RULES AND REGULATIONS

FOR

MBA STUDENTS
(Applicable to MBA 59th Batch onwards)

Indian Institute of Management Calcutta

Diamond Harbour Road, Joka, Kolkata 700104
 C O N T E N T S

I. SCOPE AND APPLICATION OF RULES

1. Scope and Application of Rules ………………………………………………………… 1

II. STRUCTURE OF THE PROGRAMME AND COURSES

2. Programme Structure…………………………………………………………………… 1
3. Programme Credit System ……………………………………………………………… 1
4. First Year Courses ……………………………………………………………………… 1
5. Second Year Courses …………………………………………………………………… 2
6. Summer Internship ……………………………………………………………………… 3
7. Term Paper in Second Year …………………………………………………………….. 4
8. Management Game ……………………………………………………………………... 5
9. Time Limit for Completion of the Programme ………………………………………… 6

III. PROGRAMME ADMINISTRATION

10. Term Registration ………………………………………………………………………. 6
11. Payment of Term Fee …………………………………………………………………… 6
12. Course Registration …………………………………………………………………….. 7
13. Class Etiquette …………………………………………………………………………. 7
14. Class Attendance in Compulsory and Elective Courses ………………………………. 8
15. Instructor and Course Feedback ……………………………………………………….. 10
16. Leave of Absence ……………………………………………………………………… 10
17. Examinations ………………………………………………………………………….. 10
18. Make-Up Examination / Re-Examination …………………………………………….. 11
19. Procedure for Review of Answer Scripts and Revision of Grades …………………….. 13
20. Grading …………………………………………………………………………………. 14
21. Promotion to Second Year ……………………………………………………………… 14
22. Award of Degree ……………………………………………………………………….. 15
23. Award of Rank …………………………………………………………………………. 16
24. Temporary Withdrawal from the Programme ………………………………………….. 16
25. Compulsory Withdrawal from the Programme ………………………………………… 16
26. Permanent Withdrawal from the Programme …………………………………………… 17
27. Prizes on the basis of the First Year Results ……………………………………………. 17
28. Prizes and Honour Roll on the basis of the Second Year Results ………………………. 17

IV. FINANCIAL ASSISTANCE AND OTHER SUPPORT

29. Attendance in Foreign Language Course 18
30. Financial Support for Students‘ Participation in International Conference / Seminar /
Workshop / Competition etc. 18
31. Need Based Financial Assistance (NBFA) Scheme 19

V. CAMPUS AND HOSTEL RULES

32. Accommodation and Membership 19
33. General Residence Rules 20
34. Mess Rules 21
35. Rules on Ragging 22
36. Rules against Sexual Harassment 22
37. Other Discipline Issue and Rules of Conduct 23

i
ANNEXURE 1 : MBA Academic Calendar 25

ANNEXURE 2 : MBA First Year Course Structure for and List of Compulsory 26
Courses
ANNEXURE 3 : MBA Second Year Course Structure, CGPA and Rank-CGPA
Calculation Method 27

ANNEXURE 4 : Rules regarding Student Exchange Programme (STEP) 29

ANNEXURE 5 : Rules regarding Failures in STEP/Non-STEP Courses 31

ANNEXURE 6 : Computation of CGPA & Rank-CGPA for STEP / Non-STEP

MBA Students 32

ANNEXURE 7 : Student Declaration Form for Term Paper 35

ANNEXURE 8 : Student Leave Application Form 36

ANNEXURE 9 : Fee Structure of MBA Programme 37

ANNEXURE 10 : Answer-script Review Form 38

ANNEXURE 11 : Student‘s Clearance Form 39

ANNEXURE 12 : Need Based Financial Assistance (NBFA) Application Form 40

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 MBA PROGRAMME
OBJECTIVES

The Objectives of the Programme are to enable the post-graduate students to:

a. Possess state-of-the-art knowledge of theory and practice in all functional fields of management and
the ability to think critically, and apply them to diagnose and find solutions to organisational
problems, even in unfamiliar or uncertain situations.

b. Develop and apply ethical values to analyse and solve organisational problems.

c. Develop a global perspective that is built upon knowledge of economic, technological, regulatory
and political forces that are shaping a new international order in the 21st century.

d. Develop their capacity to articulate their thinking and ideas through verbal and written
communications, at a professional (manager/consultant) level and to deliver the same.

e. Be able to appreciate the dynamics of Information Technology acquisition and absorption by

present day business organizations and develop ability to use modern IT enabled decision
support tools for improved understanding of business.

f. Acquire capacity to apply their professional knowledge and skills to diagnose and resolve
business problems in actual organizational settings.

g. Acquire the leadership qualities and the competence needed for leading organizational change.

iii
 ACADEMIC PROGRAMME RULES

I. SCOPE AND APPLICATION OF RULES

1. SCOPE AND APPLICATION OF RULES

a. The Rules shall apply to the students of the two years residential - Master of Business Administration
(hereinafter ‘MBA or Programme’) of the Indian Institute of Management Calcutta. The Rules are
subject to change by the MBA Committee and shall overrule the provisions laid down in the current
rules.
b. The decisions of the MBA Committee under this Rule are final and binding. The Director may
entertain an appeal against the decision of the MBA Committee.

II. STRUCTURE OF THE PROGRAMME AND COURSES

2. PROGRAMME STRUCTURE
a. The two years Programme is divided into (i) Six Terms of about 12 weeks each; (ii) Summer
Internship of 8-10 weeks and (iii) Management game

3. PROGRAMME CREDIT SYSTEM

a. The Programme requirements are assessed in terms of course credit points.
b. Total Credit points in PGP I and II: A student shall accumulate a minimum of 93-credit points,
including summer internship credit points (excluding term papers) and a maximum of 105-credits
for the successful completion of the Programme. This would include all Compulsory and Elective
Courses in the first and second year, STEP Courses for the students who have opted for the same in
Term V, and Summer Internship (as a compulsory pass/fail Credit course) as applicable. The term
paper(s), if opted for, will not be counted towards minimum credit requirements (see Annexure 2 for
additional information).
c. Courses being offered are either 3-creditpoint (full credit) courses or 1.5-creditpoint (half credit)
courses. Each 3-creditpoint [1.5-creditpoint] course has a minimum of 30 [15] class contact hours
spread over a T erm. The student workload for a 3-creditpoint [1.5-creditpoint] course is equivalent to
100 [50] hours, including 30 [15] in-class contact hours.
d. Summer Internship is considered equivalent to 3-credit points. The MBA Committee shall determine
whether the student has successfully completed Summer Internship (Pass/Fail) based on Rule-II.6.
e. Term paper is a course of independent study under the supervision of a full time faculty member,
with a credit equivalent of 3-creditpoints per term paper. A student may take a maximum of two term
papers spread across the terms IV, V and VI (see Rule-II.7 for details).
Note: Methodology for calculation of CGPA (for STEP and Non-STEP), see Annexure 6.

4. FIRST YEAR COURSES (Terms I, II and III)

a. There shall be 48 credit courses in the first year.

b. Compulsory courses: Unless otherwise mentioned, all first year courses are compulsory credit
courses and are listed in Annexure 2 of this rule.

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 c. Qualifying exam: A first year student shall require a pass in Qualifying Mathematics. The student
shall have three chances to pass the Qualifying Mathematics test by Term-II. Failure to obtain a
Pass in the three attempts shall result in compulsory permanent withdrawal from the Programme.
Regular in-class sessions on Qualifying Mathematics shall be arranged by the MBA Programme Office
for students who have failed in the first attempt.
d. Compulsory Non-credit courses: In addition to compulsory credit courses, the MBA students are
required to compulsorily Pass three compulsory non-credit courses:
(i) Managerial Communication I
(ii) Managerial Communication II
(iii) Business Ethics
e. Students shall have only one chance to pass these compulsory non-credit courses mentioned.
f. A student who has otherwise obtained a Pass in ‘Qualifying exam’ and ‘compulsory non-credit
courses’, but is asked to repeat the first year as per this rule, shall be exempt from repeating the
‘qualifying exam’ and ‘compulsory non-credit courses’.
g. Students who are qualified for promotion to the second year at the end of Term III, shall undertake
his/her summer internship (see Rule-II.6 for details).

5. SECOND YEAR COURSES (Terms IV, V and VI)

a. Unless otherwise notified, all courses in the second year are elective courses, spread across Terms
IV, V and VI. All electives course offered in the Second year can be taken on Credit basis only. Auditing
of courses is not permitted.
b. Minimum Credit points required in Second Year: Subject to the restrictions specified below, a
student shall fulfill a minimum of 42-credit point (excluding term paper(s)) and a maximum of 54-
creditpoint elective courses (including term papers) in the second year spread over three terms (Terms
IV, V and VI).
c. Term wise Minimum Credit requirement: In Term-IV and V, a student must earn a minimum of
15-credit points (excluding term paper) and a maximum of 21-credit points respectively. In Term-
VI, a student shall earn a minimum of 9-credit points (excluding term paper) and a maximum of 18-
credit points. While registering for the courses for each term, the students must ensure that they
meet the minimum overall credit requirements for the second year.
d. Additional Rules for STEP Students (Term V):
(i) Notwithstanding anything mentioned above, an outgoing STEP student is required to take
15 IIMC credit points (or at least 150 classroom contact hours) equivalent
regular postgraduate management discipline related courses, similar to those offered at IIMC,
at the partner institution (e.g., 1 ECTS credit = 0.6 IIMC credit, where ECTS stands for the
European Credit Transfer System).
(ii) If a student takes more than 15 IIMC credit points equivalent regular postgraduate management
discipline related courses, the credit points of the additional courses shall not be regarded for
computing the total credit requirements of the concerned students1. In addition, term paper
undertaken during STEP shall not be considered towards minimum requirements of the
Programme as is the case with non-STEP students. [For more information, see Annexure 4 on
the Student Exchange Programme (STEP) document for additional information].
*
Explanatory note: A regular course of 1 IIMC credit point-equivalent should have 10 in-class contact hours and student workload of 30 hours including
the class-contact hours. Normally, a project at a partner institution is not considered equivalent to a regular course; however, if a project involves a
significant number of in-class contact hours, as certified by the host partner institution, then ONLY this number of in-class contact hours shall be used for
determination of number of IIMC credit point-equivalents of the project.

Explanatory note: A STEP student must ensure he/she knows the credit and pass-fail grade conversion rules before going on STEP to a partner institution
1
abroad For CEMS, the cap is 30 ECTS or 18 IIMC credits.

