CHAPTER ONE

1.0 INTRODUCTION

Population census information system is at the centre of all population activities. Population

census is the complete process of collecting, compiling, evaluating, analyzing and publishing

demographic, economic and social data of all persons in a country or area at a specific time. To make a

successful census exercise, the people for whom the arrangement has been made must properly be

educate and fully informed about the arrangements. In other words publicity, public enlightenment and

education on the subject of census are unavoidable pre-conditions for a successful exercise. This duty

though significant, is only additional to the National Population Commission (NPC). The commission

can therefore not commit much of its resources to it, for cannot handle the assignment professionally

the way the media do. This is because the most potent strategies and the technical format for effective

publicity of any event belong to and remain with the media. What this suggests is that the NPC has no

option but to evolve, nurture, cherish and sustain a cordial relationship between the media.

The services of the government agencies in providing the needs of the community are frequently

considered as excellent, despite there are still some people who complain about the service

performance of the government apparatus, particularly in the rural areas where the administrative

services are still performed conventionally including in recording the data of the villagers. Registration

of population data at the village level is very important because the provision of valid data will

produce eligible information for the local and central government. Hopefully, by performing organized

population census at the village level, the local government does not need to perform the population

data recording directly.

The use of information technology has not been evenly and optimally distributed at the village-level

governance, particularly in the administrative services at the village, which is a sub-system of the state

1
administration system. In this case, the village is the spearheading in the process of data recording on

population, which has a crucial role in population-related office tasks and civil registration as well as

reports the incident or important events related to the residents. Such changes may be related to the

identity card or family card, birth, death, and so on. Bagolo Village is a village in the Pangandaran

District where the recording of population data and administration services are still carried out

conventionally. Many problems are faced in recording the population data and administrative services,

in addition to other constraints for instance when the residents apply for a death certificate, the

preparation of the certificate is hampered because the officer is absence or the head of the village is on

duty at other regions, in which the letter requires validation of the head of the village and the service is

not available.

1.1 STATEMENT OF THE PROBLEM

In ancient days, National Population Commission (NPC) usually process their data or records

manually, which makes the whole work so boring, delaying and cannot keep up-to-date records

or data. Storage facility was too poor and cannot give a genuine and accurate result at the end

of the exercise because they will be carrying data from one place to another. There is always a

tendency for NPC to lose their records and data collected during the programmed and their

result cannot be accurate or reliable at the end of the exercise.

1.2 AIM AND OBJECTIVES OF THE STUDY

The aim of this study is to design and implement fingerprint-based population census

management system for National population Commission that will assist in maintaining up-to-

date and accurate information with the following objectives:

 To Determining the total number of persons in a particular area.

2
  Using fingerprint to register and verify people

 Determining the gender composition, marital status and occupation of the population at

different administrative divisions e.g Natural ID, NIN, voter card

 Helping in individual identification

 Knowing the level of literacy and illiteracy

 Knowing the level of employed and unemployed

 To project for future needs and realistic future development.

1.3 SCOPE AND LIMTATION OF THE STUDY

Since this topic population census information system is very wide, the scope of this research
work is based on people around Osun Local Government Area with estimated villages under
National Population Commission (NPC) Osun state.

1.4 PROGRAMMING LANGUAGE TO BE USED

The programming language that will be used in implementing this project is Visual Basic.net
because of its capability and features, which makes it more suitable for this research work. The
capabilities and features of this programming language are as follows:
1. The programming language has the ability to respond to keyboard actions.
2. It has powerful database access tools.
3. It offers debugger and error handling facilities.
4. It has a nice and friendly graphical user interface (GUI).

1.5 DEFNITION OF TERMS USED IN THE STUDY

 For the purpose of clarity in this research project work, and to avoid any geographical area at a

particular time.

 CENSUS: The source of the word “census” is from the verb ‘censere’ which means contrary to

what is expected, not ‘to count’ but rather ‘to assess’ or ‘to estimate’ (The Encyclopedia

American, 1951). Census is therefore the procedure of systematically acquiring and recording

information about the members of a given population.

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 POPULATION INFORMATION: It is an act and process of creating awareness,

enlightenment and educating the general public in population activities methods (Ahmed

Hameed NPC 1991 Analysis).

 SYSTEM: The term “system” originates from the Greek term systema, which means to “place

together”. System is defined as a collection of related components that interact to perform a

task in order to accomplish a goal.

 POPULATION DATA: Is the collection of facts and figures in relation to the demographic

structures of a nation.

 ENUMERATION AREA DEMARCATION (EAD): Is the division of the entire land area of

the country into small units that a pair of enumerators can conveniently cover within the

period.

 COMPUTER: Is an electronic machine that can accept data, process data and generate a

result.

