Assessment

Task 1
Apply project time
management techniques
BSBPMG421

Student Declaration
To be filled out and submitted with assessment responses
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# I declare that this task and any attached document related to the task is all my own work and I have not
cheated or plagiarised the work or colluded with any other student(s)
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according to the process explained to me
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# I have correctly referenced all resources and reference texts throughout these assessment tasks.
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# I have read and understood the assessment requirements for this unit
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# I understand the rights to re-assessment
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Unit Title
Unit Code

Student name
Emily Maia Alves

Student ID 88152
number
Student Emily Date
signature
1 23/05/2023
Task Number

------OFFICE USE ONLY-----

For Trainer and Assessor to complete:

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# Student requested reasonable adjustment for the assessment

Question Marking Sheet - Assessor to complete.

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 Did the student satisfactorily address each question as
instructed:
Completed satisfactorily
S NYS DNS Comments
Question 1
Question 2
Question 3
Question 4
Question 5
Question 6
Task Outcome: Satisfactory ☐ Not Yet Satisfactory ☐

Student Name:

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Date:

Table of Content

Student Declaration ................................................................................................................................................ 1

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Task 1 – Knowledge Questionnaire!"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""!#

Question 1 ...................................................................................................................................................................6
Question 2 ...................................................................................................................................................................7
Question 3 ...................................................................................................................................................................7
Question 4 ...................................................................................................................................................................8
Question 5 ...................................................................................................................................................................9
Question 6 ...................................................................................................................................................................9
References ................................................................................................................................................................ 10

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Task 1 – Knowledge Questionnaire
What is this
assessment task
about?
What do I need to
do to complete this
task satisfactorily?
BSBPMG421 - Apply project time management techniques V3 2021
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Task summary and instructions
This assessment is a written questionnaire with a mix of
objective and subjective questions.
The questionnaire is designed to meet the knowledge required
to meet the unit requirements safely and effectively.
The questions focus on the knowledge evidence required for
this unit of competency:
• contents of work breakdown structure detail to enable
effective project planning and control
• implications of time management for project resources,
costs and risks
• methods for estimating task duration and resource
requirements
• tools and techniques for managing project time and their
particular applications
• methods to evaluate the effectiveness of time management
• techniques used to measure, record and report progress of
activities.
Your assessor will be looking for demonstrated evidence of your
ability to answer the questions satisfactorily, follow instructions,
conduct online research and review real or simulated business
documentation as instructed.
• submit your answers to the questions within the set
timeframe,
• answer all questions as instructed,
• answer all questions using your own words and reference
any sources appropriately,
• all questions must be answered satisfactorily.
It is advisable to:
• review the questions carefully,
• answer the questions using online research and the learning
material provided for the unit and by reviewing real or
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 Task summary and instructions

simulated relevant business documentation (such as policies

and procedures),
• further research the topics addressed in each question.

Specifications You must submit to GOALS the

• assessment coversheet,
• answers to all questions,
• references.

Resources and • computer with Internet access,

equipment • access to Microsoft Office suites or similar software,
• learning material.
Re-submission You will be provided feedback on your performance by the
opportunities Assessor. The feedback will indicate if you have satisfactorily
addressed the requirements of each part of this task. If any
parts of the task are not satisfactorily completed, the assessor
will explain why, and provide you with written feedback along
with guidance on what you must undertake to demonstrate
satisfactory performance. Re-assessment attempt(s) will be
arranged at a later time and date. You have the right to appeal
the outcome of assessment decisions if you feel that you have
been dealt with unfairly or have other appropriate grounds for
an appeal. You are encouraged to consult with the assessor
prior to attempting this task if you do not understand any part
of this task or if you have any learning issues or needs that may
hinder you when attempting any part of the task.

Answer all the questions below:

Question 1

Outline the work breakdown structure (WBS) content and how it enables effective
project planning and control.
(80-120 words)
The Work Breakdown Structure (WBS) it’s a tool normally used on complex projects to
breakdown the tasks helping managers to work in smaller sections. The system helps
managers to plan and control the project by sectioning the tasks in smaller components.

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 When using WBS the manager can have a more detailed scenario to work with timeframes
and analyse the project development and the deliverables as it goes. It points to each task
to be perfomend, the person assign to the task, the timeframe they will have and the progress
reach/expected in that timeframe (tracking). Also, helps to provide a clear understanment to
all personel involved about the project and to facilitate the understanding for stakeholders.

Question 2

Explain the implications of time management for project resources, costs and
risks.
Explain how effective time
management can make the
best use of a project’s
resources.
Explain how effective time
management can keep a
project’s cost down.
Explain how effective time
management can affect a
project’s risk.
Explanation (30-50 words/explanation)
Time management have a big impact on a project to
ensure that all resources avaible are being used in the
best way, reducing costs and timeframes. Time
management involves prioritizing the tasks in the project
to assign the best resources to complete the task in a
more effective way.
Time management involves resource allocation, the
manager needs to be have knowledge of whats available
within the company to avoid unecessaty expenses in the
project keepinh the costs to a minimum.
When developning the project the manager need to
identify the risks within the operation as well develop the
contingency plans in case the situation happens to deal
with it utilising assertive resources and minize lost and
costs.

Question 3

Describe the following methods for estimating task duration and resource
requirements.
Methods Description (30-50 words/description)
Analogous Estimating This method relates to utilising informations from past
projects to estimate costs and timeframes for a new
project. Normally used when there’s a limitation on data
to reach an estimative for the new project.
Parametric Model Estimating The Parametric Model Estimating is a statistical tool based
on accuracy to calculate the resoucers, the timeframes
and the costs needed for an effective project. The method
it’s based on variables to give the most accurate
estimation possible.