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 (iii) No Overlap in courses: The STEP student must ensure that there is no overlap or repetition
among course(s) taken at IIMC (in Terms I, II, III, IV & VI) and at the partner institution abroad
during STEP.
(iv) Registration of Term V and VI courses: A STEP student shall seek the approval of
Chairperson-MBA Programme, through an application before the International Relations Office
(email address: soma_dasgupta@iimcal.ac.in), before such date as provided in the Academic
Dairy or communicated for this purpose.
a) For Term V STEP courses registered at the partner institution, the application shall
contain the list of the courses opted by him/her in Term-IV at IIMC along with STEP
course outlines.
b) For Term VI courses at IIMC, the application shall be submitted in hardcopy only,
listing a maximum of 30-creditpoint courses. The application should also mention the
list of courses they had registered in Term IV and Term V.
c) The final registration for Term V and VI courses shall be from the list of courses
approved by the Chairperson-MBA Programme.
d) The Chairperson-MBA Programme in consultation with the STEP Sub-Committee or
other faculty members, (as Chairperson-MBA Programme deems appropriate) will decide
if the courses registered for, constitute a considerable replication of a similar course(s)
already completed/registered at IIMC or in STEP.
e) If a course so registered by the STEP student in Term V is found to have considerable
overlap with those taken at IIMC in Terms I, II, III, IV & VI, the MBA Committee may
impose suitable penalties, which may, inter alia, include repetition of Term V at IIMC in
the next academic session (subject to the 36 months repeat rule) or the student may be
asked to withdraw from the programme.
(v) Grades in STEP Courses: if a student obtains a ‘Pass’ grade in a STEP course, the course shall
not be considered for his/her CGPA computation. However, if a student obtains a ‘Fail’ grade
in a STEP course, it will be considered for his/her CGPA computation as per rules given
in Annexure 3 & Annexure 6.
(vi)
The above restrictions shall apply concurrently, given the number/list of courses offered by the
Institute (or the partner institute) in Terms IV, V and VI. In deciding the number of courses that
a student takes in the second year, the student must ensure that none of the above restrictions
are violated.
6. SUMMER INTERNSHIP
a. Each student who is qualified to be promoted to the second year of the Programme shall undergo a
summer internship with an organization (company, NGO, Government or any other organization as
approved by the competent authority) during the summer for 8-10 weeks.
b. Summer Internship is a compulsory 3 credit points equivalent Pass/Fail course.
c. Students may receive a stipend from the host organization/company which shall be declared to the
Career Development and Placement office (CDPO).
d. The MBA Committee shall determine the successful completion (Pass/Fail) of the Summer Internship
based on the Summer Evaluation Report (SER) of the mentoring institution/mentoring instructor,
Summer Project Report (SPR) and the minimum mandatory weeks.
e. Term papers or research projects under the guidance of faculty cannot be undertaken in lieu of a
summer internship.
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 f. If under any circumstances the Term III result gets delayed, and some repeater students complete their
summer internship and the same is endorsed by the CDPO, then their summer internship may be
accepted as completion of the Programme requirements. However, there is no objection if any repeater
student wants to do the internship again in the coming Summer under the arrangement of CDPO.

g. Summer Evaluation Report (SER)

(i) SER on the student‘s performance shall be procured by the CDPO from the host
organization/company and forwarded to the PGP Office by 31st July of the relevant academic
year.
(ii) The SER shall be prepared by the CDPO based on the organizational guide‘s evaluation report
assessing the student as Pass/Fail in Summer Internship.
(iii) In case of an adverse SER, the PGP Committee may re-evaluate the performance of the student
and may interact with the student and concerned organization‘s guide to ascertain the
student‘s work during internship and recommend appropriate decision regarding assessment.

(iv) Summer Evaluation Report with “Not Satisfactory” remarks will be treated as “Non-completion”
of the summer internship and accordingly, as may be decided by the MBA Committee, the
concerned student(s) will have to repeat the summer internship in the next Batch.

h. Summer Project Report (SPR)

(i) Students shall submit copies of their SPR to MBA Programme Office within the date
mentioned in the Academic Diary of the relevant academic year, which will be forwarded to the
Institute Library for record.
(ii) If the host organization/company has requested that the SPR be treated as confidential, this
must be indicated on the cover of the report and a letter from the organization/company
indicating this must be submitted to PGP Office. The final SPR so marked ‘Confidential’ will
be filed in PGP office and not sent to the Institute Library.
(iii) Submission of the SPR after the last date for submission can be done only with a prior written
approval and authorization from the Chairperson-MBA Programme. Chairperson-MBA
Programme may impose suitable penalty if deem appropriate.
(iv) If a student fails to complete the Summer Project for medical reasons or obtains a Fail,
he/she will undergo and complete the Summer Project along with the next batch.
7. TERM PAPER IN SECOND YEAR

a. Term paper is an option available for students with minimum 5.5 CGPA in the second year of the
Programme. A term paper shall be an original work and is undertaken to engage in an in-depth
study of a subject that is not otherwise covered in the elective course list.
b. A student may undertake upto a maximum two Term Papers of 3-credit points each, in the second year
of the Programme, with not more than one Term Paper in any one Term (see Annexure 3 for more
details).
c. A Term Paper in the second year may be taken only after registering in regular courses for a minimum
of 15- credit point in Term IV and V and 9-credit point in Term VI.
d. Term papers are in addition to the elective courses, and shall not be calculated towards minimum
credit point requirements in the second year or in lieu of an elective course. Term papers(s) are taken
into account for the maximum credit point calculation.
e. A Fail‖ grade in the term paper will be considered towards computation of his/her CGPA as per rules
given in Annexure 2.
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 f. Term paper is a course of independent study and must be undertaken under the supervision of a
full time faculty member.
g. Two students may jointly take one term paper. Both students shall be entitled for 3-credit points each.
Procedure
h. A student desiring to opt for a term paper should identify the topic of interest and preferred faculty
guide. The student should submit his/her application in the MBA Programme designated format, duly
recommended by the proposed faculty guide(s), to the MBA Programme office.

i. The application should be supported by a detailed proposal, including the title of the term paper,
objective and scope of the study, methodology, work plan, deliverables and references, if any. The
length of the proposal should be around 1000 words.
j. The application, along with a Declaration Form (see Annexure 7), must be submitted to the MBA
Programme Office within the due date mentioned in the Academic Diary or as communicated from time
to time.
k. The proposal submitted by the student shall be discussed and approved by the MBA Committee.
The MBA Programme office shall communicate the decision of the PGP Committee to the concerned
student and faculty guide.
l. The MBA Committee will consider only those proposals which are complete in all respects. The
decision of the MBA Committee in this regard will be final.

Obligations
m. Each student should report to the Faculty Guide preferably once in every week.
n. Each student is expected to spend around 100 hours in completing a term paper.
o. Each student must submit a hard copy and a soft copy (e-mail to saopgp@iimcal.ac.in with a
copy to pgpchairperson@iimcal.ac.in) of the term paper, along with the recommendation of the
faculty guide, to the MBA Programme office by the first day of the end-term examination of the
relevant term (as per the Academic Calendar or as communicated by the MBA Programme Office from
time to time).
p. Non-submission of the term paper within the deadline shall result in an automatic “Fail” grade.
With a prior approval of the MBA Chairperson, on the recommendation of the faculty guide,
extension for final submission may be granted.
q. Each student must give an open seminar before the deadline for submission of grades of the relevant
term. The MBA Programme office will notify the date, time and venue after consulting with the faculty
and the student(s). The grade for the term paper shall be released by the faculty guide only after the
open seminar.

r. Plagiarism in Term Paper shall result in an automatic “Fail” grade.

8. MANAGEMENT GAME

a. Management Game is a compulsory 3 credit point component of the Programme.

b. The sessions for Management Game are scheduled like normal MBA sessions in the Term-I and Term-
III.
c. Non-participation in the Management Game shall lead to disqualification (Compulsory withdrawal)
from the Programme. Decision of the MBA Committee shall be final, taking into account the
recommendation of the Management Games’ Committee.

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9. TIME LIMIT FOR COMPLETION OF THE PROGRAMME

a. The Student must fulfill all the requirements of Programme with the stipulated period of 24 months
from the date of admission into the Programme.

b. In case of remedial work requirements, repetition or non-completion of the Programme requirements

within 24 months, such student should fulfill the requirements within thirty-six (36) months from
the date of admission into the Programme. Under no circumstances, further extension shall be granted.

III. PROGRAMME ADMINISTRATION

10. TERM REGISTRATION

a. Registration for each term must be completed within the dates announced by the MBA Programme
Office as mentioned in the Academic Diary.

11. PAYMENT OF TERM FEE

a. Students may pay the term fees either through (i) IIMC payment gateway or (ii) through a Bank
Draft/Pay Order in favour of “Indian Institute of Management Calcutta”.
b. The above mentioned procedure is also applicable to Students who have opted for bank loans.

c. No other mode of payment other than the above methods is acceptable and no receipt will be issued
by the MBA Programme office or the Accounts Department.
d. The loan-providing banks will be discouraged by the MBA Programme office for disbursing any loan
amount directly to the Institute’s account through RTGS/Bank Transfer and the Institute may not
acknowledge any such receipts. In case any student or the loan giving bank wants to make payment
through RTGS/Bank transfer the same may be allowed as will be decided by the Chairperson, MBA on
case-to-case basis.
e. The Student shall pay the exact amount of term fees within the prescribed date. No excess amount or
reduced amount will be accepted.
f. The repeater students are allowed to pay the same fees which they paid in their original first year and
payment of same fees for their second year as their cohorts paid who joined the IIMC at the same time.

g. Late payment:
(i) Late payment of term fee, with fine, may be permitted upto a period not exceeding ten
banking working days from the last date for registration. Last day of the registration, Sundays
and banking holidays shall not be calculated for the purpose of calculating the fine.
(ii) If a student fails to submit the term fees within the first ten working days from the date of
registration, his/her registration shall stand suspended with retrospective effect from the date
of registration. All class attendance accrued during the period of delay will also stand cancelled.
(iii) The levy of fine for delayed registration shall be as follows:

Late registration on or during 1st to 3rd days 4th to 6th day 7th day onwards
Total amount of fine for a non- NRI
student (in INR) 0 1000/day 2000/day

Total amount of fine for an NRI

student (in USD) 0 25/day 50/day

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 (iv) Registration and class attendance may be restored only after the student has paid his/her fee
along with the stipulated fine.

(v) Any delay beyond 20 working days shall be brought to the attention of the PGP
Committee for appropriate disciplinary action, which may include withdrawal from the
Programme.

(vi) The MBA Committee may decide to reduce the fine payable in genuine and deserving cases
on the recommendation of the Chairperson- MBA Programme.
h. Personal Bank account: All incoming MBA First year students must open a savings account, the
details of which shall be shared with the MBA Programme Office. The students shall maintain the
savings bank accounts at least three months after the Convocation. All payment/refund (including
caution deposit/gown deposit payments) shall be made by the MBA Programme Office through the
above personal bank account.

12. COURSE REGISTRATION

a. All courses in the first year are compulsory and courses in the second year are electives.

b. Elective courses in Second year:

(i) In elective courses, the students may opt, during the first week of the respective terms (Terms IV,
V, VI), to drop courses. Students are not permitted to register or add new courses during the
first week. A student is not allowed to drop a course where a cap was set and the same has been
reached during registration.
(ii) Such dropped courses shall be duly intimated to the MBA Programme office in writing. The
Students shall also deregister from the course-web of the dropped courses. The Internet
Solutions Group shall ensure that such deregistration is reflected in the course-web immediately.

(iii) Registration for elective courses must be completed immediately after the mid-term of the
previous term based on course-related information provided by MBA Programme office.
(iv) A student can register for courses for a maximum of 21 credits in Term-IV and V and
maximum 18 credits in Term-VI.
(v) Term-V registration for STEP students (by e-mail) must be initiated in Term-IV.
In Credit points
Summer Internship, as a 3
Compulsory Pass/Fail Credit Course*
Total limit x for credit points in 42 x54
Elective Credit courses
Term-wise limit z for credit points Term-IV Term-V Term-VI
in Elective Courses
15 z 21 15 z 21 9z 18
*A ―Credit Course‖ means a course taken on credit basis and only such a course contributes towards credit
requirements of the Programme.