 DEMOGRAPHIC: This is the statistical data of a population, especially those showing

average age, income, education etc.

 POPULATION: This refers to the total number of people living within a particular area.

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 CHAPTER TWO

2.0 LITERATURE REVIEW

2.1 INTRODUCTION

Although numerous estimates of the Nigerian population were made during the colonial period, the

first attempt at a nationwide census was during 1952-53. This attempt yielded a total population (31.6

million) within the current boundaries of the country Robert M.G., (2010). This census has usually

been considered an undercount for a number of reasons.

• Apprehension that the census was related to tax collection

• Political tension at the time in eastern Nigeria

• Logistical difficulties in reaching many remote areas

• Inadequate training of enumerators in some areas.

The extent of undercounting has been estimated at 10 percent or less, although accuracy probably

varied among the regions. Despite its difficulties, the 1952-53 census has generally been seen as less

problematic than any of its successors (Akinyosoye V.O (2009). Subsequent attempt to conduct a

reliable post-independence census have been mired in controversy, and only one has been officially

accepted. The first attempt, in mid-1962, was canceled after much controversy and allegations of over

counting in many areas. A second attempt was officially accepted, also was encumbered with charges

of inaccuracy and manipulation for regional and local political purposes. Indeed, the official 1963

figure of 55.6 million as total national population is consistent with a census of a decade earlier

because it implies a virtually impossible annual growth rate of 5.8 percent. In addition to likely

inflation of the aggregate figure, significant intraregional anomalies emerge from a close comparison

5
of the 1953 and 1963 figures. In portions of the Southeast, for example, the two sets of data imply that

some non-urban local government areas (LGAs) had increased at a rate of almost 13 percent per year,

while other neighboring areas experienced a minute growth rate of 0.5 percent per year. Despite the

controversy, the results of the 1963 census were eventually accepted. After the civil war of 1967-70,

an attempt was made to hold a census in 1973, but the results were canceled in the face of repeated

controversy. No subsequent nationwide census had been held as of 1990, although there have been

various attempts to derive population estimates at a state or local level. Most official national

population estimates are based on projections from the 1963 census. The great improvements in

transportation and accessibility, and in the level of education throughout the country, as well as the

generalized acceptance of national coherence and legitimacy, favored the success of the fall 1991

census. (Amorji N., (2013). It was to be conducted in about 250,000 enumeration areas by the National

Population Commission, with offices in each of the country’s, LGAs. (Devereux, 1976). To reduce

possible controversy, religious and ethnic identification would be excluded from the census forms, and

verification of state results would be handled by supervisors from outside the state. Some analysts

believe that the effort to carry out a reliable census with perceived legitimacy might become an

unexpectedly positive exercise, reinforcing a sense of shared nationhood and providing a model for the

attempt to overcome regional and ethnic differences. According to chief Samu’ila Danko Makama;

former chairman National Population Commission (NPC) in Nigeria. He explained that the

commission mounted intense publicity for the 2006 population and housing census, and this went a

long way to ensure its resounding success Udenze A.J (2015). In view of this, those who will be

charged with the conduct of the future census should at least sustain that level of publicity. According

to Robert M.G., (2010) The best means to achieve this aim is for the Public Affairs Department to be

given enough funds and personnel to carry out its mission of spreading the census message to all

6
corners of this country. Census is necessary because information collected during a census is used to

access the current welfare needs as well as to project future needs.

2.2 FUNCTIONS OF THE NATIONAL POPULATION COMMISSION

The National Population Commission is responsible for carrying out periodic censuses and producing

population figures for Nigeria. Another remarkable aspect of the statutory function of the NPC which

the commission concerned itself with is the Vital Registration Programme.

2.3 ORGANIZATION OF NATIONAL POPULATION COMMISSION.

The commission is divided into 4 units and 2 sub-units.

UNITS:

• Population management

• Cartography

• Administration

• Vital Registration

SUB-UNITS:

• Advocacy

• Accounting

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2.4 DEFINITION OF SYSTEM:

System is the collection of related components that interact to perform a task in order to accomplish a

goal.

2.4.1 INFORMATION SYSTEM:

Information system could be defined technically as a set of integrated components that collect or

retrieve, process, store and distribute information to support decision making and control in an

organization.

2.4.2 DIFFERENT CENSUS DONE IN NIGERIA AND THE POPULATION

The census is an important exercise that is carried out every 10 years to gather information about the

population of a country. In Nigeria, the first census was conducted in 1866 by the British colonial

authorities Oyekan, R. A. (2017). Since then, several censuses have been conducted at different times

to determine the country's population, which helps in the planning and implementation of various

government programs and policies.

