— —a BHARAT ELECTRONICS LIMITED 7 WEF CAPE CORPORATE OFFICE BHARAT LECIRONICS OUTER RING ROAD, NAGAVARA, BANGALORE OFFICE ORDER NO.HO/267/107 28th July 2022 Sub: Travelling Allowance Rules — 2022. Ref: Office Order No. HO/267/060 dated 27.08.1997 (as amended) 1.0 The Travelling Allowance rules of the Company have been notified vide Office Order No. HO/267/060 dated 27.08.1997 (as amended). 2.0 The existing Travelling Allowance rules of the Company were reviewed comprehensively and consequent to the Management approval, the revised ‘Travelling Allowance rules has been enclosed to this Office Order. 3.0 This Office Order comes into force with effect from 08.08.2022 and supersedes Office Order No. HO/267/060 dated 27.08.1997 (as amended). eet GENERAL MANAGER (HR) A EDs / GMs / CTOs / CS UNIT HR / FINANCE HEADS RO/ MC HEADS CMD D(MKTG) D(BC) DF) D(R&D) DOU) D(HR) CVO1.0 11 12 13 2.6 2.7 Enclosure to Office Order No.HO/267/107 dated 28% July 2022 ‘Travelling Allowance Rules ~ 2022 General These Rules are called BEL Travelling Allowance Rules 2022. These Rules shall apply to all journeys, (other than foreign tours) to be undertaken on or after 08.08.2022. These Rules shall apply to all regular employees of the Company including full-time Directors and employees on deputation to the Company’ but will not apply to non-official part-time Directors of the Company. The Company reserves the right to modify, cancel or amend all or any of the provisions of these Rules, from time to time, without previous notice. Definitions “Pay” means Basic Pay including Stagnation Increment, if any. “Day” means calendar day beginning and ending at midnight “Headquarters” means the station at which an employee is posted on a permanent basis, “Toux” means authorised movement of an employee from Headquarters to an out-station(s) on official duty duly approved by the Controlling Officer. “Out-Station” means a place of duty situated ordinarily at a distance of atleast 8 km beyond the Corporation/Municipal or other local limits of the Headquarters of the employee. However, journeys between (i) Pune: Pashan (ii) Pashan/Pune-Pimpri and Chinchwad (iii) Chennai-Avadi (iv) Ghaziabad-Delhi (v) Ghaziabad-Meerut (vi) Panchkula-Ambala (vii) Panchkula-Kalka (viii) Panchkula-Chandigarh/Mohali (ix) Delhi-Meerut (x) Delhi-Faridabad (xi) Taloja‘Mumbai and journeys between any othor points, as may be notified by the Head of the Unit concerned, shall not be treated as involving out station duties. “Transfer” means the movement of an employee from the Headquarters at which he/she is posted, to an outstation to which his/her former Headquarters have been changed. “Controlling Officer” means the officer authorised, under the extant Delegation of Powers or under these Rules, to approve movements of employees on tour/ transfer, to issue necessary movement orders therefore and to countersign the resultant TA/DA claims, including claims for TA/DA advance.2.8 2.9 3.0 4.0 AL 42 4.2.1 “Family” means and includes employee's spouse, legitimate children and step children (including legally adopted children), provided such children/step children/adopted children are residing with and are wholly dependent on the employee, dependent parents, minor brothers and unmarried / widowed sisters who are unemployed, entirely dependent on the employee and are living with the employee. “Shortest Route” means the distance between two stations which is either the physically shortest route or the most convenient route which is normally used for travel between the said two stations, as may be specifically approved by the Controlling Officer in respect of each tour, Classification of Employees: For the purpose of these Rules, employees of the Company are divided into following categories: Category A+ ~ CMD and Full time Directors Category A — EDs / GMs / AGMs Category B+ — Sr. DGM / DGM/ MGR Category B - Executives in Grade E-II to E-IV Category C - Executives in Grade E-I and TC personnel Category D - Non Executives in WG IV to WG X. Category E — Non Executives in WG I to WG IIL Mode of Travel and Entitlements Routing of Journeys: Journey is allowed only by the shortest / cheapest route. Entitled Class for Travel by Air or Train : The entitled class of travel in respect of different categories are as under: © At - Travel by Business Class by Air / Train eA ~ Incase of Air travel EDs and GMs Premium Economy / Economy Class. AGMs - Economy Class. In case of travel by Train EDs, GMs and AGMs - Executive Class / AC I Class * BH&B- ‘Travel eligibility in case of Executives in B+ (MGR to Sr, DGM grades) & B(E-IV grade)4.2.3 4.24 a) Air travel by Economy class if distance is more than 400 KM each way. b) First Class/AC II class by train (including Rajdhani, Shatabdi & similar