13. CLASS ETIQUETTE

a. Students will not carry any edible items, other than water, inside the classrooms/lecture halls during
regular lecture sessions and examinations.

b. Students shall keep their mobile phones switched off at all times inside the classrooms/lecture halls.
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 c. Any student found guilty of any of the above mentioned conduct shall be subject to such punishment as
may be decided by the Competent Authority.

14. CLASS ATTENDANCE IN COMPULSORY AND ELECTIVE COURSES

a. Attendance is compulsory for all compulsory and elective courses, including non-credit courses and
management games.

b. Students should sign the attendance sheet for each class. A student must sign his/her name in full
to mark attendance in each class and the signature used must be same as that given during
registration for the Programme.
c. Students are expected to attend all the classes of a given course. Student attendance in individual
courses (compulsory and electives) shall in no case, falls below 75% for a 3-creditcourse and 80%
for a 1.5-credit course. The relaxation of 25% (20% for a 1.5-credit course) is given to accommodate
absence from class due to minor ailments, participation in co-curricular activities, exigencies in the
family and any other short-term contingencies.

d. Attendance for elective courses will be compulsory during the first week of the course, before final
registration. If a student is absent in a class during this week for a course for which he/she finally
registers because he/she has attended a class of another course held at the same time during that week,
the student will be awarded attendance for the course provided PGP records show that he/she has
attended the class of another course scheduled at the same time.

e. For a student whose attendance (α) falls short of 75% (80% for 1.5 credit course), the penalty
will be as follows:

(i) If α < 50.00, the student will be awarded a permanent ‘F’ in the course.

(ii) If 50.00 α 59.99 then the grade of the student will be adjusted as shown in the following
table:
Actual grade
A+ A only A− B+ B only B− C+ F
Adjusted A−
grade B+ B only B− C+ C+ C+ F

(iii) If 60.00α 74.99 (79.99 for 1.5 credit course) then the grade of the student will be adjusted
as shown in the following table:
Actual grade
A+ A only A− B+ B only B− C+ F

Adjusted A only A−
grade B+ B only B− C+ C+ F

f. For the Compulsory Non-Credit courses : a student having less than 80% attendance will be
considered a ‘Fail’. The student having less than 80% attendance but having up to 70% attendance, will
have to repeat the first four sessions of the course in the next academic year. Students with less than
70% attendance will have to repeat the course in the next academic year and will have to go through the
evaluation process.

g. If a student’s attendance falls short of 75% (80%) and he/she also misses the mid-term/end-term
exam, the penalties applicable in both the cases (attendance falling short and missing exam) would
be applied, unless the student‘s attendance fell short because of the student suffering from major
ailment requiring prolonged bed rest or hospitalization (see Rule-III.14.h).
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h. Major Ailment - Loss of attendance and/or missing mid/end term examinations.
i) A student will be considered to have suffered from ‘major ailment’ if (a) the ailment requires
prolonged hospitalization or bed rest or isolation or if it is a psychiatric illness (e.g. depression,
schizophrenia), and (b) the MBA Programme Office is informed in writing about the ailment
within two days of hospitalization or diagnosis, and (c) the ailment is verifiable by the Institute‘s
doctor or from the hospital certifying that the student is not fit to study or attending classes.
ii) Fudging of documents /medical certificate etc, shall lead to disciplinary action including
summary expulsion from the Programme.

iii) Absence during the period of ailment, as certified by appropriate medical authority, will not
be counted towards attendance calculation. However,
a) if the period of major ailment exceeds 50% of total sessions in a term, the student may be
asked to temporarily withdraw from the Programme on medical ground;

b) If a student misses more than 60% classes of a compulsory non-credit course due to major
ailment he/she shall repeat the course with the next batch;

c) If a student misses more than 60% classes of a course due to major ailment, he/she will
have the option to repeat the course with the next batch or take two grade drops in the final
grade.

d) In case of absence of a student in mid/end term examination due to major ailment, the
MBA Programme office shall arrange a make-up examination with no grade drop from the
final grade (subject to clause iii above). No re-examination shall be provided for the make-
up examinations, i.e., Rule-III.18 will not be applicable.

e) If a student misses component(s) of evaluation in a course, other than mid/end term

examination, in a course during the period of major ailment, the respective Course
Coordinator/ instructor will decide how those components can be compensated.

f) For all other cases not mentioned above, the same shall be decided by the MBA Committee.

i. The above rules will supersede any individual course specific rules for attendance set by a
course coordinator/instructor.
j. Rule for proxy on Attendance

(i) An absentee student whose signature is found in the attendance sheet shall by default be
considered guilty of proxy attendance, unless a satisfactory explanation is provided.
(ii) A prior written notice of absence to the respective TTA (or saopgp@iimcal.ac.in;
absent@iimcal.ac.in) will be considered sufficient to avoid such default penalty.
(iii) If the Absentee doesn‘t name, he/she will be penalized with a three-grade drop from the final
course grade.
(iv) If the Absentee names the student who signed on his/her behalf at the request of the Absentee
and the said student confesses, both will be penalized with a two-grade drop from the final course
grade.
(v) In cases where the Absentee names the student who signed on his/her behalf at the request
of the Absentee but the said student denies, the Absentee will be penalized with a two-grade
drop from the final course grade. In case it is proved that the latter actually gave the proxy,
he/she will be penalized with a three-grade drop from the final course grade.
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 (vi) For a student found guilty for the second time, permanent ‘F’ grade will be awarded. For a
student found guilty for the third time or more (repeat offenders), the concerned student
will be expelled from the Institute.
k. The attendance rules will also be applicable to incoming STEP students from partner institutions.

IIMC CEMS students will require to attend CEMS mandatory course elements like Global Strategic
Management course, Block Seminar and Global Citizenship Skill Seminar, CEMS events like Career
Forum etc. In case such curriculum sessions of these students clash with MBA classes and exams, then
the concerned students will be granted attendance for the MBA courses and they will also be provided
with alternatives for quizzes, exams etc.

l. Students shall report to campus after their Summer Internship a day before Term-IV
commences. Students coming late will not be given weightage for attendance for classes missed
under any circumstances.

15. INSTRUCTOR AND COURSE FEEDBACK

a. Submission of the Instructor and Course Feedback is compulsory as and when notified by the MBA
Programme office during the Term. In case a student fails to submit the feedback a financial penalty
of Rs.1,000/- per case will be imposed on the student for not giving the feedback within the stipulated
deadline.

16. LEAVE OF ABSENCE

a. Students who leave the campus for more than one day, except for vacations declared by the Institute,
shall obtain prior leave of absence from the MBA Programme Office. Such approval must be received
in writing in a prescribed format (See Annexure 8) duly signed by the SAO- MBA Programme

signifying his/her absent.

b. One copy of the form should be retained in the MBA Programme Office, the second with the Hostel
Office and the third copy will be sent to the Security Officer at the Main Gate.

c. Students leaving the campus on leave must produce the signed leave application form to the security
personnel posted at the Main Gate.
d. Upon return, students need to get the leave application form countersigned by the Hostel Office and
return it to the MBA Programme Office either on the day students return to the Institute or on the first
working day that follows, in case students return to the Institute on a holiday.
e. Non-compliance with this rule shall be treated as unauthorized absence and shall be subjected to
disciplinary action as per this rule.


For the purpose of this document, SAO- MBA Programme could also refer to the staff member who is authorized by the Director / CAO
/ Chairperson, MBA Programme to head the MBA Programme Office staff in his absence.

17. EXAMINATIONS

a. Students will not be allowed to carry any food and drinks other than water inside the examination
rooms/halls.

b. Students will not be allowed to carry or keep mobile phones/pagers, etc., in their possession during
examinations inside the examination room/hall.

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 c. Students will not be allowed to enter the examination hall for mid-term and end-term examinations
after 10 minutes from the commencement of the examination.

d. Students are in general not allowed to leave the examination hall during the first half an hour and the
last half an hour. For exams of duration of more than one hour, students may be allowed to leave the
examination hall, one examinee at a time, after obtaining necessary permission from the invigilator(s).
Such short breaks should not normally exceed five minutes.

Penalty for Malpractices during Examination

e. Any student found guilty of any malpractice or misconduct or violation of the rules and instructions
during any examination (including, quiz, mid-term, end-term exams, plagiarism in Term Papers,
Project Report, Summer Internship, Course Assignments etc.) or while abroad as part of the STEP shall
be penalized.
(i) For the first time offender,

a) For First Year : permanent ‘F’ grade with compulsory course repeat in the next year
including Community services like giving attendance sheets in classes, delivering water in
classrooms etc. and his/her name would be displayed on the notice board.

b) For Second Year: remedial work during the Summer and after completion, provisional
certificate to be issued in the month of June.

In either case, the final decision on grading will be taken by the course coordinator/course
instructor(s)/PGP Committee depending on the severity/seriousness of the malpractice.

(ii) For the repeat offenders, the penalty shall be expulsion from the Institute.
f. Based on the seriousness of the malpractice, misconduct or violation of this Rule, the MBA Committee
may also impose one or a combination of more than one of the penalties the mentioned above and below:
(i) Suspension for a specified period
(ii) ‘F’ grade in the course concerned
(iii) Scaling down grades obtained in the specific subject
(iv) Compulsory course repeat
(v) Remedial work during summer
(vi) Community service
(vii) Withdrawal of placement services
(viii) Suspension, withdrawal or ineligibility for scholarships
g. Notwithstanding the academic regulations mentioned above, the Chairperson, MBA Programme is
empowered to refer to the MBA Committee any deserving case for review. The MBA Committee will
review such cases and make appropriate recommendations for a decision by the appropriate authority.

18. MAKE-UP EXAMINATION/RE-EXAMINATION

a. Re-examination shall be scheduled by the MBA Programme Office for students who secured ‘F’ grade
in a course.

b. If a student secures an ‘F’ grade in the re-examination, it will be converted to a permanent ‘F’ with
no further opportunity for make-up examination. If a student secures a grade higher than ‘C+’ in a
re- examination, the grade will be adjusted to ‘C+’.

c. Make-up examination shall be conducted for students who were absent during the mid-term or end-
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 term examination due to illness of self or sudden serious illness of parents, spouse or child, or sudden
demise of parents, spouse or child. Students should inform the MBA Programme Office well in
advance, whenever possible, of any such illness/event with supporting documents. At the end of each
midterm or end term examination, the SAO- MBA Programme will prepare a course-wise list of
students who are eligible for make-up examinations, upon scrutiny of necessary documents
submitted by the concerned students, and communicate the same to the concerned Course
Coordinators.

