Operational Analysis Questionnaire

General Ledger

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Creation Date: 05-Apr-2014
Last Updated: 11-May-2014
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1 General

1.1.1 About Your Business

1.1.2 What type of industry are you in? Public Services

1.1.3 What products and services do you provide? Fee collection from the one who owns business
whatever (Small or Big Business ) such as Shop,
Bank or a big company

The customer need to register all of the data

related to his project in the chamber of commerce
to take work permit

1.1.4 What business areas and/or operations are targeted for Sources of income (
improvement?
1-Service … Fee & registration & inquiry and so
on

2- Branches income

3- Rent of floors

4-income of Magazine

1.1.5 Which is the interesting of traceability operation in the (Branch) where there is a revenue and certain
financial statement? expenses which are related to those branches

Such as (Branches & Products) which will affect in the financial

statements for your business in terms of revenue and
expenses ?... related structures

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1.1.6 Can you provide a systems flow diagram of connectivity They don’t have any system flow diagram , so we
between your core business applications? ( As is ) will consider the questionnaire to be As Is.

1.1.7 What is your organizational structure? 1-Busniess Group (Chamber of commerce )

1-Ledger (Calendar & Currency & Chart Of Account

& Convention Accounting Method

1-Legal Entity

1-Operating Unit

1-Inventory organization

1-Sub-inventory

1.1.8 How many businesses are in Your Company? (OU) Only one operating unit (Service)

1.1.9 Do you use more than one Ledger? Only One Ledger ( Chamber Of Commerce
Ledger )

1.2 Security

1.2.1 Do you have any security policies around access to General It will not appear now until Going Live then trace
Ledger? Is this documented? what is the business need.

1.3 Calendar

1.3.1 What is your accounting calendar? Calendar Year

2 Financial Management

2.1..1 Chart of Accounts

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2.1.2 What does your current chart of accounts look like? We will take sample of the chart of account for
chamber of commerce and will attach it

2.1.3 Do you plan to have a new chart of accounts? Yes

2.2 Currency

2.2.2 Which currencies do you use in your business? EUR and USD are used for fee which is related to
customer inquiry

2.2.3 What is your policy on changing currency rates? That will appear in the test phase (Note)

2.2.4 What is the primary currency you have? (AED) Arab Emirates dirham

2.4 Performance Monitoring

2.4.1 How do you monitor profitability? By branches and type of revenue

2.4.2 Do you monitor profitability/analysis by Organization (cost By branches ( we will use secondary tracking
center, division or region)? segment to trace that income )

3 Transaction Processing

3.1 General Ledger Transactions

3.1.8 How often do you post journals to your General Ledger It will determine at test phases

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balances?

3.1.9 What are the procedures you use to post these journals? Standard , but with manual journal which has
adjustment type we will use approval cycle to
control it .

4 Period Processing 

4.1 Periods

4.1.1 When is the beginning of your year? 01-Jan-2014 end on 31dec-2014 Calendar Year

4.1.2 What is the period type? How many periods in your year? 13 period 12 Monthly calendar + 1 Adjustment

4.2 Period Close

4.2.1 What is your period-end reconciliation process? It will appear with us but in the test phase (Note)

4.2.2 When closing at year end do you use a 13 th period? 31-Dec-2014

4.2.3 How do you close an accounting period? As any usually closing (at end of the year we will
close all of the revenue pulse the expense in the
Retained Earnings ) that it will be after doing
adjustment 31-Dec-2014

4.2.5 How long does it take to close an accounting period? 1 Week maximum for each month except ending
year

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4.2.7 Who performs the tasks associated with closing an accounting Mr. Salem With Ms. Maryam
period?

4.3 Period Open

4.3.1 How do you open an accounting period? First GL Then FA –Purchasing-Inventory-Accounts

payable –Accounts receivable – Cash Management

4.3.2 Is the schedule to open an accounting period documented? Yes, Yes, Does not close period, until to get
approval of Management, that is through all of sub
ledger with GL

5 Reporting

5.1 Financial Reporting

5.1.1 Describe your Financial Reporting.

5.1.2 Provide samples of your standard financial reports - Balance Trial Balance & Income statement & Balance sheet
Sheet, Cash Flow Statement, Income/Operating Statement,
Trial Balance, etc And the customer they will provide us sample for
that report

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Issues and Action Items

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