Professional Documents
Culture Documents
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MEMORANDUM
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ATTY. MA.IOSEFINA E. DELA CRUZ Clerk of the Commission and Acting Comelec Secretary
ANGELES
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Compliance with Law Department Memoranda Nos. 10-1588 and 10-1592 both dated April 10,2070 re: Resolution No.8795 (supply and delivery of 1,815,000 pieces ballot secrecy folder)
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April 13,2010
anent Law
Department Memoranda Nos. 10-1588 and 10-1592 both dated April 10, 2010 and
received by the Office of the Comelec Secretary on April 12, 2070 at 4:00 p.m. and April 73,2010 at 10:45 a.m., respectively, re: Comelec Resolution No. 8795 promulgated March
15,201"0, entitled:
Re: Recommenclation of
the Bids and Awards Committee to award the contract for the supply and delivery of
1,815,000 pcs. of ballot secrecy folder for the May 10, 2010 National and Local Elections."
At the outset, may we state that the Office of the Comelec Secretary has always
adhered to the principle of check and balance, hence, no one transaction begins and ends
with one and the same person. The preparation of the resolution of the Commission
involving administrative matters discussed during the en banc meeting is one of these
transactions.
1.
.y
Said document is shown to the Acting Comelec Secretaly who will determine
if
Page 2 of 6 Compliance
2.
the
3.
Draft Resolution
The item received in No. 2 above is immediately assigned to a staff for
drafting/encoding.
-t.
Review Resolution
4.1.
4.2. 4.3.
for brevity);
BS
to Acting
5.
Routing of Resolution
Resolutions are routed for approval andf
the Commission en banc. Hence, resolutions are transferred from one office
for approval andf or signature by the members of the Commission during the
en banc meeting.
6.
Numbering of Resolution
in the logbook for the purpose and assigned a resolution number. The
same, and initials the bottom
BS V,
or in her absence the BS IV, indicates the number on the resolution, signs the
7.
Releasing of Resolution
L.
RECEIVING
BAC Memorandum (Annex "A") dated March 8,2070 signed by BAC Chairman
85-2010 (Annex
"8") was
received by the Office of the Comelec Secretary on March 9,2010,7:00 P.M. by Mr. Arnel
BAC Resolution No. 85-2010 is signed by BAC's Chair, Vice-Chair and Member
[two (2) members on O.B.]. Chairman Jose A.R. Melo, Comrnissioners Rene V.
Sarmiento, Lucenito N. Tagle, Elias R. Yusoph and Gregorio Y. Larcazabal signed the bottom portion of BAC Resolution No. 85-2010, as follows: Chairman Melo
Comm. Sarmiento Comm. Tagle Comm. Yusoph Comm. Larrazabal
OK 3/B/10 sgd.
3/e/1.0 sgd.
The BAC Memorandum and its attachment BAC Resolution 85-2010 was
assigned Reference No. 433-10 on March 9, 201,0 by staff-in-charge, Ms. Virginia L.
Robles.
Page 4 of 6 Compliance
2.
DRAFTING/ENCODING
Reference No. 433-10
Resolution No. 85-2010 was assigned for drafting/encoding to COMSEC staff, Mr.
Jeofrey B. Pareja (Annex
3.
REVIEW OF RESOLUTION
BS
2.
See corrections as
indicated bv BS IV.
BS
IV
(Annex "D-L
Ma.
,/,/ - Pl""r" note that the entire text of BAC Resolution No. 85-20L0
was quoted in toto. The unit price was only in f.gures - P380.00. Said
BAC Resolution does not indicate the same amount in words. No total
contract price (in words and figures) was also indicated therein.
"The Commission RESOLWD, as it hereby RESOLWS, to the Bids and Azuards approae the foregoing recornrnendation
Committee as embodied in BAC Resohrtion No. 85-2010 to award the contract for the supply and deliaery of one milliorr eight hunilred fifteen thousand Q,815,000) pieces of ballot segecy folder for use in the May 10,
"f
BAC Resolution No. 85-2010 itself does not provide the total
unit cost in words nor does it provide the total cost, in words and figures. The words "as embodied in BAC Resolution No. 85-20L0" in
the dispositive portion of Comelec Resolution No. 8795 is suprposed to include what is in BAC Resolution No.
85-201,0 as
quoted. r'r
Page 5 of 6 Compliance
3.
BS
routing slip and the Acting COMSEC, likewise, placed a check (",) mark
to indicate that the resolution has been reviewed. (Annex "D-9")
4.