If a Course Instructor decides that quiz is to be conducted in lieu of Mid-term and/or End-term
examination then the rule of Make-up exam of one grade drop will be applicable for the students who
will be absent on medical ground. For all other cases the evaluation of absentee students for the quizzes
missed will be under the jurisdiction and discretion of the concerned Course Instructor and MBA office
will not take any action in this regard.

d. For availing the make-up examination option, the student must submit an application requesting for
such a make-up examination, along with relevant certificates and documents within three working
days from the receipt of notice from the MBA Programme Office.

e. Grade Drop: In Make-Up Examination, if a student secures a grade higher than ‘C+’, the student
shall receive one grade drop from the actual grade received in the re-examination. The reduced grade
shall be used for calculation of CGPA and reflected in the grade sheet (see Rule-III.20 - Grading).

f. No make-up examination is allowed for students who were absent in the mid-term/end term
examinations or both for reasons other than those mentioned in Rule-III.18.3.

g. The make-up/re-exam for a term will be conducted in the make-up/re-examination week scheduled by
MBA Programme Office and indicated in the Academic Diary. The make-up/re-examination for the
mid-term examination can be conducted either in that week, or at a time to be decided by the
course coordinator/instructor(s). However, no make-up/re-examination will be scheduled after the
make-up/re-examination week for a Term except under special cases with approval from the
Chairperson, MBA Programme.

h. Make-up examination request because of medical reasons of self shall be supported by a medical
certificate from the Resident Medical Doctor. If the student has left the campus with prior approval of
leave of absence from the MBA Programme Office, due to illness of self, or sudden serious illness of
parents, spouse or child, he/she will have to produce a certificate from a Registered Medical
Practitioner. This certificate will have to be submitted to the MBA Programme office on the first
working day that follows. In case, a student is absent from the examination due to demise of parents,
spouse, or child, he/she will have to produce the death certificate to be eligible to appear in the make-
up examination. The final discretion regarding eligibility for make-up/re- examination will lie with the
MBA Committee.

i. Regarding STEP students –

If some students get “F” grade in any course(s) on STEP, they will have to appear for the re-examination
to be conducted by the Partner Institute under coordination with IIMC’s International office, in case
such examination is conducted after Term VI of IIMC (i.e., not in the same academic year). On
receiving ‘Pass’ grade from the Partner Institute, MBA office will issue Provisional Certificate and
Grade Sheet to the concerned student, failing which he/she will have to withdraw from the Programme
immediately.

j. Regarding CEMS students-

(i) Outgoing CEMS students who would be missing some Term-IV exams, MBA office would explore
the possibility of conducting the exam(s) on another date(s) prior to their leaving the campus
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 and allowing the students to appear for the same without grade drop. The Chairperson, MBA
Programme may discuss the same with the concerned instructors so that a fresh set of question papers
can be arranged for conducting the exams.
(ii) For the incoming CEMS students, the Chairperson, MBA Programme is empowered to decide upon
allowing attendance waiver/grade drop waiver to the concerned student(s) on a case to case basis.

19. PROCEDURE FOR REVIEW OF ANSWER SCRIPTS AND REVISION OF GRADES

a. The MBA Programme Office will announce the marks/grades in all courses offered during terms I, II,
IV, and V as and when these are received. However, the grades in courses offered during terms III and
VI will be announced by the MBA Programme Office after grades for all the courses for Term-III/Term-
VI are received by the MBA Programme Office.

b. The PGP office will announce a schedule for display of corrected answer scripts for each of the six terms
at the first convenient date immediately on receipt of the same. Display of answer-scripts of Mid-term
and End-term exams will be arranged by the MBA office, display of all other assessments is not
compulsory and will be under sole discretion of the Instructors.

c. Regarding display of answer-scripts for Online Examination –

The Instructor/TTA may have a session with the participants in which the exam can be discussed and
all queries of students can be addressed. The students can request for re-evaluation post this session if
they wish. It is expected that an interactive session with the Instructor will address the concerns of the
students and will minimize the re-evaluation requests. With the help of the concerned service provider
it may be explored if the students could be provided access to their exam during this session.

d. If any student feels that a re-evaluation of answer scripts is necessary, a request for the same should
be made in the prescribed form with a fee, Rs.500/- (Rupees Five Hundred only) payable by DD
drawn in favour of ―Indian Institute of Management Calcutta‖ or by Cash at the MBA Programme
Office. This procedure shall not apply for simple totaling errors, which shall be carried out by the TTA
with the approval of the Instructor concerned.

e. Under no circumstances, can the answer scripts be taken away by the students from the custody of the
PGP office. All answer scripts are retained by MBA Programme office after re-evaluation is over
and will be kept in the custody of MBA Programme office for three years. The answer scripts beyond
three years are shredded and destroyed by MBA Programme Office.

f. If a student is unable to peruse his/her answer scripts during the scheduled time, MBA Programme
office may arrange to show the answer scripts on a later date with the approval of the Chairperson,
MBA Programme. Illness or absence from Campus on approved (by SAO- MBA Programme) leave
will be regarded as valid reasons for the student‘s inability to verify answer scripts on scheduled dates.

f. As the MBA first year students are expected to remain on campus until the beginning of Summer
Internship, their absence from campus when papers are displayed cannot be cited as a reason for
requesting re-evaluation after the Summer Vacation. Similarly, MBA second year students are
expected to remain on campus until the Convocation. Their absence from campus when papers are
displayed for re-evaluation cannot be cited as a reason for requesting re-evaluation after the papers for
Term-VI have been displayed or after Convocation.

g. All requests for reevaluation of papers should be routed through MBA Programme Office. Students
or MBA students’ representatives should not directly approach an Instructor with requests
for reevaluation or for higher grades. Any such conduct will attract disciplinary action as per this
Rule-III.17.f.
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20. GRADING

a. Students will be graded on a 9 point scale as follows:

Grade Grade point

A+ 9
A only 8
A minus 7
B+ 6
B only 5
B minus 4
C+ 3
F 0

b. The grade obtained by a student, who has missed either the mid-term or the end-term examination or
both for a course on medical ground (except on Major Ailment) and is eligible to take a make-up
exam, will be adjusted downward as follows by MBA Programme office after the Instructor/ Course-
Coordinator has submitted the grades:

Actual Grade in the Grade to be recorded as

make-up exam
A+ A only
A only A minus
A minus B+
B+ B only
B only B minus
B minus C+
C+ C+
F F
c. For a Pass/Fail course the letter grade awarded will be either ‘P’ (for Pass) or ‘F’ (for Fail) with no
grade point assigned to it.

d. Incomplete course: A student’s grade in a particular course would be treated as Incomplete (‘I’) if
none of the letter grades A+, A, A, B+, B, B, C+, F (as mentioned above in clause I.B.i.1) or ‘P’ (for
Pass) or ‘F’(for Fail) for a Pass/Fail course, for him/her is awarded by the Course
Coordinator/Instructor in the grade- sheet submitted to the PGP Office. For the purpose of CGPA
computation and announcement of CGPAs at the end of a Term, all such ‘I’ grades, except for the
Summer Project, shall be converted into ‘F’ grades.

e. In the case of Summer Internship, if a feedback certificate from the host company indicating completion
of the summer project by the student is not received by the MBA Programme Office, the concerned
student shall be asked to complete the Summer Internship in the following summer subject to the rule
of having to complete all requirements of the Programme within 36 months of his/her date of admission
into the Programme.

f. Sharing of grades – the Grades obtained in a course will not be shared with students and MBA
Representatives before finalization of Grades by the Instructors.

21. PROMOTION TO SECOND YEAR

a. A student whose CGPA at the end of Term-III is 4.5 and above, who has not obtained ‘F’s in more
Page 14 of 40
 than 6- creditpoint equivalent courses, and has passed the Qualifying Mathematics, Managerial
Communication I & II and Business Ethics examinations, will be permitted to undertake the Summer
Internship and be promoted and permitted to register for Term-IV.

b. If a student has obtained ‘F’ grade in more than 6-creditpoint equivalent courses, at the end of any
Term, he/she will be asked to permanently withdraw from the Programme (see Annexure 5).

c. A student obtaining CGPA of less than 4.5 at the end of Term-III, who has not obtained ‘F’s in more
than 6-creditpoint equivalent courses, and has passed the Qualifying Mathematics, Managerial
Communication I & II and Business Ethics examinations, shall have the option of repeating the first
year of the Programme or permanently withdraw from the programme.

d. A student who is repeating the first year of the Programme will have to withdraw from the Programme
if he/she fails to meet the above requirements for promotion to the second year of the Programme.

22. AWARD OF DEGREE

a. Students who have fulfilled all the requirements of the Programme, obtained an overall CGPA of
5.00 or more at the end of Term-VI, and have not obtained ‘F’s in more than 6-creditpoint equivalent
courses, including courses taken as non-credit on STEP, are awarded Degree.

b. For the successful completion of the Programme and award of the Degree, the total number of
credit points to be taken for CGPA computation will be 90 to 102 credit points (see Annexure 3)
(Note: A student’s CGPA after completion of the Programme will be computed on the basis of Credits earned and Grade
points obtained in all Compulsory, Elective Courses, Summer Internship and Term Papers taken on Credit basis at IIMC.)

Along with the Degree, a student will receive a grade-sheet showing all the courses (including
Term Papers, Summer Internship) taken at the Institute and STEP Institution, as applicable, credit
points, grades, CGPA etc.

c. If a student obtains a CGPA of less than 4.75 at the end of Term-VI, he/she will be asked to
compulsorily withdraw from the Programme.
d. If a student obtains a CGPA between 4.75 and 4.99 (end points included), his/her case will be reviewed
in the MBA Committee and subsequently a decision will be taken by the Faculty Council. Depending
upon the merit of the case, a student may be asked to,

(i) do suitable extra work as remedial courses, in consultation with Chairperson- MBA Programme,
to make up for the deficiency in CGPA, or

(ii) repeat the course or term or second year

e. The following procedure shall be followed while undertaking remedial courses:

(i) A student having a CGPA between 4.75 and 4.99 (end points included) and opting to do
remedial courses because of CGPA shortfall would choose the course(s), with the concurrence
of the Chairperson- MBA Programme, from among the courses taken by him/her in the first
and second year wherein he/she has obtained a grade of ‘F’, ‘C Plus’ or ‘B Minus’.

(ii) Chairperson- MBA Programme, in consultation with the Course Instructors, would decide
upon the number and nature of remedial courses to be taken.

(iii) Remedial course work must be completed before the commencement of the next academic year.
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 (iv) After completion of the remedial course work, if a student fails to makeup the deficiency in
CGPA (i.e., the CGPA falls short of 5.00) he/she would have to compulsorily withdraw from the
Programme.

(v) On completion of the remedial course work, if a student gets a CGPA greater than 5.00
his/her remedial grades will be suitably adjusted downwards so that the CGPA becomes 5.00
at the end of the remedial course work.

(vi) On satisfactory completion, the concerned students would be issued a Provisional Degree
Certificate and grade sheet and the Degree would be awarded to them at the Institute‘s next
Annual Convocation.
(vii) A student failing to complete remedial courses would have to compulsorily withdraw from the
Programme.

