64 SWAJWS — J>A, OR. AMD JUU_
— GENERAL RULES AND ORDERS 65
Clarification 2.— I t h a s been decided in consultation v i l l i the Staff S i d e
of the National Council (JCrVQ that House Rent Allowance "will also BOW be
payable to the Central G o v e r n m e n t employees w i t h i n the area o f the U r b a n
Agglomeration o f classified city al the rates admissible in the classified city.
T h e existing provisions for the payrnentof House Rent .Allowance under Paras.
3 (h) (ii) and 3 (b) (HI) o f the Office Memorandum, dated 27-11-1965, w i l l ,
however, continue to be applicable only at places which a r e w i t h i n 8 k m o f
municipal limit ! of classified cities, but which are not included w i t h i n Urban
1
Agglomeration o f any city, subject to fulfilment o f usual conditions laid d o w n
and subject to issue of specific sanctions therefor as before.
[ G I . , M F.,O.M. No. U02I/6/76-E II (B),dated the 26thOctober, 1977. ]
Clarification 3 . — It w a s pointed out that i n the certificate required to be
obtained from the Collector o f a District for the purpose of grant o f House R e n t
A l l o w a n c e under the aforesaid orders, it w a s to be inter alia certified that there
was no other Municipality within the 8 km area in w h i c h the employees have to
work and the same cannot be given where such a municipality exists even though
the place is w h o l l y dependent on the qualified city for its essential supplies.
W h i l e no amendment o f the existing provision is considered necessary, it has
been decided that henceforth, the enclosed certificate may be obtained from the
Collector in all cases where the grant o f House Rent A l l o w a n c e under Para. 3
(b) (iif) is proposed. In a l l cases where the Collector certified that the area in
question depends for its essential" supplies on the qualifying city even though
there may be another municipal area within the 8 k m radius, Government would
consider on merits whether grant o f House Rent Allowance in such cases would
be justified.
[ G L , M.F.. O.M. No. N. 15 (5)-E II (B)/74, dated the 5th December, 1975.1
CERTIFICATE
(The certificate should be in respect of only one place. If there are more
than one place in respect of which the proposal relates, appropriate certificates
in respect of each of such places should be given.)
It is hereby certified that—
1. 1 is a V i l I a g e / P a n c l i a y a t / n a > n - i n i i n i c i p a l a r e a ;
2
2. 1 is not a Municipality or notified a r e a or cantonment;
3. 1 is within a distance o f 8 kilometres from t h e periphery
o f the municipal l i m i t s o f „ 3
1. Name of the place in respect cf which the proposal relates.
2. The civic status o f the place, ie, village, panchayaL, [On-mwiicipBl are a. etc, shouldfee
indicated.
3. Name of the qualified town / cily.
ILR.A.
4. Deleted vide O . M . N o . 2 ( 1 0 ) - E . I I ( B ) / 9 2 , dated the 25th January, 1993.
Signature o f the Collector / Deputy'
Commissioner having jurisdiction
over the place
Seal o f the Collector /
Deputy Commissioner Date
THOSE OCCUPYING OR REFUSING GOVERNMENT
ACCOMMODATION NOT ELIGIBLE FOR
HOUSE R E N T ALLOWANCE
4. T h e grant o f House Rent A l l o w a n c e shall be subject to the following
conditions:—
(a)(i) T o those Government servants who are eligible for Government
accommodation, the allowances w i l l be adm issible only i f they have
applied for such accommodation in accordance with the prescribed
procedure, i f any, but have not been provided with it, in places
where due to availability o f surplus Government accommodation,
special orders are issued by the Ministry o f Urban Development
from time to time making it obligatory for employees concerned to
obtain and furnish 'no accommodation' certificate in respect o f
Government residential accommodation at their place o f posting.
I n all other places, no such certificate is necessary.
(it) Government servants posted in localities where there is at present
no residential accommodation in the General Pool owned or requisi-
tioned by the Central Government for allotment to them, need not
apply for G o v e r n m e n t residential accommodation i n order to
become eligible for House Rent Allowance. But where Government
quarters are available for the staff o f specified Departments or for
specified categories o f staff, the procedure for a p p l y i n g for
accommodation w i l l be regulated under the rules o f allotment o f
the Department concerned or of the local office of the Central Public
Works Department, as the case may be.