However, census exercises in Nigeria have been fraught with controversy and criticisms over the

years. There have been allegations of data manipulation, political interference, and inaccuracies in

some of the census figures Adepoju, A. (2019). For example, the 2006 census was criticized for the

exclusion of some ethnic groups and undercounting of some states, which led to protests and calls for

a recount.

To address some of these issues, the National Population Commission (NPC) was established in 1988

to conduct future censuses and ensure that the process is transparent and credible. The NPC has also

been mandated to promote the use of demographic data for planning and policy-making.

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S. A. Olaopa (2019), Despite the challenges associated with census exercises in Nigeria, the

population figures obtained are still an essential tool for the government in planning for the provision

of social services, infrastructure, and economic development. 1963 Census: This was the first

nationwide population census conducted in Nigeria. The census was carried out on the night of 17/18

January 1963 and it revealed that Nigeria's population was 55.6 million people. This census was

significant because it was used to allocate political power among the country's regions, which

ultimately led to political tensions and the outbreak of the Nigerian Civil War. 1973 Census: The

second nationwide census was carried out on the night of 1/2 April 1973. The results showed that the

population had increased to 80.2 million people. In addition to controversies over data manipulation

and inaccuracies, census exercises in Nigeria have also been plagued by logistical challenges,

inadequate funding, and poor implementation. These challenges have affected the accuracy and

reliability of census data, making it difficult for policymakers and analysts to use the data for effective

planning and decision-making.

One of the challenges of census exercises in Nigeria is the issue of internal migration. The high level

of mobility of people within the country has made it difficult to accurately capture the number of

people in certain areas. Also, the presence of large informal settlements and rural areas with poor

infrastructure and limited access has made it challenging for census enumerators to reach some parts

of the country.

In recent years, the Nigerian government has taken steps to address some of the challenges associated

with census exercises. For example, the government has invested in technology and innovations such

as Geographic Information System (GIS) and digital mapping to improve data collection and analysis.

9
Despite the challenges and controversies surrounding population census in Nigeria, the exercise

remains an essential tool for the country's development. Accurate and reliable census data is necessary

for effective planning and decision-making in areas such as healthcare, education, housing, and social

services, and to ensure that resources are distributed equitably across the country.

the 1991 census was another contentious exercise, with accusations of data manipulation and

undercounting of some ethnic groups. The controversy led to the establishment of a panel of inquiry to

investigate the issues, and the census results were eventually annulled.

The 2006 census, which was conducted by the National Population Commission, faced similar

challenges, with allegations of data manipulation, undercounting of some states, and the exclusion of

some ethnic groups. The controversy led to protests and calls for a recount, but the results were

eventually released and used for planning and policy-making.

In 2018, the Nigerian government approved a new population policy that seeks to address some of the

challenges associated with census exercises. The policy aims to promote the use of technology and

innovations in data collection and analysis, as well as address the issue of internal migration and the

undercounting of some populations.

Accurate and reliable census data is essential for effective planning and decision-making, and it is

important for the Nigerian government to ensure that future census exercises are conducted

transparently and credibly. This will help to address the challenges associated with previous census

exercises and ensure that the data obtained is used to drive the country's development.

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 DIFFERENT CENSUS DONE IN NIGERIA AND THE POPULATION IN A TABULAR
FORM

Census Year Population

1963 55.6 million

1973 80.2 million

1991 88.5 million

2006 140.4 million

2016 186.0 million

There is currently no official population figure for Nigeria in 2021, and the last census was conducted

in 2006. A new census is planned to take place in 2022.

2.4.2 TYPES OF INFORMATION SYSTEM

• TRANSACTION PROCESSING SYSTEM (TPS): Transaction processing system automate the

handling of transactions, which are individual simple events in the life of an organization. It also

supports the operational day-to-day activities of the organization.

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• MANAGEMENT INFORMATION SYSTEM (MIS): This information system is being design to

take the relatively raw data available through a TSP and convert them into a summarized and

aggregated form for managers, usually in a report format.

• DECISION SUPPORT SYSTEM (DSS): This information system is design to help organization

decision makers make decisions. DSS usually have three major components : a database, a model base

and a dialogue module.

• The data base contains data relevant to the decision to be made.

• The model base contains one or more models that can be used to analyze the decision situation.

• The dialogue model provides a way for the decision maker, usually a non-technical manager,

to communicate with the DSS.

• By running the data and possible decisions through one or more models, the decision maker

can compare possible solutions to the problem at hand.

• EXECUTIVE SUPPORT SYSTEM (ESS): This is another relatively new form of DSS. Executive

support system is design specifically for high-level executives who:

• May not have many computers skills

• Have very little time to devote to any given situation.

• An ESS is relatively easy to manipulate and usually provides graphical presentations on several

different pre-defined topics.

• OFFICE AUTOMATION SYSTEM (OAS): Office automation are usually quite basic and include

such tools as word processing and accounting information systems. Integrated office systems that

12
include electronic mail, calendaring features and reminder files in addition to word processing are also

available. Electronic mail (e-mail) allows office workers to send each other messages and files directly

from their computers and is usually more convenient than trying to reach someone by the telephone.

Calendaring features allow office workers to coordinate their schedules, to reserve conference rooms,

and to schedules meetings. Reminder files provide a means for conveniently reminding ourselves of

meetings and other commitments.

2.5 OLD METHOD OR MACHINE USED IN POPULATION CENSUS

This method is otherwise known as Manual Data Processing (MDP). The Manual Data Processing

method is the method that makes use of the brain and hands only. It is done without the aid of complex

machines. It may at best involve the use of some mathematical tables. This method was only suitable

when dealing with very few data. As data became very many, error factor may increase. These errors

may arise from fatigue, inadequate of knowledge or inability to cope with large number. Though this

manual data processing will be very cheap to operate, no reliance on electricity, no need of writing

programs or buying packages, and it is economically where data are not voluminous. Then it is also

prone to errors, information cannot be accessed on time and it can delay in processing of data.

2.6 NEW METHOD OR MACHINE USE IN POPULATION CENSUS

This method otherwise known as Electronic Data Processing (EDP) make use of computer which

keeps records of information and data in a magnetic tapes and disks, flash etc. Though this method is

expensive, information can easily be corrupted if it is not properly taken care of. But the process will

be very fast, accurate, reliable and efficient.

2.7 USES OF COMPUTER IN POPULATION CENSUS

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(i) Making use of computer will make their work very fast and clear.

(ii) Data processed will be accurate and unique.

(iii) Data process should be saved to the cloud for future references.

(iv) It will make the information easily accessible.

(v) It will make their data and work very reliable.

(vi) It will reduce fatigue of work.

2.8 DISADVANTAGES OF COMPUTER IN POPULATION CENSUS

(i) Information can be easily corrupted if it is not properly handle.

(ii) Training has to be provided for the operator.

(iii) It is very expensive to run and manage.

(iv) Infrastructures and other facilities need to be provided.

(v) It needs constant power supply.

2.9 FINGERPRINT BIOMETRIC RECOGNITION

Biometric refers to the automatic identification of a person based on his or her physiological or

behavioral characteristics. It includes fingerprint, iris, facial, and retinal. Biometrics technologies are

becoming the foundation of an extensive array of highly secure identification and personal verification

solution. Today, biometrics is being spotlighted as the authentication method because of the need of

reliable security.

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This method of identification is preferred for various reasons; the person to be identified is required to

be physically present at the point of identification. Identification based on biometric techniques

obviates the need to remember a password or carry a token. With the increased use of computers or

vehicles of information technology, it is necessary to restrict access to sensitive or personal data. By

replacing Personal Identification Number, biometric techniques can potentially prevent unauthorized

access to fraudulent use of Automated Teller Machine, cellular phones, smart cards, desktop PCs,

workstations, and computer networks. Personal Identification Number and passwords may be

forgotten, and token-based methods of identification like passports and driver’s licenses may be

forged, stolen, or lost. Thus, biometric systems of identification are enjoying a renewed interest.

Various types of biometric systems are being used for real–time identification; the most popular are

based on face recognition and fingerprint matching. However, there are other biometric systems that

utilize iris and retinal scan, speech, facial thermos grams, and hand geometry.

Fingerprint can be considered as the oldest method and most reliable and popular human

characteristics that are widely used for individual identification and verification in the field of

biometric technology. Fingerprint recognition refers to the automated method of identifying or

confirming the identity of an individual based on the comparison of two fingerprints.

Fingerprint recognition is one of the most well-known biometrics, and it is by far the most used

biometric solution for authentication on computerized systems. The reasons for fingerprint recognition

being so popular are the ease of acquisition, established use and acceptance when compared to other

biometrics, and the fact that there are numerous (ten) sources of this biometric on each individual.

Fingerprints are the most widely deployed form of biometric identification. No two individuals share

the same fingerprint because they have unique biometric identifiers. This project presents an efficient

Fingerprint Biometric Recognition based fingerprint-based population census management system

15
which improves matching accuracy. Fingerprint images get degraded and corrupted due to variations

in skin and impression conditions. Thus, image enhancement techniques are employed prior to

singular point detection and minutiae extraction.

Fingerprint Biometric Recognition based Census population management system are listed below:

 One Touch Fingerprint Biometric Time Clock: No password or cards is necessary, Fingerprint

Biometric Recognition will identify every citizen with just by the fingerprint. Figure 2.9 shows the

interface of One-Touch Fingerprint Biometric Time Clock.

2.10 Database management system (DBMS)

Since the census management system is all about the integration of different database so that different

database can be merged and processed together; then it is necessary to explain briefly the database

management system. Before we say what DBMS is, the researcher will have to define database. A

database as defined by Ashtontate, (2019), is an organized set of related data designed to meet the

information needs of an organization to avoid duplication of data and permit retrieval of information.

The term database management system (DBMS), Fred, R. MedFadden, (2020) is defined as the

systematic organization and management of a large collection of information in a large computer. A

DBMS is software that creates, manages, protects and provides complex software packages that are

written in programming languages like java, visual basic, COBOL, FORTRAN, dBase. A DBMS can

give user relatively power commands without having to be introduced by a programmer or some

technically proficient computer intermediary.

2.10.1 Census (population) information:

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A census is the procedure of systematically acquiring and recording information about the members of

a given population. It is a regularly occurring and official count of a particular population. The term is

used mostly in connection with national population and housing censuses; other common censuses

include agriculture, business, and traffic censuses. In the latter cases the elements of the 'population'

are farms, businesses, and so forth, rather than people. In this research, however, we are dealing with

the census whose elements of population is the people. Therefore, it is necessary to explain population

and formulars in population dynamics.

2.10.2 Population:

Population can be defined as the total of people who live in an area, a city, a country, etc; a particular

group or type of people or animals living in an area; and or the total number of people living

somewhere. Often, there is a sharp increase or decrease of the population of a people, which can be as

a result of fertility or war outbreak, epidemics, disaster, etc., respectively.

2.10.4 Population Growth and Decline:

Nevertheless, the difference between the number of births and deaths occurring in a giving period of

time is the natural population growth. This natural increase excludes changes in a population size due

to migration values currently affecting some developing countries are reported Maria K. and Charles

K. A., (2011). The pattern suggests that natural population growth in the regions have probably been

related more to a decrease of mortality (in the early days of life) than to an increase in natality and

fertility. In the 1990s, this trend has reversed in some countries due to HIV/AIDS, e.g., in Uganda

where the average life expectancy from birth has now dropped into the mid-40s (PRB, 1996). A

negative rate of population growth (natural decline in population size in population sometimes called a

„negative increase‟), occurs when the number of deaths exceeds that of births. This category of

17
„natural‟ population decline is separate from changes in population numbers due to migration or

displacement. As human population in developing world generally tends towards increasing size,

negative rate of population growth are often the result of the xix natural or man-made disasters. For

example, Wolf (2019) spoke of the decrease of a particular group of people’s population after a

conquest thus; A primary cause of the deaths and population decline was spread of Old-World

pathogenic organisms to which the new world populations had not yet developed some immunological

defenses. There were as many as 14 major epidemics in Mesoamerican Coast, malaria (probably

introduced by mosquitoes) traveling on the ships of Spanish merchants and soldiers from Italy, caused

regional havoc and then spread through the tropical lowlands”. Whatever the baseline figures, the

combined effects of new diseases and colonized catastrophically decimated the population. Also, some

population declines have been linked with severe environmental degradation, genocide (the

international destruction of a given population, often on the basis of ethnic hatred). For instance, in

1993, in the industrial and affluent communities in some developed countries (areas of northern and

central Italy), the balance between births and deaths was negative, i.e. approximately minus 78,000.

This trend seemed to be related to both economic and behavioral factors, as well as to the wide

availability of family planning services. According to Charles K. A., (2011) the desired pattern of

consumption and the cost of living require a level of income, which can only be if both the husband

and wife have fulltime jobs. In fact the socio-economic living and child rearing has greatly increase in

the few decades. As a consequence, fertility is no longer a way to gain social status, and parenthood is

no longer as a basic condition of adult life as most couples feel comfortable with just one child; while

others completely ignore the biological and physiological drive towards reproduction and renounce

parenthood.

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19
 CHAPTER THREE
SYSTEM ANALYSIS AND DESIGN

3.0 INTRODUCTION:

Most system (business or institution) is based on existing procedures. The first step of system

study is usually to gather data from current operations and creates a specification for the new

system replaces the old. System Analysis is a step used in gathering data, information or report

and presents it in a graphical or pictorial form. System Design will describe how the proposed

information or report will be deliver, which involves bringing together several part of system,

which will serve as information unit determining what a system will do and how it will be done.

3.1 REVIEW OF EXISTING SYSTEM

During data collection, We discovered that in the existing system of National Population

Commission (NPC), data processing was done manually, which makes the work to be inaccurate

and difficult. This was so because the larger the numbers of data, the more errors may arise from

fatigue, inadequate knowledge or inability to cope with large numbers. Moreover, lost of data do

occur due to movement from one place to another, and cannot be retrieve or access easily.

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 3.1.1 ORGANIZATIONAL CHART OF NPC
COMMISSIONER

STATE DIRECTOR

POPULATION
MANAGEMENT

CARTOGRAPHY ADMINISTRATION VITAL

REGISTRATION

ADVOCACY

ACCOUNTING

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3.3 PROBLEMS OF EXISTING SYSTEM

Since the commission was using a manual method for data or information processing, they
were faced with the following problems:

(1) Work delayance and cannot keep up-to-date records or data

(2) Storage facilities was too poor and cannot give a genuine and accurate result at the end of the
exercise
(3) Information and records collected during the program do get lost or misplaced
(4) Difficulties in retrieving information because of too much files and paper
(5) Results given at the end of the exercise were not accurate and reliable.

3.3 JUSTIFICATION OF THE NEW SYSTEM

The new system is justified because of the following capabilities of the system:

(1) Information can be access and retrieve easily

(2) It responses faster to the user without delay
(3) It eliminates data redundancy; this is because each data has a unique identification
(4) Information can be stored in a floppy/hard disk to reduce stress
(5) It provides backup and data recovery procedure to ensure data safety.

3.7.1 High Level Model or Proposed Solution

The proposed solution to the problems of the organization is the computerization of the organization

in such a way as to include modules to take care of all the lapses observed. With computerization and

a subsequent online information base, zonal offices can communicate directly to the National Level of

the organization electronically and the public will have access to the publication. The top- down

High-Level Model is drawn below.

The high-level model represents the overall structure of the new system comprising the major

components or modules of the software. The following represents the high-level model of the system

that is being developed;

22
 3.8.5 HLM of the Proposed System

Computer based Census Management System

Controls Census Activities Report Exit

Register
Person

Department Creation
Register
States

Register
Staff Registration LGA

Create Modify Delete Display Exit

Fig. 3.4 The High-Level Model of the Proposed System

23
Use Case Diagram

Use case diagram of information system.

24
3.5 SYSTEM BLOCK DIAGRAM

MENU

REGISTER EDIT SAVE QUICK CANCEL

STAFF SEARCH

ADD EDIT APPLICANT QUICK SEARCH CANCEL

APPLICANT DATA OF APPLICANT APPLICANT
DATA DATA DATA

SAVE
APPLICANT
DATA

EXIT

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3.6 SYSTEM FLOW CHART

Start

Accept user
entries

Show login form

Enter user
name/password

NO
Is login
details
correct ?

Main Menu

Accept User
Response
YES

Stop

26
 Is
Response
census A
correct ?

NO

Is Response
Register
Staff B
correct ?

NO

Is
Response
Exit
correct?

Yes

Stop

27
3.4 SYSTEM DESIGN

System design is very important in every software development. At this stage, the developer
puts every factor into consideration while making the design. In the course of the design, the
system has to be design in a way that will describes how a proposed information system will be
delivering in the input requirement, output requirement and system flow chart.

3.4.1 INPUT DESIGN:

Input design deals with the process of developing method for two or more modules in a system to
connect and communicate. These modules can apply to hardware and software which gives the
interface between a user and a machine.

This form is to register an individual for cencus in all Osun local government

28
Main Menu: This page is for menu where user will picked his/her operation to perform
either Admin, Staff or cancel

Staff Registration
The admin will used this form to register each staff of Census officers for them to have
access to register people around the local government using their username and password.

29
Admin Account Creation
This form is for Admin Registration for them to have access to register their staff that wants
to count the people around the local government in Osun state.

30
Staff Authentication
This is staff authentication form for every staff member which they will supply their
username and password before they can have access to count people around the local
government.

Admin Authentication
The admin will supply their username and password been supplied during their registration
to register every staff in the organization.

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AUTHENTICATION BY FINGERPRINT

This is where individual will be verify using their fingerprint and is going to display their
information with their photograph.

32
STAFF UPDATE
The admin will used this form to update each staff record of Census officers for them to have
adequate information about each staff.

Admin Dashboard: This page is for menu where user will picked his/her operation to perform
either Admin, Staff or cancel

33
Splash Screen: This page is the first page for the software which contain developer name and the
supervisor’s name.

3.4.2 FILE STRUCTURES

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S/N FIELD NAME DATA TYPE DESCRIPTION FIELD
LENGTH

1 Applicant ID Number Applicant Identification 5

2 Surname Text Applicant surname 15

3 First Name Text Applicant first Name 15

4 Middle Name Text Applicant middle Name 15

5 DOB Date/Time Applicant Date Of Birth 10

6 Gender Text Gender of applicant 20

7 Address Text Address of applicant 20

8 Town Text Town of Applicant 15

9 L.G.A Text Applicant local 15

Government Area

10 State Text Applicant state of origin 10

11 Occupation Text Occupation of Applicant 15

12 Disability Text Applicant Disability 15

13 Religion Text Religion of Applicant 15

14 Employment status Text Employment status of 10

Applicant

15 Mother’s maiden Name Text Applicant mother’s 20

maiden name

16 Educational Attainment Text Applicant educational 20

attainment

17 Marital status Text Marital status of 10

35 applicant

18 Numbers of Children Number Numbers of Children 20

 3.4.3 OUTPUT DESIGN:

The output design was based on the input. It is the result or outcome of the input, which gives a
meaningful report to the organization (NPC).

CENCUS REPORT

STAFF FILE STRUCTURE

S/N FIELD NAME DATA DESCRIPTION FIELD

TYPE LENGTH

1 Staff ID Text Name of Staff 15

2 Sex Text Sex of Staff 6

3 Age Number Age of Staff 2

4 Address Text Address of Staff 30

5 E-mail Text Staff e-mail 15

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 6 D.O.B Date/Time Staff Date of Birth 10

7 Phone-Number Number Staff Phone Number 11

8 Marital Status Text Staff Marital Status 10

9 Approval-Date Text Staff Date of Appointment 15

10 Username Text Staff User Name 15

11 Password Text Staff Password 15

12 Surname Text Surname 15

13 Othername Text Othername 50

14 Lastname Text LastName 50

3.7 SYSTEM ARCHITECURE (MODEL)

The National population census management system is a complex system that requires a robust and

scalable architecture to handle large amounts of data and ensure the accuracy of census information.

Here is an overview of the system architecture:

a. User Interface Layer: The user interface layer provides a graphical user interface (GUI) for users

to interact with the system. The GUI should be intuitive and user-friendly, enabling users to easily

access the system's functionalities, such as data entry, data processing, and data analysis.

b. Application Layer: The application layer contains the core functionality of the system, including

data storage, data processing, and data analysis. This layer includes modules for data collection,

data cleaning, data validation, data aggregation, and data analysis. It also includes algorithms for

detecting errors and inconsistencies in census data.

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c. Database Layer: The database layer is responsible for storing and managing the census data. The

database should be designed to handle large volumes of data and be capable of handling high

levels of concurrency. The database should be reliable and provide high availability and disaster

recovery options.

d. Security Layer: The security layer ensures the confidentiality, integrity, and availability of the

census data. This layer includes measures such as access control, data encryption, and data backup

and recovery.

e. Integration Layer: The integration layer is responsible for integrating the census management

system with other systems and applications, such as GIS (Geographic Information System)

software for mapping and visualization of the census data.

f. Infrastructure Layer: The infrastructure layer includes the hardware and software components

that support the system, such as servers, storage devices, network infrastructure, and operating

systems. The infrastructure should be scalable, reliable, and secure.

g. Support and Maintenance Layer: The support and maintenance layer provides ongoing support

and maintenance for the system. This layer includes functions such as system monitoring, system

updates, and technical support for users.

Overall, the system architecture for the National population census management system should be

designed to handle the large-scale collection, processing, and analysis of census data. The architecture

should be scalable, reliable, and secure, ensuring the accuracy and integrity of the census data.

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 CHAPTER FOUR

4.0 SYSTEM IMPLEMENTATION

The implementation of the new system occurs when the old system is replaced by the new one.
The new system is implemented using Microsoft Visual Basic.net programming language. This is
because the programming language has the advantage of easy development, with Vb.net;
developers/programmers can build, debug and code in a graphical environment with interactive
help and context-sensitive help menus.

4.1 SYSTEM TESTING

System testing is the execution of the programs with specific test data cases designed to try to find
out any errors that may be in the programs. This testing process will help the organization (NPC)
to have a workable information system and to save the life span of their system.

Staff Registration

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 Update Staff Information

Admin Authentication

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STAFF DASHBOARD

Citizen Enrollment

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4.1.2 TEST DATA:

is an essential component of any software testing process and refers to the data or input values that are
used to test software applications. This data is used to verify that the software works as intended and to
identify any defects or issues that need to be addressed before the software is released to users.

Registration Page

Enrollment Page

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Registration Page

Enrollment Page

43
Registration Page

Enrollment Page

44
Registration Page :

Enrollment

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4.2 REPORT GENERATION

Once you have completed the analysis, you need to document a report to the organization. The
report should be able to perform the following task:

(1) It should explain how the existing system works

(2) It should explain the problem with the existing system, and how to solve them
(3) Finally, it should describe the requirement for the new system and make documentation on
what to do next.

4.3 CONVERSION PROCEDURE

The word conversion means the process of changing from one stage to another. The new
system will be parallel; this is because the old and the new system will be operating side-by-side. This
parallel process will help a lot in case the new system fails, the organization (NPC) can switch back to
the old one immediately without difficulties, so data can’t be lost.

4.4 TRAINING

Training means the process of preparing or being prepared for a trade or profession. Acquiring
the system and developing the program is one thing and proper management of the system is another
thing which is very vital in the life of the system. In this aspect, the national Population Commission
(NPC) should be willing to send their workers for training especially those in information system so as

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to acquire more knowledge and skills that will enable them to have access to and how to operate the
new system. Since this age is an information technology age, in order to assist the organization in the
future.

For reliability and maintainability of the new system, workers must undergo this training to
acquire the following:

(i) A good typing skill/speed

(ii) Proper use of the program
(iii) Proper handling and connections of hardware components of the system
(iv) Prevention measure for up-keep and successful operations of the new system.

This training could be done within the environment (NPC office) or outside the environment, which
will help maintain and prolong the life of the system both the hardware and software.

4.5 REQUIREMENT OF THE NEW SYSTEM

The system requirements are divided into hardware and Software.

Hardware requirements include: System unit with a processor speed of 1.8GHZ (Pentium IV), a
memory (RAM) of size 128 MB and a hard disk of 20 GB or 40 GB. Mouse and Keyboard, a laser jet
printer, uninterrupted power supply (UPS) and monitor with resolution of 1280x1024 and refresh rate
of 85HZ.

Software requirements include: A windows operating system (windows XP and Microsoft Access
2000 or MS Access XP and Norton Antivirus).

4.6 DOCUMENTATION / PROCEDURE

The main purpose of this is to eradicate various problems affecting the existing (manual) system.
This computerized system of population registration applies various techniques and methods to correct
the problem areas in the existing system in the following ways:

(i) With the help of the flowchart, Applicant details can be access easily and also provides for
timely accurate population registration.

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(ii) Also to eradicate fraudulent outs. The computerized system applies the use of password. This
password is a secret code which allows only authorized users to gain access to an information.
With this system, population records are secured.
(iii) It also enables population registration to be accurate and reliable.
(iv) In the storage aspect, the mew system is better than the old or existing system which normally
results to loosing of data because of carrying from one place to another. In the new system,
information and data are stored in the hard disk and this information can be copied into a
removable storage media as a backup of the information and then preserved for future
purposes.

This system allows the user to sort for applicant information by doing the following: On the
registration form click on the command button “Applicant Details”, Enter the applicant identification
number then OK. This will display all details/information of the applicant.

4.7 MAINTENANCE AND REVIEW OF SYSTEM

To keep the life span of any system, it has to be maintained with proper care. So system
maintenance and review involves adjustment and improvement of the system, by conducting system
audit and periodic evaluations and by making changes based on new conditions.

For the proper maintenance of the system, information system must be monitored to ensure that
it is successful. This maintenance and review of system includes not only keeping the machinery
running, but also in updating and upgrading the system to keep pace with new products, services,
users, government regulations and other requirement.

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 CHAPTER FIVE

5.0 SUMMARY CONCLUSION RECOMMENDATION

5.1 Summary:

The implementation of a fingerprint-based population census management system is an effective way

of collecting and storing demographic data for all individuals within a population. The system uses
biometric data, such as fingerprints, to identify individuals and collect their demographic information.
The system can be used by government agencies, organizations, and researchers to collect and analyze
population data for various purposes. The implementation of the system requires several steps,
including system design, development, testing, implementation, and training.

In the case of Ede South, the implementation of a fingerprint-based population census management
system can help the local government to effectively collect and analyze population data. The system
can help the government to identify the number of residents in the area, their demographic
information, and their location. The data collected can be used to plan development projects, allocate
resources, and make informed policy decisions.

5.2 Conclusion:

In conclusion, the implementation of a fingerprint-based population census management system can be

beneficial to government agencies, organizations, and researchers in collecting and analyzing
population data. The system can help to improve the accuracy and efficiency of data collection and
analysis. In the case of Ede South, the system can help the local government to make informed
decisions that can improve the lives of the residents.

5.3 Recommendation:

To effectively implement a fingerprint-based population census management system in Ede South, the
following recommendations are suggested:

Conduct a needs assessment to identify the specific requirements of the local government and
residents in Ede South.

Develop a detailed project plan that outlines the steps involved in system design, development,
testing, implementation, and training.

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 Partner with reputable vendors or experts in the field of biometric technology to ensure that the
system is designed and developed according to best practices.

Provide adequate training and support to system users to ensure that the system is effectively used.

Regularly review and update system documentation and procedures to ensure that they reflect
changes in the system, user requirements, and regulations.

By following these recommendations, the local government of Ede South can effectively implement a
fingerprint-based population census management system that can improve the lives of the residents.

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