PROJECT PROFILE

TITLE: Repairs & Maintenance at Cagayan Valley Regional Museum and Satellite Office (Peñablanca,
Cagayan)

LOCATION: Peñablanca, Cagayan

IMPLEMENTING UNIT: Facilities Management Division (FMD)

DESCRIPTION:
The National Museum Cagayan Valley started as a satellite office of the National Museum of
the Philippines (NMP) in the 1980s. The building serves as a storage, laboratory and research station.
At present, the building has several signs for damages that needs prompt actions of repair to
ensure the safety and longevity of the building.

OBJECTIVE: To maintain satisfactory and safe physical environment for the public and the National
Museum employees.

SCOPE OF WORK (for Infrastructure Projects)

TECHNICAL SPECIFICATIONS (for Goods/Services Projects)
TERMS OF REFERENCE (for Consulting Services Projects)

I. GENERAL REQUIREMENTS    
1 Mobilization and Demobilization 1.00 lot

2 Temfacil (includes bunkhouse, warehouse and utility consumption) 20.00 m²

Safety and security (includes protection/covering of important

3 50.00 CD
exhibit objects)
4 Technical and supervision fees 1.00 lot
5 General Cleaning and Hauling 1.00 lot
6 Project Signage 8"x8" 1.00 lot
7 Scaffoldings 1.00 lot
       
II. REPAIR AND MAINTENANCE WORKS
     
1 Repair and maintenance of wood trusses 1.00 lot
  1.1. Dismantling of deteriorated truss bottom cord and
1.00 lot
installation of additional shoring support
  1.2. Supply and installation of hardwood including all necessary
1.00 lot
accessories (see reference plan)
 
1.3. Application of wood preservative on all wooden roof support 15.00 gals

2 Repair of ceiling 1.00 lot

  2.1. Dismantling of damaged plywood ceiling 60.00 sq.m
  2.2. Supply and installation of 1/2" plywood ceiling 60.00 sq.m
3 Replacement of door jamb (1.2x2.4m) 1.00 lot

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3.1. Dismantling of existing door and deteriorated door jamb 2.00 sets

  3.2. Replacement of deteriorated door jamb and reinstallation of

2.00 sets
existing door
4 Repair of steel windows 1.00 lot
 
4.1. Dismantling of damaged window glass panes (155x840mm) 42.00 pcs

 
4.2. Dismantling of damaged window glass panes (450x450mm) 6.00 pcs

  4.3. Dismantling of corroded steel handle 42.00 pcs

  4.4. Supply and installation of steel handle 42.00 pcs
  4.5. Supply and installation of new window panes 1.00 lot
  4.5.1. 155mmx840mmx5mm Frosted glass pane 42.00 pcs
  4.5.2. 450mmx450mmx5mm Frosted glass pane 6.00 pcs
  4.5.3. Glass putty (Gray) 50.00 kls
5 Repair of dining and dirty kitchen countertop and installation of
1.00 lot
cabinet
  5.1. Dismantling of existing tiles at dining area 1.00 lot
  5.2. Repair of kitchen sink faucet and fittings 2.00 lot
  5.2.1. Relocation of 1/2"Ꝋ waterline pipe including
2.00 lot
bend/elbow fittings
  5.2.2. Supply and installation of kitchen sink gooseneck
2.00 sets
faucet
  5.2.3. Supply and installation of kitchen sink fittings (drain, P
2.00 lot
trap, tail piece)
  5.3. Supply and installation of ceramic tiles countertop at dining
2.00 lot
and dirty kitchen area
  5.3.1. 60x60cm Ceramic tiles 20.00 pcs
  5.3.2. Tile adhesive 2.00 bag
  5.3.3. Tile grout (2kg) 2.00 pack
  5.4. Supply and installation of cabinet at dining and dirty kitchen
2.00 lot
area
  5.4.1. 18mm thk MDF laminated board 3.00 pcs
  5.4.2. 2"x2"x10' wood 8.00 pcs
  5.4.3. Concealed hinges 18.00 pcs
  5.4.4. S/S Cabinet handle 9.00 pcs
 
5.5. Application of wood preservative on wood support 1.00 gal

6 Repair of comfort room (Male and Female) 1.00 lot

  6.1. Replacement of existing lavatory faucet 2.00 sets
  6.2. Replacement of damaged tiles 1.00 lot
  6.2.1. 10x10cm Ceramic tiles 40.00 pcs
  6.2.2. Tile adhesive 2.00 bag
  6.2.3. Tile grout (2kg) 2.00 pack
7 Repainting works (2 coats)    

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   7.1. Application of flat latex paint on interior ceiling 176.02 sq.m
7.2. Application of elastomeric paint on ceiling eaves and fascia
  53.30 sq.m
board
  7.3. Application of semi-gloss paint on interior walls 1.00 lot
  7.3.1. Gallery Exhibit 133.56 sq.m
  7.3.2. Employee's quarters 54.00 sq.m
  7.3.3. Comfort Room (Female and Male) 47.60 sq.m
  7.3.4. Dining Area 66.75 sq.m
  7.3.5. Dirty Kitchen 55.80 sq.m
7.4. Application of elastomeric paint on exterior walls including
  214.05 sq.m
façade louvers and GI window
  7.5. Application of epoxy paint on all window frames 1.00 lot
  7.5.1. Application of epoxy primer (1 coat) 6.00 liters

  7.5.2. Application of acrylic water-based epoxy paint (2 coat) 8.00 liters

7.6. Application of acrylic clorinated rubber solvent based floor

  1.00 lot
coating primer and topcoat
  7.6.1. Gallery Exhibit 160.00 sq.m
  7.6.2. Employee's quarters 18.00 sq.m
  7.6.3. Dining Area 32.05 sq.m
  7.6.4. Dirty Kitchen 19.95 sq.m