ROUTING OF RESOLUTION
with
for
the
B-
Commissioner
Signed at En Banc meeting on March 15,2010 Signed at En Banc meeting on March 15,2010 On Official Business
/ /
resolution is returned to COMSEC for appropriate action. The subject resolution was
signed by the members of the Commission and no mention of any error committed nor
5.
NUMBERING OF RESOLUTION
After the formal resolution was fully signed by the memb :rs of the Commission who were present, [two (2) were on O.8., Comm. Ferrer and Conrm. Velasco], the same was entered in the logbook maintained for the purpose by ti,e BS V and assigned
Resolution No. 8795 (Annex "F").
Page 6 of 6 Compliance
The Resolution No. 8795 was signed by Ma. Melinda P. Beluang, BS V while the
date of promulgatiory March 15, 201,0 was signed by Atty. Ma. Josefina E. dela Cruz,
"G")
6. RELEASE QF RESOTUTION
We hope that the foregoing matters substantially answered the queries anent
pleparation of Comelec Resoludon No. 8795.
Thank you.
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COMMTSSTON ON EI,ECTIONS
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Annex A
I}IDS AND AWAITDS CON,INII'TTtrE
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T'fIE IIONOITAI}LE COI\,IIUTSSION EN BANC
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- Recottuttettclatiott of Alvarcls on the supply arrd delivery 1,815,000 pcs. of llallot Secrecy Folder for the May 10' 2010 ol Nationrl and l-ocal Elections (llAC-M-Ref. #2009-023)
B NIarch 2010-03-07
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l)lease rerce ive tlre BAC's lloarcl Resolution No. B5-2010, providing for the recorntnendation to au'arcl llre corrtracts ott tlte srrpply attcl clelivet'i, oltlre above-stated.
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(supply arrcl Delivery of 1",815/ooo
:==========Wl{FREAS, on 17 February 20J.0, the Flonorable Commission En Banc issued Cotrelec Minute Resolution No. 10-0251. approving the design presented by Executive Director Jose M. Tolentino, Jr. for the procurement of the Ballot Secrecy Folder 1'or the May 10, 2010 National and Local Elections; WHEREAS, on 27 February 2010, OTC PAPER SUPpLy submitted to the Bids and Awat'ds Comt'nittee (BAC) its proposal to supply the above-subject ;rrocuremettt witlr attachtnent of its improved.File Folder whose technical sltecificatiolrs are very much in unison with the design approved by the Honorable Cot}lnrission Etr Banc as well as its attachment of the certification issued by the lltl-ellectual Property Office certifying that it had a pending patent application on the
Wl-IEREAS/ Section 48.1 in relation to Section 53.2 of the Revised ltrtplemerlting Rules and Regulations o1'Republic Act No. gIB4, provides that in ernergency cases, where immediate action is necessary to restore vital public selvices, l.he procurirrg entity may resort to alternative methods of procurement;
l/VIIEREAS, Section 50 of the Revised Implementing Rules and Regulations r:l'Republic Act No. 9184 provides that alternative mode of direct contracting is applical-rle in case of procurernent irrvolving goods of proprietary nature which can Lre obtairrecl only ft-onr a proprietary source, i.e., when patents, trade secrets, and copyrigltts prolribit others frorn manufacturing the same item, and when the procurenrerrt of critical plarrt componerrts from a specific supplier is a condition PtecedertI t.o trold a contractor to guarantee its project performance, in accordance wiflr the pr-ovisions of its contract; WIIERHAS, after a carelul evaluatiotr of the proposal and the accompanying eliqibility rJocuments, as well as its application for copyright, the BAC finds that crttly O'IC PAPER SUPPLY can supply and deliver the necessary ballot secrecy I'olrJer-f'ot tlre llay 1A,2O10 National and Local Elections by virtue of its claim of copyrigltt over tlre desiqrr o1' tlre ballot secrecy folder; Wl{ERHFORE, in view o1'tlre foregoing, the BAC hereby recommends to the llottot'able Cr:mtnission En Banc to award the contract for the Supply and Delivery ,rl't.lte 1,815,000 pieces of Ballot Secrecy Folders for the May i0, 2010 l'rjaiionai and [-ocal Elections at tlre rate of P380.00 per piece to oTC pApER SUppLy;
n PPROVED and SIGNED by the undersfiqn*-O t\arrran, Vice-Chairman and ils lvlenrbers. ttris 5il'rJay of March 2o1.o, in the cit)-o\a'irqq, p1-ritippines.