Review of demand and availability of General Pool Accommodation
rolled by the Directorate of Estates — In supersession to this Directorate's
M o f even number, dated 9-9-1988 on abovecited subject, the undersigned is
ed to say that the position o f demand and availability o f General Pool
66 S O N Y ' S — DA, D F AMD HRA.
Accommodation controlled t y the E>ir«cto-Tate o f Estates i n D e l h i and various
stations has b e e n r e v i e w e d a n d it has been found that ttie General P o o l
Accommodation i n certain types ate presently surplus in 5 cities, v i z . , K o l k a t a ,
S h i m l a , F a r i d a b a d , Ghaziabad and Nagpur. l t h a s , therefore, been decided that
the Government servants -who are eligible for G e n e r a l Pool Accommodation but
who do not submit applications for such accoTnrnodation or those w h o after
submitting such applications refuse to accept the accontrnodationonered / allotted
or those w h o after having accepted such accommodation surrender it, may be
paid H R A , i f otherwise admissible, without obtaining ' N o Accommodation
Certificate' from the Directorate of Estates OT its Regional Offices, as the case
may be, i n respect of a l l types o f accommodation at the under-mentioned
stations:
1. Delhi 2. Mumbai 3 . Chennai
4. Chandigarh 5. Bangalore 6. Indore
2. T h e Government servants w h o after submitting applications refuse to
accept the accommodation offered/ allotted or those who after having accepted
such accommodation surrender it as stated above w i l l be considered again for
allotment o f Government accommodation at the same stations in accordance
with the provisions of S R - 3 1 7 - B - 1 0 .
3. T h e Government servant who after submitting h i s application for
allotment succeeds in making his o w n arrangement for residential accommo-
dation and informs the Directorate o f Estates or its Regional Offices before
actual allotment is offered to h i m , w i l l be deemed not to have submitted the
application for allotment o f Government accommodation.
4. T h i s issues with the concurrence o f the Finance D i v i s i o n of the Ministry
of U D & PA vide their No. 1679/Dir. ( F ) , dated 12-4-20O1 -
[G.I M U D , Directorate of Estates, O.M. No. 12034/1/88-Poi III, dated the 27th June,
2001. J
Reference is invited to policv decision contained im the Directorate o f
Estates' O . M . No. 1 2 0 3 4 / 1 / 8 8 - P o l ' l H , dated 27-6-2001 w h i c h w a s circulated
to all the Ministries / Departments of CJovernnnetit of India and vide which it
was decided by the Government that the Government servants eligible forGemeral
Pool Accommodation do not submit applications f V such accommodation o r
those who after submitting such application refuse toacce=pt the accommodation
offered / allotted o r those w h o after hav ing accepted such accommodation
surrender it, may net be paid H o u s e R e n t .Allowance, without obtaining Mo
Accommodation Certificate in r«sp»ect o>f all types © F A c c o m m o d a t i o n atKolfcata
from thisoffice. It i s obscrvc<itrMtHR\.istKun° p a i d to ta« Government servants
by all Central Government Departments inKolkata inspiteo>fGo»v<rnmeat orders
issued in this regard.
H.R.A.--GENERAL RULES AND ORDERS 67
A l l Central Government Departments are requested not to pay House Rent
A l l o w a n c e to the Government servants until N A C is obtained from this office.
H R A already paid to the Government servants from 27-6-2001 onwards may
please be recovered from them.
1 G.J., M.U.D., O.M. No. 11 (123)-97/Admn. (II), dated the 12th December, 2001. ]
Admissibility of House Rent Allowance to Officials whose initial allotment
has been restricted to particular locality on payment of licence fee.— In
accordance with the orders issued in this Directorate's O . M . N o . 12035/9/86-
Pol. I I , dated the 26th December, 1986, requests for restriction o f allotment
from officers w h o are not already in occupation o f any General Pool A c c o m m o -
dation would be entertained only i f they agree to bear the rental liability from
the 8th day o f date o f issue o f the first allotment letter. I n cases where such
requests are received before issue of the allotment letter, such requests would be
entertained only i f the persons agree to bear the rental liability in respect of
quarter w h i c h w o u l d be allotted to them in their turn. In other words, in the case
of persons who are not allottees o f General Pool Accommodation, initial restric-
tion o f allotment w o u l d be made only on payment o f licence fee o f the quarter
already allotted or that would be allotted till accommodation in the locality
where initial allotment has been restricted is made.
