EXERCISE 5 - EMPLOYEES

• Click New button

• Save As: Employees

Type in the following list of employees and data as shown

A B C D
1 Surname Rate / Hour Hours Weekly Pay
2 Adams 3.73 37
3 Sykes 3.25
4 Collins 4.5
5 Thorne 4
6 Jackson 3.75
7

• Copy the content of cell C2 from C3 to C6

Insert a Column (To add first names)

• Click in B1
Insert
Column

Add the first names as shown

Ken
Geoff
Martin
Sally
Mary

Widen Column A To 14

• With cursor in A1, Click on Format

Column
Width
Type in 14, click OK
• Format columns C and D to Number to 2 decimal places

• Using multiplication calculate the Weekly Pay for Ken Adams

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 Note: Pay is Rate Per Hour x Hours

• Copy the formula for the other employees

• Save file

Amend Worksheet

• Add the following part-time employees in the cells below the original list

A B C D E
7 O’Neil Martin 5.25 16
8 Wilson Sarah 4.5 12
9 Evans Glynn 2.35 6
10 Shearer Alan 6.40 12
11
12 Total

• Format Rate and Weekly Pay cells to Number to 2 places of decimal

• Insert a formula to calculate O Neill’s Weekly Pay

• Copy this formula down to Shearer

Delete Row 4

Martin Collins has retired

• Click in Row heading 4 (grey shaded area) to select row

Click Edit
Delete
• Use formula to add total weekly pay in cell E13

• In cell E15 use formula to find the average pay per hour

Average pay is total weekly pay divided by the total hours

• Print Preview
• Print
• Save
• File Close

EXERCISE 6

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Open Previously Saved File

• Click on File | Open Personal Budget

Your original exercise should appear on screen, before going any further give this file a new
name

• Save As: type in Exercise 6

Add the following rows to the spreadsheet to show how you pay for your SPENDING
A B
13 MONEY IN
14 WAGES 190
15 TIPS 15
16
17 TOTAL INCOME
18
19 BALANCE

Enter A Formula To Calculate The TOTAL INCOME

• Enter formula in B17 to calculate Total Income [=Wages + Tips]

Enter A Formula to Calculate The BALANCE

• Enter formula in B19 to calculate Balance
(Note: Balance is Total Income – Total Spent)

Change Style Of Headings And Total Figures

• Change BALANCE to Bold

Improve the Display Of Your Spreadsheet

• Select A1 to A15 click Bold button
• Click in A3 and click Centre button
• Click in A13 and click Centre button
•
Change Numbers to Currency Format
• Click in B4 and drag down to B19
Click Format Cells
Number Tab
Select Currency from list
Click OK
• Click Save Icon on toolbar

Change figures as shown below to see what effect they would make on the balance
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• Change RENT figure from 45 to 60
• Change FOOD to from 35 to 37
• Change SOCIALISING from 22 to 25
• Change CLOTHES from 15 to 20
• Change WAGES from 190 to 205
• Change TIPS to from 15 to 25
Note totals and balance have changed
• See below to check totals

A B C
1 PERSONAL BUDGET
2
3 SPENDING
4 RENT £60.00
MORTGAGE £17.00
5 FOOD £37.00
6 SOCIALISING £25.00
7 CLOTHES £20.00
8 SAVINGS £10.00
9 TOTAL SPENT £169.00
10
11 MONEY IN
12 WAGES £205.00
13 TIPS £25.00

14 TOTAL INCOME £230.00

15
16 BALANCE £61.00

The heading PERSONAL BUDGET would look better a little larger –

• Change Font Size to 14 and centre over columns A to B using Merge And Centre button
on toolbar

Before printing, insert row and column headings and your name and filename as a header.

• Check, Print Preview, then Print the file

• Save the file & Close
END

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