ABOUT THE AUTHOR

Beth Brown is the author of more than 35 computer science and computer applications text-
books. An engineering graduate of Florida Atlantic University, Ms. Brown holds a Bachelor of
Science degree in Computer Science. She has worked with students and educators world-
wide to develop Microsoft Office curriculum materials in addition to her work in programming,
research and development, technical writing, and business.
© PENN FOSTER, INC. 2016

INTRODUCTION
CONTENTS
ASSIGNMENT 1: GETTING STARTED 5

The PowerPoint Window 5
Working With Input Devices 7
ASSIGNMENT 2: CREATING A PRESENTATION 10

Planning a Presentation 10
Creating and Editing a Presentation 11
Viewing a Presentation 15
Printing a Presentation 15
ASSIGNMENT 3: SLIDE TRANSITIONS, ANIMATIONS,

GRAPHICS, AND MEDIA FILES 25
Slide Transitions 25
Animating Objects 26
Adding Graphics to a Slide 26
Using Media Files in a Presentation 27
ASSIGNMENT 4: POWERPOINT CHARTS AND TABLES 43

Creating a Chart 44
Customizing a Chart 46
Using Tables 56
Editing a Table Structure 57
Formatting a Table 58
ASSIGNMENT 5: DELIVERING A PRESENTATION 63

Preparing Your Presentation 63
Delivery Techniques 69
KEY POINTS 81
GLOSSARY 85
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© PENN FOSTER, INC. 2016 PAGE 1
POWERPOINT 2016
Introduction
INTRODUCTION
NAVIGATING THIS COURSE
Your study materials are designed so that you can take ownership of your educational
goals and schedule and complete your coursework whenever and wherever you can. At
Penn Foster, you won’t study at the same pace as other students in the same program,
but you can reach out to your peers using the Community. Your study materials are bro-
ken down into small chunks that are easy to handle, and each section is tied directly to
the learning outcomes and objectives. Materials include summaries, reviews, self-checks,
and activities to help you master them!
You’ll find it easiest to study if you follow the plan outlined below.
1 Look over the contents page to get a general idea of what you’re going to learn
in this study unit.
2 Quickly read the pages in Assignment 1. This process is called skimming.
3 Return to the beginning of Assignment 1. This time read more closely and pay
careful attention to what you’re reading. Focus on main concepts and definitions.
4 Complete all exercises as you come to them and check your answers with
those provided.
5 When you finish reading Assignment 1, complete any exercises at the end of
the assignment. The exercises aren’t graded; they’re designed to help you test
yourself to make sure you understand what you’ve read.
6 Complete each assignment in this manner; then review the material in

preparation for the examination.
7 When you feel confident that you understand the material, complete the
examination for this study unit.
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Introduction
INTRODUCTION
COURSE MATERIALS
Your Microsoft PowerPoint 2016 course includes the materials listed below.
OO This study unit, Microsoft PowerPoint 2016, which includes:
All of your assigned readings
Self-checks
and other exercises that allow you to measure how well you
understand your course material
An examination at the end of the unit
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Introduction
INTRODUCTION
UNIT OBJECTIVES
What will you get from this study unit?
Microsoft PowerPoint is a presentation application and one of the Microsoft Office prod-
ucts. PowerPoint is used to create and deliver slide shows. In this unit, you’ll learn about
the features of PowerPoint and how they’re used to create presentations with graphics,
media files, tables, and charts. You’ll also be learning about presentation design, how
to achieve a call to action, and the techniques for making a successful presentation.
Whether you use PowerPoint professionally or academically, your new skills will enable
you to be confident in front of an audience.
When you complete this study unit, you’ll be able to:
1 Identify the features of the MS Powerpoint 2016 interface
2 Create a presentation
3 Develop presentations with slide transitions, animations, graphics, and

media files
4 Illustrate data with charts and tables
5 Prepare a presentation
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Introduction
ASSIGNMENT 1
GETTING STARTED
ASSIGNMENT OBJECTIVES
When you complete Assignment 1, you’ll be able to
1. Identify the features of the MS PowerPoint 2016 interface
ASSIGNMENT 1
VOCABULARY
The terms you need to know for this assignment are
OO Slide OO Current slide
OO Normal view OO Thumbnail
Microsoft PowerPoint 2016 is a presentation application that’s used to create visuals,

called slides, to support and illustrate a topic to an audience. PowerPoint slides can
include text, images, charts, video, and other graphics. To start PowerPoint, click the
PowerPoint 2016 icon on the taskbar at the bottom of the screen or double-click the
icon on the desktop. If the icon isn’t displayed, click the Windows Start button to find the
PowerPoint program.
THE POWERPOINT WINDOW

When you open PowerPoint, a list of recently opened presentations appears on the left.
On the right of the screen are links that give you the option to create a new blank presen-
tation or to create a presentation based on a template (Figure 1).
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Assignment 1
FIGURE 1— The PowerPoint Start Screen
Click Blank Presentation to display the PowerPoint window with a new presentation in
Normal view (Figure 2).
FIGURE 2—The Features on the PowerPoint Window
Features of the PowerPoint window include the following:
OO The Quick Access Toolbar has shortcuts to commonly used commands. The
default shortcuts are Save, Undo, Redo, Print Preview, and Print. You can click
the last icon, Customize Quick Access Toolbar, to add or remove shortcuts.
OO The File name is the presentation name or number displayed in the top center of
the window. When you save a new presentation, the name you provide will be
displayed here.
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OO Window controls in the upper-right corner include the Minimize button to hide a
window, the Restore button to reduce or expand the window size, and the Close
button to close the application window.
OO The Ribbon contains PowerPoint commands. Commands are organized into tabs
that run along the top of the Ribbon. Clicking a tab name displays a different set of
commands. Within a tab, commands are grouped. Some groups include a dialog
box launcher icon in the lower-right corner. Click the icon to display a dialog box
or task pane with additional options related to the group. Some commands on the
Ribbon have an arrow you click to display a menu of additional options.
OO TheFile tab is different from other Ribbon tabs. Click File to display the Backstage
view with options for opening, saving, printing, sharing, and closing a file. To get
back to the presentation window without executing a command on the File tab, click
the Back Arrow in the upper-left of the view or press the Esc key.
OO The Tell Me box is a search tool and help feature. When you can’t locate a com-
mand, or when you just want to learn how to perform an action, click Tell me what
you want to do and then type any word or phrase in the box to display a menu of
related search results. The search results will include related commands and an
option to display a help dialog box with more information.
OO Thecurrent slide is displayed in the center of the window. Click the slide to add
content.
OO Thumbnails are miniature versions of the slides in a presentation and are dis-
played on the left side of the window in Normal view. When you click a thumbnail,
that slide becomes the current slide.
OO Scrollbars run along the right side of the thumbnails and the PowerPoint window.
They’re used to display unseen thumbnails or change the current slide.
OO TheNotes button below the current slide displays a pane for entering speaker
notes that won’t appear on the slide.
OO The Task bar is in the lower-right corner of the window. On the right side of the task
bar is a Zoom slider that you can use to change the magnification of your slide.
Icons for changing views are to the left of the Zoom slider.
OO ScreenTips are small boxes that pop up when you point to a command on the
Ribbon or other features on the PowerPoint window. ScreenTips display information
about a feature, including keyboard shortcuts for executing the command.
WORKING WITH INPUT DEVICES

The input devices you’ll most often use with PowerPoint are the keyboard, mouse, and
touch pad. You use the mouse or touch pad to select commands, click a thumbnail to
make it the current slide, and move objects on a slide.
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The keyboard is used to type slide content and add speaker notes. Along with keys
for typing data, the keyboard has keys for selecting a cell and communicating with
PowerPoint.
OO Thearrow keys scroll through the slides, changing the current slide when you
press the up or down arrow key. They’re also used to adjust the position of a
selected object on a slide.
OO The Home key displays the first slide in a presentation, and the End key displays
the last slide.
OO The Delete key removes the current slide and its contents.
OO The Page Up and Page Down keys work similarly to the arrow keys, allowing you
to scroll through the slides.
OO TheEsc key function will vary depending on the action, but is commonly used to
cancel the current operation.
ASSIGNMENT 1
DISCOVER MORE
TELL ME HOW
The Microsoft PowerPoint 2016 application has many features. You can explore the fea-
tures of PowerPoint by typing questions or phrases related to presentation creation into
the Tell Me box. Click the Get Help on option at the bottom of the menu to learn more.
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Assignment 1
ASSIGNMENT 1
REFLECT AND RESPOND

