What is Project Management?

Application of knowledge and skills, tools, and techniques to project activities to meet
project requirements.
PM- COST IMPLICATION every changes gastos, time skills and budget, maraming
icoconsider, PM is not a brain surgery.
IMPORTANCE OF PROJECT MANAGEMENT?
Consider the time and cost and specification. To have more successive project for their
company. Expectation to achieve standard. TIMELINE, BUDGET, AND COST- work on
those things to become useful. Satisfaction of the customer and expectation of the
customers.
Difference between Project Management and Operation Management?
Project Management is TEMPORARY
Operation is REPETITIVE OR PERMAMENT
Similarities? Project Management and Operation both use CONSTRAINED
RESOURCES and may require planning, executing and controlling.

Different Life Cycle or Phases of Project Management

I.INITIATION-Main deliverables from initiating so you get the approval and sign off for
the project, so it makes sense. Authorizing the project (decision point kung itutuloy ba or
not) When we say KICK OFF it means this is where you can start.
DELIVERABLES ng Initiation- project charter, scope (sino sakop at sino
maaapektuhan) and brainstorming.
II.PLANNING-Finalize how to execute. Defining, refining objectives. (Dito na hinihimay
or detailed) Objective? Measurable dapat or reachable. ROAD MAP, means plan a
project and develop.
DELIVERABLES ng Planning- project plan, resources, risk management,
communication
III. EXECUTION-Actualize, execute, and develop a plan. Coordinate people to
implement the plan. MAKING IT HAPPEN.
DELIVERABLES ng Execution in results and report.
IV. MONITORING AND CONTROLLING- Uncontrolled environment, things happening
the team, Increased efficiency. Keeping the control, immediate action. Dapat bantayan
ng project manager ang project plan.
DAPAT IWASAN- delays and changes
V. CLOSING- Formalizing as the project ended, ACTAUL SYSTEM, NO MORE
TESTING
SIGN OFF, owner accept the new process, implemented of team, for every project
there’s support.

Project?
Is the work perform by organization to unique outcome (ONE TIME UNIQUE)

What is Project Manager?

Responsible for phases and gauging for team members. Planner organizer, point man,
facilitator, persuader, umbrella, agent, stakeholders, librarian, bull dog, police officer and
problem solver.

Project Manager Roles?

Coordinate the team to meet objective within time and budget.
(PMI) PROJECT MANAGEMNET INSTITUTE
Its all about tools and technique

Managing a Project
Developing a plan, execute, monitoring, managing risk competing demands and trade
off, time and cost.

FACTORS IN PROJECT MANAGEMENT

1.VISIBLE AND SPONSORED – ditobinibida ang project, someone who can decide,
someone to help solve the problem, someone who has the power (OWNER)
2.REPITABLE – the more you repeat the more you can success.
3.MEASURABLE- to improve, need to measure if you are doing it right. Effective.
4.PREDICTABLE- LONG SIGHT project manager, more experiences, Proactive,
preventive actions and corrective actions. The more you predict maisasama pa sa plan,
the more efficient (new issues and problem).
Utilization- one way of measuring kung ma-maximize ang resources. Output
Monitoring.

GOOD BETTER
Responsible Accountable
Based details Forest through the trees
Hears Active Listener
Reactive Proactive
Pushes Pulls
Mandatory Voluntary
WHAT WHY

Project Initiation Phase

Determine the project idea, Business case, nature goals., scope, feasibility, study, risks,
success criteria, stakeholders, financial analysis, project charter and project approval.

PID
Project goals and objective
Scope of the project
Identification of stakeholders
Risk management plans
Reports regarding performance
PID sign off
Summary about the project
INITIATION PHASE
Project Initiation- first step in the project life cycle and involves building a strong
business case, more on studying ,kung feasible ba?
Funding for project, kung kaya ba ng budget
DETERMINE THE HIGH-LEVEL PROJECT AGENDA

 Create a project charter/business case: project vision, objectives, scopes,

stakeholders, roles and responsibilities
 Undertake a feasibility study for business case
 Identify project stakeholders

PROJECT MISSION- WHY?

PROJECT OBJECTIVES- WHAT DO WE WANT TO ACHIEVE
PROJECT DELIVERABLES- STEPS NEEDS TO ACHIEVE

PROJECT FEASIBILITY- if its successful or not, help to assess, kung kaya ba ma

carried out, assessment sa project na gagawin. If its manageable or not.
Questions to Feasibility report
1. Do we have enough funds
2. Is company has enough people, sufficient to solve project challenges?
3. What are the implications in project legal, kung pwede ba mag create ng project.
4. What kind of risks? To carrying out project. What solutions needed
5. Is suggested scope consistent with org goal?
6. Is it possible to be finished on time?

BUSINESS CASE- begins the business, what do we want to build? What to want to
built?
Its implication na nasa right path/ Kung may sense ba ang project/ Measuring project
Learning ------- for org. improvement/ Identify what and why, mag direct to right path
Help us to measure deliver the project right
 PROJECT MANAGER

FEASIBILITY STUDY TEAM REVIEW

BUSINESS CASE PROJECT CHARTER PROJECT OFFICE

Why org need business case?

-To guide and Measure
(1) this leaves fewer resources available for more valuable projects
(2) help the project kung ano ang i-prioritize
(3) kung walang business case, parang walang basis na sinusundan/ dapat nakalatag,
how?
(4) has no clear way, target, kung na attain ba, nilalatagmaigi kung ano ang target
(5) how well did the resources usage support the org. goals. Helps us to improve, alam
na gagawin ano next.
PREVENTIVE ACTION.

Project Charter
BEST MARKETING TOOL
Should be simple and straight forward, short, certain key elements (SPECIFIC)
Document issued by project INITIATOR
Sponsor, good to go
“authority”
Project Charter
 It can be informal document
 Its like a contract, agreement sa project sponsor
 Not prepared by lawyers
 Not carry any legal height
  Temporary endeavor
 NOT ALWAYS ONE DOCUMENT
-not single document
-work order-purchase order
Project Charter Initiation
Based only partial info. Can we still change it? Hindi pwedengbaguhin
-budget accurate
-high level requirements
-requirements may be completely
-assumption prediction
-kung may feasibility mas malalatag ang project

PROJECT TEAM
-Group of people responsible for the project
-Individuals activity work
PROJECT SPONSOR
-project should have sponsor
-dapat may power ang sponsor
DUTIES OF PROJECT SPONSOR
-provide approval
-promote
-ensure the project
-support broad
-resolve conflicts
-be accessible
-support periodic
-support post project
-encourage recognition
PROJECT STAKEHOLDERS/SPONSORS
-Positively/negatively affected as a result of project execution or successful project
completion
-Sila makikinabang, sila mag input, silakatulong para maglatag ng project,
maapektuhansamga project na ma implement.
-Failure to address stakeholders “leads to future”
Spend time on defining stakeholders- dapat mapili

HIGH POWER- highly interested people (manage closely)

HIGH POWER-less interested people (keep satisfied)
LOW POWER- highly interested people (Keep informed)
LOW POWER-less interested people (monitor)
KEEP SATISFIED MANAGED CLOSELY

MONITOR KEEP INFORMED