trains) if distance is less than 400 kms each way. Note: Air travel includes Official travel, Official transfer, Training / Seminars / Conference ete. In case of Executives in W-II and E-III grade: a) First Class/AC II class by train (including Rajdhani, Shatabdi & similar trains) if distance is less than 400 kms each way. b) In case of travel by Air, the executive will be eligible for an amount equivalent to 1.5 times of the eligible train fare (basefare), if the distance is more than 400 kms each way. Note: Prior approval of concerned Functional Director shall be obtained to allow full airfare (instead of 1.5 times of eligible trainfare) for Executives in E-II and E-III grade in case of official travel due to exigencies of work. * C and D — First Class/AC II Class by Train (including Rajdhani, Shatabdi and similar trains), * E~AC III tier by Train Note: a) Tickets (in ease of Air travel) should be booked one week in advance before the travel date. In case of deviation ie. tickets booked within a week of travel date, approval of SBU / Unit / Functional Head to be obtained. b) Air travel for employees in category C & D will be with the approval of Functional Director. All employees may travel by Air between Kolkata and places in the North Eastern States of Assam, Meghalaya, Nagaland, Arunachal Pradesh, Manipur, Tripura and Mizoram. Further, employees travelling on official duty to islands like Port Blair, Andaman & Car Nicobar, ete. may also travel by Air with the approval of Unit Head/ GM/ Functional Head, In all cases, reimbursement of fare will be as per eligibility i.e. by entitled or lower class, (as per actual usage). Wherever a higher class has been used, reimbursement will be restricted to the entitled class. Non-availability of reservation by entitled class will not be accepted as a valid reason for enforced halt/s and/or for not performing any journeys connected with official work.4.2.5 4.2.6 43 4.3.1 4.3.2 4.3.3 4.3.4 Employees not entitled to travel by Air may be allowed to do so in the exigencies of duties by the Functional Director for reasons to be recorded in writing. In case of emergency, travel by Air is permissible with specific approval of Functional Director. However, if tickets by eligible class are not available in train and travel is through Premium tatkal / Dynamic fare, then the same will require prior approval of SBU / Unit / Functional Head. ‘Travel by Road (other than by the Company's transport): ‘Travel by road is allowed only in those cases where the places of duty are not connected by train. Entitlement for such journeys would be as follow: Category A+, A and B+ - Full taxi. Category B and C ~ Single seat in a taxi. Category D and E - Public Transport (e.g., Bus). Single seat in a taxi may be permitted when so authorised in the movement order based on the exigencies of work. The employees should, in their TA/DA claims, indicate the fact of their travel by taxi and the distance so travelled between the two out stations, in the respective columns of the bill. With the approval of the Controlling Officer, an employee may travel by road between places connected by train, if required to do so, in the exigencies of work. In case the employee has travelled by Bus (between places connected by train i.e. from Head quarters to other places) the actual fare will be reimbursed on submission of e-ticket / computerized ticket. In all other cases, the train fare will be reimbursed as per the eligibility. If an employee performs road journey by own conveyance (in case of exigencies of work and in case of non-availability of other modes of transport) with the approval of SBU/ Unit Head / GM, the reimbursement may be allowed at actuals, If one or more employees travel together by own conveyance between the places of duty then the reimbursement will be made as per the rates specified in the Office Order No, HO/911/001 dated 01.01.1977 (as amended). In other cases, amount allowed is restricted to train fare (as per oligibility) based on distance.44 441 4.4.2 a 5 51 Journey by Sea: Between places not connected by Rail/Road, the entitlements will be as under* Category At, A, Bt - The Highest Class. Category B & C Category D & E - Where only two classes exist, the higher class. Where more than two classes exist, the one next to the highest class. ~ Where only two classes exist, the lower class. Where more than two classes exist, the third Highest class. With the approval of the Controlling Officer, journey may be made hy sea between places connected by rail/road. In such cases, reimbursement will be restricted to the applicable fare by the entitled class by sea or road/rail, whichever is lower. Enforced Halts: Normal halts at transit stations for catching connecting t