REACHING YOUR AUDIENCE
Think about the presentations you’ve seen. Whether it was an instructor giving a lecture,
an infomercial, or a webinar, presentations were used to try to inform you of a topic. Think
about these presentations and try to determine what made each one effective or not so
effective. Were there certain elements that kept your attention, such as colorful images
or a demonstration video? List at least three presentation elements that kept your atten-
tion, and then list three elements or lack of elements that caused you to feel bored or
confused.
Click here for a sample answer.
ASSIGNMENT 1
SELF-CHECK
1. List three types of content a slide can contain.
2. How do you use the mouse to change the current slide?
3. When making a presentation, what are some ways you would use speaker
notes?
4. Press the _______ key to remove the current slide and its contents from the
presentation.
Click here to check your answers.
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Assignment 1
ASSIGNMENT 2
CREATING A PRESENTATION
2. Create a presentation
ASSIGNMENT 2
VOCABULARY
OO Call to action OO Speaker notes
OO Theme OO Slide Master
Microsoft PowerPoint 2016 includes many features for creating dynamic presentations.
Some of these features, such as AutoCorrect, the spelling checker, Smart Lookup, and
the thesaurus help ensure a professional presentation. Other features, such as design
themes and Slide Master, are used to make your presentation more effective with a con-
sistent look.
PLANNING A PRESENTATION
To successfully get your point across to an audience, it’s important to carefully plan your
presentation. You want to clearly convey your message through brief talking points pre-
sented in an organized way that’s appropriate for the audience. Making sketches of your
slides will help you get started with your presentation.
Most of your presentations will use a standard design that includes a title slide, an intro-
duction slide, slides that expand on each topic, and a summary slide with a call to action.
A call to action is a compelling and persuasive phrase that inspires your audience to take
an action based on your presentation. Call-to-action phrases include urgent language
such as “I invite you to …,” “Reserve now,” or “Donate today.”
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Assignment 2
CREATING AND EDITING A PRESENTATION
A blank presentation contains only one empty slide. To complete your presentation, you’ll
need to add slides, edit the content on each slide, reorganize slides if necessary, and
decide on an overall theme of colors, fonts, and design that enhances your point and
makes your presentation interesting to view.
Most presentation edits are made in Normal view. If necessary, click Normal on the task
bar in the lower-right of the PowerPoint window to display your presentation in this view
(Figure 3).
FIGURE 3—The Normal Slide View Button
THEMES AND THE SLIDE MASTER

You can apply colorful, eye-catching designs to your entire presentation at once with Themes
on the Design tab. A theme is a named set of colors, fonts, and effects. Click a theme and
then explore the Variants group to further customize a selected theme (Figure 4).
FIGURE 4—Options in the Variants Group of the Design Tab
You can click the More button in the Variants group to explore options for changing the
Colors, Fonts, Effects, and Background Styles.
Although a theme can be applied at any time, you’ll have less work if you choose a theme
before creating your slides. If you change the theme after creating slides, you’ll need to
go back and apply the theme to each individual slide.
Selecting a theme ensures a consistent look across all your slides. However, even
themes that seem to be a perfect match for your presentation may need some customizing.
After selecting a theme, click Slide Master on the View tab to edit the Slide Master and
layouts. A Slide Master controls the look of all your slides. For example, changing the
background styles, colors, fonts, or effects for the Slide Master affects every layout. Edits
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Assignment 2
to a layout affect only that slide type. For example, if you add a company logo to the title
slide, it will appear on every title slide in your presentation. If you want to edit objects on
the Slide Master and layouts, use the Drawing Tools Format tab.
SLIDE FOOTERS
You can use a footer to display information on every slide in your presentation. Your
audience may find it helpful to see a slide number and the current date and time. You can
also add your own text, such as the company name or website, to the slide footer. To add
a footer to your slides, click Header & Footer on the Insert tab to display a dialog box
(Figure 5).
FIGURE 5—Header and Footer Menu
Select options to display a date and time that is fixed or updates automatically. Click the
box for Date and time to choose a format. Clicking the box for Slide number will add an
automatically generated slide number. Click the Footer box and type the text you want to
appear in the footer. Click Apply to All to add the footer information to all of your slides.
ADDING AND DELETING SLIDES

The first slide in a new presentation is a title slide with placeholders for a title and subtitle.
To add additional slides to your presentation, click New Slide on the Home tab to display
a gallery of slide layouts (Figure 6).
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Assignment 2
FIGURE 6—The New Slide function
contains default templates for
organizing slide content.
The available layouts will depend on the selected theme. When you click a layout,
the new slide is added after the current slide. To change the layout of an added slide,
right-click the slide thumbnail, click Layout, and then click the desired layout.
If none of the layouts are quite what you’re looking for, you can create your own by
adding a blank slide and then inserting text boxes. To add a text box to a slide, click Text
Box on the Insert tab and then click and drag within the slide to get the size you need.
A selected text box can be sized by dragging a handle or moved by dragging the edge.
If you want to create a slide that’s an exact copy of an existing slide, make the slide you
want to copy the current slide and then click Duplicate Selected Slides from the New
Slide gallery.
To delete any slide, right-click the slide thumbnail and click Delete Slide.
CREATING AND FORMATTING SLIDE CONTENT

A slide contains placeholders for text, images, and other content. To add text to a slide,
you click in a placeholder to place the insertion point, and then you type or edit text. As
you type, PowerPoint automatically sizes the text to fill the placeholder. When this hap-
pens, an AutoFit button appears. You can click this icon for AutoFit options. You may
also click a placeholder to display handles and then drag a handle to size the placeholder
for more or less text.
As you type, PowerPoint also checks spelling. When a word isn’t recognized, a red
squiggly line is displayed beneath it. To correct this, right-click the word in question and
click a suggested spelling, or click the command to ignore a word or add it to the dictio-
nary. In some cases, PowerPoint decides that a combination of letters should really be
a word from its dictionary. When this happens, PowerPoint uses the AutoCorrect feature
to automatically change a word.
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Tools such as the thesaurus and Smart Lookup can be used to improve your message.
Right-click a word or selected phrase and then click Synonyms to find a word with more
impact, or click Smart Lookup to display information about a topic.
Text can be formatted using commands on the Home tab (Figure 7).
FIGURE 7—Home Tab Formatting Options
Select the text to be formatted and then click a command to change the font, alignment,
or text direction. Your goal for a PowerPoint presentation is that it be easy to read. Keep
in mind that a professional presentation typically has only two or three different typefaces
at most.
Slide content should be brief and to the point so that your audience isn’t straining to
decipher a lot of text and forgets to listen to you. To remind you of the additional infor-
mation that you want say, use speaker notes, which are only visible to you. This leaves
your audience free to review your main points without having to muddle through a lot of
text that may be too small to easily read. To add speaker notes to the current slide, click
Notes below the slide to display a pane where you'll type additional text. To hide the pane
without deleting your information, click Notes again.
CHANGING SLIDE ORDER

After creating your slides, you may decide that they should be presented in a different
order. You can easily change the order of your slides by clicking Slide Sorter on the task
bar in the lower-right of the PowerPoint window (Figure 8). In this view, your slides are
displayed as thumbnails and you can drag a slide to a new position.
FIGURE 8—The Slide Sorter Button
You may also move a slide to a new position in Normal view by dragging a thumbnail of a
slide up or down.
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VIEWING A PRESENTATION
To view your presentation, click Reading View on the task bar in the lower-right of the
PowerPoint window (Figure 9). Slides are displayed full screen and only the PowerPoint
task bar and title bar are visible. The keyboard and the mouse can be used to navigate
the presentation:
FIGURE 9—Reading View Button
OO Todisplay the next slide, press the N key, the spacebar, or the Page Down key on
the keyboard, or click the left mouse button.
OO Todisplay the previous slide, press the P key, the Page Up key, or the Backspace
key.
OO To end a slideshow and return to the PowerPoint window, press the Esc key.
PRINTING A PRESENTATION
To print your presentation, click Print on the File tab. There are several options in this
view, including various options for printing multiple slides per page (Figure 10). This fea-
ture lets you review a presentation while using less paper.
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FIGURE 10—The Print Layout
Options Menu
ASSIGNMENT 2
DISCOVER MORE
APPLY YOUR KNOWLEDGE
You need to give a presentation on the benefits that Healthy Home Care, Inc. has to offer.
Follow the steps below to create a PowerPoint presentation about Healthy Home Care, Inc.
1. Start PowerPoint and create a blank presentation. An empty slide is displayed in

