Project Charter

1.0 PROJECT IDENTIFICATION

Name of the Project Farewell party
We have to organize a 3 hours farewell party in Lahore Grammar School LGS
Phase 5 for O-level and A-level students which are almost 200 in the count.We are
Project Description responsible for the decoration,catering and other management related to them.

Project Start – End Dates 12th March,2023 - 2nd May,2023

Project Manager 1. Ms.Laiba Kashif (70109210)

2. Mr.Mahad Amir (70109355)

3. Mr.Zain bin Bashir (70108953)
Project Team
4. Ms.Iqra Tahreem (70111190)
5. Mr. Ahmad Nadeem (70109381)

 Outgoing batch of students

 Teachers
 Flower company ( Blossoms )
Key Stakeholders
 Fleet
 Lights ( the light store )
 Catering ( Bamboo Union )

2.0 BUSINESS CASE

To Provide a warm and welcoming atmosphere that makes the person feel valued and appreciated.One way to
achieve this is by creating a small visual display that show cases the person’s achievements and recalls all the
good memories.This could include photographs,videos or other moments that highlights their accomplishments
and contributions to the team.
Decoration includes blooming flowers,their vibrant colors illuminated by twinkling fairy lights that adorn the
surroundings.The tables are laid out with a mouth watering spread of delectable dishes.

3.0 PROJECT OBJECTIVES

 Create a memorable and meaningful farewell experience for students.
 To provide an opportunity for students,teachers and staff to celebrate the end of the academic year and say
good bye to passing students.
 To honor and recognize the accomplishments and contributions of the passing students.
 To encourage students to reflect on their experiences and growth during their time at school and to inspire
them to continue learning and growing in future.

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4.0 PROJECT SCOPE
4.1 IN-SCOPE
 Decoration
 Catering
 Refreshments (snacks and soft drinks)
 Lightning
 Stage and Speakers
 Photography
 Screening
 Gifts (includes a cup with LGS logo)
4.2 OUT-SCOPE
 Parking
 Security
 Invitation

4.3 KEY PROJECT DELIVERABLES

Name Description
Budget Make sure to allocate all the requirements within budget.
Work breakdown system Every team member is crucial to make sure work is divided among members
with clear guidance.
Project management plan A clear picture of the plan that contains each and every point so tat the project
is done without any constraints.
Risk structure Make sure to have a backup plan to save for any uncertainty or risk.

4.4 PROJECT CONSTRAINTS/ASSUMPTIONS

Severity Description
High To manage all the things including decorations,refreshments,gifts and catering
within given budget.
Medium Use of good quality products to cater to the demand of school.

Low Clear guidance to the management team to increase efficiency

5.0 MILESTONE WITH DATES

Item No. Major Events / Milestones Date and Time
1. Approval of project charter 12 March - 5th April
th

2. Planning 5th April - 30th April

3. Execution 30th April - 2nd May
4. Themes and decoration 2nd May 6:00 - 7:00 pm
5. Program ( speeches, screening, gifts ) 2nd May 8:00 - 10:00pm
6. Catering 2nd May 10:00 - 10:30pm
7. Closing 2nd May 11:00 - 12:00pm

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6.0 POTENTIAL RISKS
Severity Description
High Rainy weather would affect it as the event is in open air.
Medium Late delivery of decoration items or refreshments.
Low Security risks

7.0 PROJECT BUDGET

PROPOSED BUDGET : RS 500,000
RESERVED BUDGET : RS 100,000

8.0 PROJECT’S CRITERIA FOR SUCCESS (MUST BE MEASURABLE)

40% w.r.t budget
40% w.r.t time
20% w.r.t scope

9.0 CRITICAL SUCCESS FACTORS

 Team Coordination
 Work Division
 Time Management
 Clear Communication Channel

10.0 COMMUNICATION STRATEGY

 In Person Meetings
 Through Emails and Social Media(Whatsapp and Facebook)
 Through SMS text.
 Through online meeting platforms(Zoom and Google meet)

11.0 APPROVAL

Title & Name with date: Mr. Rizwan Rasheed (Course Instructor)

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