in/flight would be treated as on duty and applicable Travelling Allowance / Daily Allowance / Cash Allowance / Food Allowance would be regulated accordingly. Enforced halts, for reasons beyond the control of the employee, may also be allowed by the Controlling Officer to be so treated, if such enforced halt at a place, for whatever reason, does not exceed 48 hours. Where the enforced halt is expected to continue beyond 48 hours, the employee should make alternative arrangements for his/her travel to reach the destination. Enforced halts beyond 48 hours will not qualify for Daily Allowance / Cash Allowance / Food Allowance. Cash Allowance / Food Allowance / Daily Allowanc The entitlement of Cash Allowance (CA) / Food Allowance (FA) / Daily Allowance (DA) per day is as under: a) Incase of Category A+, A, B+ and B: |_ Xelass Cities | ——‘Yelass Cities | Z. class Cities |. | Stayin Own Stayin] Own Stay in Own | Cat | Hotel / | arrangement | Hotel/ | arrangement | Hotel/ | arrangement | Guest Guest Guest House House | | House Hl At Cash Allowance ~ Rs 500 plus FA at Actuals A_| Cash Allowance ~ Rs 375 plus FA at Actuals limited to Rs 3,000 Br | Cash Allowance ~ Rs 300 plus FA at Actuals limited to Rs 2,000 B_| Cash Allowance — Rs 200 plus FA at Actuals limited to Rs 1,500Note: i) The classification of cities i.e. X Class, Y Class and Z Class will be as per the Department of Expenditure OM No 2/5/2017-E.II (B) dated 07.07.2017 (as amended). Copy enclosed for reference. ii) FA at actuals / applicable limit will be reimbursed on submission of bills in case of Executives in Category A+, A, B+, B. iii) Food bills are reimbursable after leaving the Headquarters, b) In case of Category C, D & E, Daily Allowance per day will be payable as under: X class cities Y class cities Z class cities (Amount is Rs.) (Amount is Rs.) | (Amount is Rs.) _ Stay Own Stay Own Stay Own Cat} in | arrangement | in | arrangement | in | arrangement Hotel / Hotel / Hotel / Guest Guest | Guest House House ___| House c | 1000 1200 900 1100 | 800 1000 D_| 700 900 600 800 500 700 E | 650 800 550 700 450 600 : No reimbursement should be claimed or will be allowed for liquor. Regulation of Daily Allowance: The payment of daily allowance would be regulated as follows: DA / CA/ FA is payable for the period of absence from headquarters, reckoned separately for each calendar day. If the departure is indicated as afternoon i.e. PM in the movement order then attendance in the forenoon session shall be mandatory. Similarly, if the arrival is indicated in the movement order as forenoon ic. AM then attendance in the afternoon session is mandatory. If the departure from the headquarters is in the afternoon or the arrival back at Headquarters is in the forenoon, only 50% of cash allowance (if applicable) and 50% of applicable FA / DA (subject to the ceiling as mentioned in clause 5.1) would be admissible for that day of departure or arrival, as the case may be. If the departure from the headquarters is in the forenoon or the arrival back at headquarters is in the afternoon, full Cash allowance and applicable FA/DA would be admissible for that day. If the departure from the headquarters and the arrival back to the headquarters fall on the same calendar day, payment of FA / DA / CA5.2.5 shall be regulated, as per the percentages indicated infra, depending upon the duration of the absence from headquarters: 100% of Cash Allowance plus Applicable FADA (subject to the ceiling) for If the duration of absence | employees in category A+, A, B+ and B. from HQ is more than 12] 100% of DA (amount applicable for Stay in hours, Hotel / Guest house as per clause 5.1) in case of Employees in Category C, D & E. 50% of Cash Allowance plus Applicable If the duration of absence | FA/DA (subject to the ceiling) for from HQ is between 6] employees in category A+, A, B+ and B. hours & 12 hours, 50% of DA (amount applicable for Stay in Hotel / Guest house as per clause 6.1) in case of Employees in Category C, D & B 25% of Cash Allowance plus Applicable FAIDA (subject to the ceiling) for If the absence from HQ is | employees in category A+, A, B+ and B less than 6 ho 25% of DA (amount applicable for Stay in Hotel / Guest house as per clause 5.1) in case of Employees in Category C, D & E. In case of Employees in Category C, D & B, the rate of Daily Allowance applicable for any calendar day will be determined based on the place of the night halt (not being headquarters) following the journey and that rate will be applied to that whole day irrespective of the relative duration of broken periods spent at different places or in journey. The daily allowance admissible for the day of arrival back at headquarters shall be limited to the amount applicable for Stay in Hotel / Guest house as per clause 5.1. If an employee avails any kind of leave while on tour, he will not be entitled to any payments under these rules for the duration of the leave period, If such leave period exceeds a total period of 6 days and has not been occasioned by self-sickness or any other emergent and extraordinary circumstance, TA/DA/CAJFA for the return journey back to headquarters will not be reimbursed. If such leave period is beyond 6 days and has been occasioned by self-sickness, reasonable evidence of sickness to the satisfaction of the Controlling Officer is furnished, then applicable TA/DAICAIFA will be reimbursed. The Controlling Officer should be kept informed immediately of the sickness by a brief communication from the out station. “Whether a particular case is one of emergent and extraordinary circumstance within the meaning of the above rule, will be decided at the level of General Manager/Unit/Functional Head, on a case to case basis, Where an employee is permitted to retain his family at the station of his previous posting and during such period he is sent on official tour to that6.0 61 6.2 6.3 6.4 station, for his stay at that station, he will be allowed cash allowance plus 50% of the ceiling of Food Allowance or actual FA whichever is less and also no accommodation charges will be admissible, In case of Employees in Category C, D & E, 50% of DA as specified in Rule 5.1 will be admissible. No accommodation charges will be admissible. Entitlements for Stay in Hotels or Company Accommodation at Out-Station: Wherever Company Accommodation (Guest House/Transit Accommodation) exists, Executives (except Executives in At category) should stay in such accommodation, Only in the event of non-availability of such accommodation, stay in hotels may be resorted to. Employees can stay at any hotel on tour and the expenditure incurred towards Accommodation will be reimbursed based on vouchers subject to the following limits per day: Categmy X Class Cities. | Y Class Cities ] 2 Class Cities (Rs per day) (Rs per day) (Rs per day) At I Actuals A |__9,000 7,000 6,000 Be 7,000 6,000 5,000 B 5,000 4,000 3,500 HEE 4,000 3,500 3,000 De 3,500 3,000 2,500 E 3,000 _ 2,500 2,000 | a) The above ceiling or actuals (whichever is less), will be considered for reimbursement b) The above mentioned tariff is excluding GST and other applicable taxes, if any. ©) The classification of cities ie. X Class, Y Class and Z Class will be as per the Department of Expenditure OM No 2/5/2017-E.II (B) dated 07.07.2017 (as amended). ‘The above entitlements for stay in hotels are normally restricted to single room accommodation. However, single occupancy in double room may be allowed: provided the reimbursement is limited to the applicable ceiling Checking-in and checking-out at the hotels shall be so regulated as to minimise the accommodation charges levied by the hotels. Controlling Officers will verify this fact while certifying the claims for reimbursement of hotel charges. Employees who stay in hotels or in Company accommodation and claim reimbursement of accommodation charges in terms of this rule may draw6.6 67 68 7.0 71 Cash Allowance / Food Allowance / Daily Allowance in accordance with Rule 5.1 for meeting their ather expenses, Employees may, during the same spell of tour at the same outstation, stay in any or combination of Company accommodation/Hotel/own accommodation. However, the payment of TA / DA / CA / FA for that particular day will be regulated as per the accommodation availed of for the night stay. Employees who are provided free lodging or provided both lodging and boarding free of charge, will be entitled for Daily Allowance | Cash Allowance / Food Allowance, as follows Free lodging and Category Free lodging Boarding (Amount in Rs. per day) At Cash Allowance plus [A | __ Applicable FA/DA 500 Br | (Subject to the ceiling) as Ee a specified in Clause 5.1 380 c ‘Amount applicable for 250 D Stay in Hotel / Guest = 9a0 house as specified in | E Clause 5.1 140 Further, employees can book rooms in the Hotels through online hotel booking websites. However, while booking, employees should take into consideration the offers, cancellation charges, other benefits, ete. Conveyance Charges for Local Travels at Out-stations during tour: Category A+ and A employees may, at their option, hire taxies on per diem basis or on point-to-point basis to meet their needs of local travel at outstations for performance of their duties. Category B+, B and C employces are entitled to use taxies on a point-to- point basis for their local travel at outstations for official work. The TA Bill should include details of the journeys performed by taxi and the Kilometer and destinations travelled, in support of the claim