23. AWARD OF RANK

a. A student‘s relative rank in his/her Batch, after completion of the Programme, shall be determined
using a special type of CGPA, referred to below as the “Rank CGPA”.

b. The “Rank CGPA” is defined as the CGPA calculated on the basis of Credits earned and Grade
points obtained in all Compulsory Courses (except the Summer Internship and Term Paper) up to
Term III, taken on Credit basis.

c. Total number of credit points to be taken for CGPA computation for Rank is 48 credit points. If
‘Fail’ is obtained in the Summer Internship, the student will not be eligible for Rank (see Annexure 6)

24. TEMPORARY WITHDRAWAL FROM THE PROGRAMME

a. MBA students can apply for a temporary withdrawal from the Programme before the beginning of end-
term examinations for a term or during the Summer Internship. However, such withdrawal can be
granted only for valid medical reasons.

b. An application for such temporary withdrawal from the Programme must be approved by the MBA
Committee. The MBA Committee shall decide on the Term in which the student will rejoin the
Programme.

c. A student withdrawing from the Programme temporarily must rejoin the Programme and complete
all requirements of the Programme within 36 months of his/her initial admission into the Programme.

25. COMPULSORY WITHDRAWAL FROM THE PROGRAMME

a. An MBA student must withdraw from the Programme if he/she cannot pass the Compulsory Non-
credit courses by Term III.

b. If a student accumulates ‘F’s grade in more than 6-creditpoint equivalent courses at the end of any
Term considering all Compulsory and Elective Courses at IIMC and STEP Courses, including
Term Papers, Summer Internship and Compulsory Non-credit courses as applicable, he/she shall be
asked to compulsorily withdraw from the Programme forthwith.

c. A student shall be asked to withdraw from the Programme forthwith if any part of the Programme

Page 16 of 40
 including the Summer Internship is not completed within 36 months of the student‘s entry into the
Programme. [For example, a student who has repeated the first year of the Programme will have
to withdraw from the Programme if he/she has CGPA shortfall at the end of Term III in the repeated
year.]

d. If a student is expelled on disciplinary ground that will amount to compulsory withdrawal from the
Programme (see Annexure 5).

26. PERMANENT WITHDRAWAL FROM THE PROGRAMME

a. A student may withdraw from the Programme permanently after informing the MBA-Chairperson in
writing. The MBA-Chairperson shall approve the withdrawal request only after all dues have been
cleared.

27. PRIZES ON THE BASIS OF THE FIRST YEAR RESULTS

a. Students who secure the highest CGPAs at the end of the first year of the Programme shall be
awarded prizes provided
(i) they do not have an ‘F’ grade in any of the courses that they have taken during the first year
of the Programme, and

(ii) they are not found guilty of malpractice or indiscipline on account of misbehaviour or on
account of misconduct during the Programme either in or outside campus bringing disrepute to
the Institute, proxy- marking of attendance, behaviour towards fellow students/staff of the
Institute/Instructors etc. or in examination and other evaluation components as constituting
malpractice or indiscipline in the Programme. (see Rule-III.17.e).
However, a student who is otherwise eligible for a prize given for academic excellence will be
issued a certificate based on the first year results indicating his/her relative rank in the batch in
the first year.

b. The number of prizes to be awarded each year for MBA students will be decided by the Faculty
Council on the recommendation of the MBA Committee.

28. PRIZES AND HONOUR ROLL ON THE BASIS OF THE SECOND YEAR RESULTS

a. Prizes and Honour Roll will be determined using the ―Rank-CGPAs defined above in Annexure
3. The names of five students who secure the highest Rank-CGPAs shall be included in the
Institute’s Honour Roll provided

(i) their Rank-CGPA is ≥ 7.5;

(ii) they do not have an ‘F’ grade during the Programme in (Compulsory/ Elective/ Credit/
Non-Credit) Courses and Summer Internship (Failure)/Term Papers, as applicable at IIMC and
in STEP; and

(iii) they are not found guilty of malpractice or indiscipline on account of misbehaviour or
misconduct during the Programme either in or outside campus bringing disrepute to the Institute,
proxy-marking of attendance, behaviour towards fellow students/staff of the
Institute/Instructors etc. or conduct during STEP at Partner Institution and malpractice or
indiscipline during examination and other evaluation components in the Programme (see Rule-
III.17.e).

Page 17 of 40
 However, a student who is otherwise eligible for a prize given for academic excellence
will be issued a certificate based on the second year results indicating his/her relative rank in
the Batch in the second year.

b. The MBA Honour Roll may include the names of more than five students in each batch only in case of
ties.

c. The number of prizes based on the second year results to be awarded each year for MBA students
will be decided by the Faculty Council on the recommendation of the MBA Committee.

IV. FINANCIAL ASSISTANCE AND OTHER SUPPORT

29. ATTENDING FOREIGN LANGUAGE COURSE

a. The MBA Programme Office shall organize Foreign Language Course during Term III/VI at a
subsidized rate for the MBA Students.
b. First year students who get an ‘F’ grade may repeat the course next year with submission of the requisite
course fees again
c. Students of the graduating batch are not allowed to enroll in courses in the year after their graduation.
However, in case any CEMS student of the graduating batch gets an ‘F’ grade, he/she may obtain an
equivalent certificate in a foreign language course within the allowable timeframe of the CEMS
programme, subject to acceptance of the certificate by CEMS.
d. For registration of Foreign Language Course, student shall be required to submit (i) course fee of Rs.
2,000 and (ii) caution deposit of Rs. 10,000. The fee and amount may be paid by DD or Cash to the
MBA Programme Office.
e. The caution deposit of Rs. 10,000 shall be refunded to the student on successful completion of the
course with minimum 75% attendance. Students with less than 75% attendance (and not passed the
course) will not be entitled for refund of caution deposit.

30. FINANCIAL SUPPORT FOR STUDENTS’ PARTICIPATION IN INTERNATIONAL

CONFERENCE / SEMINAR/WORKSHOP/COMPETITION ETC.

a. Financial assistance/support or Students selected for prestigious International Conference/Seminar

/Workshop / Competitions, etc., shall be considered by the Institute on merit on a case to case basis.
Institute financial assistance may cover return economy class airfare in the most direct route,
registration fees, visa fees, board & lodging abroad (max USD 100) and insurance expenses.

b. Students participating in International Events would be required to submit air tickets, boarding passes,
hotel bills, entry/registration fee receipts, and any other bills, receipts and necessary documents to justify
the claim.

c. Students may submit application for financial assistance along with other relevant details to the MBA
Programme Office. The applications submitted by students at the MBA Programme office would be
forwarded to the PGP Representatives for first level scrutiny and then the applications with the
comments of the MBA Representatives would be submitted to the Chairperson, MBA and Dean
(Academic) for recommendation and approval.

d. Mere participation in an International Event would not quality for financial support. Only those cases,
where students would be required to go through a rigorous selection process or where their
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 entries/papers would go through a rigorous review process for participation/presentation in an
International Event, would be considered for further processing and approval.
e. Explanation: If a student is selected for an international conference, simple participation will not merit
financial support. There must be peer reviewed paper presentation and such paper shall be submitted
to the MBA Programme Office for evaluation.

f. The maximum amount that would be reimbursed by the Institute to a student for taking part in such
International Event would be Rs.50,000/- or the student‘s actual expenses, whichever is less,
subject to verification of the documents submitted by the student.

31. NEED BASED FINANCIAL ASSISTANCE (NBFA) SCHEME

a. Need Based Financial Assistance (NBFA) has been introduced by the Institute with the aim of ensuring
that no MBA student faces difficulty in pursuing education at the Institute for want of financial
resources.
b. The NBFA scheme will be available to both the first and second year students.
c. The financial assistance provided to an applicant will be valid for the current academic year only. A
student can receive NBFA from the Institute for a maximum period of two academic years.
d. Students’ against whom disciplinary actions, by the Institute and outside agencies, are initiated, are
ineligible to apply for the NBFA.
e. Call for Application for NBFA shall be notified by the MBA Programme Office in June every year.
Such application shall be submitted in the prescribed format (see Annexure 12) within the deadline
prescribed by the MBA Programme Office. No application shall be entertained after the deadline is over.
f. The Amount of financial assistance and the scheme for the same shall be determined by the MBA
Committee every academic year. The formula for calculating individual NBFA amount would be as
follows:
Financial assistance as percentage of the academic fee for an applicant with reported annual family
income of Rs. X lakhs =

100%, if X <=3
175 – 25 X, if X > 3 and X<=8

g. NBFA shall be awarded on the basis of the family income declared in the NBFA application
forms. The students shall be solely responsible for providing documents verifying the information
provided. Any discrepancies on the information provided regarding the declared income and the
actual income will attract punitive action against the concerned student along with the cancellation
of financial assistance /expulsion from the Programme.

V. CAMPUS AND HOSTEL RULES

32. ACCOMMODATION & MEMBERSHIP

a. MBA is a fulltime residential Programme and all students are required to stay on campus during the
duration of the Programme in the hostel accommodation provided to them.
b. All students are required to be members of the Students Welfare Association of IIM Calcutta—the
official body representing students in DP, MBA, MBAEX, PGPEX-VLM and PGDBA students and
pay their membership fees as determined by Students Welfare in consultation with Students Affairs
Committee.

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33. GENERAL RESIDENCE RULES

a. Chairperson, Student Affairs Committee (SAC) shall be the competent authority on all matters
relating to the Hostel and activities conducted under the Student Council.

b. The office of the Chairperson, Student Affairs Committee shall allocate hostels rooms by draw of
lottery, taking into account the male/female proportion, differently abled students, etc.

c. At the time of taking possession of the allotted accommodation, students are required to make an
entry in the Hostel Register, and fill the Hostel Registration and Inventory forms in duplicate. One
copy of the inventory form will be given to student and one copy will be kept with the Hostel
Administration.

d. Students should not change their officially allotted hostel rooms without prior approval of
Chairperson- SAC.

e. The students shall be responsible for taking proper care of all the equipment/furniture allotted to him/her
by the Institute. The damage or destruction of Institute‘s property will be treated as a serious
breach of discipline and full charges for repair or replacement with penalty, if imposed, will be
recovered from individual students or the Student Council as determined by SAC.

f. If any student does not require any item provided to his/her room, he/she should request Hostel
Administration to take back the same and enter the same in the inventory list.

g. Shifting of existing furniture from one room to another can only be done with the prior permission of
Hostel Administration.

Use of electrical equipment and electricity

h. Students will not be allowed refrigerators, air-conditioners, televisions, microwaves etc., in hostel
rooms without the prior approval of Chairperson, SAC.

i. As and when students are away from their rooms, they must switch off all electrical equipment
for the purpose of conserving electrical energy.

j. Students are required to take adequate care of their personal belongings and should not keep their
living rooms unlocked at any point of time that they are away from their room. They may do so at
their own risk and the hostel and Institute administration will have no responsibility for any losses, if so
caused.
k. Service providers like Courier delivery, restaurant food delivery, good delivery etc. will not be
allowed to provide their services to individual rooms.

l. In case of theft, students must inform the Hostel Administration and Security Officer immediately.
To keep a record of this incident, a student is requested to submit an incident report to the security
in-charge with a copy to hostel admin executive either by hard copy or through email. The security
officer will escalate the matter to the local police station as may be required.

m. Complaints of any nature regarding the maintenance of the hostels should be submitted to the Hostel
Administration. Complaints of a serious nature may be brought also to the notice of the Convener,
Committee for Monitoring Hostels and in case of emergencies to Chairperson SAC.

