San Mateo Municipal College

General Luna St., Guitnang Bayan I, San Mateo, Rizal

Tel. No. (02) 997-9070
www.smmc.edu.ph

PAYCHEX: ACCOUNTING INFORMATION

SYSTEM

Diago, Christine Joy

Domingo, Hazel
Cabaylo, Catleya
Gallego, Judith

BSAIS 3

Shiela Marie Merino

Professor
 San Mateo Municipal College
General Luna St., Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 997-9070
www.smmc.edu.ph

OVERVIEW INTRODUCTION

Numerous factors need to be carefully taken into account when running a business. One
essential component is effectively managing tasks linked to employees, such as the prompt
determination and distribution of employee wages. However, taking on these challenges can
be a daunting and time-consuming task for sole proprietors or new businesses, not to mention
the associated costs. A toxic workplace, lost productivity, missed opportunities, employee
burnout, poor publicity, and eventually corporate loss might result from ignoring these
problems. To ensure corporate success, it is crucial to give effective management of
personnel operations first priority and look for workable solutions that strike a balance
between costs and efficiency.

Thankfully, new techniques have been developed to make it easier to manage a business. One
such strategy is outsourcing, wherein business owners delegate various aspects of their
operations, such as HR, cleaning and maintenance, advertising, and more, to third-party
companies. This not only offers a more streamlined method of managing a corporation, but
also permits business leaders to prioritise their time and resources in order to accomplish
strategic goals. Business owners can lower expenses, improve efficiency, and boost overall
production by utilizing outsourcing services, setting themselves up for long-term success in
the process.

Paychex Flex® is one of those outsourcing companies. They offer HR services online or even
in person., from startups to enterprise-level businesses, with hiring, onboarding, employee
benefits, time tracking, payroll, tax filing, compliance and more.

In the course of this study, our group will lay down and disseminate the main features of
Paychex, the scope of their services and other information about
 San Mateo Municipal College
General Luna St., Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 997-9070
www.smmc.edu.ph

PAYCHEX FEATURES

Paychex is a complete payroll and HR solution that provides a number of features to

aid companies in effectively managing their personnel. Paychex has a number of important
features, including:

1. Payroll Processing: Paychex provides full payroll processing services, including

managing employee benefits, payroll taxes, and direct deposit.
 W-2 Preparation
 1099 Form
 Paychex Promise
 401(k) Tracking

2. Human Resources: Paychex provides HR solutions that assist companies in managing

employee data, compliance, and reporting.
 Employee Assistant Program
 Performance Management
 Onboarding
 New-Hire Reporting

3. Benefits Management: Paychex assists companies with the administration of employee

benefit plans like health insurance, retirement plans, and workers' compensation.
 Dentals
 Optical

4. Time and Attendance: Employers may simply track employee time and attendance with
Paychex using a variety of tools, including biometric time clocks, mobile devices, and
web-based solutions

5. Reporting: To assist businesses in learning more about their workforce and coming to
data-driven decisions, Paychex offers a range of reporting options, including
configurable reports, dashboards, and analytics.
 General Ledger Report
 Standard Analytics and Reporting

6. Mobile App: Employees may access their payroll and benefit information, request time
off, and manage their work schedules via the Paychex mobile app.
 San Mateo Municipal College
General Luna St., Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 997-9070
www.smmc.edu.ph
HOW TO USE PAYCHEX
To use Paychex, here is the following general steps:
1. Set up your account here in this link:
https://register.flex.paychex.com/#!/aboutYouScreen

2. From
your dash
board,
Select the
people
icon on
the top of
your
screen to
open your
people
list.

3. At the top select people list add (+) icon.

4. Choose the appropriate employee type (import send account invite and refresh)
 *Please ensure that “Send Paychex Flex account invite” is toggled ON, otherwise
your employee will not receive invitation to register.
5. Enter the employee’s information in the appropriate field
 San Mateo Municipal College
General Luna St., Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 997-9070
www.smmc.edu.ph
 The information that you enter for the employee must be exactly what the
employee uses when they register.
6. Click and save continue
7. Enter the remaining information
8. Click finished
Once you save person’s information, they will automatically receive an invitation to register
and access help center and view paystubs.
 San Mateo Municipal College
General Luna St., Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 997-9070
www.smmc.edu.ph

HARDWARE AND SOFTWARE IS USE (TECHNOLOGY USED)

The particular services and features you intend to utilize will determine the software and
hardware specifications needed to use Paychex. As Paychex is a cloud-based service, there is
no need for physical cables and wires to access or store your work. This provides businesses
with flexibility and convenience, as employees can access the platform remotely from any
device with an internet connection, eliminating the need for on-premises hardware and
reducing the potential for data loss or damage due to hardware failures.

Paychex advises utilizing the most recent versions of well-known web browsers like Google
Chrome, Mozilla Firefox, Microsoft Edge, or Safari for the best performance. Additionally,
make sure your device satisfies the minimal technical specifications for the web browser of
your choice.

The technology that needs to be used to navigate Paychex is a Desktop and a Mobile Phone.
And since the required browsers are the most recent version, then we advise that you must
have at least i3 8th gen and a minimum of 500gb for the storage.

Paychex also use third-party device that records Time and Attendance of an employee, it can
be a biometric device or a camera to detect face recognition.
 San Mateo Municipal College
General Luna St., Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 997-9070
www.smmc.edu.ph

DATA FLOW DIAGRAM

HUMAN
EMPLOYEES RESOURCES/E
MPLOYER

Job Postings

Employees
Attendance Information
Time-in
& Time-out
 San Mateo Municipal College
General Luna St., Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 997-9070
www.smmc.edu.ph

Payroll Applicant
Report COMMENTS AND SUGGESTIONS Notification and
Information

PAYCHEX

Paychex is a well-known and reliable provider of payroll and HR services, catering to

businesses of different sizes. The company's cloud-based
platform offers an intuitive interface that simplifies payroll Accounting
processing, employee management, and compliance. The Reports and
platform includes features such as time and attendance Analysis
tracking, benefits administration, tax compliance, and
employee onboarding.

However, some users have complained about the platform's cost, user interface, and sporadic
bugs. Despite these issues, Paychex continues to provide useful products that can be helpful
Accounting
to diverse organizations. One of Paychex's benefits
events and is that its system can be accessed using a
mobile device, giving users flexibility and convenience. Additionally, customers may easily
Receipts
traverse the platform's website and execute activities because to its user-friendly design.

It's critical to assess Paychex's features and cost in light of your unique business requirements
if you're thinking about employing the ACCOUNTING
service. To make sure you are getting the most return
on your investment, it may be useful toDEPARMENT
compare Paychex with other payroll and HR service
providers. You may decide if Paychex is the best option for your company by conducting
research and evaluating your demands as a business.

In addition, when using a web browser to access the internet, it is strongly advised that users
use one with a good reputation and take caution when dealing with any third-party
applications that might be used maliciously for phishing. It is imperative to carefully
scrutinize the URL to confirm that you have accessed the appropriate link.
 San Mateo Municipal College
General Luna St., Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 997-9070
www.smmc.edu.ph

REFERENCES

1099 vs. W-2 Tax Forms: When Do Employers Use Them and Why?
https://www.paychex.com/articles/payroll-taxes/1099-vs-w2-when-should-employers-use-
these-tax-forms

Paychex Main Website

https://www.paychex.com/payroll

Paychex Flex – Research and Compare

https://www3.technologyevaluation.com/solutions/55120/paychex-flex