2. The question of admissibility o f House Rent A l l o w a n c e in the case o f
employees whose requests for restriction o f initial allotment have been acceded
to, subject to the condition that they agree to bear rental liability in respect of
quarters allotted to them but not occupied or that would have been allotted to
them in their turn, has been examined in consultation with the Ministry o f Finance
(Department of Expenditure) and it has been decided that House Rent Allowance
may be paid in such cases i f they are otherwise eligible for H R A . However,
H R A will not be admissible from the date of commencement of the rental liability
o f the quarter allotted to them after restriction.
3. These orders w i l l take effect from 26-12-1986. T h i s issues w i t h the
concurrence o f Ministry o f Finance (Department o f Expenditure) vide their
l . D . No. 11020/1/87-E. I I ( B ) , dated 8-9-1987.
[ Gl., M.U.D., Dir. of Estates, O.M. No. 12035 (9)/86-Pol. II, dated the 20th October, 1987.]
(b) (/") T h e allowance shall nut be admissible to those w h o occupy
accommodation provided hy Government or those to whom
accommodation has been offered by Government but who have
refused it. In the latter case, the allowance w i l l not be admissible
for the period for which a Government servant is debarred from
further allotment o f G o v e r n m e n t accommodation under the
allotment rules applicable to h i m .
68 S W A W r S — DA., C R ANTD H R 4
(if) T h e H o u s e Rent A l l o w a n c e dra-wn l y a (Sovernrneri 1 servant, w h o
accepts allotment oiGovcmmetitaccominodatioii, s h a l l be stopped
from the date o f occupation, or from t h e eighth d a y after the date
o f allotment o f Government acc ornmodation, whichever i s earlier,
In case o f refusal o f allotment of Government accommodation,
House Rent A l l o w a n c e shall cease to be admissible from the date
o f allotment o f Government accommodation. In case o f surrender
o f Government accommodation, the House Rent Allowance, if
o t h e r w i s e a d m i s s i b l e , w i l l be p a y a b l e from the date of such
surrender.
N O T E . — In the case o f surrender of Government accommodation, the House
Rent A l l o w a n c e , i f otherwise admissible, w i l l be payable from the date from
which 'no accommodation certificate' is issued by the accommodation controlling
authority.
No H R A f o r t w e l v e d a y s i f G S f a i l s to t a k e p o s s e s s i o n a f t e r
acceptance.— Under S R 3 1 7 - B - 1 2 ( 1 ) i f a Government servant, after acceptance,
fails to take possession of Government accommodation within eight days from
the date o f receipt o f allotment letter, licence fee shall be charged from h i m
from such date up to a period o f twelve days, as he is considered to be in deemed
possession o f that accommodation during that period. It has been decided that
such Government servants w o u l d also not be entitled to H R A for the period o f
twelve days for w h i c h licence fee is charged from him.
| G.I., Directorate of Estates, O.M. No. 17012 (8)/89-Pol. II, dated the 22nd October, 1990. ]
(Hi) A Government servant debarred from allotment o f Government
accommodation due to unauthorized sub-letting or for other
breaches o f rules, but excluding those covered by Clause (b) (/)
above w i l l be eligible for H o u s e Rent A l l o w a n c e during the period
of such debarment, subject to the fulfilment o f the usual conditions
except that the condition that he must have applied tor but not
provided with Government accommodation w i l l not be enforced
in his case.
(hi) Refusal by a Government servant o f a quarter o f a different class
from that for which he is eligible shall not constitute refusal for
the purpose of these orders unless he has the option to apply for
accommodation o f a class ne£tt>elovvthe one t o w h i c h h e i s entitled
by virtue o f h i s emoluments a n d he refuses such accommodation
when allotted on the basis o f l i i s application.
