How

to Write a Job Application E-mail?

In the e-mail writing task of CELPIP, you will need to write an e-mail to someone for a specific
purpose, and address a common, everyday issues or tasks, such as writing a job application e-
mail.

In this article, we will look at some key items you need to address to successfully write a job
application e-mail for Writing Task 1. You can also apply most of what you will learn here to any
CELPIP e-mail writing task.

When writing your job application e-mail, remember to:

1. Present a clear purpose – why you are writing the e-mail

2. Use the correct tone

3. Address all three bullet points completely and relevantly

4. Write in a correct format

Let’s look at the following sample task. And before you read the tips that follow, think about how
you would approach this task so you can compare and adapt your approach after you have
finished reading this article. Ask yourself specific questions before you write.

You have learned about an international job that is available within the company you
currently work for and you want to apply.
Write an e-mail to the hiring manager. In your e-mail:

• Say why you are applying for this international position
• Describe the job you are currently doing for the company
• Tell him/her why you think you will be good at the job

Find the situation and purpose of the e-mail

Make sure you read the task carefully to understand the situation and purpose of the e-
mail. Pausing for a moment to analyse the task, highlight key points or take notes will help you
build a logical background story and make it easier to write.

If we look at the question above, it appears that:

• You already work for this company

• You now want to work for them in an international location.

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Ask yourself the following questions to help craft your response:

• Why would someone want to move to another country to work?

• What kind of work could you be doing now that would make you a good candidate to
move?
• What special skills or experience could you have that would make you good for the job?

If we put the above tips into action, we might imagine a scenario where your job application
would address the following points:

• Maybe you work as a product manager with a company and you are very familiar with
the product that is launching in this other part of the world.
• You would also like to travel abroad with your family for the experience and you have all
the skills and success stories that would make you the best person to launch the product
somewhere else.
• You also speak the mother tongue of that country or perhaps you are fluent in English
which is the business language there.

And remember to write an opening sentence that clearly explains why you are writing the job
application. For example:

• I am writing to express an interest in...

• I am writing to apply for...
• I am writing in response to the international job opening...

Answer all the bullet points

You will notice that this task specifically asks you to do three things in three bullets:

1. Say why you are applying for this international position

2. Describe the job you are currently doing for the company that would make you a
good choice
3. Tell him/her why you think you will be good at the job in another country

The highlighted words can help you see how the situation informs this task’s requirements.

Remember that the ultimate purpose of this e-mail is to get the job. Therefore, you should keep
that in mind when choosing details to include in each bullet and come up with ideas to support
that objective.

Take your time to come up with a good story, so you can better interpret the task and create
details that clearly and logically support your points. Take notes to answer the questions in the
task. For example:

Contact for IELTS and CELPIP coaching: Anmol Jain (+91-70279-09999)

 • Want international experience: build a
Why international position? better understanding of the xxxx culture
and develop new language skills
• Partner has family in xxxx: would like
your own children to have the
opportunity to live closer to relatives for
some time and learn about the culture

What about your current job • You have 10 years of experience working
makes you a good with the same company
candidate? • Just completed an additional qualification
in leadership and staff management

• Have a proven success record: won best

Why are you the best manager of the year two years in a row.
candidate for the job in that • Will easily adapt to the situation: partner
country? comes from there and there is family to
support you and your family as you adapt
to living in the new environment

Use paragraphs

If you are not sure on how many paragraphs to include in your response to the job opening, the
simple answer is 5:

• A short one to begin.

• Three longer ones in the middle
• Another short one to end.

Remember, you must start and finish the e-mail using the correct writing conventions
(Dear.../Regards...)

Paragraph One begins:

My name is Mark Jones and I am writing to express my interest in the position of product
manager for the launch of moon boots in Italy . . .

Paragraph Two begins:

The reason why I am seeking this international position is . . .

Paragraph Three begins:

My current position as product manager of moon boots in Australia has given me many valid
skills and experiences for this job . . .

Contact for IELTS and CELPIP coaching: Anmol Jain (+91-70279-09999)

Paragraph Four begins:

I believe that I am an excellent candidate for two good reasons . . .

Paragraph Five begins:

Should you require further information, do not hesitate to contact me. Please find my CV
attached.

Yours faithfully,

Mark Jones

Notice how each of the three longer body paragraphs begin with a sentence that directly relates
back to the bullets in the task. This is a great way to remind yourself what details to include in
that paragraph. It will also make your e-mail easier to follow.

You do not have to limit yourself to one paragraph for each bullet point. If you have a lot to say
about each bullet point in the task, you can break it out into more paragraphs.

You can divide supporting details into separate paragraphs, so long as you clearly indicate
(using connecting words and/or indenting the next paragraph) when you have moved to the
next detail or next main bullet point.

Practising e-mails can be fun if you take the time to create a logical back story. A good
imagination makes it easier, but if you put these tips into practice in your response, you might
get more than just the CELPIP score you need. It can help you apply for your dream job abroad.

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Contact for IELTS and CELPIP coaching: Anmol Jain (+91-70279-09999)