Microsoft Word

1 Keyboard Shortcuts
2 Formatting Tables
Mi
3 Creating a document
4 Smart Art
5 Setting up a mail merge
6 Creating a mail merge
7 Showcase
1 Keyboard Shortcuts

Mi
Learning Objectives

Must understand the importance of understanding

and using MS Word

Should be able to use keyboard shortcuts to format a

document

Could be able to explore all of the main shortcuts

when navigating a document

Key Words: Navigate, Format and Shortcuts

Course Introduction – MS Word
VLE
 VLE – Lesson Request

Are there any skills you want to learn? Post a message on the wall and request a
lesson!
What professional level are you?
One Drive

Throughout the year you will be expected to use

One Drive. One Drive is an online storage site
created by Microsoft (it is very similar to Google
Drive).

We use One Drive in school because:

• One Drive automatically saves a back up
copy of your files
• You can access your files from anywhere
• You can work on any device with the internet
• You can share files with whomever you want
• You have free access to Office online
Microsoft Shortcuts

Log on to the VLE and download the Keyboard

Shortcuts table and explain the shortcut.

For example, press Ctrl + O then explain what

happens.
How did we do?
Must know the main editing
keyboard shortcuts including
copy, paste and cut

Should be able to use keyboard

shortcuts to format a document

Could be able to explore all of

the main shortcuts when
navigating a document

Key Words: Navigate, Format

and Shortcuts
2 Formatting Tables

Mi
Learning Objectives

Must be able to format a table including merging rows

Should be able to edit the style of text on a document

Could be able to format the style of a table including

splitting the table

Key Words: Format, Style and Modify

What is a table?

A table is a grid of cells arranged in rows and columns. Tables can be used to
organise any type of content, whether you're working with text or
numerical data. In Word, you can quickly insert a blank table or convert
existing text to a table. You can also customize your table using different
styles and layouts.

Create a table and add information about your classmates!

 Your task

1. Add a title to the document

2. Delete the "Keyboard shortcut" row
3. Merge the empty rows Download the
shortcuts table from
the VLE and complete
Format the document to make it look more professional by changing the type of the tasks.
text
Modify the text style of:
1. Normal
2. Heading 1
3. Heading 2
4. Heading 3​​

1. Modify the table style

2. Draw a border and increase the size of the lines on the table
3. Separate the table into sections (Ctr + ENTER)
4. Remove empty rows
How did we do?

Must be able to format a

table including merging rows

Should be able to edit the

style of text on a document

Could be able to format the

style of a table including
splitting the table

Key Words: Format, Style and

Modify
3 Creating a document

Mi
Learning Objectives

Must be able to create a professional looking cover page

Should be able to add a header and footer

Could be able to add and update a table of contents

Key Words: Appropriate, professional and suitable

Creating a document

When creating a document on Microsoft word it is

important to make it look professional.

In todays lesson we are going to look at setting up a

document and creating a cover page and a table of
contents.

You are going to create a document based around a

celebrity!
 Your task
You are going to create a document on a
1. Add a cover page person of your choice! Make sure you
2. Edit the cover page choose someone you don't mind
3. Add an appropriate image to the cover page creating a document about as you will
be working on this for the next two
lessons!

Log onto the VLE and follow the video

1. Add a table of contents
tutorials!
2. Create a fact file about your chosen topic
3. Format the fact file using the style section
4. Add a table and format

1. Add an image to your fact file

2. Update your table of contents
3. Add page numbers to the document
4. Add your name to the footer
5. Add a header
How did we do?

Must be able to create a

professional looking cover
page

Should be able to add a

header and footer

Could be able to add and

update a table of contents

Key Words: Appropriate,

professional and suitable
4 Smart Art

Mi
Learning Objectives

Must be able to create and edit smart art

Should be able to create a user guide to explain the

home and insert tab

Could be able to create a user guide to explain the

page layout and reference tab

Key Words: User guide, Annotate and explanation

Your task
Log onto the VLE and follow the video
1. Insert smart art tutorials!
2. Add text to smart art
3. Format smart art

Create a user guide to explain the home and insert tab

Create a user guide to explain the page layout and

reference tab
How did we do?

Must be able to create and edit

smart art

Should be able to create a user

guide to explain the home and
insert tab

Could be able to create a user

guide to explain the page layout
and reference tab

Key Words: User guide, Annotate

and explanation
5 Setting up a mail merge

Mi
Learning Objectives

Must be able to create your own party invitation

Should be able to create a list on Microsoft Excel

Could be able to add extra fields to Microsoft Excel

Key Words: Suitable, Audience and Appropriate

What is a Mail Merge?
Imagine if you had to write 1000 birthday invites
You would have to write each invite 1000 times
You would have to insert everyone's name and address
individually
What are the benefits of Mail
Merge?
Make changes quickly to lots of letters

Produce thousands of letters very quickly

Much easier to check letters for errors etc.

Send letter to only certain people

You can save letters as a template and reuse

Letters can be personalised

Same databases of people can be reused

 Your task
Log onto the VLE and follow the video
tutorials!
Create your invitation on Microsoft Word

Create your invite list on Microsoft Excel

Format your table on Excel e.g. add a border

How did we do?

Must be able to create your own

party invitation

Should be able to create a list on

Microsoft Excel

Could be able to add extra fields

to Microsoft Excel

Key Words: Suitable, Audience

and Appropriate
6 Creating a mail merge

Mi
Learning Objectives

Must be able to create a mail merge invitation

Should be able to create a detention letter and

spreadsheet to hold detention data

Could be able to Mail merge the detention letter

without using a video tutorial

Key Words: Merge, Combine and Spreadsheet

Your task
Log onto the VLE and follow the video
tutorials!
Mail Merge your invites (Use video tutorial to help)

1. Write a detention letter on Microsoft Word

2. Create a table on Microsoft Excel to hold information
such as student name, address, detention date,
reason for detention etc.

Mail merge the detention letter

How did we do?
Must be able to create a mail
merge invitation

Should be able to create a

detention letter and spreadsheet
to hold detention data

Could be able to Mail merge the

detention letter without using a
video tutorial

Key Words: Merge, Combine and

Spreadsheet
7 Showcase

Mi
Learning Objectives

Must update your tracker sheet to see what skill level

you are

Should be able to showcase the skills you have learnt in

this unit

Could be able to increase your skill level by completing

new tasks

Key Words: Update, Showcase and professional

Showcase

Todays lesson is about showcasing your skills and

updating your tracker sheet!

Take a look at the skills you have not ticked. Can you
create a word document to show you can complete this
tasks?

The word document can be about anything but it must

look professional!
How did we do?