(v) Refusal by a Government servant of accommodation (other than
single rocmhostel accommodation orhos-telaccominodaiion where
messing and paynnentofservicecliarges are^ coxnpiilsory)allotted
H . R A . — GENERAL RULES AND O R D E R S 69
out-of-tuni on his o w n application shall constitute refusal for the
purpose o f these orders, even when the accommodation, provided
is o f a lower class than that for which he is eligible.
hi) Accommodation (including tents, single-roomed tenements, etc.)
provided to displaced Government servants by the Ministry o f
Rehabilitation under the various housing schemes on payment o f
rent as fixed by that Ministry w i l l not be treated as Government
accommodation for the purpose o f these orders and such allottees
w i l l be entitled to House Rent Allowance, i f otherwise admissible.
(vii) Displaced Government servants who have not been allotted resi-
dential accommodation by Government but who are in unauthorized
occupation o f such accommodation and are paying damages to
G o v e r n m e n t shall be deemed to have been provided with G o v e r n -
ment accommodation and as such shall not be eligible for House
Rent Allowance. Such persons cannot also be considered as "sharing
Government accommodation" for the purpose o f Paragraph 5 (e)
below.
•~\
' (viii) Female Government servants residing in the Western House Hostel
y and the Working G i r l s ' Hostel, D e l h i , or elsewhere in Government-
^ run hostels are not entitled to House Rent Allowance. Government
servants living in hostels run by Autonomous and semi-Govern-
ment Organizations, which are not run on commercial lines (i.e.,
Central Government employees allotted hostel accommodation are
not charged market rent but a subsidized rent), would not be entitled
to House Rent Allowance.
(ix) A Government servant, who, on transfer, has been permitted to
retain Government accommodation at the old station on payment
o f normal rent or penal rent or retains Government accommodation
unauthorizedly on payment o f market rent, etc., w i l l not be entitled
to H R A at the n e w station for the period beyond 8 months from the
date o f his transfer.
(x) A Government servant who was not in occupation o f Government
accommodation at his old station and who, on transfer, leaves his
family behind at the old station because he has not rented a house
or has not been allotted Government accommodation at the new
station, w i l l be eligible for House Rent Allowance for a period of six
months from the date o f his assumption o f charge at the new station
or till he rents a house or is allotted Government accommodation
at the new station, whichever is earliest. T h e House Rent Allowance
in suchcas^s shall be regulated as follows without prejudice to the
70 SWAMY'S — D A , m AMD H R A
entitlement t o H R A w i t r t reference to the j l a c e ofdutv in terms of
Para. 1 : —
(1) D u r i n g the first two months o f At the same rate at w h i c h it w a s
the date o f assumption o>f drawn at the old station.
charge at the n e w station.
( 2 ) F o r the next 4 months. -At the rate at which it w a s being
drawn h y h i m at the old station or
the m a x i m u m amount that w o u l d
have been admissible to h i m at the
new station, had he taken a residence
on rent there, whichever is less. T h e
Administrative Ministries / Depart-
ments and the C o m p t r o l l e r and
Auditor-General in respect of staff
serving under them / him, may allow
the Government servant, pending his
taking on rent a residence or allot-
ment o f G o v e r n m e n t a c c o m m o -
dation to h i m at the new station, to
draw House Rent Allowance at the
above rates till the end of the sixth
month or till the end of current aca-
demic year o f his child(ren), w h i c h -
ever is later, after satisfying them-
selves about the period o f comple-
t i o n o f a c a d e m i c y e a r o f the
children).
In either case, the grant of House R e n t A l l o w a n c e under these provisions
shall not be admissible beyond the date on w h i c h he rents a house or is allotted
Government accommodation at the new station.
E X P L A N A T I O N . — T h e expression "rents a house" as used above shall not
include accommodation as stipulated in Para. 2 (b)(y).
NOTES 1 to 3 . — Not Printed.
H R A not admissible i f s t a y i n g i n I n s p e c t i o n Q u a r t e r s . — The issue
regarding admissibility of H R A during the stay in Inspection Quarters o f their
posting has been under consideration for some t i n e past. It lias n o w been decided
in consultation with the Ministry o f finance that o fficers staying in the Inspection
Quarters in the Headquarters o f their posting w i l l not be entitled to draw H R A
for the p?riod during which they stay inthe Inspection Quarters. These instructions
may be followed strictly.
