SIVANATH SASTRI COLLEGE

Department of Commerce (Hons. in Accounting & Finance),

Paper: Computerized Accounting and e-filing of Tax Return (SEC 6.1 Chg)
Semester-VI Unit-I Duration: 2hrs

PAYROLL ACCOUNTING:- Payroll enables users to set up and implement salary structures, ranging
from simple to complex, as per the organizations requirements.
Step 1:-F11>Accounting Features (A)>Maintain Payroll-“YES”>Maintain Cost Centre – “YES”>More than
ONE Payroll/Cost Category – “YES”>Ctrl+A.
Step 2:- GOT>F12>Payroll Configuration (Y)>Make all the options YES> Ctrl+A.
Step 3:- GOT>Payroll Info. (L)>Attendance/Production Type (A)>Create (C)
 Attendance
Under: Primary
Attendance Type: Attendance/Leave with Pay
Step 4:- GOT> Payroll Info. (L)>Pay Heads (P)>Create (C)
(a)Basic Salary (b)Dearness Allowance
Pay Head Type: Earning For Employees Pay Head Type: Earning For Employees
Under: Indirect Expenses Under: Indirect Expenses
Net affect in salary: Yes Net affect in salary: Yes
Name to appear in Pay slip: Basic Salary Name to appear in Pay slip: Dearness Allowance
Used in Gratuity: Yes Used for Gratuity: Yes
Calculation Type: On Attendance Calculation Type: As Computed Value
Attendance/Leave with Pay: Attendance Compute: On Current Sub-Total
Calculation Type: Months Slab Type: Percentage
Per day Calculation Basis: As Per Calendar Period Value Basis: Give the rate as applicable
(c) House Rent Allowance (d) Medical Allowance
Pay Head Type: Earning For Employees Pay Head Type: Earning For Employees
Under: Indirect Expenses Under: Indirect Expenses
Net affect in salary: Yes Net affect in salary: Yes
Name to appear in Pay slip: House Rent
Name to appear in Pay slip: Medical Allowance
Allowance
Used for Gratuity: No Used for Gratuity: No
Calculation Type: As Computed Value Calculation Type: On Attendance
Compute: On Specified Formula (Basic Salary +
Attendance/Leave with Pay: Attendance
Dearness Allowance)
Slab Type: Percentage Calculation Type: Months
Value Basis: Give the rate as applicable Per day Calculation Basis: As per Calendar Period.
(e) Conveyance Allowance (f) Professional Tax
Pay Head Type: Earning For Employees Pay Head Type: Deduction from Employees
Under: Indirect Expenses Under: Current Liabilities
Net affect in salary: Yes Net affect in salary: Yes
Name to appear in Pay slip: Conveyance
Name to appear in Pay slip: Professional Tax
Allowance
Used for Gratuity: No Calculation Type: As Computed Value
Compute: On Specified Formula (Basic Salary + Dearness
Calculation Type: On Attendance
Allowance)
Give the slab range, corresponding slab type as
Attendance/Leave with Pay: Attendance
Percentage as Rates of Taxes as Applicable.
Calculation Type: Months
Per day Calculation Basis: As per Calendar Period.
(g)Income Tax
Pay Head Type: Deduction from Employees
Under: Current Liabilities
Net affect in salary: Yes
Name to appear in Pay slip: Income Tax
Calculation Type: As Computed Value
Compute: On Current Sub-Total
Give the slab range, corresponding slab type as Percentage as Rates of Taxes as applicable.
Step 5:- GOT> Payroll Info. (L)>Employee Groups (G)>Create (C)>Create/Select a category as
Primary Cost Category or as Department, Branch and so on>Give the name (e.g., sales, accounts,
etc.)>Under: Primary>Ctrl+A.

Step 6:- GOT> Payroll Info. (L)>Employee (E)>Create (C)>Select the category as given>Give a
name>Select an Employee Group as Created>Fill the other details>Ctrl+A.

Step 7:- GOT> Payroll Info. (L)>Salary Details (S)> Create (C)>Select the Employee>Select the pay
heads as applicable for a particular employee>Fill the rates wherever necessary (for the pay heads which
is calculate on attendance or production basis)>Ctrl+A.

Step 8:- GOT> Payroll Voucher (Y)>Ctrl+F5 (Attendance)>Select the Employee>Select the
Attendance>Put the Value>Ctrl+A>Ctrl+F4 (Payroll)>Alt+A (Payroll Autofill)>Give the starting date
of the financial year in From>Give the ending date of the financial year in To>Select the
Category>Select All item>Select Payroll Ledger as Cash/Bank(the bank account must pre- exist, as
online creation is not possible)>Give the amounts for those pay heads which are calculated as user
defined fields>Give the narration>Ctrl+A.

REPORT:- GOT>Display (D)>Payroll reports (P)>Statement of payroll (P)>Pay Slip (P).

Pass the Payroll Entries for the following Employees:-
Mr. Amit Sharma Mr. Subhasis Roy
Basic Salary: Rs.40000per month Basic Salary: Rs. 50000per month
Medical Allowance: Rs.500per month Medical Allowance: Rs.650per month
Conveyance Allowance: Rs. 750per month Conveyance Allowance: Rs. 1250per month
Department: Sales Department: Accounts
Attendance:24days Attendance:26days
The following details are applicable for both the employees-
Dearness Allowance-25%
House Rent Allowance-40%
Professional Tax Income Tax
50000-100000 @ 5% 150000-300000 @10%
100000-200000 @10% 300000-450000 @20%
200000-300000 @15% 450000-750000 @30%
300000-400000 @20% 750000-1000000 @40%
400000-500000 @35% Above 1000000 @50%
Above 500000 @50%

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