1.

Executive Summary

This document is the Proposal of required scope of work for SAHM Industrial Plant.

5. Introduction
SHM Industries is established in 1980 as technical workshop and renamed in 1997 as SHM Industries
Company. SHM is the most eminent manufacturer for fuel station tanks in the Middle East and Africa,
producing not less than 700 tanks annually. SHM tanks and its accessories are distributed since more
than 35 years SHM Industries is located in Obour City in the Arab Republic of Egypt which witnessed the
birth of the first double wall tank in the Middle East.

Vision

Maintain regional leadership and global positi on while we remain environmentally friendly.

Mission

Achieving customer satisfaction by anticipating and understanding products and services needs of fuel,
gas and energy world while complying with the latest concepts and technology and working in a safe
working environment along with the effective participation of employees in the process of continuous
improvement and innovation.

1.2 Business Objective Overview

SHM Asked to Proposal SAP S4HANA, to meet SHM present and future requirements, to enable its
business processes and to integrate all the functional areas. EJADA understood the SHM requirements
and proposes the following modules to be implemented.
 FI-CO
 PS
 MM
 PP
 PM
 QM
 HCM

1.3 Functional Scope

S4HANA Core Model Business Processes) FI-CO, PP/QM/PM, PS, MM, HCM)
2. Project purpose
 The overall purpose of this project is to enhance SHM primary functions in Manufacturing Assembly and
its costs, Finance, Purchase, Warehousing, and Human Capital Management activities. This will be
achieved primarily through the implementation of SAP S4HANA. Specific project goals are as follows:
 To support the business growth of SHM and to improve Production Process, Customer Management,
Financial Management, Warehouse Management, Human Capital Management through implementation
of SAP S4HANA
 To help SHM become more cost effective and agile organization by
o Better and well informed decision making
o Proactive approach rather than reactive
 Make integrated real time Enterprise System available
 To standardize and simplify the core business processes of SHM by
o Eliminating unnecessary paperwork, reviews, approvals, and duplication of work
o Uniform procedures and controls
o Adopting best practices of SAP
o Implementing electronic Routing and approval of documents
 Help SHM to get more effective Management Information by
o Implementing real time processing environment
o Establish secure and reliable systems that are easy to use and easy to maintain
o Implementing interactive online help for SAP
o Delegating approval authority to departmental level where applicable
o Providing SHM employees with variety of self service capabilities
o Enabling SHM employees to produce their own financial, budgeting, costing, procurement, and
human resource reports in variety of formats

2.1 Business Objectives

The primary business objectives or benefits expected out of this project are listed below but not limited
to,

 Empowerment to end users

 Better decisions due to better access to information
 Reduction in administrative overhead through the simplification of processes
 Reduction in process cycle time
 Monitoring and controlling actual costs of Production and Project operation
 Continuous visibility of actual vs. planned values across the enterprise
Finance

Here you can achieve excellence in financial management and accounting with regulatory
compliance and improved margins. Achieve instantaneous financial insight at any time, from
anywhere using best practices.
Overview of SAP Finance Modules:
- SAP FI
Stands for Financial Accounting and it is one of important modules of SAP ERP. It is used to
store the financial data of an organization. SAP FI helps to analyze the financial conditions of a
company in the market. It can integrate with other SAP modules like SAP SD, SAP PP, SAP
MM, SAP SCM, etc.
SAP FI comprises of the following sub-components:

 Finance Accounting General Ledger.

 Finance Accounting Accounts Receivable and Payable.
 Finance Accounting Asset Accounting.
 Finance Accounting Bank Accounting

- SAP Controlling (CO)

It is another important SAP module offered to an organization. It supports coordination,
monitoring, and optimization of all the processes in an organization. SAP CO involves recording
both the consumption of production factors and the services provided by an organization.
SAP CO includes managing and configuring master data that covers cost and profit centers,
internal orders, and other cost elements and functional areas.
The main purpose of SAP controlling module is planning. It enables you to determine variances
by comparing actual data with plan data and thus enables you to control business flows in your
organization.

SAP CO Integration with Financial Accounting

Both SAP CO and SAP FI modules are independent components in a SAP system. The data flow
between these components takes place on a regular basis.

Data flows relevant to cost flows to Controlling from Financial Accounting. At the same time,
the system assigns the costs and revenues to different CO account assignment objects, such as
cost centers, business processes, projects or orders.
SAP Funds Management (FI-FM)
The functions in this component support you in creating budgets. The tasks of Funds
Management are to budget all revenues and expenditures for individual responsibility area,
monitor future funds movements in light of the budget available, and prevent budget overruns.
Integration
Funds Management is fully integrated with other components such as FI-GL and SAP MM.
We can divide Scope of work in three areas:

Financial Planning and Analysis

This Functionality for financial planning and analysis in SAP software helps executives adjust
plans and allocate resources to accommodate rapid market change and align performance with
strategy.
The end result is increased profitability and a closer match of tactics with organizational vision.