Page 20 of 40
 Student’s Guest

n. Students cannot share their rooms with any guest or person without approval of the competent
authority.

o. Guests, visiting students in the hostel rooms will sign the Check-in and Check-out registers
specially provided for this purpose. The registers will be with the Security Guard-on-Duty.

p. Students who wish to accommodate guests overnight at the campus will have to inform the Hostel
Administration in writing in advance of the name of the guest, relationship and duration of his/her
visit. Student‘s guests can only be accommodated in Institute‘s designated facilities for accommodation
of guests, subject to availability and subject to the Institute rules.

Accommodation during summer vacation

q. Normally, hostel rooms should be vacated by students during summer vacation for maintenance.
Those students who wish to stay in the hostel during the summer vacation must get permission from
the Chairperson, SAC. The approval will be given on case by case on merit of the request.

r. On receipt of approval from Chairperson, SAC, the student must pay a nominal rent of Rs. 100/- per
day per person in advance for the duration of their intended stay. For rooms with attached bathroom
facilities, the rent will be Rs. 200/- per day.
s. Students should obtain hostel clearance certificate from the hostel in-charge, counter-signed by the
Hostel Administration at the time of completion of the Programme and hand over possession of the
room to the authorities.

t. Hostel Administration reserves the right to inspect hostel rooms as part of routine maintenance check
and in case where there is reasonable doubt about rules being broken. Students must allow access to
their allotted accommodation to the Hostel Administration on all such occasions.

34. MESS RULES

a. All students will be members of the Hostel Mess at the Hostel where they are allotted the room. Mess
Rules will apply to all students. Exceptions have to be approved by SAC.

b. All students must have their meals in the Mess Dining Hall at the hours stipulated by the Mess
Committee. These hours must be adhered to strictly.

c. Food served in mess will not be taken or served outside the Mess Dining Hall except in cases of
sickness. For such cases the Mess in-charge should be informed at least three hours before the meal
service time.

d. Chairs and other furniture, utensils, crockery and cutlery from the Dining Hall is not to taken outside
the mess. Night canteen facility may be provided in hostels. For safety and security, the student should
not call the vendor for room service, unless prior permission is obtained from JOS-Hostel.
e. Students are expected to clear their mess dues every month. Students whose mess bills are outstanding
for 2 months or more will NOT be allowed to appear for any mid-term/end-term examination unless
allowed to do so in exceptional circumstances by the MBA Committee in consultation with SAC. Mess
facility will also be withdrawn for the set of students with mess bills outstanding for 2 months or
more unless approved by mess committee in consultation with SAC. Students who have successfully
completed the program will not be allowed to convocate or get their program completion certificates
unless they clear their mess dues.
Page 21 of 40
 f. A pre-decided list of vendors is allowed to deliver food to students in the campus. Vendors will deliver
food at pre-designated locations as decided by the Security in-charge and approved by the CAO.
Students are expected to collect their food orders from the designated locations, as vendors are not
allowed to go to the room of an individual student.

35. RULES ON RAGGING

a. Students should note that they are prohibited from engaging in ―any disorderly conduct, whether by
words spoken or written or by an act which has the effect of teasing, treating or handling with rudeness
any other student, indulging in rowdy or undisciplined activities which causes or is likely to
cause annoyance, hardship or psychological harm or to raise fear or apprehension thereof in a fresher
of a junior student or asking the student to do by act or perform something which such student will
not do in the ordinary course and which has the effect of causing or generating a sense of shame or
embarrassment so as to adversely affect the physique or psyche of a fresher or junior student. (Order
of the Supreme Court of India, dated May 4, 2001) This has also been enacted by the Govt. of West
Bengal, vide letter No. 892(T)(53)/CS dated December 5, 2001 issued by Higher Education Department.
b. Any student found to be indulging in one or more of the above mentioned activities is liable to be
punished. Punishment could include expulsion from the Institute, suspension from the Institute for a
limited period, a fine with a public apology, withholding of scholarships, debarring from
representation in events, and withholding of results.

c. Any incidents of ragging can be reported to the Anti- Ragging Committee. The Committee for
Monitoring Hostels also has the responsibility for on-the-ground inspection in case of any suspected
or actual case of incidents which might be construed as ragging.

d. At the time of admission, each student and his/her parent/ guardian will have to give a signed
undertaking that the student will not participate in and report any incident on campus that might
constitute ragging and the student and parent/guardian are conversant with the definition of ragging
laid down in the Supreme Court order and the nature of punishment prescribed by the UGC
Regulations on Curbing the Menace of Ragging in Higher Educational Institutions, 2009

e. Any student who wishes to report a case of perceived ragging can do so by calling the Institute
helpline or write to arc@iimcal.ac.in. The identity of the Complainant shall be kept confidential

36. RULES AGAINST SEXUAL HARASSMENT

a. Following the guidelines and norms laid down by the Hon'ble Supreme Court (in Vishakha & Ors. Vs.
State of Rajasthan & Ors. (Jt. 1997(7) SC 384) and the GOI DOPT's O.M. No. 11013/10/1997-
Estt.A dated 13.2.1998, the Institute has constituted a "Complaints Committee" to address matters
related to sexual harassment. Any incident of sexual harassment shall be reported to Chairperson,
Complaints Committee. The Rules on sexual harassment shall apply to all members of the Institute
including employees and students.

b. For the purpose of the Rules, 'sexual harassment' includes such unwelcome sexually determined
behaviour whether directly or otherwise, as

(i) physical contact and advances;

(ii) demand or request for sexual favours;
(iii) sexually coloured remarks;
(iv) showing any pornography;
(v) any other unwelcome physical, verbal or non-verbal conduct of a sexual nature.
Page 22 of 40
 c. Any students found guilty of any of the above mentioned conduct shall be subject to such punishment
as may be recommended by the Complaints Committee.

d. The identity of the Complainant shall be kept confidential.

Note : Detailed policy and related matter on Sexual Harassment will be distributed separately

37. OTHER DISCIPLINE ISSUE AND RULES OF CONDUCT

a. Unauthorized commercial activities for personal profit and unless approved as part of academic
activities by concerned faculty/competent authority, gambling in any form and distribution and
consumption of objectionable substances, including narcotic drugs and psychotropic substances is an
offence and are strictly prohibited in the campus.

b. Action will be taken against any student found to be disturbing the peace and tranquility in hostels
and/or the campus, under the influence of alcohol/narcotic substance or otherwise.
c. Students are not allowed to keep or carry weapons of any kind (including firearms) in the campus.
d. Students are not allowed to keep pets.

e. Students are not allowed to keep two-wheelers and four-wheelers on campus, except bicycles.

f. Chairs, furniture, newspapers and magazines in Hostel Common Rooms are not to be removed under
any circumstances.

g. Glass panes and walls of the dining hall and other places at the hostel premises must not be used for
displaying notices/posters (separate notice boards are available in the hostels) without prior permission
of the Hostel Administration. In case posters are put up after such permission is obtained, care must be
taken not to damage the walls and they must be removed promptly after the event.

h. In order to keep a clean campus, dustbins provided around the campus must be used to dispose of refuse.

i. The students will be responsible individually or collectively, as the case may be for any littering,
breakages and damages of any property of the Institute, for which appropriate fine will be imposed.
Therefore students must take proper care in using the hostel and campus premises and facilities and
shall not do anything to disfigure, deface or cause damage to buildings or to any articles or fixtures
therein. In this context it is informed that Cricket, Hockey, Football, Footer, Volleyball etc. must not
be played in hostel rooms and corridors to safeguard glass panes, walls etc. of the facility. The total
replacement cost shall be borne individually and/or collectively by the concerned students/ Student
Council. In addition, such acts shall also invite serious disciplinary action and punishment including
expulsion of student (s) from Hostel. In case of damages, fines would be levied as decided by SAC.

j. Hacking in any form and sending spam emails inside or outside the Institute is strictly prohibited.

k. Swimming and unauthorized boating in the lakes inside the campus are strictly prohibited. Students are
prohibited to go to the roofs of hostels or boathouse. They should not indulge in any kind of activities
near the lake or elsewhere, which present physical danger to themselves or others. Entering places with
dense undergrowth and marshy areas on campus, particularly during nighttime, should be avoided as a
measure of precaution.

Page 23 of 40
l. Students are expected to maintain proper decorum in the matter of dress and conduct both inside the
campus and outside the Institute.

m. Students are expected to follow rules on discipline and conduct set by partner institutions abroad during
STEP / CEMS Programme. The Institute reserves the right to initiate disciplinary action against a
student found to be in violation of any rules or guilty of misconduct while on STEP / CEMS.

n. When visiting other educational institutions in India or abroad to participate in any event or otherwise,
students are expected to follow rules on discipline and conduct set by the institutions visited. The
Institute reserves the right to initiate disciplinary action against a student found to be in violation of any
rules or guilty of misconduct while visiting other institutions

Please Note: All laws of the land are applicable over and above the rules laid within this document.

Page 24 of 40
 Annexure 1

MBA ACADEMIC CALENDAR, 2022 – 2023

MBA-1ST
YEAR
[12
Term-I June 20 to September 09, 2022
Weeks]
Term Break September 11, 2022 to September 18, 2022
September 19 to December 16, 2022
[13
Term-II [(Including Summer Placement week & Durga
Weeks]
Puja Holidays (October 03-09, 2022)]
Term Break December 18, 2022 to December 25, 2022
December 26, 2022 to March 17, 2023 [12
Term-III
(Including Final Placement week) Weeks]

MBA-2ND
YEAR
[11
Term-IV June 13 to August 26, 2022
Weeks]
Term Break August 28 to September 04, 2022
September 05, 2022 to December 02, 2022
[13
Term-V [(Including Summer Placement week & Durga
Weeks]
Puja Holidays (October 03-09, 2022)]
Term Break December 04 to December 11, 2022
December 12, 2022 to March 03, 2023 [12
Term-VI
(Including Final Placement week) Weeks]

Page 25 of 40
 Annexure 2

Course Structure for MBA 1st Year and List of Compulsory Courses

Group Term I Term II Term III Total

credits
Finance Corporate Financial Reporting Cost Management (1.5) Corporate Finance (3) 7.5
and & Analysis (3)
Control
Organizatio Organizational Behaviour-I (3) Organization 4.5
nal al Behaviour-
Behaviour II (1.5)
Marketing Marketing Management I (3) Marketing 4.5
Management II (1.5)
Economics Microeconomics (3) Macroeconomics (3) India and the World 7.5
Economy (1.5)
Operation Statistics for Management (3) Risk Management (1.5) Production & Operations 10.5
s Management (3)
Managem Operations Research (3)
ent
MIS Information 3.0
Technology and
Strategic Systems (3) Strategic Management (3) 3.0
Managem
ent
Human Human Resource 1.5
Resources Management (1.5)
Managem
ent
Public Indian Economic Indian Legal System (1.5) 6.0
Policy and & Political History
Managem (1.5) Indian Social Structure (1.5)
ent
Environment &
Development
Total (1.5)
18 15 15 48.0
Qualifying Qualifying Mathematics Managerial Business Ethics (15 hours)
Non- credit Communication-II (15
Courses Management Game (15 hours) Management Game (15
hours) hours)
Managerial
Communication-I
(15 hours)
Summer Project

Students who successfully complete the first year of the programme are required to do a Summer Project (of 3
credit points) as a compulsory Pass/Fail Credit course during the summer vacation between Terms III and IV. Summer
Interns are attached to firms and complete their project under the guidance of a firm representative.