made, The reimbursement shall be made subject to production of bills, In case of travel by auto-rickshaw, the amount will be reimbursed based on actual kilometre of travel.1A 8.0 8.1 8.2 8.3 8.4 8.6 Category D and E employees are entitled to use public transport or auto rickshaws where available, on a point to point basis, for their local travels at outstations for official work. The TA Bill should include details of the journeys performed by public transport/auto-rickshaws and the kilometre age and destinations travelled, in support of the claim made. ‘Travel expenses to/from railway station/bus stop/aixport either at Headquarters or Outstation can be claimed, where company transport is not provided, on the same basis as in Rule 7.1 to 7.3 above Admissibility of Payment of Travel Charges, Daily Allowance ete. TADA/CAJFA ete., will be admissible for giving evidence in a Court of Law even where the Company is not actually a party, provided the Company is interested in the case. (If an employee has to attend a Court to depose about the facts coming to his knowledge during the course of his official duties, the Company will be deemed to be interested in the case). Any TADAICAJFA paid to the employee by the Court shall be refunded to BEL. Any travel to out-station for obtaining medical treatment should have been undertaken on the advice of the Company's Chief Medical Officer/Medical Officer, if it is to qualify for Journey TA/DA/CA/FA ete. ‘Travel Fare will be reimbursed as per the entitled class. Additional fare / cost of accommodation for a person or dependent/relative to accompany the employee as an escort for medical treatment will also be admissible (as per the entitled class of employee) if the CMO/Medical Officer certifies that the patient is to be so escorted. Employees attending an interview/testidepartmental examination at another Unit of the Company at an outstation shall be treated as on tour, on official duty, for the purpose of these Rules. Outside candidates called for interview/testlexamination for selection to the posts will be paid only the journey fare in accordance with the terms included in the letters calling for Test/Examination and as per the claims certified by the HR Department. ‘Trainees who draw stipend who have not yet been appointed to a regular pay scale of the Company and Probationary Officers may draw ‘TA/DAICA/PA on the basis of the rate and scale of pay to which they are to be appointed afier satisfactory completion of the probationary period/training, Regulation of TA / DA / CA J FA in respect of the journey by PEs from Bangalore/Ghaziabad to their respective Units of posting on completion of the initial training at Bangalore Complex/Ghaziabad.9.14 9.1.5 10.0 10.1 ‘The retwn journey by the Probationary Engineers to their respective Units of posting on completion of initial training at Bangalore Complex/Ghaziabad, should, for the purpose of application of these rules, be treated as if they are performing return journey after completion of official tour to an out-station. In other words, they will be entitled to only TA/DAICAIFA (including journey time being treated as on duty) for the said return journey, ‘The journey shall not be treated as on transfer, and hence there would be NO question of their being entitled to any Joining Time, Transfer Grant, Disturbance Allowance, etc. Regulation of TA/DA/ CA/ FA on tour and Payment thereof. Where a tour has been authorised according to Rule 8.0 by the Controlling Officer or other competent authority, the following payments! reimbursements would be admissible: Actual fare by rail/road/air, subject to entitlements. Reimbursement of TA / DA/ CA/ FA as admissible. Conveyance charges for local travel (including visits to Railway/Air Booking offices at out-stations) according to Rules. Expenses incurred relating to payment of Airport entry fee, Road tax, etc., at actuals, as accepted by the Controlling Officer, Expenses incurred on porterage shall be reimbursable for each item of official baggage carried, based on the certification by the employee concerned and acceptance of the same by the Controlling Officer as follows: Weight Amount in Rs. Up to 15 kgs 300 More than 15 kgs and up to 400 kes More than 25 kgs 500 Any claim exceeding the above amount will require specific approval of General Manager / Unit / Functional Head. Transfer Benefits: On transfer, an employee and the members of his family will, subject to the approval of the Controlling Officer, be eligible for the payment ofa) Travel Expenses b) DA/FA/ CA for the journey time c) Lumpsum Transfer Grant d) Disturbance Allowance e) Freight charges for the transportation of personal effects from the Old to the new station; and ) Mileage Allowance for moving personal effects from/to the rail head/Airport, etc. 10.2 Travel on Transfer: 10.2.1In cases of outstation transfers, TA / DA / CA / FA will be paid with reference to the grade and pay of the employees at the time of commencement of his outward journey from his previous headquarters 10.2.2 Journey _by Rail: Employees and members of their families shall be entitled to travel by the same class of accommodation as on tour and the train fare, as charged by the Railways, according to their Rules, will be allowed. 