Profitability and Cost Management

The business drivers to use this functionality are:

If SHM want to:

1- Enhance profitability and cost management with insightful profitability analysis, effective
cost control, and accurate costing by sub components that are :

Overhead Cost Management (ERP)

1- To Reduce days to close annual books by accessing financial data in real time
2- To Gain an understanding of the drivers of cost and the causes of underperformance
by achieving a holistic view.
3- To Reduce finance cost by reducing the need of manual work through comprehensive
built-in automatic functionality
4- To report on actual and plan data for selected periods
for the following objects:
● cost centers
● market segments
● P&L statements
● functional areas
● profit centers
 ● internal orders
● projects

Profitability Analysis (ERP)

1- To identify your most profitable customers, products and channels to make more
informed decisions.
2- To Reach or exceed performance goals and deliver superior service at lower cost by
integrating profitability and cost analysis.
3- To Show contribution margins in real time and offers detailed views for further analysis.
4- To analyze market segments by product, product group, customer, customer group, and
sales organization.

Recommendation

The best option for implementation for Overhead Cost Management, and Profitability analysis is
Phase 1.

Accounting and Financial Close

Gain greater financial insight and control through a faster, compliant financial close with less
cost and effort.
Streamline the recording of accounting data for multiple companies, currencies, charts of
accounts, reporting standards, and industry requirements with SAP software for accounting and
financial close. Efficiently close books on time, and create financial statements at the entity and
corporate levels for International Financial Reporting Standards, U.S. GAAP, or other local
requirements. Gain real-time financial insight based on a single source of truth of detailed
information.
Financial Accounting

The business drivers to use this functionality are:

If SHM want to:

1- Enable accounting for multiple financial reporting standards, industries, currencies, and
languages.
2- Provide a single source of truth for general ledger and sub ledger applications and real-
time integration to logistics with a full audit trail.

By sub components that are:

General Ledger (ERP)

1- Provide a full picture of external general-ledger accounting and accounts.

2- Record transactions, including primary postings and settlements from internal
accounting, in a system fully integrated with other operational areas to help ensure
accurate, complete accounting data.
3- Minimize reconciliation by centralizing accounting data in one repository.

Asset Accounting (ERP)

1- Streamline all asset-related processes such as calculation, simulation, and depreciation

with one integrated environment in SAP ERP.
2- Manage all events during the entire lifecycle from acquisition, creation, and retirement
with end-to-end processes.
3- Gain full transparency and compliance with parallel valuations and multiple currencies.
4- Reduce asset data management costs by effectively maintaining, valuating, and analyzing
large volumes of fixed assets based on various reporting standards

Inventory Accounting (ERP)

1- Support business processes with detailed inventory valuation data in real time.
2- Reduce days in inventory by providing real-time reports on inventory.
3- Reduce revenue loss due to stock-outs instantly gaining insight into current and future
stock situations and immediately mitigating risks.
4- Choose to value your material inventories at standard cost or moving average
automatically.
 Revenue and Cost Accounting (ERP)

1- Increase sales force efficiency by making better and more accurate sales data available
anytime, anywhere
2- Assign costs and revenues to a profit and loss balance sheet in real-time, providing a
single source for reporting.
3- Enable a fast, transparent closing process through multiple methods.
4- Record costs and revenues accurately across multiple market segments to calculate the
per-segment profit margins for integration with general-ledger accounting.

Closing Operations (ERP)

1- Support you in planning, executing, monitoring, and analyzing financial closing tasks for
the entities of your group. You can perform local close for the companies of your group
on a monthly, quarterly, or yearly basis (or at other intervals) with a freely definable
range of closing operations. Local accounting principles and/or principles applied by the
group can be taken into account.
2- Support quick and efficient peer-to-peer reconciliation of intercompany balances and
invoices between group subsidiaries.
3- Enable a fast, compliant, and accurate close using fewer closing steps, naturally
reconciled data, and automated operations.

Financial Reporting (ERP)

1- Gain insight into financials to reduce the time, cost, and risk of regulatory filings and
disclosures
2- Use predefined reports and configurable reporting tools to analyze general ledgers, sub
ledgers, and consolidation applications.
3- Reach higher accounting standards by drilling down into financial statements and source
applications such as materials management or sales.
4- Support auditors in regulatory or tax audits with audit information and tax retention
functionality.

