Hernandez, Kyla Carylle

SAP B1 on Cloud – BASIC
EXERCISE WORKBOOK
FOR STUDENT 26
Hernandez, Kyla Carylle V.

BSA- 1A
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Table of Contents
Table of Contents
1. Basic Navigation ......................................................................................................................................... 4
Exercise 1.1 ................................................................................................................................................ 4
Exercise 1.2 ................................................................................................................................................ 4
2. BP and Item Master Data........................................................................................................................... 5
Exercise 2.1 ................................................................................................................................................ 5
Exercise 2.2 ................................................................................................................................................ 7
Exercise 2.3 ..............................................................................................................................................10
3. Purchase Process .....................................................................................................................................14
Exercise 3.1 ..............................................................................................................................................14
Exercise 3.2 ..............................................................................................................................................15
Exercise 3.3 ..............................................................................................................................................16
Exercise 3.4 ..............................................................................................................................................17
Exercise 3.5 ..............................................................................................................................................19
4. Sales Process ............................................................................................................................................20
Exercise 4.1 ..............................................................................................................................................20
Exercise 4.2 ..............................................................................................................................................21
Exercise 4.3 ..............................................................................................................................................22
Exercise 4.4 ..............................................................................................................................................23
Exercise 4.5 ..............................................................................................................................................24
5. Inventory Management ...........................................................................................................................25
Exercise 5.1 ..............................................................................................................................................25
Exercise 5.2 ..............................................................................................................................................26
Exercise 5.3 ..............................................................................................................................................28
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Exercise 5.4 ..............................................................................................................................................30

Exercise 5.5 ..............................................................................................................................................31
Exercise 5.6 ..............................................................................................................................................32
Exercise 5.7 ..............................................................................................................................................33
Exercise 5.8 ..............................................................................................................................................34
Exercise 5.9 ..............................................................................................................................................35
Exercise 5.10 ............................................................................................................................................36
6. Production Process ..................................................................................................................................37
Exercise 6.1 ..............................................................................................................................................37
Exercise 6.2 ..............................................................................................................................................39
7. Services ....................................................................................................................................................40
Exercise 7.1 ..............................................................................................................................................40
8. Accounting Cycle ......................................................................................................................................41
Exercise 8.1 ..............................................................................................................................................41
Exercise 8.2 ..............................................................................................................................................42
Exercise 8.3 ..............................................................................................................................................43
Exercise 8.4 ..............................................................................................................................................44
Exercise 8.5 ..............................................................................................................................................45
Exercise 8.6 ..............................................................................................................................................46
Exercise 8.7 ..............................................................................................................................................47
Exercise 8.8 ..............................................................................................................................................48
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1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.
1. The Menu Bar display the top of the screen. It contains the Windows standard menu (File, Edit, W
window, Help) as well as generic SAP Business One functions.
2. The Tool Bar is a collection of icon buttons that grant you easy access to commonly-used functions.
3. Navigation in SAP Business One is done using the Modules Menu. It arranges the functions of the
individual applications in a tree structure.
4. The users of SAP Business One are defined in the User Setup window.
5. Accessing SAP Business One on Cloud is done using websites like Google Chrome, Mozilla Firefox or
Safari.
Exercise 1.2
Identify the terminologies being described by each sentence.
Systems, Applications and Products in data processing (SAP) 1. This is a business management software
that allows an organization to use a system of integrated applications to manage the business. It aims to
serve as a backbone for your whole business.
Private Cloud 2. This is also known as Internal Cloud, is a cloud based infrastructure operated exclusively
for a single organization with all data protected behind an internal firewall.
Public Cloud 3. This is also known as External Cloud, is available to the public where data are created
and stored on third-party servers.
Location Independence 4. This is a key feature of cloud computing where resources can be accessed
anywhere (except on limitations set by company's internal control).
Walldorf Baden-Wurttemberg, Germany 5. This the place where SAP, a European multinational
software corporation, was founded in 1972.
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2. BP and Item Master Data