Course Structure for MBA Second Year

All courses offered in the Second Year are elective courses

Page 26 of 40
 Annexure 3

MBA 2nd Year Course Structure, CGPA and Rank-CGPA Calculation Method
summarized in Tables
Table T(i)1. 2nd Year Course Structure for a Non-STEP student

In Credit points
Summer Internship, as a
Compulsory Pass/Fail Credit 3
Course*
Total limit x for credit points in
42 x54
Elective Credit courses
Term-IV Term-V Term-VI
Term-wise limit z for credit
points in Elective Courses** 15 z 21 15 z 21 9 z 18
*A ―Credit Course‖ means a course taken on credit basis and only such a course contributes towards credit
requirements of the Programme.

**A Term Paper in the second year may be taken only after a minimum of 15-credit point (9-credit point)
regular in-class courses are taken, subject to Term Paper rules, in Terms-IV&V (VI).

Table T(i)2. CGPA Calculation for a Non-STEP student

Year In Credit Points

First (Compulsory) 48
Second (Elective) 42-54
90-102
plus
Total 3-credit points if ‘F’ grade is
obtained in the Summer
Project

Table T(i)3.Rank-CGPACalculation for a Non-STEP student

Year In Credit Points

First
48
(Compulsory)
48
Total plus
3-credit points if ‘F’ grade is obtained in the
Summer Project
Page 27 of 40
Table T(ii)1. 2nd Year Course Structure for a STEP student
In Credit points
Summer Project, as a Compulsory 3
Pass/Fail Course:
Total limit x for credit points in 27 x39
Elective Credit courses at IIMC
Total limit y for credit points in 42 y54
Elective Credit courses at IIMC and
STEP Courses combined
If a student earns more than 15 IIMC credit point equivalents in STEP abroad, only 15-credit point
equivalents will contribute towards minimum requirement of credit points to be taken by an IIMC student
for completion of the Programme.

Table T(ii)2. CGPA Calculation for a STEP student

Year In Credit Points

First
48
(Compulsory)
Second
27-39
(Elective)
75-87
plus
3-credit points if ‘F’ grade is obtained in
Total
the Summer Project plus equivalent IIMC
credit points if ‘F’ grades are obtained in
STEP Courses abroad

Table T(ii)3.Rank-CGPACalculation for a STEP student

Year In Credit Points

First
48
(Compulsory)
48
plus
3-credit points if ‘F’ grade is obtained in the
Total
Summer Project plus equivalent IIMC credit
points if ‘F’ grades are obtained in STEP
Courses abroad

Page 28 of 40
 Annexure 4
RULES REGARDING STUDENT EXCHANGE PROGRAMME
(STEP)
1. Eligibility for STEP

i) Cumulative grade point average (CGPA) at the end of Term-II should be at least 5.5.
ii) There should not be any failure (‘F’ grade or Fail) in any of the courses up to Term-III. This includes all
Credit and non-credit courses.
iii) Those who are taking Qualifying Mathematics course must pass in this course by Term-II.
iv) Valid Indian Passport (with a minimum validity of at least six months after the period of exchange)

2. Selection and Ranking of Applicants for STEP

There may be a maximum of 60% weightage on grades (CGPA) and to appraise the student‘s adaptability,
communication skills, knowledge on Indian culture, etc. STEP committee will be responsible for organizing
the interviews by forming an interview board consisting of at least two IIMC faculty members.

3. Course/Credit Requirements in STEP Abroad

(i) A STEP student should take 15-credit point (or at least 150 classroom contact hours) equivalent regular
postgraduate Credit courses at the partner institution abroad (e.g., 1 ECTS credit = 0.6 IIMC credit, where
ECTS stands for the European Credit Transfer System). If a student does a term paper over and above the
15-credit points they must satisfy the conditions of rules regarding Term Papers given in Rule-II.7.
STEP students must ensure availability of the minimum course requirements to be taken by them
well before they may leave for foreign partner institutions.

[Equivalence of the Credit Point Scheme for a partner institution abroad which follows a scheme other than
ECTS must be established with respect to IIMC Credit Point Scheme before a student goes to the partner
institution. Similarly, pass-fail conversion formulae for foreign grades into IIMC grades must be established
before a student goes to the partner institution]

Hereafter, unless mentioned otherwise, the term “Credit” would mean “IIMC Credit”.

(ii) A student should not participate in the STEP in the event of the partner institution‘s being unable to
offer 15-credit point (or at least 150 classroom contact hours) equivalent regular postgraduate courses.

(iii) Other Stipulations:

(a) In the event a student is found to have taken less than 15 IIMC-credit point (and less than 150
classroom contact hours) equivalent of regular courses in STEP abroad, then he/she will have to
repeat Term V at IIMC in the next academic session subject to the rule of having to complete all
requirements within 36 months of his/her admission into the Programme, else he/she must withdraw
from the Programme.

A regular course of 1 IIMC credit point-equivalent should have 10 in-class contact hours and student workload of 30
hours including the class-contact hours. Normally, a term paper/project at a partner institution is not considered equivalent to
a regular course; however, if a term paper/project involves a significant number of in-class contact hours, as certified by the
host partner institution, then ONLY this number of in-class contact hours shall be used for determination of number of IIMC
credit point-equivalents of the term paper/project.

A STEP student must ensure he/she knows the credit and pass-fail grade conversion rules before going on STEP to a
partner institution abroad
Page 29 of 40
 (b) There should not be any repetition of course(s) between that done (or to be done) by an IIMC student at
IIMC and at the partner institution abroad in STEP and a student participating in STEP must make sure
of this. A student must get approval from Chairperson- MBA Programme for courses in STEP (in
Term-V), once he/she registers at the partner institution, before the pre-registration date for Term-VI,
by submitting an application through International Relations Office (email address:
stepcoordinator@iimcal.ac.in) listing the courses he/she has taken in Term-IV along with course
outlines of Term-V courses in STEP abroad. Similarly, a STEP student must get approval from
Chairperson-MBA Programme for Term-VI courses at IIMC by submitting an application, in
hardcopy only, by noon on the first day of Term-VI through the International Relations Office listing a
maximum of 30- creditpoint courses. The application should also contain the list of courses the student
has taken in Term-IV and Term-V along with course outlines of approved Term-V courses taken in
STEP abroad. He/she must do final registration for Term-VI using the Chairperson-PGP approved list
of courses submitted in the application mentioned above. The Chairperson-PGP in consultation with
the STEP Sub-Committee (or other appropriate faculty members) will decide if the courses registered
for, constitute a considerable replication of similar courses already taken at IIMC or in STEP. If a course
registered for in Term V is found to have considerable replicated content with those taken at IIMC in
Terms I, II, III, IV & VI, then suitable penalties will be imposed, which may include being asked to
repeat Term-V at IIMC in the next academic session subject to the rule of having to complete all
requirements within 36 months of his/her admission into the Programme or even being asked to
withdraw from the Programme.
(c) A STEP student should take only management discipline related postgraduate courses, similar to
those offered at IIMC, at the partner institution abroad. [For example, foreign language courses at the
partner institution will not be considered as Credit courses.]
(d) If a student is eligible, as per the existing IIMC rules, to receive a scholarship amount from the
Institute towards his/her education in STEP, (s)he will be required to give an undertaking stating that
(s)he is accepting the scholarship amount in full knowledge that in case (s)he fails to obtain a ‘Pass’
grade (‘Incomplete’ is not a Pass grade) in STEP abroad (in any of the credit or non-Credit
courses/Term Paper/Term Project etc.) by the due date for Term V grade submission given in the
Academic Diary, the penalty imposed would be as follows:

(i) (s)he be awarded an ‘F’ grade on his/her IIMC grade-sheet for the corresponding course(s) etc.,
and
(ii) (s)he will be required to return 100% of the scholarship amount, failing which (s)he cannot
graduate and receive the Degree.

(e) Students are advised to coordinate with the STEP Office to ensure that the grade for a STEP course
abroad is received by the MBA Programme Office by the due date for Term V grade submission as
given in the MBA Academic Diary. Non-receipt of the grade for a STEP course by the due date
may result in awarding an ‘F’ grade for the concerned course.

4. Information to be shown on the Grade-Sheet for the Term in STEP abroad

For all the Courses/Term Papers/Projects taken in Term-V in STEP abroad, only the pass/fail grades will be
shown against the Course/Term Paper/Project name on IIMC grade-sheet along with the credit points of
each.

5. Penalty for obtaining a Less Than “Pass” Grade in STEP abroad

Penalty as mentioned in 3-(iii) above.

Page 30 of 40
 Annexure 5

Rules for Failures in STEP/Non-STEP Courses

i) Students must pass the Qualifying Mathematics course (within the stipulated number of three chances, first of
which is a Test to be conducted during the second week after commencement of the session for the first year
before teaching in the course starts) by Term-II, failing which a student cannot continue in the
Programme.

ii) A student must not have failure (‘F’ grade) in more than 6 credit points equivalent courses at the end of any
Term considering all Credit, Non-Credit (In case an otherwise Credit Course is taken on a Non-Credit basis)
and STEP Courses including Term Papers/Projects, and Summer Project, as applicable up to that Term,
failing which the student cannot continue in the Programme.

iii) A student‘s GPA or CGPA will be computed on the basis of Credits earned and Grade points obtained in all
Compulsory and Elective Courses and Term Papers taken on Credit basis at IIMC. If a student obtains ‘F’
grade in the Summer Project and/or STEP Courses abroad, the corresponding credit points will be taken into
account in the computation of GPA or CGPA.(see Rule-III.22) on ―Award of Degree above, and the
following section.)

Page 31 of 40
 Annexure 6

COMPUTATION OF CGPA & RANK-CGPA FOR STEP/NON-STEP PGP STUDENTS

Let TI, TII, …, TVI be the sum of grade points of Credit courses/Term papers/Projects as applicable in Term-I,
Term-II, …, Term-VI respectively. Let NFCI, NFCII, …, NFCVI be the number of failure credit points (NFC)
obtained by a student in Term-I, Term-II, …, Term-VI respectively (including only the Credit courses/Term
papers/Projects at IIMC and in STEP as applicable). Let NFSP denote the number of failure credit points in
Summer Project. Thus, for a STEP student, NFCV is the number of failure credit points obtained in Credit
courses in Term-V at the partner institution abroad, and T V is not required to be computed for STEP students.
Similarly, 3 credit points for Summer Project do not go into computation of the CGPA for a PGP student unless
he/she obtains an ‘F’ grade for the same.

[Note: For STEP students going to foreign institutions, pass-fail grade conversion (from foreign grades to
IIMC grades) tables must be established before STEP students go abroad. For example, for foreign institutions
such as EBS, Bordeaux, Jonkoping, Koblenz, HHL, EM Lyon, KUL, UCL, NSM, Ceram which follow the
ECTS, both foreign grades ‘FX’ and ‘F’ are to be converted to the IIMC grade ‘F’.]