Recommendation

There are six Subcomponents:

The best option for implementation for General Ledger, Asset Accounting, Inventory accounting,
Closing Operations, Financial reporting, accounts receivable, and revenue and cost accounting is
Phase 1.
Finance Operations

Solutions for collaborative finance operations from SAP leverage the latest innovative
technology, enabling rapid response to fluctuating market dynamics. With real-time insights,
anywhere access, and low-cost, low-risk deployment, managers can act quickly - avoiding
negative impact on receivables.

Accounts Payable (ERP)

1- Invoices are created in purchasing and submitted to accounts payable. As an accounts

payable accountant, when you receive an invoice, you can view key performance
indicators (KPIs) for the invoice and process the invoice.
2- Streamline accounts payable processes through real-time integration with purchasing
software.
3- Keep records current by updating postings to accounts payable simultaneously in the
general ledger.
4- Enable effective liquidity planning by updating cash management records with invoice
data in real time.

Accounts Receivable (ERP)

1- Reduce days sales outstanding (recurring benefit) by providing insight into outstanding
and overdue customer positions, identifying accounts to prioritize for contact.
2- Record and manage accounts receivables data for all customers with SAP ERP.
3- Increase automation and reduce manual effort and cost associated with running this
financial process.
4- Monitor open items by using, for example account analyses, due date lists and a flexible
dunning function. You can adjust the correspondence forms to your requirements, as well
as payment notices, balance confirmations, and account statements. You can assign
incoming payments to receivables due. The payment function automatically executes
direct debiting and down payments. A range of tools allows you to document transactions
in accounts receivable, such as balance lists, journals, balance audit trails and other
standard reports.

Travel Management

1- Reduce finance cost by deploying standardized, automated processes such as credit card
feeds, pre-population of data, and automated receipt assignment.
2- covers the end-to-end process from a travel plan, the reservation of travel services on
through the creation of an expense report, its approval, settlement and posting (to
financial accounting, human capital management or using data medium exchange)
 3- Capture bookings made outside your managed travel program.

E-Invoicing (ERP)

1- Speed invoice processing by eliminating paper-based and manual activities and

integrating quickly with back-office systems.
2- Maximize early-payment discounts by accelerating invoice processing, allowing to
reduce costs.
3- Facilitate additional approval and release procedures for invoice processing.

Recommendation

There are Four Subcomponents:

The best option for implementation for them is Phase 1 except Travel Management that will be
in Stage 2.

MIN DAYS
Estimated FI/CO Module implementation Man-Days.
• Discover and Project preparation 12 Days.
• Explore and Business Blue Print 24 Days
• Realization. 25 Days
• Deploy and Final preparation 20 Days.
• Go-Live 15 Days.
Six Months for all project life cycle

 Minimum of 2 users needed to run processes as Professional user

SAP Production Planning (PLM)

Business Background:

During the product engineering phase, you design and develop products. You design new products or
product lines to take advantage of current process technology and to improve quality and reliability. Or,
 you have to change an existing product due to changing market or customer requirements. The result of
this product phase is drawings and a list of all the parts required to produce the product

Key Features

The following features are available:

o Manage bills of material

o Assign BOMs to plants
o Monitor multilevel BOM assignment
o Find BOM for component
o Manage the objects and persons
o involved in the production process
● discrete manufacturing: Model work centers
o Model the production process
● discrete manufacturing: Model routings
o Model production versions: The production version determines the production techniques
according to which a material is to be manufactured
o Model the exchange of data relevant to production
o Manage planned independent requirements
o Perform material requirements planning
o Monitor and manage supply and demand
o Monitoring and adjusting the production worklist
o Releasing production orders/process orders
o Monitoring production execution
o Executing production completion

Benefits:

o Take control of production processes to support high-quality, efficient manufacturing operations

o Coordinate manufacturing with engineering, Costing, sales, purchasing, and production
o Integrate core processes, and support language and localization requirements
o Adjust plans and schedules with real-time information from customers, suppliers, and plant floor
o Better manage raw-material procurement, production operations, stock transfers, and delivery to
customers

 Estimated Man Days to Implement PP about 35 days Onsite, ALL Project cycle will be Six
Months
 Minimum of 1 users needed to run processes as Professional user

Quality Management

Quality engineering helps you to ensure the quality of your products, processes, and services right from
the start. During the early stages of product design and development, it is important to have the correct
quality tools and to implement appropriate quality-planning strategies in your processes