Normal view with a thumbnail on the left side of the window.
2. This presentation will have an audience of primarily senior adults and other adults
who may benefit from home care. With this in mind, click the Design tab. Note the
Themes group and the Variants group.
3. The room you’ll be presenting in will have most of the lights left on, so you should
look for a theme that uses dark text against a light background, which is easiest to
read in a lit room. In the Themes group, click the More button to see the available
themes. The Badge theme uses color that isn't quite right, but you like the design.
Click Badge to select that theme (Figure 11).
(Continued)
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ASSIGNMENT 2
DISCOVER MORE
FIGURE 11—Use the Badge theme in
the Design tab for this activity.
4. Your company colors are in the blue tones, so the bright yellow background
doesn’t convey your company brand. In the Variants group, click the blue
Badge theme.
5. You’re concerned that the blue background may be too dark for your audience to
distinguish the title. On the View tab, click Slide Master. Note that all the slide
layouts for the theme are displayed as thumbnails. This is one way for you to
determine if there are layouts in the theme that will be appropriate for presenting
your information.
6. Point to the thumbnails and note the names of the layouts. Be sure
Title Slide Layout is still selected and then on the Slide Master tab, click
Background Styles > Format Background. A pane is displayed.
7. Click the Fill Color list and then click Aqua, Accent 1, Lighter 60%. The
background changes to a lighter color.
(Continued)
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ASSIGNMENT 2
DISCOVER MORE
8. Since you want to apply this background change to the title slide only, click the
Close button in the Format Background pane to remove it without clicking the
Apply to All button.
9. Look at the thumbnails and notice that the titles on each layout are in all uppercase
letters. You want to have mixed case titles so that your text is easier to read. Scroll,
if necessary, and click the top thumbnail, the Badge Slide Master. Select all the
title text in the top placeholder.
10. On the Home tab, in the Font group, click Change Case and then click Sentence
case (Figure 12). The title is now in mixed case. Note that the title text on all the
slide layouts changes to mixed case. Edits to the theme master slide affect all the
slide layouts.
FIGURE 12—Change Case Button
11. With the Badge Slide Master still displayed, click the wavy graphic object along the
left edge of the slide. Handles are displayed, and a Drawing Tools Format tab is
added to the Ribbon.
12. On the Drawing Tools Format tab, click Shape Fill and then click Aqua, Accent 1,
Darker 25%.
13. Click the Title and Content Layout slide layout. This slide layout will be used to
present most of your discussion, but the text size is too small. Select all the text
“Edit Master text styles” and use commands on the Home tab to format it as 48
point bold. Next, click the Bullets button and click Arrow Bullets.
(Continued)
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ASSIGNMENT 2
DISCOVER MORE
14. Select all the “Second level” text and format it as 44 point. Your layout should look
similar to Figure 13.
FIGURE 13—Master Slide
15. On the Slide Master tab, click Close Master View. Normal view is displayed.
16. Click in the top placeholder, which says Click to add Title. The placeholder text
disappears and the insertion point is displayed.
17. Type “Healthy Home Care, Inc.”
18. Save your presentation, naming it “Healthy Home Care.”
19. Your presentation will focus on three aspects of Healthy Home Care, Inc.: medical
care, home management, and companionship. This information will be the content
for your introduction slide. On the Home tab, click New Slide > Title and Content.
A new slide is added below the title slide.
20. Type the company name in the top placeholder and then the three topics of your
presentation in the placeholder below, similar to Figure 14.
FIGURE 14
21. To add a footer to each slide except the title slide, click the Insert tab, then click
Header & Footer. A dialog box is displayed.
(Continued)
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ASSIGNMENT 2
DISCOVER MORE
22. Select the options shown in Figure 15 and then click Apply to All.
FIGURE 15
23. Add three more Title and Content slides and then type content so they’re similar
to those in Figure 16, pressing Tab before the second-level bullet items to indent
them.
(Continued)
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ASSIGNMENT 2
DISCOVER MORE
FIGURE 16— Slide 3 is shown in 16a, Slide 4 in 16b, and Slide 5 in 16c.
24. Click the Slide 1 thumbnail, the title slide, to select it. On the Home tab, click
New Slide > Duplicate Selected Slides. The first slide is duplicated and placed
below Slide 1.
25. Click the new slide and then type the call to action *REGISTER TODAY FOR A
FREE HOME CARE EVALUATION BASED ON YOUR LIFESTYLE in the bottom
placeholder. Drag the placeholder a little closer to the title, similar to Figure 17.
FIGURE 17—The Call to Action Slide
(Continued)
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ASSIGNMENT 2
DISCOVER MORE
26. On the task bar, click Slide Sorter. Thumbnails of the slides are displayed.
27. Drag the second slide with the call to action so that it comes after the last slide.
28. On the task bar, click Normal.
29. Select the last slide, if necessary, and then click Notes below the slide. The Notes
pane is displayed.
30. Click in the Notes pane and type: “Remind everyone to complete the registration
and tell them about the upcoming nutrition luncheon.”
31. You now need to preview your slide show. Select the first slide to make it the cur-
rent slide, and then on the task bar, click Reading View.
32. Click the left mouse button or press the spacebar to advance through the slides,
checking for typos and other errors. Click again on the blank screen to return to
PowerPoint.
(Continued)
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ASSIGNMENT 2
DISCOVER MORE
33. Save the modified presentation and then print a copy using the 6 Slides Vertical
option. Your presentation slides should look similar to those in Figure 18
FIGURE 18—The Finished Presentation
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Assignment 2
ASSIGNMENT 2
REFLECT AND RESPOND

KNOW YOUR AUDIENCE
What are some of the problems with creating your presentation if you don’t know the
demographics of the audience (for example, the primary language spoken, the age
range, and possible disabilities), the conditions of the room your audience will be in, or
the allotted time your audience has been given for the presentation?
Click here to view a sample answer.
ASSIGNMENT 2
SELF-CHECK
1. List at least three considerations when planning a presentation.
2. What’s the standard design of many presentations?
3. Write two different call-to-action statements that you might use in a presenta-
tion about a new product.
4. Explain the interaction between a theme and Slide Master view.
5. Can you add a new slide between existing slides? Explain.
6. Does a presentation with 10 different typefaces and a different color back-

ground on every slide sound like a professional-looking presentation? Explain.
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Assignment 2
ASSIGNMENT 3
SLIDE TRANSITIONS,
ANIMATIONS, GRAPHICS,
AND MEDIA FILES
3. Develop presentations with slide transitions, animations, graphics, and

media files
ASSIGNMENT 3
VOCABULARY
OO Slide transition OO Sound file
OO Animation OO Linked file
OO Graphic OO Embedded file
OO Media file
Presentations are more engaging when content is explained through colorful graphics
and media files. Your audience will also appreciate the visual cues they get from anima-
tions and slide transitions.
SLIDE TRANSITIONS
The way one slide disappears and the next is displayed is called a slide transition. For
example, you can add a transition that makes one slide fade as the next appears. You
have many effects to choose from on the Transitions tab (Figure 19). This tab also
includes options for adding a sound during a transition and applying the same transition
to every slide.
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FIGURE 19—The Transitions Tab
When deciding on slide transitions, keep your audience in mind. Consider that some of
the exciting or dynamic content transitions may distract from the content you’re trying to
explain. Sounds also may not be a good choice if they’re too loud or jarring. As a final
consideration, remember that consistency is a good design element. A different transition
for every slide might appear unprofessional.
When a slide has a transition applied, a Play Animations icon appears next to its thumb-
nail. You can click this icon to preview the animation at any time.
ANIMATING OBJECTS
You use animation to give objects a visual effect. For example, you can use an animation
so that when you click your left mouse button, a bullet point of text appears to float onto
the slide. Numerous options on the Animations tab control how text moves onto a slide,
appears after it’s already on the slide, or exits the slide (Figure 20).
FIGURE 20—The Animations Tab
To animate text, select the text and then click an animation on the Animations tab, and
change the Start option to On Click. To set up multiple animations for the same object,
use Add Animation on the Animations tab. Also on this tab are commands to display
the Animation Pane and Timing options.
When you've added an animation to a slide, a numbered box appears to the left of the
text. You click a box to make edits to a specific animation. If you go back later to edit ani-
mations, be sure to click the Animations tab in order to show the numbered boxes. Click
the Play Animations icon next to the slide thumbnail to preview effects.
ADDING GRAPHICS TO A SLIDE

Graphics on a slide can make your presentation more interesting. However, too many
can make a slide appear busy, unorganized, and hard to understand. Use appropriate
graphics purposefully, so that they enhance your message.
Images and SmartArt are types of graphics. The three slide layouts intended for use with
graphics are Title and Content, Content with Caption, and Picture with Caption. These
slide layouts include icons for adding graphics.
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Click a media icon to display a dialog box for selecting the graphic to add. To insert a
general purpose clip art image from the Internet, click Online Pictures. Clip art from
the Internet is protected by copyright through a Creative Commons license. A link to this
license is available in the displayed dialog box.
You can add graphics to any slide. To add a graphic to a slide that doesn’t display the
media icons, use commands on the Insert tab.
Shapes and WordArt are other types of graphics you can add to your slides. These
graphics are added with commands on the Insert tab.
Graphics on a slide are freely moving objects, which means they can be dragged to any
location on the slide. If you want to size a graphic, click it to display handles and then
drag a handle. You can also apply formats to a graphic using commands on the Picture
Tools Format tab, which is available when a graphic is selected. If you want to remove a
graphic, select it and press the Delete key.
Animating Objects
You can also apply animations to pictures, shapes,
and SmartArt.
USING MEDIA FILES IN A PRESENTATION

Media files include audio and video files. You can add an audio file, also called a sound
file, to any slide in a presentation, but if you want it to play for the entire presentation, you
must add it to the first slide.
Always consider your audience when deciding to add sound to your presentation. Will
everyone appreciate the music? Will the sound grow annoying in a long presenta-
tion? Will the audience be distracted by the sound and lose sight of your presentation
objectives?
With media files, you can choose to link or embed a file. A linked file is outside the
presentation file and accessed from your slide show. An embedded file is part of your
PowerPoint file. You may have a better playback experience with embedded files, but
they greatly increase your PowerPoint file size because they’re part of the file. Some
files, such as YouTube videos and other online videos, must be linked.
MICROSOFT
POWERPOINT 2016
Assignment 3
Audio and Video File Formats
PowerPoint supports many types of audio and
video file formats. However, some may not play as
expected if the correct version of the codec, the video or
audio player software associated with the type of file, isn’t
installed. Type “Video and audio file formats” into the Tell Me
box for a list of help topics related to file formats and prob-
lems associated with playing certain file types.
AUDIO FILES
To add an audio file to a slide, click Audio on the Insert tab (Figure 21).
FIGURE 21—The Audio Command
Note that you can select a file from your computer, or if you have a microphone for your
computer, you can make a recording and insert it.
When you insert an audio file, a speaker icon and audio controls are added to the slide.
To set up the audio file and its controls for your presentation, use commands and options
on the Audio Tools Playback tab. From here, you can click Play in Background to set
the appropriate options for a file to play for the duration of your presentation.
MICROSOFT
POWERPOINT 2016
Assignment 3
MOVIE FILES
There are two ways to add a movie file to a slide. First, you can click Insert Video on a
Title and Content slide layout or a Content with Caption slide layout, which displays a
dialog box similar to that shown in Figure 22.
FIGURE 22—The Insert Video dialog box
A second way you can insert video is to click Video on the Insert tab and then select the
location of the video (Figure 23).
FIGURE 23—The Video Command
These commands display a dialog box for selecting the video file.
MICROSOFT
POWERPOINT 2016
Assignment 3
When you insert a video file, the first frame of the video is added to the slide with video
controls below it. To set up the video file and its controls for your presentation, use com-
mands and options on the Video Tools Playback tab (Figure 24).
FIGURE 24—The Playback Tab
USING HYPERLINKS ON A SLIDE