[G.I., Ministry of Communications, LtfferNo. l«W-/8S*3s"B, dated the 26 th November,
1985.]
H R A . — GENERAL R U L E S AND O R D E R S 71
(JB) During the period of transfer not exceeding 90 days, a Govern-
ment servant shall draw Compensatory ( C i t y ) and House Rent
Allowances at the same rates at w h i c h he was entitled to them at
the time of transfer. The quantum of the allowances shall,
however, be determined with reference to the pay which a
Government servant would have drawn but for the transfer. F o r
periods of transfer exceeding 90 days, the grant of these allow-
ances shall be regulated with reference to the new Headquarters.
If a transfer, initially made for a period not exceeding 90 days,
is later extended, the House Rent and Compensatory ( C i t y )
Allowances shall be paid up to the date of issue o f orders
extending the transfer or for a period of 90 days, whichever is
less.
N O T E . — F o r temporary transfer, initially made for a period not
exceeding 90 days, but later extended beyond this period, the benefit o f
the provisions contained in Para. 4 (b) (x) ahovj shall be allowed to the
Government servant from the date of issue of the order converting the
transfer into a permanent one or at the end of 90 days, whichever is earlier.
Period for d r a w a l of B R A not extended to 180 d a y s . — Attention is
invited to G . L , M . F . , O . M . No. 19010/1/76-E. I V ( B ) , dated 30-1-1978,
wherein the limit of 9 0 days for treating a transfer as temporary transfer has
been raised to 180 days for purpose of drawal o f daily allowance. A doubt
has been raised whether the rule for drawal of H R A and C C A at the same
rate for transfer not exceeding 9 0 days referred to in Para. 4 (b) (xi) of G . I . ,
M . F . , O . M . No. F . 2 ( 3 7 ) - E . I I ( B ) / 6 4 , dated 27-11-1965, also stands
modified to the extent of 180 days. The matter has been considered in
consultation with die Ministry of Finance. It is clarified that the period for
payment of H R A and C C A during temporary transfer prescribed in Para. 4
(b) (JO) of O . M . No. F . 2 (37)-E. H ( B ) / 6 4 , dated 27-11-1965, as amended
from time to time has not been extended from 90 days to 180 days.
[ D.G., P. & T., No. 7/48/78-PAT, dated the 12th September, 1979. 1
CONDITIONS F O R DRAWAL O F
HOUSE RENT ALLOWANCE
5. (a) ***
(t>) ***
(c) A Government servant shall not be entitled to House Rent
Allowance, if—
(0 he shares Government accommodation allotted rent-free to
another Government servant; or
(a) he/she resides i n accommodation allotted to his/her parents/
' son/daughter by trie Central Government, State Government, an
72
S W A M 7 * S — D A . I K iVNB H R *
Autonomous Public Undertaking or senu-Govcinment Organi-
zation s u c h as a Municipality, Port Trust, Nationalized Banks,
L i f e Insurance Corporation of M i a , etc.
(Hi) his wife/her husband has been allotted ac<x>mrnodation at the
same station b y the Central Government, State Government, an
Autonomous P u b l i c Undertaking or seaii-Government Organi-
zation s u c h as Municipality, Part Trust, etc., whether he/she
resides i n that accommodation o r he/she resides separately i n
accommodation rented by him/her.
"Same Station d e f i n e d . " — The phrase, "same station" occurring in
P a r a . 5 (c) (Hi) includes a l l places which are treated as contiguous to the
qualified city/town in terms o f Para. 3 (a) (i) and those dependent on the
qualified city/town in terms o f Paras. 3 (b) (it) and 3 (b) (Hi) and also those
places w h i c h are included i n the Urban Agglomeration of a qualified city.