Key Features
 The following features are available:
o Failure Mode and Effects Analyses (FMEA)
o Control plans
o Inspection planning
o Inspection lot creation
o Inspection execution
o Inspection completion
o Dynamic modification of the inspection scope
o Defects recording
o Sample management
o Calibration inspections
o Stability studies
o Quality certificates

Benefits:

Optimize quality management to exceed expectations for your business results

Run enterprise-wide, closed-loop quality management processes - from quality planning to quality
operations for continuing process improvement. Our quality management software can help your
manufacturing organization:
 Equip quality managers with needed visibility
 Improve operations continuously and produce high-quality goods at low cost
 Drive down operating costs and limit poor product quality
 Meet customer and stakeholder expectations

 Estimated Man Days to Implement QM about 19 days Onsite, ALL Project cycle will be four
Months
 Minimum of 1 users needed to run processes as Professional user

Enterprise Asset Management EAM (PM)

1 Maintenance Operations
1.1 Plant Maintenance Master Data

Scope of Work

 Structuring Technical Objects Hierarchically and Horizontally

 Creating Master Records for Functional Locations and Pieces of Equipment
 Creating Maintenance Bills of Materials (BOMs)
 Reading Measuring Points and Counters and Creating Measurement Documents
 Accessing Context-Sensitive Information
 Processing Master Data in the Information Center
 Visualization of Technical Objects in the Master Data
 Viewing Technical Objects in the Asset Viewer

1.2 Maintenance Planning and Scheduling

Scope of Work

 Planning Complex Maintenance Cycles with Strategies

  Processing Maintenance Plans
 Planning Recurrent Maintenance Work with Task Lists
 Performing Inspection Rounds
 Accessing Context-Sensitive Information
 Processing Maintenance Plans and Items from a Personal Object Worklist
 Selecting Spare Parts and Viewing Visual Instructions in Task Lists
 Viewing Relationships between Maintenance Objects in the Asset Viewer

1.3 Maintenance Execution

Scope of Work

 Reporting a Malfunction Using Notifications

 Planning and Executing Maintenance Work Using Maintenance Orders
 Processing and Confirming Maintenance Jobs
 Accessing Context-Sensitive Information
 Processing Maintenance Documents in the Order and Notification Information Center
 Selecting Spare Parts and Viewing Visual Instructions in Maintenance Orders
 Viewing Relationships between Maintenance Objects in the Asset Viewer

 Estimated Man Days to Implement EAM (PM) are about 19 days onsite, ALL Project cycle will
be four Months
 Minimum of 1 users needed to run processes Professional user

SAP PS “Project System

 Project System (PS)

PS is meant to manage large, complex projects such as setting up a new manufacturing plant or
monitoring a plant's maintenance turnaround. All project-specific procurement or production
through PS ensures that this component is able to allocate a project's costs correctly while
remaining within the defined project's budget.

 Purpose

Both large scale projects, such as building a factory, and small-scale projects, such as organizing a trade fair,
require precise planning of the many detailed activities involved. The project manager has the job of ensuring that
the project is executed efficiently, on time, and within budget - which he or she achieves by ensuring that the
required resources and funds are available as and when needed.
Projects are generally part of the internal processes of a company. To be able to control all tasks in project
execution, you need an organizational form that is specific to the project and which is shared by all departments
involved. Before you can carry out a project in its entirety, the project goals must be precisely described and the
project activities to be carried out must be structured. A clear, unambiguous project structure is the basis for
successful project planning, monitoring, and control.
You structure your project per the following points of view:
 o By structures, using a work breakdown structure (WBS)
o By process, using individual activities (work packages)
o Project managers usually distinguish between two types of project:
o Externally financed projects
o Customer projects
o Internally financed projects
o Overhead cost projects
o Capital investment projects
o For further information on capital investment projects, see the SAP Library under Investment
Management (IM) .

 Integration
The high degree of integration between the Project System (PS) and other application components means that you
can plan, execute, and account for projects as part of your normal commercial procedures. This means the Project
System has constant access to data in all the departments involved in the project.

Project system is closely integrated with other SAP modules like logistics, material management, Sales and
Distribution, Plant Maintenance, and Production planning module.

The integration between SAP Project System PS with SAP S4hana Core application modules allows you to design,
plan, and execute the projects as part of your normal project procedure. Hence, Project System module has the
constant data access to all the departments involved in the project.

SAP PS system is tightly integrated with the following modules:

Finance and Controlling Module − To plan the costs and revenue in the project system as per the financial planning
requirements.

Material Management MM − To manage procurement and inventory functions occurring in project lifecycle.

Sales and Distribution Module − To manage the sales process in project lifecycle- includes quotations for customer
projects. This includes billing, selling, and shipping of goods and services required in project lifecycle.