You can link to content outside your presentation, such as online videos or websites, by
adding a hyperlink to a slide. To add the link, type the text you want to click for the link,
select it, and then click Hyperlink on the Insert tab. In the displayed dialog box, type the
URL for the link.
When you click a hyperlink on a slide in Reading view, a web browser will open to display
the URL. Keep in mind that for the link to work during a presentation, you need to have
Internet access.
ASSIGNMENT 3
DISCOVER MORE
As the new business owner in town, you’ve been asked to make a presentation about
Clever Acme Corp. at the next Meet and Greet Business Forum. Follow the steps below
to create a PowerPoint presentation about Clever Acme Corp.
1. Start PowerPoint and click on Blank Presentation. An empty slide is displayed in

Normal view with a thumbnail on the left side of the window.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 3
ASSIGNMENT 3
DISCOVER MORE
2. This presentation will have an audience of business owners, managers, and city
officials. You want something simple, yet professional. You’ve also been told that
most of the room lights will be left on and you’ll have just 10 minutes for your pre-
sentation. With this in mind, click the Design tab.
3. In the Themes group, click the More button to see the available themes. The color
of the Retrospect theme isn’t quite right, but you like the design. Click Retrospect
to select that theme (Figure 25).
FIGURE 25—The Retrospect Design
4. Your company colors are in the purples. In the Variants group, click More > Colors
> Violet II.
5. On the Home tab, click New Slide and notice the available slide layouts. There are
several options for slides with media.
6. Click in the top placeholder, which says Click to add title, and then type “Clever
Acme Corp.”
7. In the subtitle placeholder, type “We have gadgets for every need!” (Note that your
text will appear in all uppercase because of applied formatting.)
8. Save your presentation, naming it Clever Acme Corp.
9. Since your presentation is limited to just 10 minutes, you want to give a quick over-
view of your product line, focusing on your newest bestseller. On the Home tab,
click New Slide > Title and Content. A new slide is added below the title slide.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 3
ASSIGNMENT 3
DISCOVER MORE
10. Type the company name in the top placeholder. In the bottom placeholder type the
following information about your product line, pressing Tab before each product, to
create a bulleted list:
We sell gadgets for use all around the home, yard, pool, and more!
Our products include:
Doodads for the home
Gizmos for the yard
Widgets for the pool
Clever Spectator for use anywhere around the house or yard
Select all the text in the bottom placeholder and format it as 28 point, similar to Figure 26:
FIGURE 26
11. Add a Content with Caption slide.
12. In the top placeholder on the left, type "Clever Spectator" and then bold the text.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 3
ASSIGNMENT 3
DISCOVER MORE
13. In the placeholder below the product name, type the following text:
We are excited to introduce our newest gadget for use anywhere around
the home or yard. The Clever Spectator micro camera automatically pho-
tographs or records movement. Great for discovering the nature in your
own backyard!
Select all the text below the product name, and then use commands on the Home
tab to format it as 20 point with Line Spacing 1.0 (Figure 27).
FIGURE 27
14. You want to show an example of the video quality of the camera. In the media
placeholder, click Insert Video. A dialog box is displayed.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 3
ASSIGNMENT 3
DISCOVER MORE
15. In the Insert Video dialog box, click Browse. In the displayed dialog box, navigate
to the location of fawn.avi, a data file you will download from your student portal for
this assignment. Select the file.
You'll see when you go to insert a video that there's

an option to insert from YouTube. Note that thou-
sands of YouTube videos are added every hour,
and removed. When creating a presentation for use
at your job, remember to make sure the YouTube video you
select is available prior to giving your presentation. Nothing
can derail a presentation quicker than a broken slide!
16. Click the Insert arrow and select Insert. You have now embedded the fawn.avi
video file into your presentation.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 3
ASSIGNMENT 3
DISCOVER MORE
17. You want to be sure everyone can see the detail. Select the video frame, if nec-
essary, and drag a corner handle to make the video frame larger. Next, drag the
video to center it in the area, similar to Figure 28:
FIGURE 28—Your slide 3 should now look like the one shown.
18. With the video frame still selected, click the Video Tools Playback tab.
19. On the Video Tools Playback tab, click Play to preview the video.
20. For greatest impact, you want the video to start playing as soon as the slide is
displayed, and you want it to continue playing until you move to the next slide. This
way, everyone will have a chance to watch the video and read the slide. On the
Video Tools Playback tab, click the Start list and then click Automatically. Next,
click Loop until Stopped.
21. Your best-selling product also takes still shots, so you want to add a slide that
presents an example. Add another Content with Caption slide.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 3
ASSIGNMENT 3
DISCOVER MORE
22. Type the following content into the text placeholders and format it like Figure 29.
Photographs movement even at night! This owl landed at 10:00 P.M. and
was unknowingly photographed.
FIGURE 29
23. You have a great example of night photography using the Clever Spectator. For the
purposes of this example, you can use a photo from the Web. In the media place-
holder, click Online Pictures to open a dialog box with a Bing image search bar.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 3
ASSIGNMENT 3
DISCOVER MORE
24. In the search bar, type the phrase “owl at night” and press Enter. A variety of
images will appear: some photographs, some illustrations, and some clip art. For
the purposes of this example, find a photograph of an owl at night. A good example
is shown in Figure 30. Click on the image to select it.
FIGURE 30—The images you see might differ from the images shown in this search
results screen.
As with the video search in Step 15, note that

the image results will change over time as more
images are added to the Bing search results. If you
don’t see the photograph selected in the figure,
select an appropriate replacement.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 3
ASSIGNMENT 3
DISCOVER MORE
You’ll notice that the online image search is set to find Creative
Commons images only by default. This is set to ensure that the
images you use in your presentations are subject to fair use pol-
icies. Click here to learn more about how a Creative Commons
license allows you to use images and when it’s appropriate to
use someone else’s work.
25. Click the Insert arrow and select Insert. You have now embedded the Owl at
Night.jpg picture into your presentation.
26. You want to be sure everyone can see the detail. Select the image, if necessary,
and drag a corner handle to make it larger. Next, drag the picture to center it in the
area, similar to that shown in Figure 31:
FIGURE 31
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 3
ASSIGNMENT 3
DISCOVER MORE
27. Add a Title and Content slide and then type the following text:
Visit us at 1 Main Street
Mention this presentation for a *FREE gift!
Thank you!
Format the text in the bottom placeholder as 32 point bold with a center para-
graph alignment. Drag the placeholder object down a little, similar to Figure 32
below:
FIGURE 32
28. Save the modified Clever Acme Corp. presentation.
29. Click the first slide and then on the task bar, click Reading View. Click the left
mouse button or press the spacebar to advance through the slides, checking for
typos and that your video is playing as expected. You have a great presentation,
but it could be better with slide transitions and animations. Press Esc or click once
more on the blank screen to return to PowerPoint.
(Continued)
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POWERPOINT 2016
Assignment 3
ASSIGNMENT 3
DISCOVER MORE
30. Click the first slide if it’s not already selected. On the Transitions tab, click the
More button to see all the available transitions.
31. Try out several transitions by clicking them to see the effect. After you’ve become
familiar with a few, click Wipe and then click Apply to All.
32. You want to make more of an impact with the information on Slide 2 by applying
animations to the bullet items. Select all the text in the bullet items. On the
Animations tab, click the More button to see available animations.
33. Try out several Entrance animations by clicking them to see the effect. After you’ve
become familiar with a few, click Wipe and then in the Start list, click On Click.
The items are numbered 1 through 4, indicating their animation order.
34. Further customize the animation by clicking Effect Options > From Left.
35. Click the Play Animations icon next to the Slide 2 thumbnail to preview the
effects.
36. Click the last thumbnail to display Slide 5. You want to draw more attention to your
call-to-action statements.
37. On the Insert tab, click Shapes and then click the Down Block Arrow (Figure 33):
FIGURE 33—Select the Down Block

Arrow for this slide.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 3
ASSIGNMENT 3
DISCOVER MORE
38. Drag the large crosshairs pointer on the slide in the upper-right corner to create an
arrow, and then drag the rotation handle until your shape looks similar to Figure 34
below:
FIGURE 34
Drag a size handle to change the arrow shape and size, if necessary.
39. If your arrow isn’t purple, select the shape and then use the Shape Fill command
on the Drawing Tools Format tab to change the color.
40. You really want viewers to take notice of your call to action statements. Select the
arrow and then on the Animations tab, click More > Pulse.
41. On the Animations tab, change Start to With Previous and set the Duration
to 4.00.
42. Save the modified Clever Acme Corp. presentation. Click the first slide and then
click Reading View to review your presentation. Note that you’ll need to repeatedly
click the left mouse button or press the spacebar to bring each bullet item onto
Slide 2.
MICROSOFT
POWERPOINT 2016
Assignment 3
ASSIGNMENT 3
REFLECT AND RESPOND