Exercise 2.1
Header
Code: CU2192
Add the
information above BP Type Customer on the
Business Partner Name Kyla Master
Data Group Distributors
Input the General
screenshot of your Tel No: 718-387-9087 output
here: Mobile Phone: 0991-539-1883
E-Mail kylacaryllehernandez200312@gmail.com
Contact Person
Contact ID: 200312
First Name: Ruichi
Title: Mr.
Middle Name: Fajardo
Last Name: Zuwa
Address: Balagtas, Bulacan
Telephone No: 2018764318
Mobile Phone: 09123863700
E-Mail Ruichizuwa05@gmail.com
Payment Term
Payment Terms: 2P10Net30
Price List: Base Price
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Exercise 2.2
Header
Code: SIL0978
BP Type Vendor
Add the information above on the
Name Pure Store's
Business Partner Group Food Supplier Master Data
Input the General screenshot of your output
here: Tel No: 8760923456
E-Mail purestore@gmail.com
Contact Person
Contact ID: PU0088
First Name: Gemma
Title: Mrs.
Middle Name: Vite
Last Name: Hernandez
Address: Balagtas, Bulacan
Telephone No: 2649783090
E-Mail hernandez@gmail.com
Payment Term
Payment Terms: Net 30
Price List: Base Price
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Exercise 2.3
Add the following items on the Item Master Data:
Item
Item No. Description Unit Price
Group
IM00126 MSI Optix MPG341CQR Monitor Items 3339
IM00127 HP Deskjet 2677 Dreamy Teal Printer Items 4302
IM00128 Epson EB-S41 SVGA 3LCD Projector Items 20400
IM00129 X431 Pro3 Car Scanner Items 8464
IM00130 Razer Death Stalker Essentials Gaming Keyboard Items 2650
Input the screenshot of your output here:
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3. Purchase Process
Exercise 3.1
Perform the following purchase transaction
Input the required information, use the selection list when available:
Vendor: SU00026
Name: Rosalyn Bakery
Posting Date: Date Today
Item No: IM00126
Quantity: 12 each
Click Add to save the document and Cancel the windows.
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Exercise 3.2
Vendor: SU00026
Item No: IM00127 and IM00128
Quantity: 64 each
Click Add to save the document and Cancel the window.
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Exercise 3.3
Vendor: SU00026
Item No: IM00126, IM00129 and IM00130
Quantity: 6 each
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Exercise 3.4
Vendor: SU00026
IM00127, IM00128, IM00129 and
Item No: IM00130
Quantity: 23 each
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Exercise 3.5
Vendor: SU00026
IM00126, IM00127, IM00128, IM00129 and
Item No: IM00130
Quantity: 7 each
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4. Sales Process
Exercise 4.1
Perform the whole sales process on this transaction:
Vendor: CU00026
Name: Carlo
Item No: IM00126
Quantity: 10 each
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Exercise 4.2
Vendor: CU00026
Name: Carlo
Quantity: 32 each
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Exercise 4.3
Vendor: CU00026
Name: Carlo
IM00126, IM00129 and
Item No: IM00130
Quantity: 5 each
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Exercise 4.4
Vendor: CU00026
Name: Carlo
IM00127, IM00128, IM00129
Item No: and IM00130
Quantity: 21 each
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Exercise 4.5
Vendor: CU00026
Name: Carlo
IM00126, IM00127, IM00128,
Quantity: 5 each
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5. Inventory Management
Exercise 5.1
Add the following warehouses:
Warehouse Code W78 W79 W80 W81
Warehouse Name Ozamiz Tangub Pagadian Marawi
Location Ozamiz Tangub Pagadian Marawi
Street No. Amihan Salinas Ortilla Lacson
City Ozamiz Tangub Pagadian Marawi
Country Philippines Philippines Philippines Philippines
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Exercise 5.2
Add the following items managed by batches:
For 1st item:

• Create purchase order for SU00026 and receive 100pcs by batches.
• Create sales order for CU00026 and deliver 67pcs by batches.
For 2nd item:
• Create purchase order for SU00026 and receive 100pcs by batches.
• Create sales order for CU00026 and deliver 35pcs by batches.
Header
Item No. B00026
Description M.2 12Gb
Item Group Memory Cards
Unit Price 3000
Manage Item By Batches
Management Method On every Transaction
Item No. B0026A

Description Panasonic |XJ546
Item Group Fridge
Unit Price 10,000
Manage Item By Batches
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Exercise 5.3
Add the following items managed by serial numbers:
For 1st item:

• Create purchase order for SU00026 and receive 20pcs by serial numbers.
• Create sales order for CU00026 and deliver 7pc by serial numbers.
For 2nd item:
• Create purchase order for SU00026 and receive 20pcs by serial numbers.
• Create sales order for CU00026 and deliver 8pcs by serial numbers.
Header
Item No. SN00026
Description ASUS TUF FX504
Item Group Laptop
Unit Price 40,000
Manage Item By Serial Numbers
Item No. SN0026A

Description ASUS ROG Zephyrus
S(GX701)
Item Group Laptop
Unit Price 50,000
Manage Item By Serial Numbers
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Exercise 5.4
Goods Receipt
Increase in inventory item because of freebies from suppliers
Item No: Quantity

IM00126 30
IM00127 30
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Exercise 5.5
Goods Receipt
Increase in inventory item due to unaccounted items in the warehouse
Item No: Quantity

IM00128 30
IM00129 30
IM00130 30
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Exercise 5.6
Goods Issue
Decrease in inventory item due to discovered theft in the warehouse
Item No: Quantity