Production Planning − To perform activities like material requirement planning MRP, Bills of material BOM,
material requisition as per MRP, capacity planning, and other production planning tasks in project lifecycle.

Other modules like plant maintenance, budget management, investment, etc.

In the following diagram, you can see SAP Project System is integrated with SAP R/3 modules during project
lifecycle.
 Features
The Project System guarantees close and constant monitoring of all aspects of your project.
This includes both technical and commercial aspects of the project.

Estimated Man days is 4 months

SAP Material Management:

Material Management function as an important SAP-Module which handles material/external service

procurement process, inventory management, and vendors’ invoice verification in the entire
organization. SAP-MM begins with determination of organization’s requirements, and then follows by
determination of source of supply, material procurement from external vendor or internal procurement,
goods receipt in storage location and issue to production lines or costs objects including project; cost
center; asset; order, and finally is finished through invoice verification. The SAP-MM implementation
makes sure the inventory is enough. The SAP-MM facilitates procurement processes and business flow
of material management results cost-effective inventory processes. In business environment,
organization requires to complete business flow through proving material or service from external
vendors or internal procurement. The SAP-MM represents basic procurement and special procurement
in such cases.

Applications:

Determination of requirements: Purchase Requisitions component can carry notification of

requirements of materials and/or external services and keep track of such requirements. Materials
and/or external services requirements can be indirectly created in SAP-MM via materials planning and
control, via networks (from the component PS Project System), via maintenance orders (from the PM
Plant Maintenance and Service Management component) or via production orders (from the PP
Production Planning and Control component).

Vendor Master Data: The SAP provides the function to maintain the information about external
suppliers that specifically relate to purchasing. Vendor master data comprises three areas; General data,
Company code data and Purchasing data; including the vendor’s name and address, the currency the
vendor uses, Terms of payment, Names of important contact persons, and the vendor number (stored in
the SAP system as an account number), and accounting information.

Request for quotation and quotation: In SAP-MM RFQ and quotation component manages and
compares requests for quotation (RFQs) issued to vendors and the quotations submitted by the latter in
response to them. In situation in which an RFQ has been issued to several vendors, the component
determines the most favorable quotation submitted and automatically generates letters of rejection to
the unsuccessful bidders.

Purchase order: The MM-purchase order component is provided for a variety of procurement purposes
upon which materials can be procured for direct consumption or for stock, and procure services.
Furthermore, the special procurement types "subcontracting", "third-party", and "consignment" are
possible. The purchase orders is used to cover the enterprise requirements from external sources
whether a vendor supplies a material or performs a service. Furthermore, MM-PO is provided to procure
a material for one of your plants from an internal source, i.e. from another plant which is called Stock
Transport order. All steps of procurement process can be monitored in the MM-PO component (such as
the receipt of goods and invoices).

Outline Purchase Agreement: SAP’s outline purchase agreement is presented to handle a longer-term
agreement between a purchasing organization and a vendor regarding the supply of materials or the
performance of services within a certain period. Outline Purchase Agreement enables you to
predetermine terms and conditions. In Purchasing function, Outline Agreement is classified into
Contracts (Centrally agreed contracts, distributed contracts), and Scheduling agreements (Scheduling
agreement referencing a centrally agreed contract.

Vendor evaluation: The SAP system database contains information about the vendors that supply an
enterprise and information such as delivery dates, prices, and quantities can be taken from the
Materials Management components, and the results of incoming inspections or quality audits from the
Quality Management components. Based upon the SAP’s database, the Vendor Evaluation component
provides the accurate information on prices, and terms of payment and delivery, and improves the
enterprise's competitiveness. Furthermore, Vendor Evaluation is applied to measure the reliability of the
vendors whom provides services on a plant whether the vendors perform the services within the
specified timeframes and appraise the quality of the work carried out.

Down Payment and Down Payment Request: Depending on the contractual agreement with your
vendor, you can determine a suitable down payment category in the purchase order accompanied by
the down payment amount or a percentage and a due date. Both Logistics Invoice Verification and
Financial Accounting component can be used to clear down payments. If you perform down payment
clearing in logistics invoice verification, when you enter an incoming invoice for a purchase order, the
system proposes all down payments that have been posted with reference to the purchase order and
that are not yet completely cleared, for down payment clearing. The system posts the down payment
clearing document together with the invoice document. If you want to clear down payments in financial
accounting instead of logistics invoice verification, the down payment clearing is posted with reference
to the purchase order and the invoices already posted. During the payment run, the system offsets the
down payment made against the invoices.