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 Methods Description (30-50 words/description)
3 Point Estimating The 3 Point Estimating method it’s based on 3 major
points being Best Guess (BG), Pessimistic (P) and
Optimistic (O). The first one relates to the amount of work
involved in the task if a personel had to do it one hundred
times. The second one relates to the work the task might
need if negatives factors occur, and the last one it’s the
opposite being the amount of work the task may require if
the positive risks take place.
Expert Judgment Estimating The Expert Judgment Estimating it’s the method utilised
when an expert it’s called to provide a akilled opinion on
the estimation for the project planning relating to
resources, timelines, risks and further details.
Vendor Bid Analysis The Vendor Bid Analysis is a technique based on cost
analysis after the suppliers offer their bids and the project
manager comparer them to single out the best offer for that
project
Reserve Analysis The Reserve Analysis it’s based on the procedure to
estimate how much money needs to be reserve for
unexpected events.
Usually utilises past projects to estimate the costs for
unseen expenses.
Bottom-Up Analysis The Bottom-Up Analysis is method to determ the total
cost and time for a prokect. When combining all the
information and details of the project the project manager
can have a better look of all elements available
beforehand.

Question 4

Identify and describe three (3) tools or techniques used to manage project time
and summarise their applications.
Tool or technique Description and application (40-80 words/tool or
technique)
Gantt Charts The Gantt Chart it’s a tool that provides an overall visual
representation of the project showing the project
schedule, the personal assigned, the timeframes and the
progress. Normally used for small to medium projects
breaking down the tasks to be perfomed, helping to track
progress, identyfing risks areas and any delays on the
deliverables.

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 Tool or technique Description and application (40-80 words/tool or
technique)
Network Diagrams Network Diagram is a visual tool used on project scheduling
where it shows the correlation between tasks and
timeframes, helping to identify any bottleneck or risks areas
in the project. They can help to have a more accurate
progress and adjusted timeline.
Critical Path Analysis The Critical Path Analysis it’s a technique used to help
identifying the most crucial taks within the project that will
have the most impact if not completed in the timeline
expected. Can also help to highlight the miminum amount
of time needed to complet the project.

Question 5

Identify and describe two (2) methods to evaluate the effectiveness of time
management.
Method Description
(30-50 words/method)
Time Tracking The time tracking method intells in determing the time that
will be spent on each task. The Project Manager can utilise
this method to compare the time set aside for the task and
the real time spent on it helping to identify bottlenecks and
risk areas to make effective adjustments to the project
reducing risks and waste of resources.
Schedule Performance Index The Schedule Perofrmance Index is a method to track the
project progress against the timelines setted before. It also
compares the value of completed work against the time set
aside for the work to be completed. It’s an important
method that helps projects managers to have and overall
assessment of the project and keep track of the milestones
during the project to make any changes needed in the way.

Question 6

Explain two techniques used to measure, record and report the progress of
activities.
Technique Explanation (30-50 words/ technique)
Gantt Charts The Gantt Chart it’s a tool that provides an overall visual
representation of the project showing the project schedule,
the personal assigned, the timeframes and the progress.
Normally used for small to medium projects breaking down

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 Technique Explanation (30-50 words/ technique)
the tasks to be perfomed, helping to track progress,
identyfing risks areas and any delays on the deliverables.
Key Performance Indications The Key Performance Indicators are metrics used to
(KPIs) evaluate the effectiveness of the project. Normally used to
measure the progress of the tasks/project against the
goals/targets set beforehand including customer
satisfaction, increase in revenue, production.

References

Please include your references below:

The Ultimate Guide to Parametric Estimating in Project Management

By Kelechi Udoagwu, June 22, 2022
https://www.wrike.com/blog/guide-to-parametric-estimating-in-project-management/#What-
is-parametric-estimating

3 Points Estimating
last edited by: Latha Thamma reddi on Apr 14, 2023 10:32 AM
https://www.projectmanagement.com/contentPages/wiki.cfm?ID=368763&thisPageURL=/wi
kis/368763/3-Points-Estimating#_=_

How to use expert judgment in project management

By Alice Raeburn 30 de junho de 2022
https://asana.com/pt/resources/expert-judgment

Bid Analysis
https://aavenir.com/glossary/bid-analysis/

Reserve Analysis
https://www.pm-exam.com/2022/08/reserve-
analysis.html#:~:text=What%20is%20Reserve%20Analysis%3F,was%20spent%20on%20u
nforeseen%20expenses

Bottom-Up Estimating in Project Management: A Guide

By Maria Waida, February 16, 2022
https://www.wrike.com/blog/bottom-up-estimating-project-management/

What is a Gantt Chart?

https://www.gantt.com/

What is a KPI?

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 https://www.qlik.com/us/kpi#:~:text=KPI%20Examples-
,What%20is%20a%20KPI%3F,the%20organization%20make%20better%20decisions.

Schedule Performance Index (SPI): An Introduction

by Quincy Yarbrough | Jun 23, 2021
https://www.projectmanager.com/blog/schedule-performance-index-spi

The 10 Best Project Management and Time-Tracking Tools

By Kit Lewis / Dec 23, 2022
https://www.accelo.com/resources/blog/the-10-best-project-management-and-time-tracking-
tools/

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