I G.L, M.F , O.M. No. 21011/13/89-E. K (B*. dated the 20th December, 19*9. J
(d) ***
(e) A s an exception to sub-paragraphs (a) and (b) above, Government
servants other than a Government servant who is living in a house owned by
him shall be eligible for House Rent Allowance at the rates specified in
Paragraph 1 above even i f they share Government accommodation allotted
to other Government servants [ excluding those mentioned in (c) above ] or
private accommodation o f other Government servants [ including those
mentioned in (c) (ii) and (c) (Hi) above ] subject only to the condition that
they pay rent or contribute towards rent or house or property tax but with-
out reference to the amount actually paid or contributed. A s an exception to
P a r a . 7, the grant o f House Rent Allowance to a Government servant living
in his/her o w n house or to a Government servant living in a house owned
by a H i n d u Undivided F a m i l y i n which he is a coparcener, will be without
reference to the amount of the gross rental value as assessed by the Munici-
pal Authorities.***
N O T E . — I n cases where husband/wife/parents, children, two or more
of them being Central Government servants or employees o f Stale Govern-
ments, Autonomous Public Undertakings ox semi-Government Organiza-
tions like Municipality, Port Trust, Nationalized Banks, Life Insurance
Corporation of India, etc., share accommodation allotted to another
Government servant, House R e m Allowance will be admissible DO only one
of them, at their choice.
T h e term "accommodation" includes t i e acconnmodation allotted to
the employees of State Governments, \u*>«iom<«s Public Undertakings,
semi-Government Organizations such as Miinicipality, Port Trust, etc.
D r a w a l of House R e n t Allowance b>j husband a n d wife when
both of them happen to be O v e n u a e n t servants and a r e firing in
hired/owned accommodation.— Clarifications vere bchxg sought by
H.R.A. —GENERAL R U L F S A N D O R D E R S 73
Ministry o f R a i l w a y s , etc., regarding admissibility of House Rent A l l o w -
ance lo husband and wife when both o f them happen to be Government
servants. After h a v i n g the matter considered in consultation with Staff Side
o f the National Council ( J C M ) , the President is pleased to decide that no
restriction should be imposed only on the ground that husband/wife is
also a Government servant and is living together in the hired/owned accom-
modation. I n such cases, normal amount o f H R A may be granted to them as
per their entitlement subject to fulfilment o f other conditions for drawal of
the allowance.
[ G.L, M.F., O.M. No. F. 11015/2/87-E. II (B), dated the 8th November, 1988. ]
/ H R A while s t a y i n g i n State B h a v a n s / G u e s t H o u s e s . — It has been
decided that officials w h o are posted to the Centre and who stay temporarily
i n State Bhavans/Guest Houses run by the State Governments/Autonomous
Organizations may be reimbursed the amount of rent paid by them in excess
o f 10% o f their basic pay or the H R A admissible to them, whichever is less,
subject to the fulfilment of the following conditions.:—
(a) T h e official has applied for accommodation of his entitlement,
subject to exception o f cities as specified in Para. 4 (ii), as
amended from time to time but has not been allotted residential
accommodation by the Government.
(b) T h e concerned Guest House should be located at the place of
posting o f the official.
(c) T h e official must have stayed in the State Bhavans/Guest Houses
run by the State Government/Autonomous Organizations and
submit rent receipts in support of payment o f rent.
T h e pay for the purpose of these orders shall be pay as defined in
F R 9 ( 2 1 ) (a) (i) and w i l l include non-practising allowance and stagnation
increment.
t G.L, M.F., O.M. No. 2 (39)/94-E. (I (0), dated the 27th October, 1994. ]
REGULATION OF ALLOWANCES IN
DIFFERENT CIRCUMSTANCES
6. T h e d r a w a l o f Compensatory ( C i t y ) Allowance and/or House Rent
Allowance in the following cases shall be regulated as stated b e l o w —
(a) Leave
( i ) A Government servant w i l l be entitled to draw Compensatory ( C i t y )
and House Rent Allowances during leave at the same rates at which he was
drawing these allowances before he proceeds o n leave. For this purpose,
leave means total leave o f all kinds not exceeding*** 180 days and the
first*** 180 days o f the leave i f the actual duration of the leave exceeds that
period; but does not include terminal leave, whether running concurrently
with the notice period or not. W h e a vacation or holidays are combined with
OA—6