Consignment Procurement: In consignment processing, materials are procured and stored on your
premises while the legal owner of the material is the vendor till withdrawing materials from the
consignment stores. In Consignment Procurement, the vendor invoice must be immediately issued after
you withdraw materials from the consignment stores into your stock or for consumption.

Direct Procurement: Sometimes, materials/external services procurement is processed for an especial

subject. In such case, the purchase requisitions bypass the warehouse and are set with an especial
account assignment category, i.e. cost center. You can determine the cost object of the direct
procurement in PO in order to simplify and facilitate the direct procurement.

Return to vendor: If you have received materials from external vendor which are spoiled, broken or of
inferior quality/damaged and you have to send it back to vendor. Applying return corrects a goods
receipt and issues a credit memo against the vendor which it takes into account in Invoice verification. In
this case, return to vendor process is executed upon with/without Delivery. SAP-MM enables you to
post Return goods to vendor with/without reference to purchasing Documents, i.e. a purchase order.

Intercompany process: Increasingly trend towards globalization and the rapid increase in the number of
company mergers are considerably effected on internal financial and logistical processes within
corporate groups. In this situation, a plant which is actually a member of the same corporate group may
procure components from a supplier that, despite legally and technically belonging to a different
company. In the procuring plant, an ordering process is completely carried out from supplying plant as a
vendor. Upon such process, Intercompany stock transfer order, you can achieve a complete price
determination process, monitor delivery of the goods, and use the vendor confirmations (which may or
may not be MRP-relevant). In the supplying plant, you can also process a complete sales order
processing cycle including order entry (with the receiving plant as the customer), a sales-side price
determination function, delivery and billing options, and monitoring of the document flow.
Inventory Management: The SAP’s inventory management represents material stock management on a
quantity and value basis, planning, entry, and documentation of all goods movements, and carrying out
the Physical Inventory. SAP-IM implementation enables you to track the current stock situation of any
given material at any time, and to manage various types of a company’s own special stocks and
externally owned special stocks separately from standard stock. All goods movements including
"external" movements (goods receipts from external procurement, goods issues for sales orders) and
"internal" movements (goods receipts from production, withdrawals of material for internal purposes,
stock transfers, and transfer postings) automatically update quantity and value for Inventory
Management, account assignment for cost accounting, G/L accounts for financial accounting via
automatic account assignment.

Goods Movement: Goods receipt, goods issue, stock transfer, stock posting as goods movement update
quantities and values in SAP-MM-IM. The receipt of goods from an external vendor or from production
as goods receipt (GR) leads to an increase in warehouse stock. Based upon SAP-IM, you can accomplish
Goods receipt with/without references document such as reservation, or an order. A material
withdrawal or material issue, a material consumption, or a shipment of goods to a customer as goods
issue (GI) leads to a reduction in warehouse stock. Such goods movement leads to update quantities and
value of stock.

Stock Transfer and Transfer Posting: The removal of material from one storage location and replace into
another storage location as Stock transfer can be carried out either within the same plant or between
two plants. And, a transfer posting as a general term for stock transfers changes stock type or stock
category of a material, i.e. Transfer postings from material to material, Release from quality inspection
stock, Transfer of consignment material into company's own stock. In SAP-IM, Stock transfer can carry
out upon three different procedures as follows:

o Stock transfer via stock transfer posting using the one-step procedure,
o Stock transfer via stock transfer posting using the two-step procedure,
o Stock transfer using a stock transport order.

External service procurement: MM External Services Management function supports the complete cycle
of vendor invitation, award/order placement phase, and acceptance of services, as well as the invoice
verification process. MM External Services Management is completely integrated into the MM system
with providing the purchasing documents in which service specifications for a concrete procurement
project are entered. The External Services Management component as also integrated to the SAP
modules Plant Maintenance and Project System upon which purchase requisition is created for external
services within the framework of maintenance measures or a project and then transmitted to
Purchasing without incurring additional data maintenance work.

Benefits:

 SAP-MM’s fully integration with Financial Accounting, Quality Management, Sales Distribution,
Logistic Execution, Plant Maintenance and Project System provides subsequently default data
for the purchasing documents and other following documents.
 SAP-MM integration with other modules leads to reduce data entry and user errors.
 Business flow integration in Material Management function facilitates purchasing process and
monitoring followed documents from creating purchase requisition document till invoice
verification.
 Ability to post Goods receipt with reference to inbound delivery to achieve common language
between procurement and warehouse departments.
 Ability to manage material in GR-blocked stock, especially for foreign purchasing applying
different Incoterms.
 Ability to dynamically access to logistic information system.
 Updating the price of materials with moving average price as price control based upon
purchasing documents and MM&CO integration.
 Ability to determine different release strategy for several purchasing documents based on
various criterias, i.e. price, vendor, payment terms, and etc.
 Ability to correct vendors’ invoice verification which leads to update material price.
 Ability to carry out external service procurement, and then enter & accept services performed
by service entry sheet as well as a goods receipt posting when procuring materials.
 Ability to carry out Free of Charge procurement.
 To control and execute efficiently Inventory Management and logistic execution and invoice
verification processes.
 To forecast the future month requirements applying sales and production program.
 Ability to represent various reports based on its database.
 To carry out report transactions rapidly and efficiently based on the structure of Logistic
Information System.
 To record purchasing information record as a source of information for procurement on a
specific material and a vendor supplying the material.
 To automatically create Purchasing Order for specific vendors based on the stock level.
 To archive historical data.
 To support inventory management with Non Valuated Stock.
 To carry out procurement procedure of materials without stock.
MM implementation Man-Days onsite: 1 Months, and four months for project life cycle

No. of users needed: 1 professional user, 1 functional user

1. SAP HCM Core

SAP HCM module is the apt software for the HR department of an organization. The job of an HR is much beyond
just recruiting. From hiring professionals to managing details of designation, payment, compensation, promotion
etc., are taken care by the HR. SAP HCM module enables one to keep a better track of everything.

SAP HCM streamlines, automates administrative HR tasks and reduces associated time and costs. This frees your
HR staff to focus on activities that generate real business value and enables HR and line managers to improve their
productivity. At the same time, you can standardize and consolidate all workforce-related core processes and data
onto a single platform, while adhering to local regulations and laws.

SAP provides unmatched support for legal and business requirements in many countries to enable expansion into
new markets and geographies. SAP HCM also provides a single, accurate source of employee data that is available
in real time throughout your organization. Features and functions along with related solutions include:
A. Personnel Administration
Automate all basic processes related to personnel and employee information management.
Use a centralized database that enables employees and management to access up-to-date, consistent information
that supports HR- and business-related decisions.
Personnel Administration enables you to manage many benefits processes, storing information on employees by
date and time. Regional HR organizations can access flexible, localized processes delivered for many countries.
There is also support for data and document archiving.

How SAP Employee Administration Fits into an Enterprise

Because it is the central database for storing employee data, the Employee Administration function is the key
component in SAP ERP HCM. When companies use SAP ERP HCM, this function is the most frequently accessed
part of the solution.

All other employee-related HCM processes, such as recruiting, performance management, and payroll, reference
and make decisions based on the data stored in this function, so employee administration sits at the heart of your
company.

The Employee Administration function is built around the Personnel Administration (PA) component, which is
where all your employees' data is stored. A large amount of the information input into other SAP ERP HCM
components ends up stored in PA and can be accessed from Employee Administration. This means that in addition
to your core employee data, you can view data from many of the other SAP ERP HCM components from inside the
Personnel Administration component.
B. Organizational Management

SAP HCM organizational management component gives a full picture of an organization in its past, present and
future. The purpose of this data is to make the company more flexible in future HR requirements and changes.
Organizational management defines both the organization and reporting structures.

Organizational Management allows you to build, maintain, and reorganize organizational structures and
requirements for qualifications of the workforce. As an HR professional or manager, you can gain a full view of
your organizational structure - and capabilities of talent management processes. Assigning requirements to
developed job positions provides input for choosing the most fitting, talented employees. Organizational
management functionality is the backbone of SAP ERP HCM, providing for effective management of information
about organizational units, jobs, positions, and employees.

The benefits of SAP Organizational Management include:

 A single integrated organizational structure for the corporation
 Centralized support system
 Saving on costs of independent updates
 Central reporting throughout the organizational structures
 Benefits from the centralized Personnel Cost Planning and Compensation Management
 Centralized corporate and legislative reporting on the Global client.

C. Time Management
SAP time management is a flexible solution designed to cover all customer needs. The solution is
designed to manage normal and shifts employees with the ability to integrate with the time and
attendance machines to calculate the overtime and deductions with the option to auto calculate in
payroll or with prior approvals.

Time Management facilitates effective time-management strategies. It provides convenient tracking,

monitoring, record keeping, and evaluation of time data. Time Management enables you to define and
manage working calendars and vacation allowances for global and localized processes for many
countries in one platform.