IM00126 5
IM00127 6
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Exercise 5.7
Goods Issue
Decrease in inventory item due to warehouse fire
IM00128 7
IM00129 8
IM00130 2
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Exercise 5.8
Create period and volume discounts for the following items:
Item No. Period Period Discount Volume Volume Discount
IM00126
30 days 20% 50 15%
IM00127
Create Sales Order for CU00026 with items IM00126 and IM00127
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Exercise 5.9
IM00128
20 days 10% 20 15%
IM00129
Create Sales Order for CU00026 with items IM00128 and IM00129
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Exercise 5.10
IM00130 20 days 25% 30 20%
Create Sales Order for CU00026 with items IM00130
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6. Production Process
Exercise 6.1
1. Add the following items on the Item Master Data:
Item No. PR510000
Description Violin
Item Group Finished Goods
Item No. PR511000

Description Violin- Body
Item Group Work in Process Inventory
Production Data Phantom Item
Item No. PR511001

Description Maple Wood
Item Group Raw Materials
Unit Price 500
Item No. PR511002

Description Glue
Unit Price 100
Item No. PR512000

Description Sofa Bed - Tonal characteristics
Item Group Work in Process Inventory
Production Data Phantom Item
Item No. PR512001

Description Quarter Sawn Spruce
Unit Price 200
Item No. PR512002

Description Strings
Unit Price 100
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Complete the Production Process based on this diagram
Insert the screenshot of your output here:
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Exercise 6.2
2. Add the following items on the Item Master Data
Item No. PR520000
Description Toothbrush
Item Group Finished Goods
Item No. PR521000

Description Thin Nylons
Unit Price 80
Item No. PR522000

Description Plastic Handle
Unit Price 100
Complete the Production Process based on this diagram
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7. Services
Exercise 7.1
Record a Service Call based on the details below :
Service Call Type Sales
BP Code CU00026
Item IM00026
General
Origin Telephone No.
Problem Type Functional
Activities
Activity Phone Call
Duration 11 minutes
Priority Normal
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8. Accounting Cycle
Exercise 8.1
Record the following transactions using the Manual Journal Entry:
On March 30, 20XX, the company issued ordinary share capital worth of P 500,000, payment received
and deposited on its GBP Bank Account 1
Dr. GBP Bank Account 1 P 500,000
Cr. Ordinary Share Capital P 500,000
https://www.investopedia.com/terms/l/liability.asp
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Exercise 8.2
Record the following transactions using the Manual Journal Entry:
On April 15 , 20XX, the company recorded a Salary Expense worth of P 250,000, paid for through the
company’s GBP Bank Account 1.
Dr. Salaries and Wages P 250,000
Cr. GBP Bank Account 1 P 250,000
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Exercise 8.3
Create the following entries in journal entry through the journal vouchers.
On April 10,20XX, the company will pay a total of P 15,000 from the Petty Cash fund for transportation
related expenses. This transaction is still subject to supervisor’s approval.
Dr. Travel Costs – Other P 15,000
Cr. Petty Cash Fund P 15,000
Submit the screenshot of the journal voucher created and the transaction journal report .
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Exercise 8.4
Generate the General Ledger as of the date of the latest transaction.
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Exercise 8.5
Generate the Trial Balance as of the end of the year.
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Exercise 8.6
Generate the Balance Sheet as of the end of the year.
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Exercise 8.7
Generate the Income Statement as of the end of the year.
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Exercise 8.8
Perform Period End Closing for the year 20XX.
Screenshot the closing entries generated in the Transaction Journal Report.
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Hernandez, Kyla Carylle

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SAP B1 on Cloud – BASIC

Hernandez, Kyla Carylle V.

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Exercise 5.4 ..............................................................................................................................................30

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

2. BP and Item Master Data

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Input the screenshot of your output here:

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Input the screenshot of your output here:

Input the screenshot of your output here:

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Input the screenshot of your output here:

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Input the screenshot of your output here:

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Input the screenshot of your output here:

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Input the screenshot of your output here:

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Input the screenshot of your output here:

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Input the screenshot of your output here:

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Input the screenshot of your output here:

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Input the screenshot of your output here:

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Warehouse Code W78 W79 W80 W81

Warehouse Name Ozamiz Tangub Pagadian Marawi

Location Ozamiz Tangub Pagadian Marawi

Street No. Amihan Salinas Ortilla Lacson

City Ozamiz Tangub Pagadian Marawi

Country Philippines Philippines Philippines Philippines

Input the screenshot of your output here:

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

For 1st item:

Item No. B0026A

Input the screenshot of your output here:

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

For 1st item:

Item No. SN0026A

Input the screenshot of your output here:

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Increase in inventory item because of freebies from suppliers

Item No: Quantity

Input the screenshot of your output here:

SAP Basic 9.1 printed on 6/2/2023 2:05 AM

Increase in inventory item due to unaccounted items in the warehouse

Item No: Quantity

Input the screenshot of your output here: