PROPERTY BUY/SELLING CHECKLIST

Instruction: Please add more materials if incomplete, pag sobra, just click “NA”. Just follow the
same format nalang para maayos ayos siya. EDIT AND CHECK BEFORE USING.

Disclaimer: The process may be incomplete, please add or modify if needed. Open for
advise/feedback to improve the checklist

Property Address:

PROCESS (STANDARD/BASIC)

SELLER & REAL ESTATE AGENT

 DISCUSS TERMS (SELLER AND AGENT) LIKE COMMISSIONS, FINANCING,

TIMEFRAME TO CLOSE THE SALE, ETC)
 INSPECT ALL DOCUMENTS (USE DUE DILIGENCE CHECKLIST)
 SECURE SIGNED AUTHORITY TO SELL (SELLER & AGENT) (USE
AUTHORITY TO SELL TEMPLATE)
 ASK FOR THE COPY OF THE DOCUMENTS NEEDED
 ASK FOR TWO VALID ID OF THE SELLER (IF ACCEPTED, GOOD)
 ASSESSMENT (USE PROPERTY INSPECTION CHECLIST)
 LISTING (YOU MAY USE RE MARKETING TEMPLATES)
 VIEWING (APPLY SELLING TECHNIQUES LEARNED)
 CONTRACT TO SELL/LETTER OF INTENT/RESERVATION AGREEMENT
(YOU MAY USE OUR TEMPLATE)
 EARNEST MONEY PAYMENT (BUYER TO SELLER)

REGISTER OF DEEDS/ASSESSOR OFFICE

 Certified True Copy of Transfer Certificate of Title (If Land)

 Certified True Copy of Tax Declaration (Of Improvement / Building) + Certified
True Copy of Tax Declaration (Of Land)
 Certified True Copy of Tax Declaration (If Condominium)
 Copy of Condominium Certificate of Title (If Unit), Certified True Copy of
Condominium ( Parking – if applicable )
 Real Estate Tax Clearance for Current Year (IF NOT FULLY PAID, ASK FOR
BILLING)
 Certificate of Latest and Existing
 Certified True Copy of Tax Declaration (Condominium parking, if applicable)
 Certificate of Non-Improvement if property is bare and without structures such
as a house or a building (Land only)

BIR

 Certificate Authorizing Registration from the Bureau of Internal Revenue

(BIR)
 Original Real Estate Tax Receipts – Current Year

OWNER

 Lot Plan / Subdivision Plan / Condo Unit Plan

CLEARING OF LAST EXPENSES

 Capital Gains Tax / Creditable Withholding Tax (whichever applies)

 Documentary Stamps Tax
 Transfer Tax
 Registration Fees
 Utility Bills Full Payment (IF NOT YET PAID)
 Home Owners Association Due Full Payment (If subdivision) (IF NOT YET
PAID)
 Amenities Full Payment (If Condo Unit) (IF NOT YET PAID)

NOTARY PUBLIC

 DEED OF ABSOLUTE SALE

TURN OVER OF DOCUMENTS

 Transfer of Certificate of Title – (If Land) – Owner Copy

 Condominium Certificate of Title (If condominium)
 Tax Declaration (If Declaration of Real Property)
 Tax Clearance – (both land and improvement)
 Tax Clearance – (condominium unit and parking if applicable)

BUYER NEW TAX DECLARATION

 PROCESS NEW TAX DECLARATION

COMMISSION RELEASE