10.2.3 Journey by Air: Employees who are entitled to travel by Air on tour and the members of their families will be entitled to travel by Air. 10.2.4 Journey by Road: For journeys by road between places connected by rail, the actual expenses limited to rail fare by the entitled class will be reimbursed. For places not connected by train, the employee will be reimbursed the actual expenditure incurred limited to the notional railway fare for the distance involved by the entitled class. 10.2.5 In cases where an employee uses his own conveyance for the movement of himself and his family, the entitlement will be as laid down in Rule 10.7.4 infra. 10.3 Member or members of the employee's family who join(s) the employee at the new headquarters from a station other than the old headquarters or who go from the old headquarters to a station other than the new headquarters will also be entitled to Travelling Allowance limited to the TA admissible from the old station to the new station. 10.4 Daily Allowance (DA) / Cash Allowance (CA) / Food Allowance (FA) during journey period: An employee will draw DA/CA/PA for the duration of the journey period at the rate specified in Clause 5.1 (subject to the ceiling in case of Employees in Category A+, A, B+, B and amount applicable for Stay in Hotel / Guest house for Employees in Category C, D and E) each for self and every member of family above the age of 12, and fifty percent of the admissible Daily Allowance for each child above the age of 3. The rate of Daily Allowance will be the DA / CA/ FA as admissible for tours. Calculation of DA for the journey period will be as done in the case of tours,10.5 Transfer Grant: 10.5.1 An employee on transfer will be entitled to a Transfer Grant to cover the expenses for breaking up and setting up establishment, do packing and unpacking, ete. The grant shall be equivalent to one month's “Pay” (as defined in rule 2.1) drawn by the employee at the time of the transfer. 10.5.2'The transfer grant includes the conveyance charges for the employee and the members of his family from residence to Railway Station/Airport/Bus Stand, etc., at the previous station and from Railway Station/Airport/Bus Stand, ete., to the residence at the new station. 10.6 Disturbance Allowance: 10.6.11n addition to the Transfer Grant mentioned in Para 10.5 above, an employee on transfer will be entitled to Disturbance Allowance Equivalent to one months’ pay drawn by the employee at the time of transfer, to compensate for the disturbance to the family establishment. 10.6.2The disturbance allowance will not, however, be available where the duration of posting at the previous station did not exceed one year. 10.7 Transportation of Personal Effects: 10. 1 An employee on transfer can draw the actual cost of transportation of baggage up to the following limits: Category. Entitlement A+, A.B, BEI | 9,000 kg by goods train or one Container of 20 ft Size| only) with capacity of 17.5 tonnes by goods train. 8,000 kg by goods train or one Container of 20 ft Size’ with capacity of 17.5 tonnes by goods train. B (Ell and E-IID) 6,000 kg by goods train c D 4,500 kg by goods train. 3,000 kg by goods train. 10.7.2 Employees of all categories can transport their personal effects by road, goods train or passenger train at their option. The reimbursement in case of transport by road will be as per the following rates or actuals, whichever is less! reimbursement (por km) _ a At, A, Bt, BV only) Rs. B (B-Il and E-IID, : D peeeeeaea ee10.7.3 10.7.4 10.7.5 10.8 The above amount is inclusive of Freight, Packing, Insurance, Loading / Unloading Charges (excluding GST’ / Service Tax, as applicable). ‘The above rates are based on distance (i.e. per km). Hence, reimbursement of the above rates will not be restricted to the entitlement of baggage mentioned in Clause 10.7.1 In addition, Employee would also be entitled to the cost of transportation of conveyance by passenger/goods traini provided that the vehicle is registered in the name of employee or his/her spouse (one vehicle only). ‘The entitlement is as follows: Category Entitlement. ‘At, A, Bt, B(B-IV & E-IID Motor Car/Motor Cycle! Scooter/Moped BID, C D&E Motor Cycle/Scooter/ Moped f an employee transports his/her Car