Plan a Class Reunion Checklist

Plan a Class Reunion Checklist

Start a Group Chat (Viber/Messenger)

-Start sending memorable photos and idea of having a class reunion

Form a reunion committee

-anyone who has knowledge about food service industry

Elect a reunion chairperson and treasurer

- If possible Make a Savings intended for the event (Gcash, Pay Maya)

Create a subcommittee to carry out a specific task

-Visit the school and inform the intention ad plan
-Coordinate with the school if there is a faculty who could help also about:
-Banner
-Sound Systems and Projectors
Establish a regular reunion committee updates / meetings

Consider working with event coordinator

Survey classmates for ideas
Brainstorm the initial plans with the committee
Create and establish a Budget plan
Choose a Date and Location
-Make a poll of the Date and Location

Create a list of Alumini / classmates

- contact them with the details of the event

Develop main Purpose / Agenda for the Event

Plan the Entertainment
-Consider looking for Sponsorship
-Awards
*Most recently married.
*Married for the longest time.
*Most children or grandchildren.
*Newest parents or grandparents.
*Most popular teacher.
*Travelled furthest for the reunion.
*Most educated.

-Games
-Live bands if any
-Slideshows / Audio Visual Presentations

Hire / Appoint in the group

-Photographer
-Videographer
*Get Quotation of the said service

Hire a Food Caterer

-Menu
-Restrictions of the Attendees
-Food Tasting

Determine and Arrange for any addition activities

-Tree Planting
-Feeding Programs

Arrange Liability Insurance

-Accident
-Materials and Props

Work out lodging arrangments

-Out of Town Guest/Alumni
-Invitation of non-paying guest (teachers, faculty and staff)
Consider paying all required deposits if any
Develop registration process
-Gooogle Forms
-QR Codes

Publication of Events
-Social Media

Create Name Tags

-Business Cards (Name of event, address, contact person)
-Mascot *if any

Plan for decorations or if (event coordinator - plan)

-Displays
-Registration kits
-Balloons

Purchasing
-Other decorations
-Memento for the Principal
-Give aways for the Attendees
*Key Chains
*Pens
*Notebooks
*Coffee Mugs

Arrange staff meeting and finalize event tasking

Make speaker arrangements (if any)
Consider having a photo booth or atleast