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ROUTING SLIP
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Reconrrnendation of Awards on the Supply and Delivery of 1,815,000 pcs,Of Rallot Secrer:y Folder for the May 10, 2010 National and Local Elections (BAC-MI?.ef, #2009-023)
iin an -r R--MJ; "ie*s"nni",rt" n;;;;-i"" Rerr; v. (lr,xrmrr. Nicoderno'I". Ferrer {.lornnr, Lrrcerrito N. Tagle (.lorrrrrr. Arrnando C. Velasco dlonun. Klias R. Tusoph {-lcrnuxr. Gregorio Y. Larrazabal
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[excrnnr FRoM THE MTNUTEs oF THE REGU MEETING OF THE COMMISSION ON 1 , r f'h{ {f" ,t r ' nELU UNgffiI[IAnrTpflUCIl nf,t-o oNdrad{uARy16 '' 't"*.i
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Present: ,r' Chairman Lgse{.R. tVeto 1., Commissioner ;Rene V. Sarmiento ^ l" commissionlr // ttilil'.;i. Ferrer ,l ., r : ' ,u' i\l' Commissiopef Commissiopef' Lucenito N. Tagle nI. 11 { .. i .o Commissi0ner Arnrando C. Velasco g,i f r" Conlmissioner EliasR.Yusoph ,f), iiu l" ,\'/ perdmissioner Gregorio Y. Larrazabal l,-L. txxx"/ xxx l',f u
. IN THE MATTER OF BAC RESOLUTION NO. 85.201 AND DELIVERY OF 1,815,000 PCS. OF BALLOT SECR FOR THE MAY 10, 2O1O NATIONAL AND LOCAL ELE
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to award.the contr V" -,,rf ^rtffi folder iLbe use/ in the May
WHEREAS,
SUppLy
submitted to the Bids and Awards Committee (BAC) ifs proposalto supply the above-subiect procurement with attachment of its lmproved File Fotder whose technical specifications are very rnuch in unison with the design approved by the Honorable Comrnisslo n En Banc as well as ifs affac hment of the certification lssued by the lntellectual Property Office certifying that it had a pending patent application tmproved Fite Fotder;
"i l!:F{7r"said
WHEREAS, Secfion 4L.1ln ,!"t"tion to Section 53.2 of the Revised lmplementing Ru/es and Regulations of Republic Act No. g184, provides that in emergency cases, where immediate action is necessa ry to restore vital public servlces, the procuring entity may resori to alternative methods of procurement;
WHEREAS, Secflon 50 of lhe Revised lmplementing Rules and Regulations of Republic Act No.9184 provides that alternative mode of direct contracting is applicable in case of procurement involving goods of proprietary nature which can be obtained only from a proprietary sot)rce, i.e., when patents, trade secrets, and copyrights prohibit others from manufacturing the same item, and when the procurement of critical ptant components from a specific supplier is a condition precedent to hold a contractor to guarantee its project performance, in accordance with the provlsions of its contract;
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WHEREAS, after a careful evaluation of the proposal and the accampanying eligibility documents, as well as its apptication for copyright, the BAC finds that onty orc pApER suppLy can suppty and deiiieitne necessary ballot secrecy folder for the May 10, 2010 National and Local Elections by viftue of its claim of copyright over the design of the ballot secrecy folder;
WHEREFORE, view of the foregoing, the BAC hereby recommends to the Honorable Commission En Banc to award the contrait for the supply and Delivery of thd 1,91s,000 pieces of Bailot secrecy Folders for the May 10, 2010 Nationar and Local Elections at the rate of P380.00 per piece suppLyy)";
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foregoing recommendation of the Bids and Awards Committee as embodied in BAC Resotution No. BS-2010 to award the contqc,j:: ,,["*ptL?2!, deliverv 7o to Pt7,ftn' of,fr,815,ooo)pieces of balot secretary fotde4o dji{pnFER siJFpiV. *,t
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'Pn, t"lf{''rn d# f,"-s,-, ft6-,. ffn.,n-"t Let the Bids and Awards c.ommittee implement this
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Resolution.
SO ORDERFD.