by road, the reimbursement will be lowed as per following rates or actuals, whichever is less: » Category Rate of reimbursement (per km) At, A, B+, B (E-IV only) Rs,15/- B (E-III only) Rs.12/ Ifan employee transports his conveyance on its own power and whether or not the transferred employee and the family undertake travel by the same conveyance, an allowance, per kilo meter, at the respective rates, as specified in Office Order No.HO/911/001 dated 1% Jan 1997 (as amended from time to time) in the case of car/scooter/motor cycle/moped will be paid to cover the expenses of the transportation, subject to the restriction that the amount so paid plus the travel fare paid in respect of the members of the family who do not travel by that conveyance shall be limited to the amount of travel fare which would have been paid for the employee and his/her family members by the entitled class and the rail freight which would have been paid for the transport of the conveyance by passenger train. DA/ CA / FA will be paid in addition, as applicable, for rail journeys performed by the shortest route and duration. For carriage of personal effects from residence to railway station and vice: versa, the employee will be entitled to draw Mileage Allowance at the rate of Rs 5 per quintal, per km. Where both husband and wife are employees of BEL working at the same headquarters and are transferred within six months to the same station, only one of them shall be entitled to Transfer Grant, Disturbance Allowance and Freight charges for transportation of personal effects.10.9 Joining Time 10.9.1 Employees who are transferred are entitled to a journey time depending on the distance between the old and new headquarters. ‘The joining time admissible shall be as under. Where the distance is less than or equal to 1000 kms — 12 days Where the distance is more than 1000 kms ~ 15 days The day of departure and the day of arrival are included in the joining time. Holidays and Sundays following the date of relief would, however, be excluded for the purpose of determining the entitlement of joining time. 10.9.2 The unavailed portion of the joining time would be credited to the Annual Leave account of the employee. 10.10 Transfers at the request of the employees themselves for personal reason/s either individual or mutual do not qualify for any of the benefits under these rules, 11.0 TA for Joining Duty on First Appointment Persons joining BEL from Central Government/State Government/sister Public Sector Companies will be paid the actual travel expenses for self and family and cost of transportation of personal effects under these rules according to the grade and pay offered in BEL, but no DA/CA/FA will be paid to them, 11.1 Persons joining BEL from Private Sector Organisations will be paid cost of transportation of personal effects under these rules, according to the grade and pay offered in BEL. Persons joining BEL on deputation from central Government / State Government are entitled for a composite transfer grant equal to one month's basic pay drawn by the individual in relieving organisation in addition to the above. 12.0 Entitlement for Long Duration Work Assignments 12.1 Employees deputed to out-stations in connection with erection, commissioning, repair, servicing or other long duration work assignments exceeding 60 days on the whole will be entitled to restricted DA/FA/CA as below: For the first 60 days ~ Full Cash Allowance plus FA (subject to the applicable ceiling) in case of Employees in Category A+, A, B+ and B. In case of Employees in Catgeory C, D & E full DA amount will be paid. 16Beyond 60 days — 50% of Cash Allowance plus 50% of FA (subject to the applicable ceiling) in case of Employees in Category At, A, B+ and B. In case of Employees in Catgeory C, D & E 50% of applicable DA amount will be paid. In all other respects, such tours will be governed by normal rules. However, in respect of accommodation, efforts should be made to avail “Guest House’ facility, wherever possible, and where hotel accommodation becomes inevitable, efforts should be made to secure concessional rates by booking for block period. 