USING IMAGES
Adding images to a slide might make your audience take notice, or possibly, take offense.
What are some things to consider when deciding on clip art or photos for illustrating a
topic?
ASSIGNMENT 3
SELF-CHECK
1. Explain the difference between a transition and an animation.
2. List two ways you can preview a transition or animation.
3. Name five types of graphics.
4. Explain the interaction between a theme and Slide Master view.
5. What are some considerations when using audio files?
MICROSOFT
POWERPOINT 2016
Assignment 3
ASSIGNMENT 4
POWERPOINT CHARTS
AND TABLES
4. Illustrate data with charts and tables
ASSIGNMENT 4
VOCABULARY
OO Chart OO Column chart
OO Pie chart OO Bar chart
OO Chart title OO Line chart
OO Slice OO Area chart
OO Legend OO Table
OO Chart area OO Cell
A successful presentation often employs a variety of techniques for getting the message
across to an audience. One technique is to use charts to present data. Charts can sim-
plify your slides by presenting data in a graphical format, requiring your audience to read
less text, while providing them an explanation of the numbers. Another technique is to
use tables. Tables have borders, formatting, and other features that make it easier to
understand data.
MICROSOFT
POWERPOINT 2016
Assignment 4
CREATING A CHART
A chart visually represents data. You add a chart to a slide by clicking Insert Chart in
the media icons when available on a slide layout, or by clicking Chart on the Insert
tab to display a dialog box. So that you can find the best representation for your data,
PowerPoint gives you many different chart types to choose from Figure 35.
FIGURE 35—The Insert Chart Screen
When you insert a chart, you’ll see an Excel spreadsheet for entering data. This spread-
sheet isn’t part of the slide and can be closed after entering your chart data. The slide
below contains a pie chart, which displays data as a percentage of a whole. Notice in
Figure 36 how the data for the chart corresponds to the data in the spreadsheet:
MICROSOFT
POWERPOINT 2016
Assignment 4
FIGURE 36—The pie chart screen has many options for customizing your chart includ-
ing adding elements, selecting a style, and adding filters.
A chart is a graphic with many elements. Pie charts include:
OO A chart title, which corresponds to the title of the data series column
OO Slices that are sized relative to the values in the data series
OO A legend based on the category labels in the first column of data
OO A chart area that provides the boundaries of the graphic
OO A Chart Elements button with quick access to elements that can be added or removed
OO A Chart Styles button for selecting a style and color scheme for the chart
OO A Chart Filters button for adding and removing categories, series titles, and cate-
gory titles, and for editing the data source
Other chart types include:
OO Column charts—Useful for comparing differences in values by using vertical bars

sized relative to the values in the data series
OO Barcharts—Useful for comparing differences in values by using horizontal bars

sized relative to the values in the data series
OO Line
charts—Connect data values with a line to show trends and other data
changes over time
OO Area charts—Used to demonstrate the total value across a trend
MICROSOFT
POWERPOINT 2016
Assignment 4
CUSTOMIZING A CHART
A chart can be customized in many ways. You’ll find options on the Chart Tools Design
and Format tabs. Other options are available by clicking the Chart Elements, Chart
Styles, and Chart Filters buttons next to a selected chart.
If you need to edit the chart data after you’ve closed the spreadsheet, click Edit Data
on the Chart Tools Design tab. You can also change the chart type by clicking Change
Chart Type in the Chart Tools Design tab.
A chart is a freely moving object on a slide, so you can drag a chart handle to size it or
drag the chart area to move it.
ASSIGNMENT 4
DISCOVER MORE
You’ve been asked to create a presentation about salad and smoothie nutrition for
Healthy Home Care, Inc. Follow the steps below to create a PowerPoint presentation
about salad and smoothie nutrition.
1. Start PowerPoint and select Blank Presentation.
2. This presentation will have an audience of seniors. You’ll convey your data through
charts and create your own backgrounds. On the Design tab, click Format
Background. In the Format Background pane, select Green, Accent 6, Lighter
60% from the Color list (Figure 37).
FIGURE 37—The Background Color

Screen
(Continued)
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POWERPOINT 2016
Assignment 4
ASSIGNMENT 4
DISCOVER MORE
The color of the first slide is now a light green.
3. Click in the top placeholder, and type “Healthy Home Care, Inc.” Bold the text.
4. In the subtitle placeholder, type “Salad and Smoothie Nutrition”.
5. Save your presentation, naming it Nutrition Presentation.
6. You need a slide that gives a general overview of the nutrition you’ll focus on. On
the Home tab, click New Slide > Title and Content. A new slide is added below
the title slide.
7. Change the background color to Green, Accent 6, Lighter 80%.
8. You want a footer to show information on each slide except the first. On the Insert
tab, click Header & Footer, set the options as shown, and then click Apply to All
(Figure 38).
FIGURE 38
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 4
ASSIGNMENT 4
DISCOVER MORE
9. In the top placeholder, type "Vitamin and Mineral Facts". Format the text as 44
point bold.
10. In the next placeholder, type the following text, clicking Increase List Level and
Decrease List Level on the Home tab as needed to properly format the bulleted
list with second-level bullet items (Figure 39):
Vitamin C
Immune health
Aids in iron absorption
Vitamin A
Immune health
Vision
Calcium
Healthy bones, muscles, nervous system, and heart
FIGURE 39
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 4
ASSIGNMENT 4
DISCOVER MORE
11. You want to add animations to the second-level bullet items so that you can control
when they display on the slide. Select all the text in the bulleted list.
12. On the Animations tab, click Float In and change Start to On Click.
13. Notice that all your items have an animation applied, but you really just want the
second-level items to float in. Click the 1 next to “Vitamin C” and press Delete to
remove it.
14. Remove the animations from the other two first-level bullet items. Your slide should
look similar to Figure 40:
FIGURE 40
15. On the Home tab, click New Slide > Blank. A blank slide with just the footer infor-
mation is displayed.
16. On the Insert tab, click Chart. In the dialog box, click Bar and then OK. A chart is
displayed with a spreadsheet above.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 4
ASSIGNMENT 4
DISCOVER MORE
17. Drag the lower-right corner of the spreadsheet so that all of the data is displayed, if
necessary, and then edit the data so that your chart looks similar to Figure 41.
FIGURE 41
18. Click the Close box in the spreadsheet to remove it.
19. Click in the Chart Title to display the insertion point and edit the title to read: Salad
Nutrition. Use commands on the Home tab to format the title as 32 point bold dark
green.
20. With the chart selected, click the Chart Elements button and then click
Axis Titles > Primary Horizontal. Change the axis title to read: Percent
Daily Value.
21. You feel the chart lacks color and may not convey the data with as much impact
as you would like. On the Chart Tools Design tab, click Change Colors and select
the group that has green (Figure 42).
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 4
ASSIGNMENT 4
DISCOVER MORE
FIGURE 42—The Change Colors
Menu
22. Your chart is still lacking. You want to add dimension to draw more attention to the
data. On the Chart Tools Design tab, click Change Chart Type. In the dialog box,
click 3-D Clustered Bar (Figure 43).
FIGURE 43—The Change Chart Type

Screen
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 4
ASSIGNMENT 4
DISCOVER MORE
23. With the chart selected, drag a handle to make it slightly larger and then drag the
chart to center it on the slide, similar to that shown in Figure 44.
FIGURE 44
24. Add a new Blank slide.
25. You want to represent the smoothie data with a chart. On the Insert tab, click
Chart. In the dialog box, click Column, click the 3-D Column chart option, and
then select OK.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 4
ASSIGNMENT 4
DISCOVER MORE
26. Drag the lower-right corner of the spreadsheet so that all of the data is displayed,
if necessary, and then edit the data so that your chart looks similar to that shown in
Figure 45.
FIGURE 45
27. Close the spreadsheet and then edit the title to read “Smoothie Nutrition”. Format
as 32 point bold dark green.
28. Add a vertical axis label that reads “Percent Daily Value”.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 4
ASSIGNMENT 4
DISCOVER MORE
29. Size the chart slightly larger and center it on the slide, similar to that shown in
Figure 46.
FIGURE 46—The Final Smoothie Nutrition Chart
30. Add a new Title and Content slide. Type “Healthy Home Care, Inc.” in the title line.
31. Change the background color to Green, Accent 6, Lighter 80%.
32. Add the following content and apply Float In animations to the bullet items
(Figure 47):
Please join us for a complimentary salad and smoothie lunch immedi-

ately following this presentation.
Register today for a *FREE nutrition evaluation.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 4
ASSIGNMENT 4
DISCOVER MORE
FIGURE 47
33. Save the modified Nutrition Presentation. Click the first slide and then click
Reading View to review your presentation.
MICROSOFT
POWERPOINT 2016
Assignment 4
USING TABLES
A table consists of rows and columns of data. The point at which a row and column inter-
sect is called a cell. A cell can contain text or graphics. The table in Figure 48 below has
five rows and three columns:
FIGURE 48—An Example of a Table in PowerPoint
To create a table, click the Insert Table icon on a slide layout with media icons, or click
Table from the Insert menu. Then, point to the number of rows and columns for your
table and click to insert the table (Figure 49).
MICROSOFT
POWERPOINT 2016
Assignment 4
FIGURE 49— Clicking on Insert > Table (left) will bring up a grid where you can select
the number of rows and columns required (right).
To enter data into a cell, click on the cell to display the insertion point. To move the inser-
tion point to a different cell, you can click in a cell or press the Tab key to move to the
next cell in the row. If you’re in the last cell in a row, pressing Tab moves the insertion
point to the first cell in the next row. Press Tab in the last cell of the table to automatically
add a new row to the table.
You’ll see handles on a selected table. To size a table, drag one of the handles. If you
want to move the table within the slide, point to the edge of the table until you see a dou-
ble-headed arrow pointer and then drag.
EDITING A TABLE STRUCTURE