  7.7. Application of quick dry enamil paint on door and door jamb 8.00 lot

8 Repair and maintenance of GI roof    

  8.1. Application of sealant and repainting of GI roof 1.00 lot
  8.1.1. Surface preparation/clearing by removing dirt, duct
210.00 sq.m
and other contaminants
  8.1.2. Application of polyurethane sealant on holes and roof
10.00 tubes
screws (600ml)
 
8.1.3. Application of acrylic water based roof paint (3 coats) 210.00 sq.m

9 Supply, installation and painting of ceiling eaves and facia board

1.00 lot
at rear façade
  9.1. 8mm thk fiber cement board 32.60 sq.m
  9.2. 9mmx10"x8' fiber cement fascia board 32.60 lm
  9.3. Carrying channelx5m 5.00 pcs
  9.4. Metal Furringx5m 11.00 pcs
  9.5. Wall anglex2.4m 6.00 pcs
  9.6. W-clipx100pcs 1.00 roll
  9.7. Fiber cement screw 1" 5.00 boxes
  9.8. Flat latex paint 42.38 sq.m
  9.9. Elastomeric paint 42.38 sq.m
       

RESPONSIBILITIES:
1. The Contractor shall ensure that personnel to be assigned at the NMP Buildings are well
screened, technically and professionally trained, courteous, cooperative, efficient, reliable,

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 trustworthy, well-groomed, physically and mentally fit. No personnel shall be assigned who
has not been approved by the FMD.
2. The Contractor and its personnel shall agree to abide by the safety and security requirements
of the NMP. They must comply with the NMP’s House Rules and Regulations, directives,
instructions and other existing rules and regulations while inside the premises.
3. The Contractor's personnel shall subject themselves to security checks, but not limited to
examination of the person and/or his/her personal belongings.
4. The Contractor shall ensure that its personnel wear their proper company working uniform
equipped with appropriate Personal Protective Equipment (PPE) and identification cards
during the course of the contract inside the NMP’s premises. Loitering inside the NMP’s
premises is not allowed.
5. The Contractor shall provide/equip all its personnel with the tools during the course of the
contract without any additional cost to the NMP.
6. The Contractor shall see to it that the area is clean and in its original condition after the
course of the contract. Any damage/s caused by the Contractor's personnel shall be restored
by the Contractor at no additional cost to the NMP.
7. All other items of work not specifically mentioned but are necessary to complete the works
shall be provided by the Contractor at no additional cost to the NMP.

SUBMITTALS: Photo Documentation

SOURCE OF FUND: Budget is available and should be chargeable against General Fund under MOOE
Repairs and maintenance - Buildings for Fiscal Year 2023.

APPROVED BUDGET FOR CONTRACT: One Million Five Hundred Thousand Pesos (Php 1,500,000.00),
Inclusive of all applicable taxes.

COMPLETION TIME: The contract shall be effective for Fifty (50) Calendar Days reckoned from the
date stated in the Notice to Proceed (NTP).

TERMS OF PAYMENT:
1. 15% advance payment for mobilization expenses
2. 85% progress billing

WARRANTY: The Contractor shall provide One (1) year warranty reckoned from the date of
completion and acceptance. Form of warranty shall be as specified in Section 62.2.3.3 of the IRR of
R.A. 9184, the Government Procurement Reform Act and its Implementing Rules and Regulations.

CONTRACTOR’S ELIGIBILITY: The Contractor is required to submit at least One (1) similar contract/s
(i.e., General Construction Works) awarded and completed from Y2018 up to present with an amount
of at least Fifty Percent (50%) of the Approved Budget for the Contract (ABC).

The Contractor shall have PCAB License for General Building (GB-1) Category D.

LIQUIDATED DAMAGES:
When the contractor fails to satisfactorily deliver goods under the contract within the
specified delivery schedule, inclusive of duly granted time extensions, if any, the contractor shall be
liable for damages for the delay and shall pay the procuring entity liquidated damages, not by way of
penalty, an amount equal to 1/10 of 1% of the cost of the delayed contract scheduled for every day of
delay until such goods are finally delivered and accepted by the procuring entity concerned. In no
case shall the sum of the liquidated damages exceed 10% of the total contract price, in which the
procuring entity concerned may rescind the contract and impose appropriate sanctions over and

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 above the liquidated damages.

PRE-TERMINATION CLAUSE:
The contract is effective on the date indicated in the NTP and shall remain in full force for
Fifty (50) Calendar Days or until terminated by either party (NMP or Contractor) upon prior written
notice by either party. Termination process shall follow the prescribed procedure under IRR-A R.A.
9184.

The NMP reserves the right to pre-terminate the contract by serving written notice on the
Contractor. If the Contractor does not appeal or seek reconsideration of the decision to pre-terminate
within Fifteen (15) calendar days from receipt of the notice, the contract is deemed terminated. The
grounds for the termination of the contract by the NMP include but not limited to the following:
1. Violation(s) of any of the terms and conditions of the Contract; and
2. Any other act or omission by the Contractor which is detrimental or prejudicial to the
interest of the NMP, its employee(s), or the public.

Prepared by: Checked & Reviewed by:

JENNYVIE D. TAYO Ar. NELSON L. AQUINO

Engineer II - FMD Architect IV / OIC, FMD
Date: Date:

Recommending Approval: Approved by:

Atty. MA. ROSENNE M. FLORES-AVILA JEREMY BARNS, CESO III

Deputy Director-General for Administration Director-General
Date: Date:

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