The grade computation and passing requirements for both STEP and Non-STEP students will remain unchanged
for the first year. A student must obtain a CGPA of 4.50 or more and must not have failure in more than 6 credit
equivalent courses (including the Credit and non-credit courses) for being promoted to the second year. Moreover,
as applicable, the student who has taken Qualifying Mathematics course in Term-I must pass in the subject
within a stipulated maximum number of 3 chances by Term-II, failing which he/she will not be allowed to
continue in the Programme. Similarly all PGP Students must pass other qualifying courses.

Suppose in Term-i, i = I, II, …, VI, a PGP student takes ninumber of Credit Courses/Term Papers/Projects with
Cijcredit points allotted to the j th course in Term-i, where j = 1, 2, …, ni; and suppose CSP be the credit points and
GSP [= Pass (‘P’) or Fail (‘F’)]is the grade obtained by the student in the Summer Project. For i = I, II, …, VI, j
= 1, 2, …, ni , let Gij denote the net grade points (after adjustment, if applicable, for reasons such as Re-exam,
Penalty imposed by the PGP or other Committee) received by the student in these subjects where possible
values for Gijare:
A+ = 9 ; A = 8 ; A= 7 ; B+ = 6 ; B = 5 ; B= 4 ; C+ = 3 ; F = 0
respectively. Then, Ti is given by
ni
Ti = C G
j 1
ij ij

Computation of GPA: The grade point average in Term-i, denoted by GPAi, will be computed as
T GPAi 
i i

 Cij
n

j 1

Computation of First Year CGPA: The CGPA at the end of first year will be calculated as follows:
 III 

 Ti 

CGPA = iI 
 
 Cij 
III ni

 
iI j1 
Page 32 of 40
At the end of the first year, the CGPA for a student should be at least 4.5, for being eligible for promotion to the
second year, and the PGP Master Rank List should be prepared taking descending order of the CGPA of the
qualified students.

Computation of Second Year CGPA: The CGPA at the end of second year will be calculated as follows:
(a)For Non-STEP students,
VI
 Ti
CGPA = iI
VI ni

 Cij NFSP
iI j1

(b)For STEP students,

IV
( 
iI
Ti ) TVI
CGPA IV n6
= ni

(  Cij ) NFSP NFCV (  CVI , j )

iI j j1
1

Note that NFSP and NFCV are used in the denominator even though the Summer Project grade point and T V are
not.

At the end of the second year, the CGPA for a student should be at least 5.0 for being eligible to receive the
Degree.

Computation of “Rank-CGPA” For Awarding Relative Ranks, Prizes And Honours:

The ―Rank-CGPA‖ at the end of second year will be calculated as follows. Let
(C )
T (C )I , T (C
) and TIII
II

be the sum of grade points of compulsory Credit courses as applicable in Terms I, II, III respectively.
(c) (C)
Suppose in Term-i, i = I, II, III a PGP student takes n number of compulsory Credit Courses with C
i ij
(c)
credit points allotted to the j compulsory Credit course in Term-i, where j = 1, 2, …,
th
n i For
i = I, II, III j = 1,
(c) (C)
2, …, n , let G denote the net grade points (after adjustment, if applicable, for reasons such as shortage in
i ij
attendance percentage, make-up exam, or penalty imposed by the PGP or other Committee) received by the
(C)
student in these subjects where possible values for G ij are:
A+ = 9 ; A = 8 ; A= 7 ; B+ = 6 ; B = 5 ; B= 4 ; C+ = 3 ; F = 0

Page 33 of 40
respectively. Let Ti(C) be defined as
(c)
(C
) ni (C
) (C )

Ti  Cij Gij
j1
Then, Rank-CGPA is given by =

III

(
iI
Ti (C ) )
Rank-CGPA = II ni
I

( C ij ) NFSP
(C )

iI j1

The MBA Rank List should be prepared taking the

descending order of the Rank-CGPAs of the students
after their completion of the Programme.

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 ANNEXURE 7
STUDENT DECLARATION FORM FOR TERM PAPER

(Due along with the application for a Term Paper)

Note: Term papers are in addition to the elective courses, and shall not be calculated towards minimum
credit point requirements in the second year or in lieu of an elective course. Term papers(s) are taken
into account for the maximum credit point calculation.

1. Name of the student (s): i) …………………………………………Regn. No…………….

Ii)…………………………………………Regn. No…………….
2. Term: ……………

3. Title of the Term Paper :

…………………………………………………………………………..………...………….…………………………………………………
…………………………………………………………………………………………………………………………………………..............
...............................................................................................................................
4. Name of the Faculty Guide: ……………………………………………………………….

I/We, hereby, declare that, the entries made by me/us in the Application Form above are complete and
true to the best of my/our knowledge. I/We am/are aware of the punitive action which might be taken if
I/we am/are found involved in plagiarism. I/We also acknowledge that the MBA Committee has the
authority to take appropriate action against me/us for violation of the PGP Rules pertaining to the Term
Paper. I/We also understand that the decision of the MBA Committee on any such matter will be final and
binding on me/us.

Date : ………………………….

Signature of the Guide / Co-Guide Signature of the Student(s)

i) ……………………………….. i) ………………………………..

ii) ……………………………….. ii) ………………………………..

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 Annexure 8

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA

MBA PROGRAMME

STUDENT LEAVE APPLICATION FORM

Date : ------------------------------
Name : ---------------------------------------------------------------------------------------------------------------------------------
Reg. No.:------------------------------- Hostel :-------------------------------------- Room No.:----------------------------------
Date and expected time of departure : ---------------------------------------------------------------------------------------------
Date and expected time of return : -------------------------------------------------------------------------------------------------
Total period of leave : ---------------------------------------------------------------------------------------------------------------
Leave Address : ----------------------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------------------------------------------------------------------------
Contact mobile no. while on leave : -----------------------------------------------------------------------------------------------
Reason(s) for leave application : ---------------------------------------------------------------------------------------------------
------------------------------------------------------------------------------------------------------------------------------------------
Number and nature of enclosures, if any : -------------------------------------------------------------------------------------------

Signature of the Student

FOR MBA PROGRAMME OFFICE USE

Leave sanctioned from --------------------------------------- to ------------------------------------------ 20------------------------
(MBA Programme Rules for attendance and examinations missed during the leave period will be applicable)

Chairperson-MBA Programme

Joining Report :
Date : ---------------------------------------------------- Time : ---------------------------------------------------------------------

Signature of the Student : Signature of AO-Hostel :

Copy to : 1. Personal File

2. AO – Hostel / Manager – Hostel / Hostel, In-Charge
3. Security Officer

Page 36 of 40
 Annexure 9

MBA PROGRAMME FEE STRUCTURE (59TH BATCH)

The Term-wise Fee breakup for the students of the MBA Programme of IIM Calcutta, Batch 2022-2024 is
as follows:

Total Fees in
Particulars 1st Term 2nd Term 3rd Term
1st Year (Rs.)
Term 490000 380000 380000 1250000

Total Fees in
Particulars 4th Term 5th Term 6th Term
2nd Year (Rs.)
Term 490000 380000 380000 1250000

*Caution Deposit : Rs.20,000/- Total MBA Fees : Rs.25,00,000/-

Notes:

1. *In addition to the total fees of Rs.25,00,000/- (Rupees Twenty Five Lakh only) for two years, a student will
have to pay a caution deposit of Rs.20,000/- (Rupees Twenty Thousand only) at the time of registration. Caution
deposit of Rs.20,000/- is refundable at the time of leaving the Institute subject to adjustments.

2. The amount of Rs.1,00,000/- (Rupees One Lakh only) deposited at the time of accepting the offer of Admission
will be adjusted against the 1st Term fees.

3. A student will be required to pay the balance amount of 1st Term fees of Rs.3,90,000/- plus a refundable
caution deposit of Rs.20,000/- i.e., a consolidated amount of Rs.4,10,000/- (Rupees Four Lakh Ten Thousand
only) during the MBA registration process.

4. The term-wise amount indicated above is payable at the beginning of each term. Payment from 2nd Term to 6th
Term will have to be paid through Institute Payment Gateway only.

Page 37 of 40
 Annexure 10

ANSWER-SCRIPT REVIEW FORM

I. To be filled in by Student :

Name of the Student Registration No. Date of submission

Course : Course Code:

Write Mid Term or End Term: Term: Session :

Instructor(s) :
Course Coordinator, if applicable:

Submitted DD No. Drawn on Bank & Branch Date

Review of answer script is requested for the following reasons (give a tick mark against (a) and (c) below if
appropriate):
(a) Totaling error (b) Re-assessment of answers for Question (s) (c) Other reason
Write Ques. Nos.:

Brief remark of the student as to why review is requested:

Signature of student with date Signature of MBA/TTA officials with date

-----------------------------------------------------------------------------------------------------------------------------------------
II. To be filled in by Course Instructor(s)/Course Coordinator:
1. (a) Have the marks/grade changed ? YES / NO (Please encircle)

(b) If Old (total) marks/grade = New (total) marks/grade =

YES

2. In case of change(s) in marks and or grade fill out the following.

Question No.
Old Marks
New Marks

3. Brief remark of Instructor(s)/Course Coordinator upon review for the student, if, any.

Signature of Instructor(s)/Course Coordinator with date

------------------------------------------------------------------------------------------------------------------------
III. MBA Office USE:
Signature of SAO (MBA) or designated staff with date (and remark, if any):
Page 38 of 40
 Annexure 11
STUDENT’S CLEARANCE FORM

Ref.No :………………….. Date : …………………………

Kindly signify final clearance by signing at the place provided for in this form against the student and by mentioning dues, if
any, the reason being his / her withdrawal/passing out / ------------------------------------/ from the MBA Programme. One copy
may be kept be each department and the rest to be returned to the MBA Programme office.

TO ALL CONCERNED Post- Graduate Programme

Encl.: 6 Copies
CLEARANCE
Name of Student : ………………………………………….……… Year:………………Regn. No:……….……… Room

No.………………….Date…………………Time……………..………

REMARK WITH SIGNATURE BY EACH DEPARTMENT

1. LIBRARY
Cost of books lost, if any, ---------------------------------------------------------------------------------------------------------
Charges for overdue -----------------------------------------------------------------------------------------------------------------
Slip, Replacement of card, etc. ---------------------------------------------------------------------------------------- Librarian

2. RECEPTION
Telephone &Trunk Call ---------------------------------------------------------------------------------------------------------

3. TRANSPORT SECTION ----------------------------------------------------------------------------------------- In-Charge

4. AO-HOSTEL/MANAGER (HOSTEL)
Hostel properties i.e. Furniture, Equipment-------------------------------------------------------------------------------------
Mess Charge. --------------------------------------------------------------------------------------------------------
Mosquito net, study lamp, --------------------------------------------------------------------------------------------------------
Lock & Key etc. others if any --------------------------------------------------------------------SAO-Hostel / JOS -Hostel

5. MBA PROGRAMME OFFICE

Identity cards -------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------SAO-MBA Programme

6. COMPUTER CENTRE---------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------ Chairperson, Computer Centre

7. ACCOUNTS OFFICE ---------------------------------------------------------------------------------------------------------

----------------------------------------------------------------------------------- Accounts Office

8. CDPO ------------------------------------------------------------------------------------------Chairperson, CDPO

Page 39 of 40
 Annexure 12
To be informed shortly through student’s notice board

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