Time Recording enables you to record and manage time data effectively and efficiently. It provides you
with a comprehensive and effective business concept and related processes for manual and automatic
recording of personnel times. Time recording allows you to enter employee time data for working time,
leave, business trips, and substitutions using different methods.
Time Evaluation enables you to define and manage time elements for payroll schedules, and shifts. Use
a time-evaluation component to generate a variety of payroll-related time codes to determine employee
pay. Decision makers can use time management analytics to get other targeted workforce information.

SAP time management is covering the following features:

 Define required work schedules (Normal and Shift employees)

 Ability to create rotational employee shifts
 Defining Absence quotas (Balances)
 Defining Attendance quotas (Balances)
 Defining Leave and Attendance types
 Ability to define Absence and Attendance validations according to employee groups.
 Integration with time and attendance machines.
 Defining Overtime and deduction rules.
D. Payroll
The payroll engine is a multinational solution that allows users to enter HR information that becomes immediately
available to the payroll program for gross-to-net calculations. The payroll engine can be integrated with SAP ERP
Financials which facilitates the efficient transfer of payroll results for the general ledger, controlling and bank
transfer activities, and other operational purposes

Payroll allows you to process and ensure accurate, on-time payrolls across the enterprise. You can use this solution
to process payrolls, third-party payments, and accounting data by country, region, and language. With its
integrated functions, the solution manages differentiated value that supports net payroll calculation and legal
reporting.

SAP has developed Country Specific localization to cover all special requirements for private and public sector, the
localization eliminating developing functions which take time and cost during implementation and keep on system
performance and stability. SAP recommends using the localization for each country for system stability.
The advantage for localization also keeping the system up to date as any changes in HR law will be added by SAP.

SAP Payroll is covering the following features:

 Monthly, weekly and bi-weekly payroll calculation.

 Off-cycle payroll calculation
 Retroactive payroll calculation
 Managing Bank transfer and Cash payments
 Allowances validations according to employee groups and grades
 Taxes calculation according to Country Specific rules and regulations
 Social insurance calculation according to Country Specific rules and regulations
 Recurring allowances and deductions
 One-time payments and deductions
 Integration with time and attendance to auto calculate overtime and deductions
 Tracing of historical payroll data
 Managing loans according to predefined rules
 Taxes reconciliation
 Salary proration
 Employee pay slips
 Payroll Reports
 Onsite Man days will be 30 working days including:

 Gathering Requirements
 UAT and Training
 Go-Live

 Minimum of 2 users needed to run processes as Professional user

 One for Core
 One for Payroll engine
Role Description Email
PP/QM/PM -Building solutions and improving client’s business processes. Oabdelaziz@ejada.com
Consultant -Conducted business and technical blueprint.
-Customize the respective Software Package Core Module.
-Responsible for unit testing, contribute to integration testing.
-design and delivery of end-user training & support
-Conducted business workshops including module overviews.
-Conducted master data management workshops.
-Configuration as per design of solution.
-Training for Core team members
-Developed reports using queries.
-Prepared the following deliverables:
1. Process Definition Document
2. Key Data structures
3. Business Process Master List
4. Configuration Manual
5. End User Manual
6. Unit and integration test scripts
7. Reports using standard Queries.
8. Functional specs for various developments.
SAP PS o Have all required Project System functional and
Consultant Configuration knowledge in SAP ECC system.
responsibility o Have relevant experience in the following areas:
o Good configuration knowledge of PS structures: WBS,
Network, Milestones, Cost Planning, Budgeting, Material
Requirement planning, Project quotation, Time sheets,
Goods issues, and other project management activities in
SAP PS.
o Complete PS module cycle from project creation to
settlement.
o Integration knowledge with CO, FI and MM, SD and PP.
o Proficient in handling Issues/support functions.

Conducts user requirements gathering, blueprinting and

documentation designs. Follow best practices and SAP
functionality in system
SAP HCM • Lead analysis, design and implementation of SAP HCM solution amontaser@ejada.com
Consultant in close cooperation with the client
Roles: o Gathering Customer Requirements
o HCM Core Sub-Modules Implementation
o Positive Time Management Configuration & Schema
o Payroll Configuration & Schema
o Integration with Financial Accounting & Controlling
• Conduct structured testing internally and with users
 • Prepare Test Scripts and User Manuals
• Upload Master Data and Go-Live
FICO FICO Consultant is responsible for the following : ahibrahim@ejada.com
Consultant
 Gathering and analyzing internal business requirements by
means of interviews, workflow analyses and facilitated
discussions with users.
 Translation users' business requirements into detailed functional
designs for development, testing and implementation.
 Identifying risks and issues impacting business rules, functional
requirements and specifications.
 Participation in and contribution to manage the scope of
applications and related changes.
 Implementing financial shared services processes
 Creating training materials that may assist with user orientation
and training.