Meeting Room

Usage Guide

Version 1.2

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Meeting Room Etiquette

● Don’t use a meeting room without booking it first

● Book your meeting room early and cancel your booking when it’s no longer required
● Be on time and leave on time
● Don’t double book meeting rooms
● Keep the room clean and tidy - Chairs and equipment to be placed back properly
● Housekeep will be performed on last day of the month. Notification will be sent to those who misuse
the room resources
● No booking required for single pax pod.
This is to be used for work-related calls and no hogging please.
Location of Meeting
Rooms and Pods
Meeting Rooms – Level 3
Meeting Rooms – Level 4
Meeting Room
Availability
Meeting Room Availablity

1. In Outlook, go to Calendar Icon

2. Right click on Other Calendars button
3. Select Add Calendar
4. Select From Room List

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Meeting Room Availability

5. Key in DFI SG or Meeting Room Name 5

6. Double click on Meeting Room Name

7. Check Meeting Room added correctly
8. Click OK
9. Open Calendars to view availability 6

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Meeting Room
Reservation
Meeting Room Reservation

1. In a new meeting, add the Required attendees, the Start time and the End time, then click the Room
Finder button at the end of the Location field.
2. Click on Location button, and a new window will open with list of rooms

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Meeting Room Reservation

3. Further filter the list by keying in ‘DFI SG’ into

the textbox 3

4. Double click on the name of the room you want

to book
5. Click on OK button
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6. Send out your meeting invite accordingly
7. You should receive an email on the status of
your room booking

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Meeting Room Reservation

● Successful Room Reservation ● Unsuccessful Room Reservation

Meeting Room
Check-In
Meeting Room Check-In

● Check In is required on the room scheduling

panel and need to be done between:
● 5 minutes before scheduled start time
● 10 minutes after scheduled start time
● Failure to do so will result in the room
reservation being released, and made available
for others
● Certain rooms have room occupancy sensor
equipped, which will assist with check-in
automatically
● Similarly if the room has already been “checked
in”, you will no longer see the “Check In” button
Lenovo ThinkSmart Hub
Usage Guide
What is Lenovo ThinkSmart Hub?

● Lenovo ThinkSmart Hub is an all-in-one meeting

room device, preconfigured to work with
Microsoft Teams
● To start using it, simply send an Outlook
Calendar invite to the room (preferred method as
it’s also used as a room reservation) and start or
join the call on the ThinkSmart hub device
● Alternatively, you can initiate a ‘New Meeting’ on
the device and invite the respective participants
to join the call or add the meeting room as a
‘Participants’ for ongoing meeting on Teams
Rooms Equipped with Lenovo ThinkSmart Hub Device

Level 3 Level 4
● None at the moment ● DFI SG CART Room
● DFI SG 7-Eleven Room
Thank you