After you’ve created your table, you may want to change column widths or row heights.
You can perform these changes with commands on the Table Tools Layout tab. You can
also drag a column or row divider to change the width and height.
To delete a row, point to the left edge of the row until the mouse displays a solid arrow
pointer. Click to select the entire row and then click Delete on the Table Tools Layout tab.
Remove a column using a similar process.
To insert a row or column, click in a cell next to where you want the insertion and click
Insert Above, Insert Below, Insert Left, or Insert Right on the Table Tools Layout tab.
MICROSOFT
POWERPOINT 2016
Assignment 4
You may want to combine cells in a table to display a title. To do this, select the cells
to combine and then click Merge Cells on the Table Tools Layout tab. To reverse this
action, click in the merged cell and click Split Cells.
FORMATTING A TABLE
Your new table will be formatted to match the theme you’ve selected for your presen-
tation. If you want to change colors, choose a different Table Style on the Table Tools
Design tab.
You can also use the Table Style Options on the Table Tools Design tab to change the
look of a table. For example, when you click Banded Columns, shading is applied to
every other column.
ASSIGNMENT 4
DISCOVER MORE
You’ve decided your Nutrition Presentation would look better with a table to display the
vitamin and mineral facts. Follow the steps below to modify your Nutrition Presentation:
1. Start PowerPoint and open Nutrition Presentation.pptx, if necessary.
2. Click Slide 2, the Vitamin and Mineral Facts slide, to display it.
3. Click the title placeholder to select it and then press the Delete key. If the entire
placeholder hasn't been removed, click on the border of the placeholder and
press Delete.
4. Delete the bottom placeholder with the bulleted items. Your slide is now blank.
5. On the Insert tab, click Table and point to the cells until you have a 3 × 3 table and
then click.
6. Your new table doesn’t match your design. On the Table Tools Design tab, in the
Table Styles group, click Medium Style 2 – Accent 6, the green-toned table format.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 4
ASSIGNMENT 4
DISCOVER MORE
7. Drag a corner handle of the selected table to make it a little larger. Drag the edge
of the table to move it center in the slide, similar to that shown in Figure 50.
FIGURE 50
8. Drag to select the cells in the first row together.
9. On the Table Tools Layout tab, click Merge Cells. The top row of your table is now
one cell for the title.
10. In the top row, type “Vitamin and Nutrition Facts”.
11. Select all the text and then use commands on the Home tab to format the text as
60 point centered.
12. Complete the table by entering the following text:
Vitamin C Vitamin A Calcium
Strengthens immunity, aids Strengthens immunity Strengthens bones, muscles,

in iron absorption and vision nervous system, and heart
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 4
ASSIGNMENT 4
DISCOVER MORE
Format the second row as 40 point centered and the last row as 28 point (Figure 51).
FIGURE 51
13. The second row is too high. Click in any cell in that row and then on the Table
Tools Layout tab. Click the Height down arrow to reduce the row height to 0.9
(Figure 52).
(Continued)
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POWERPOINT 2016
Assignment 4
ASSIGNMENT 4
DISCOVER MORE
FIGURE 52—The FInished Vitamin and Nutrition Facts Table
14. Save the modified Nutrition Presentation. Click the first slide and then click
Reading View to review your presentation.
MICROSOFT
POWERPOINT 2016
Assignment 4
ASSIGNMENT 4
REFLECT AND RESPOND

PRESENTING LARGE AMOUNTS OF DATA
What are some of the problems associated with trying to present large amounts of data to
an audience? Think about the ways you can break apart complex information so that your
audience can more easily understand it.
ASSIGNMENT 4
SELF-CHECK
1. You want to use a chart to demonstrate an increase in average temperature
in your home town over the last ten years. Which type of chart would best
demonstrate this trend?
2. List two ways to insert a chart.
3. How do you make a chart larger?
4. How do you add data for another bar after a bar chart has been created?
5. Discuss how a table can make the data you’re presenting easier to
understand.
6. Explain how you can make the top row of a table a single cell for your table
title text.
MICROSOFT
POWERPOINT 2016
Assignment 4
ASSIGNMENT 5
DELIVERING
A PRESENTATION
5. Prepare a presentation
ASSIGNMENT 5
VOCABULARY
OO Handouts OO Annotation
OO Speaker notes OO Presenter View
A presentation is more than just a slide show file. It generally involves a spoken element
to relay the information on the screen without simply reading from the slides, and it may
also involve a handout. For the best possible outcome, you have to properly prepare
your presentation and then use appropriate presentation techniques to connect with your
audience.
PREPARING YOUR PRESENTATION

To prepare your presentation, you need to determine how your slide show will be pre-
sented, possibly print speaker notes and handouts, and rehearse your presentation.
PRESENTATION CONSIDERATIONS
How you give your presentation determines your slide show setup. The most basic setup
assumes that you’ll give your presentation in the same room as a live audience. For this
set up, click Set Up Slide Show on the Slide Show tab and select the Presented by a
speaker (full screen) option under Show type, the All option under Show slides, and
Using timings, if present under Advance slides (Figure 53 and 54).
MICROSOFT
POWERPOINT 2016
Assignment 5
FIGURE 53—The Slide Show Toolbar
FIGURE 54—The Set Up Show Window
MICROSOFT
POWERPOINT 2016
Assignment 5
This dialog box also allows you to customize your slide show in the event that you want
to show just a range of slides or to give the presentation without the animations.
Will you be giving your presentation to an audience that's following along in a web
browser window? In this case, click Present Online on the Slide Show tab to use the
Office Presentation Service (Figure 55).
FIGURE 55—The Present Online Option on the Slide Show Tab
Do you need to email your presentation to someone for viewing? Click Export on the File
tab and then click Create a Video. You can change the Seconds spent on each slide or
record the timing yourself for a more customized video (Figure 56).
MICROSOFT
POWERPOINT 2016
Assignment 5
FIGURE 56—The Create a Video Menu
If you need to send out your presentation on CD, click Export on the File tab and then
click Package Presentation for CD.
In some situations, you may not be able to show your PowerPoint presentation at all. If
this is the case, click Export on the File tab and then click Create PDF/XPS Document.
You can then print or email the resulting PDF file, which contains one slide per page
(Figure 57).
FIGURE 57A—Export Options
MICROSOFT
POWERPOINT 2016
Assignment 5
FIGURE 57B—Export Options
FIGURE 57C—Export Options
PREPARING HANDOUTS
Handouts are printouts you provide to attendees for their reference while you pres-
ent. Your audience will appreciate handouts that include lines for their own notes. The
most basic handouts are created by printing your presentation with the 3 Slides option
selected (Figure 58). This option prints three slides per page with lines next to each slide.
MICROSOFT
POWERPOINT 2016
Assignment 5
FIGURE 58—The 3 Slides handouts
option gives the audience room to
take their own notes.
PRINTING SPEAKER NOTES

You may find it useful to have your own set of printed reference materials for your slide
show presentation. By printing your presentation with the Note Pages option selected,
you have printouts that show a single slide per page with any speaker notes below the
slide. Speaker notes are what you refer to when you expand on the information in a slide.
To make the most of your speaker notes, click Notes Page on the View tab so that you
can more easily create and format your notes with text and graphics. To change the size
of the slide and notes areas on the page, click Notes Master on the View tab.
REHEARSING YOUR PRESENTATION

The key to every good presentation is practice. Your audience will appreciate it and you’ll
be more effective. You want to practice to the point where you need only to glance at your
speaker notes rather than read them, so that you maintain as much eye contact with your
audience as possible.
To practice your presentation, click From Beginning on the Slide Show tab and then
pretend to give your presentation to an audience. You may also click Slide Show at the
bottom of the PowerPoint to start from the current slide.
To make sure you’re keeping to time restrictions, click Rehearse Timings on the Slide
Show tab (Figure 59). Your presentation is displayed in Slide Show view and the time
you spend on each slide will be recorded as you practice. When you reach the last slide
and press Esc to finish the presentation, your total time displays in a dialog box.
MICROSOFT
POWERPOINT 2016
Assignment 5
FIGURE 59—The Rehearse Timings option is a good tool to use when practicing your
presentation.
DELIVERY TECHNIQUES
During your presentation (and your practice runs), you can use several techniques to
help your audience better understand your slide show content. These techniques can be
implemented with tools in Slide Show view (Figure 60).
FIGURE 60—A Full Screen Slide with Actions
If the toolbar isn’t displayed, simply move your

mouse to make it appear.
MICROSOFT
POWERPOINT 2016
Assignment 5
When you want your audience to focus on a portion of a slide, click the Zoom into slide
(the magnifying glass icon) and then click an area to magnify the content. Press Esc to
exit the view.
If your audience seems confused about a previous detail, click See all slides (the icon of
a single square with additional background squares) and then click a slide to jump back
to that point in the presentation. Use See all slides again to return to the point in your
presentation before you sidetracked.
An effective technique for helping your audience follow along with you is to annotate your
slides while you explain the material. An annotation is ink or highlighting on a slide that
emphasizes a point, similar to that shown in Figure 61.
FIGURE 61—A Full Screen Slide with Annotations
Click Pen and laser pointer tools (the icon of a pen) and then click Pen or Highlighter.
Press and hold the left mouse button while you move the mouse to annotate. You can
also switch to a pen by pressing Ctrl+P. Press Ctrl+P again to switch back to the mouse
pointer. If you prefer a different pen color, select one from the Pen and laser pointer
tools menu (Figure 62). You can also set the pen color when you click Set Up Slide
Show on the Slide Show tab.
MICROSOFT
POWERPOINT 2016
Assignment 5
FIGURE 62—The Pen and Laser
Pointer Tools Menu
Another technique to help your audience follow along is to use a laser pointer. To dis-
play a laser pointer, press and hold the Ctrl key while you press and hold the left mouse
button. While doing this you can move your mouse to point to the information you are
discussing.
If you want the laser pointer to display continuously throughout your presentation, click
Laser Pointer from the Pen menu. If you do this, you’ll have to press the N key to
advance slides. You can set the laser color before you start your slide show by clicking
Set Up Slide Show on the Slide Show tab.
DISPLAYING SPEAKER NOTES