NICODEMO T. FERRER
Commissioner
LUCENITO N. TAGLE
Commissioner
ARMANDO C. VELASCO
Commissioner
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\ OF Tl"lE B'DS AND nWnnnS Comrnissioner Nicodem;}. ;;,.ri tl' \ COMMIT"IFH T'O AWARD :fUi Commissionerlucenito N. Tagte \"" coNI RAcr FoR rr-rE suppt-v 3:ilil::[;:ifi:J['?3;J0",]"'"" ^ry? 6""''i*''"nerGregorio v-iu"u'ub"r R, [ttllfil*,K*]-;3'l$g- ?B* tng \
lN ]-tlE MATI-ER oF BAc RESOLUTI0N chairman Jose A.R. Mero ryg BS-2010, RH: RECOMMENDATION cornmissioner Rene V. sarmiento
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llis pertains to the lVlerrroranclum dated March 8,2010 0f Director Maria l"ea R' Ararhon, chairman, Bids arrcJ Awards comrnittee, submitting BAC Resoh-rtiorr Ncl' 85-2010, le. recornnrendation to award the contract for the sltllply artcl delivery of 1,815,000 pieces of ballot secrecy folder for use in the lVlay 10, 2010 National and l_ocal Elections.
BAC f?esolutiorr No. Bb_2010 reads:
orrrr February 2010, the Honarabre comm,ssioii Fn Batrc issued conrcrec Minute Resorution No. 10_02s1 approving the c/esigrr presented by Execrftive Director Jos;i M. Torentino, Jr. for the procurentent of tlte Ballot secrecy Folder for the May 10, 2bio Nationat
and Local Elections;
"WITEREAS,
WHEREAS, ON 27 FC,TUATY 2010, OTC PAPER SIJPPLY submitted ta the Bids and Awards..,co**i1tr"'1aAp its pipis-atlo-suppty the above-subiect procurement witlt attachmeif w/iose {echnical specificatio/ls a/e very rnuclt of ifs lmproved Fite Falder in unison with the design approved by the Honorable conr,nrssio en a"r,, as wellas ifs attachntent of tlrc ceftificalion rssued by the tnlelt.ecttil piprttv office certifying that it Itad a pending patent applicatiort on the aforesaid lmprov,ed File Folder;
WHEREAS, Seclion 48.1 irt relation fo Secfion 53.2 of the Revised Irrtssrementing Rures and Regurations oi-A;irbi; Ad No. 9184, provides tltat itt etnergenc)/ cases, wltere immediate'actiinis necessa ry to restore vital pultlic sei.vice.s, the procurirtg entity to alternative methods of 1srocwentent;
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WHEREAS, sec/ion s0 of rhe Revise d rmprementing Rute.s and Regulatiorrs of Rept btic Act No. 9184 providets' that alternative ntode of direct c<>ntracting is appricabre in t1ase or priiuri^ent invorving goods of proprietary narure which can be abtained'o,ityr-n, i.e., wrrcrt patents, rrade secrets, una ,oiirigits a proprietary source, proninit others front ntanufat;tuting urc sarne itent, and h;'p;)curement of criticar prant .uyrrcn cotttponents fr"om a specific susttrtlier is coniitian
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Page 2
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W|{EREAS, after a carefur evaruation of the proposar and the accotl'lpanying etigibility docun.renfs, as wellas ifs appticatioin for cotpyright, the BAC fin.rrs that onry or$ FA?ER suppLi can suppry and deriver the /)ecessaty ballot sec/ecJl folder fo_r the May 10, 2010 National and Locat Electiorts by vitlue of ffs claint of copyrigit ouL, the design of the bailot secrecy folder;
hereby recotttmerlcls fo the Honorahle Commissrbn En -Banc to award the contract for tlrc suppry and Derivery of 1,.B1s,ooipi"r"s of Bartoi iurrr"y ,fi"t.e [:olders for the May la, 2010 National and Local Elections at the rate of P3B0.A0 per piece to eTC pApER SUppLy;
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Tlre c*nrrrrission RESOLVHD, as it hereby RESOLVES, to approve the foregoirtg recotllrneltcjation clf the Bids and Awards committee as embodied irr BAC Resolution No. 85-2010 to award the contract for the supply and delivery of otle rnillion eight ltundrecl fifteerr thousand (1,81b,000) pieces of ballot secrecy folder for use irr the tVlay 10, 2010 National and Local Elections to O-TC PAPER SLJPPLY
Let tlre Bids ancl Awarcls Comrnittee irnplement this Resolution.
$O ORDFRHN.
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NICODEMO T. FERRER
Commissioner
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