2.

Definitions
2.1. Archiving Object:
An archiving object has a direct relationship to a business function (i.e. Deliveries, Invoices or
material master documents). For a given business function, the archiving object contains
information on all of the SAP tables that are referred to, all references between those tables and
enables the documents to be removed from the database in a safe, consistent fashion.
It also contains a set of rules that must be followed before a document may be archived (i.e.
closing down vat or line items - as applicable) and has a retention period(s) associated with it.

2.2. Retention Period:

Every archiving object will have at least one retention period. The retention period is the amount
of time that a document must have existed before it may be archived. This is completely
independent of whether the document is closed down properly, so both criterion need to be met
before a document may be archived off.
It is possible to have different retention periods for individual document types within an archiving
objects, however, we are initially adopting a broad-brush approach of one per archiving object in
order to simplify the archiving project.

3. Scope

As per the initial scope finalized at AMUL, data archiving for MM_MATBEL, MM_ACCTIT and
FI_DOCUMNT SAP Data Archiving objects were identified to perform the data archiving until
end of Financial Year 2012-2013.

Archiving Object : MM_MATBEL

Archiving object MM_MATBEL is used to archive material documents in the MM Inventory
Management component. Archiving object MM_MATBEL is used to archive data from the
following tables:

 MKPF (material document header)

 MSEG (material document items)

Archiving Object : MM_ACCTIT

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The archiving object MM_ACCTIT is used to archive, delete, and reload Materials Management
(MM) subsequent posting data. Archiving object MM_ACCTIT is used to archive data from the
following tables.

 ACCTHD - Header information relevant to accounting from MM postings

 ACCTIT - Line item information relevant to accounting from MM postings
 ACCTCR - Currency information relevant to accounting for each MM line item

Archiving Object : FI_DOCUMNT

The archiving object FI_DOCUMNT is used to archive data for FI-GL, FI-AR, FI-AP. A number of
conditions must be met to ensure that only documents no longer needed in the online system are
archived. The write program checks the document header and line items to determine whether a
document can be archived. Archive object FI_DOCUMNT archive data from following tables.

AGKO Cleared Accounts

BFIT_A FI ubsequent BA/PC Adjustment: G/L Account Items
BFIT_A0 FI Subseq.BA/PC Adjustmnt: Zero Bal.Postings for Bus.Area
BFO_A_RA Versions for Resetting Cleared Items
BFOD_A FI Subsequent BA/PC Adjustment: Customer Items
BFOD_AB FI Subseq.BA/PC Adjustmnt: Valuatn Diffrnce in Customer OIs
BFOK_A FI subsequent BA/PC adjustment: Vendor items
BFOK_AB FI subseq.BA/PC adjustmnt: Valuatn difference in vendor OIs
BKPF Accounting Document Header
BSAD Accounting: Secondary Index for Customers (Cleared Items)
BSAK Accounting: Secondary Index for Vendors (Cleared Items)
BSAS Accounting: Secondary Index for G/L Accounts (Cleared Items)
BSBW Document Valuation Fields
BSE_CLR Additional Data for Document Segment: Clearing Information
BSE_CLR_ASGMT Doc. Segment Add. Data: Clearing Info with Acct Assignment
BSEG_ADD Entry View of Accounting Document for Additional Ledgers
BSEGC Document: Data on Payment Card Payments
BSIM Secondary Index, Documents for Material
BSIP Index for Vendor Validation of Double Documents
BSIS Accounting: Secondary Index for G/L Accounts
BSPL Split Posting Procedures
BVOR Intercompany posting procedures
CDCLS Cluster structure for change documents
CDHDR Change document header
CDPOS_STR Additional Change Document - Table for STRINGs
CDPOS_UID Additional Table for Inclusion of TABKEY>70 Characters
ETXDCH External tax document: header info
ETXDCI External tax document: line item info
ETXDCJ Ext. tax document: tax rates and amounts by Jurisdict. level
FAGL_BSBW_HISTRY Valuation History for Documents
FAGL_SPLINFO Splittling Information of Open Items
FAGL_SPLINFO_VAL Splitting Information of Open Item Values
FAGLFLEXA General Ledger: Actual Line Items
FIGLDOC G/L accounting: Subsequent derivations
GLE_MCA_FDOCREF FI Document Reference
RF048 Adjustmnt: Index/Distributn Vector (Calculate)
RFBLG Cluster for accounting document

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