In addition to referring to printed speaker notes, you can view your speaker notes
onscreen while in Presenter View. In Presenter View, your audience sees only your slides
on a large screen or monitor while you see your slides along with speaker notes on your
computer (Figure 63).
MICROSOFT
POWERPOINT 2016
Assignment 5
FIGURE 63—Presenter View
To use this view, your device must support multiple monitors. To set up your slide show
for this view, click Set Up Slide Show and click Use Presenter View in the dialog box.
To practice your presentation in this view while using just your computer, press Alt+F5.
ASSIGNMENT 5
DISCOVER MORE
KEYBOARD SHORTCUTS FOR DELIVERING A PRESENTATION
There are numerous keyboard shortcuts for delivering a presentation. For example,
shortcuts can be used to display a blank slide (W key or B key). To explore all the short-
cuts, type "Keyboard Shortcuts to Deliver your Presentation" in the Tell Me How box and
then click the Get Help on command.
Many other topics and technical details related to delivering a PowerPoint presentation
are available. Type “Delivering a Presentation” into the Tell Me How box and then click
the Get Help on command.
MICROSOFT
POWERPOINT 2016
Assignment 5
ASSIGNMENT 5
DISCOVER MORE
To prepare to present your Nutrition Presentation slide show, follow the steps below.
1. Start PowerPoint and open Nutrition Presentation.pptx, the slide show created in
the last assignment.
2. You need to add speaker notes to remind you of additional points you want to
make during the presentation. Click the Notes button below Slide 2 and type:
There are many nutrition considerations in regard to what you eat,

including total fat, sodium, and carbohydrates, but today we will analyze
vitamin C, vitamin A, and calcium in salads and smoothies.
3. Click on Slide 3, and then in the Notes pane type: "Notice that by using leaf lettuce
in your salad instead of iceberg lettuce, you can substantially increase your vitamin
A intake."
4. Click on Slide 4, and then in the Notes pane type: “You can boost your calcium
intake by using plain yogurt in your smoothie instead of kale.”
5. Save the modified presentation.
6. You’ll be giving the presentation in person to a live audience. On the Slide Show
tab, click Set Up Slide Show. Be sure your dialog box has the following options
selected (Figure 64) and then click OK.
MICROSOFT
POWERPOINT 2016
Assignment 5
ASSIGNMENT 5
DISCOVER MORE
FIGURE 64
7. You’re ready to print handouts. On the File tab, click Print. Under Settings, select
3 Slides.
8. Change the Copies option to the size of your audience (for now, assume an audi-
ence of 1) and then click the Print button to print your handouts.
9. You want to have printed speaker notes for your reference while you present.
Because you get a little nervous when you present, you want your notes to be in
large type and easy to read. On the View tab, click Notes Page.
10. Use the scroll bar to scroll to Slide 2. Select all the text in the notes box and then
use commands on the Home tab to format the selected text as 16 point with line
spacing 1.5.
MICROSOFT
POWERPOINT 2016
Assignment 5
ASSIGNMENT 5
DISCOVER MORE
11. Format the notes for Slides 3 and 4 in the same way.
12. Switch back to Normal view.
13. On the File tab, click Print. Under Settings, select Notes Pages (Figure 65).
FIGURE 65
14. Verify Copies is set to 1 and then click the Print button.
15. You need to practice your slide show while referring to your printed speaker notes.
On the Slide Show tab, click From Beginning. Your first slide is displayed as your
audience will see it.
16. Practice your slide show. Try out various delivery techniques to see which works
best for you. For example, press and hold the Ctrl key while you press the left
mouse button and then move the mouse to bring up the laser pointer. Try other
options in the toolbar in the lower-left of your slide.
17. Press Esc to end the slide show. You should see your presentation in the
PowerPoint window again.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 5
ASSIGNMENT 5
DISCOVER MORE
18. On the Slide Show tab, click Rehearse Timings. Proceed through the slide show
as if you're presenting. When you reach the last slide, press Esc to end the show.
How long did you take to make your presentation? Select No to exit without saving
the timings.
19. You’ll have your computer connected to a projector for the presentation. With this
setup you can use Presenter View, so you need to practice in this view. Press
Alt+F5 to display Presenter View.
20. Practice your slide show several more times, experimenting with presentation
techniques.
21. Save the modified Nutrition Presentation.
ASSIGNMENT 5
REFLECT AND RESPOND
MAKING YOUR PRESENTATION

What are some of the problems you could encounter if you don’t practice your presenta-
tion sufficiently?
Click here to see a sample answer.
MICROSOFT
POWERPOINT 2016
Assignment 5
ASSIGNMENT 5
SELF-CHECK
1. List five ways to give a PowerPoint presentation.
2. What’s the difference between handouts and speaker notes?
3. List two ways to rehearse your presentation.
4. Which delivery technique allows you to quickly display a different slide in the
presentation other than the slides immediately before or after the current slide?
The following multiple-choice questions cover the entire study unit, not just
this assignment. Answer each of the questions.
5. A new PowerPoint presentation is displayed in

a. Active view. c. Normal view.
b. Edit view. d. Current Slide view.
6. A _______ phrase is used to inspire your audience to do something based on

your presentation.
a. text c. mission
b. call-to-action d. landmark
7. A _______ is used to provide a consistent and professional look to your

presentation.
a. font
b. blank slide
c. presentation with all the same slide layouts
d. theme
8. Which of the following is a good guideline for creating slide content?

a. Keep content brief and to-the-point.
b. Include as many facts as will fit on the slide.
c. Format text in at least three different fonts.
d. Write content in complete sentences and avoid using bullet lists.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 5
ASSIGNMENT 5
SELF-CHECK
9. How can you display the next slide in Reading view?
a. Click a thumbnail on the left of the window.
b. Press the P key.
c. Use the scroll bar on the right of the window.
d. Press the spacebar.
10. You use Slide Sorter view to

a. change the order of slides in a presentation.
b. put slides in alphabetical order by title text.
c. quickly display a different slide during a presentation.
d. print your presentation as thumbnails.
11. The slide master is

a. the first slide in a new presentation.
b. the slide selected in the Variant group on the Design tab.
c. the slide displayed in Normal view.
d. used to control the look of all your slides.
12. A slide _______ is how one slide disappears and the next is displayed.
a. animation c. movement
b. transition d. transfer
13. You use an animation to

a. create a visual effect for text and other objects.
b. change how one slide disappears and the next is displayed.
c. add a video file to a slide.
d. add a sound file to a slide.
14. A graphic includes

a. clip art and video files.
b. WordArt and sound files.
c. sound and video files.
d. images, clip art, and WordArt.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 5
ASSIGNMENT 5
SELF-CHECK
15. An audio file is also called a
a. sound file. c. graphic.
b. Word file. d. movie file.
16. A video file that’s _______ usually provides a better playback experience.
a. linked c. copied
b. embedded d. connected
17. When you add a video to a slide,

a. a movie camera icon is displayed.
b. the video filename is displayed.
c. a Play button is added to the center of the slide.
d. the first frame of the video is displayed.
18. Where is the data for a PowerPoint chart?

a. On a separate slide in the presentation
b. In an Excel spreadsheet that’s displayed when you insert a chart
c. In a Word table
d. In a PowerPoint table
19. A line chart

a. is useful for showing a trend in data.
b. shows the data as a percentage of a whole.
c. uses bars to chart data.
d. can only be used with one data series.
20. Banded columns in a table mean that

a. a thick, solid border wraps every column.
b. every other row is shaded to help distinguish data.
c. every other column is shaded to help distinguish data.
d. data can't be changed after adding it to a table.
(Continued)
MICROSOFT
POWERPOINT 2016
Assignment 5
ASSIGNMENT 5
SELF-CHECK
21. To center a title in the first row of a table with three columns of data, you’ll
need to
a. create a separate table for the title.
b. create a table that has a title row.
c. apply the Center format to each cell in the row.
d. select the three cells in the row and then merge them.
22. A cell can contain

a. text only. c. hyperlinks only.
b. numbers only. d. text and graphics.
23. Your presentation may be more effective if you

a. speak quickly throughout the presentation.
b. use annotations to draw attention to what you’re discussing.
c. hold up your speaker notes for anyone to see.
d. give a presentation longer than the allotted time.
24. If your audience is confused over a previous slide, you should

a. keep going and hope they figure it out.
b. start your presentation over from the very beginning.
c. try to explain it without showing the slide.
d. click See all slides and then click the slide in question so that you can
go over it again with your audience.
MICROSOFT
POWERPOINT 2016
Assignment 5
MICROSOFT POWERPOINT 2016
KEY POINTS
ASSIGNMENT 1
OO PowerPoint 2016 has an application window with many features for creating slide
presentations.
OO When you start PowerPoint, you’ll see the Start screen with links to presentations
and a link to create a blank presentation.
help you perform an action quickly, the Quick Access Toolbar is located in the
OO To
upper-left of the PowerPoint window.
OO When creating a presentation, you’ll execute commands on the Ribbon, which is

divided into tabs.
OO TheFile tab is different from other Ribbon tabs because it displays a screen where
you can open, save, print, share, and close a presentation.
Tell Me box is used to learn more about the commands and features of
OO The
PowerPoint.
OO A new presentation is displayed in Normal view with thumbnails on the left and the
current slide in the center.
OO You click the current slide to add content.
OO ScreenTips display information about a command or feature.
OO The input devices you’ll most often use are the keyboard, mouse, and touch pad.
OO The arrow keys can be used to scroll the slides.
OO You use the mouse to move objects on a slide.
ASSIGNMENT 2
OO You
should carefully plan your presentation if you want to clearly convey your
message.
OO A common format for presentations includes a title slide, an introduction slide,

slides that expand on topics, and a summary slide with a call to action.
OO Your presentation is created and edited in Normal view.
OO You can make your presentation colorful and eye-catching by using themes.
MICROSOFT
POWERPOINT 2016
Key Points
OO The Slide Master is used when you want to customize your selected theme with
formats that will affect every slide in your presentation.
OO There are many ways to format presentation slides by changing colors, fonts,
effects, and background styles.
OO Youraudience will appreciate slide footers that display the date, time, and slide
number.
OO Your presentation can contain many different slide layouts.
OO You use New Slide on the Home tab to add a slide to the presentation.
OO Ifyou don’t want any of the theme layouts, you can insert a Blank slide and then
add your own text boxes by clicking Text Box on the Insert tab.
OO You can duplicate a slide with many of the desired elements and then edit the con-
tent to quickly develop a slide.
OO Right-clickthe thumbnail of a slide and then click Delete to remove it from the
presentation.
OO Click in a placeholder and then type to add text to a slide.
OO PowerPoint checks for spelling errors while you type your content. AutoCorrect will
also be used to correct some words.
OO You can format your slide text by using commands on the Home tab.
OO When you give a presentation, you can refer to speaker notes for reminders of what
you want to say for a particular slide.
OO You can easily change the order of your slides in Slide Sorter view or by dragging
thumbnails into a new position.
OO A presentation can be previewed in Reading view, where the PowerPoint window

isn’t displayed.
OO There are many options for printing a presentation.
ASSIGNMENT 3
OO You can change the way one slide changes to another by adding an effect from the
Transitions tab.
OO Use animations from the Animations tab to add a visual effect to lines of text or
graphic objects, such as shapes.
OO Titleand Content, Content with Caption, and Picture with Caption slide layouts
are designed for displaying images.
MICROSOFT
POWERPOINT 2016
Key Points
OO You can add a picture to a slide with the Pictures media icon on a slide or by
clicking Pictures on the Insert tab.
OO To find a general purpose image for a slide, click Online Pictures in the media
icons or Online Pictures on the Insert tab to add an image.
OO Thegraphics you add to your presentation can be customized and edited with
commands on the Picture Tools Format tab.
OO Shapes, WordArt, and SmartArt are other types of graphics that can be added to a
presentation slide.
OO Media files, such as video and sound files, can be added to a slide.
OO If you want a sound file to play for the entire presentation, add it to the first slide.
OO When you use media files in your presentation, you can either link or embed the
file.
OO You can include content from outside your presentation by clicking Hyperlink on
the Insert tab.
ASSIGNMENT 4
OO You create a chart for a slide by clicking the Insert Chart icon on a slide or by
clicking Chart on the Insert tab.
OO You have many different types of charts to choose from in PowerPoint, including
pie, bar, column, line, and area.
OO Tofurther customize a chart, you can use the Chart Elements, Chart Styles, and
Chart Filters buttons or commands on the Chart Tools Design and Layout tabs.
OO A chart can be sized by dragging a handle and moved by dragging the chart area.
OO You create a table for a slide by clicking the Insert Table icon on a slide or by
clicking Table on the Insert tab.
OO Your new table will have the formats associated with your presentation design, but
you can change these formats with commands on the Table Tools Design tab.
OO Edit your table structure with commands on the Table Tools Layout tab.
OO Tocombine cells, select the cells, and then click Merge Cells on the Table Tools
Layout tab.
OO A table displays handles for sizing.
OO You move a table by dragging its edge.
MICROSOFT
POWERPOINT 2016
Key Points
ASSIGNMENT 5
OO You set up your slide show by clicking Set Up Slide Show on the Slide Show tab.
OO If
you need to make your presentation to an audience viewing your show through a
web browser, click Present Online on the Slide Show tab.
OO The File tab has options for exporting your presentation to video, cd, and PDF
format.
OO Your handouts should be printed as three slides per page and have lines for your
audience to make notes.
OO Your speaker notes can be printed with the Note Pages option in the Print options.
OO You can edit and format your speaker notes by clicking Notes Page on the
View tab.
you want to change the size of objects on your Speaker Notes page, click Notes
OO If
Master on the View tab.
OO You should practice your presentation numerous times before the actual
presentation.
OO ClickFrom Beginning on the Slide Show tab to practice your presentation in the
view your audience will see.
OO When you practice the presentation, you can time yourself by clicking Rehearse
Timings on the Slide Show tab.
OO Delivery techniques include adding annotations with a pen or highlighter, pointing

to material with a laser pointer, magnifying portions of a slide, and referring back to
complicated slides.
OO You can use the toolbar on a slide in Slide Show view to implement delivery
techniques.
OO Ifyou plan to view speaker notes alongside your slides, click Alt+F5 to practice in
Presenter View.
MICROSOFT
POWERPOINT 2016
Key Points
MICROSOFT POWERPOINT 2016
GLOSSARY
Animation A visual effect given to text or graphics
Annotation Ink or highlighting on a slide that emphasizes a point
Area charts A chart that demonstrates the total value across a trend
Bar chart A chart that uses horizontal bars sized relative to the values in the data series
Call to action A compelling and persuasive phrase that inspires your audience to take
an action based on your presentation
Cell The intersection of a table row and column
Chart area The boundaries of the chart graphic
Chart title Displayed above a chart
Chart A visual representation of data
Column chart A chart that uses vertical bars sized relative to the values in the data
series
Current slide The slide displayed in the center of the window in Normal view
Embedded file A media file that is part of your PowerPoint file
Graphic Image, clip art, SmartArt, Shape, or WordArt
Handouts Printouts you provide to attendees for their reference
Legend Labels the data in a chart and is based on the labels in the first column of data
Line chart A chart that connects data values with a line to show data changes over time
Linked file A media file that's located outside the PowerPoint file
Media files Audio and video files
Normal view The default presentation view that displays slide thumbnails along the left
of the window and the current slide in the center of the window
Pie chart A chart that displays data as a percentage of a whole and uses slices to rep-
resent data
Presenter View A view that shows your slides along with your speaker notes while your
audience sees only your slides on a second monitor or large screen
MICROSOFT
POWERPOINT 2016
Glossary
Slice Used in a pie chart and sized relative to the values in a data series
Slide master Used to control the look of all your slides
Slide transition The way one slide disappears and the next is displayed
Slides Visuals in a PowerPoint presentation
Sound file Audio file
Speaker notes Text that's a reminder of what you want to say and is visible only to you,
the presenter
Speaker notes What you refer to when you expand on the information in a slide
Table Rows and columns of data
Theme A named set of colors, fonts, and effects
Thumbnails Miniature versions of the slides in a presentation
MICROSOFT
POWERPOINT 2016
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Study Unit

ABOUT THE AUTHOR

© PENN FOSTER, INC. 2016

ASSIGNMENT 1: GETTING STARTED 5

ASSIGNMENT 2: CREATING A PRESENTATION 10

ASSIGNMENT 3: SLIDE TRANSITIONS, ANIMATIONS,

ASSIGNMENT 4: POWERPOINT CHARTS AND TABLES 43

ASSIGNMENT 5: DELIVERING A PRESENTATION 63

NAVIGATING THIS COURSE

2 Quickly read the pages in Assignment 1. This process is called skimming.

6 Complete each assignment in this manner; then review the material in

OO This study unit, Microsoft PowerPoint 2016, which includes:

 All of your assigned readings

 An examination at the end of the unit

What will you get from this study unit?

When you complete this study unit, you’ll be able to:

1 Identify the features of the MS Powerpoint 2016 interface

3 Develop presentations with slide transitions, animations, graphics, and

4 Illustrate data with charts and tables

1. Identify the features of the MS PowerPoint 2016 interface

OO Slide OO Current slide

OO Normal view OO Thumbnail

Microsoft PowerPoint 2016 is a presentation application that’s used to create visuals,

THE POWERPOINT WINDOW

FIGURE 2—The Features on the PowerPoint Window

Features of the PowerPoint window include the following:

WORKING WITH INPUT DEVICES

REFLECT AND RESPOND

Click here for a sample answer.

2. How do you use the mouse to change the current slide?

Click here to check your answers.

OO Call to action OO Speaker notes

OO Theme OO Slide Master

FIGURE 3—The Normal Slide View Button

THEMES AND THE SLIDE MASTER

FIGURE 4—Options in the Variants Group of the Design Tab

FIGURE 5—Header and Footer Menu

ADDING AND DELETING SLIDES

CREATING AND FORMATTING SLIDE CONTENT

FIGURE 7—Home Tab Formatting Options

CHANGING SLIDE ORDER

FIGURE 8—The Slide Sorter Button

FIGURE 9—Reading View Button

1. Start PowerPoint and create a blank presentation. An empty slide is displayed in

FIGURE 12—Change Case Button

FIGURE 13—Master Slide

17. Type “Healthy Home Care, Inc.”

18. Save your presentation, naming it “Healthy Home Care.”

28. On the task bar, click Normal.

FIGURE 18—The Finished Presentation

REFLECT AND RESPOND

Click here to view a sample answer.

2. What’s the standard design of many presentations?

4. Explain the interaction between a theme and Slide Master view.

5. Can you add a new slide between existing slides? Explain.

6. Does a presentation with 10 different typefaces and a different color back-

3. Develop presentations with slide transitions, animations, graphics, and

OO Slide transition OO Sound file

OO Animation OO Linked file

OO Graphic OO Embedded file

FIGURE 20—The Animations Tab

ADDING GRAPHICS TO A SLIDE

USING MEDIA FILES IN A PRESENTATION

All of your assigned readings

An examination at the end of the unit

Please join us for a complimentary salad and smoothie lunch immedi-