13.0 TA on Retirement/Death of Employee 13.1 13.2 13.3 13.4 13.5 Air/Rail fare, cost of transportation of baggage and conveyance, transfer grant, Disturbance Allowance and DA / CA / FA for the journey will be paid to retiring Company employees (ineluding family) from the last place of duty to any other place in India where they propose to settle down, on the same scale and terms as for serving employees moving on transfer except that the journey should have been performed within 2 years of the retirement. These concessions will be admissible also to the family of an employee who died while in service; provided the journey is performed within one year of the death of the employee. ‘The retired employee who desires to actually move out of the place of his/her last posting should give a written intimation to the concerned Unit HR Head well in advance or at least 7 days before the date of his/her undertaking actual journey or transporting baggage/ conveyance ete., stating therein, inter-alia, full address of the place where he/she desires to settle down, date and time of journey, place of boarding and time of departure, names / age(s) of his / her eligible family members who would be travelling along with him / her. The intimation should invariably be accompanied with @) a photocopy of air / train / bus ticket (ii) luggage/baggage booking receipt (copy to be submitted soon after booking the goods) (iii) application for change of address showing new place where he / sho would be settling down and availing tho facilities / benefits under the BEL Retired Employees’ Contributory Health Scheme (BERECHS) (iv) Certificate / voucher / document / surrendering / transferring / terminating existing Gas connection /etc., held by the retired employee. Only after the Unit Management get reasonably satisfied with regard to genuiness of the claim the payment shall be made, Claim once submitted and payments made thereafter will not be reopened after subsequent Pay Wage revision, Any claims subsequently found false will be viewed seriously and a suitable legal action will be taken wherever necessary.13.6 The above clause will be applicable to all those who would be undertaking journey / claiming the benefits henceforth.” 14.0 TA/DA for Sea Sailing Assignments 14.1 Whenever exigencies of work so demand, employees working in BEL Technical Cell at Mumbai/Vizag or any other station to be notified, may be detailed to perform defect rectifications, SATs and contractor sea trials, on board ships. The duration of such sailings may vary from a few hours to a few days depending upon the assignments. Such movements, at times, may involve journey by sea of more than 8 nautical miles from the corporation limits of the concerned location. 14.2. Whenever employees are entrusted with such assignments, movement orders will be issued, provided such journeys involve overnight stay. When they sail beyond 8 nautical miles on board ship(s) for carrying out those assignments, then, such journcys will be treated as “outstation duties” for the purpose of application of these rules. 14.3 Conveyance charges for local travel: 14.3.1 For short duration (which does not involve overnight stay) Employees will be reimbursed conveyance charges for journeys between Naval Dockyard and sailing point, as applicable for local travel, in accordance with Office Order No. HO/911/001 dated 01.01.1977 (as amended) when employees use their own private vehicles for official work and at actuals when public conveyance is used. 14.3.2 For long duration (which involves overnight stay) Employees will be reimbursed conveyance charges incurred for commuting the distance between their respective residences / Naval Dockyard and sailing point and back, as applicable for local travels in accordance with para 7.0 of these rules. 14.4 Sea Sailing Allowance? ‘The employees deputed on Sea Sailing Assignments shall be paid Sea Sailing allowance as under: Category Sea Sailing Allowance (in Rs. per day) At i 1500 A I 1000 Be 800 B 700 _ EG 600 _ | i) 7 500 [ E 40014.5 Food Allowance / Daily Allowance: 14.6 In addition to the above, the employees deputed on Sea Sailing Assignment will also be entitled for Food Allowance (FA) / Daily Allowance (DA) on the days of such assignment at the following rates: Category FA/DA (in Rs. per day) Z| At FA at Actuals A___|__PAat Actuals limited to Rs 3,000 Bt |__ FA at Actuals limited to Rs 2,000 B FA at Actuals limited to Rs 1,500 c 800 D 500 _E 450 However, employees deputed on Sea Sailing Assignment will not be allowed to retain the hotel / guest house accommodation during the assignment. The employees shall vacate the room prior to proceeding on Sea Sailing Assignment.” Insurance cover: Employees who are required to execute indemnity bonds, when they sail on board IN ships, will be provided with insurance cover under the “Personal Accident Insurance cover for Executives and Non-executives posted to Projects and Disturbed Areas”, as published vide HO Memo No 17556/643/HOA dated 8,11.1990 (as amended), ‘These provisions shall apply only to those employees who are assigned duties on sea sorties off Mumbai/Vizag or any other station to be notified. Subsidiary Provisions Payment to Ex-employees who attend Court at the same station for tendering evidence: 15.1.1 Where an Ex-employee attends Court at the same station for tendering evidence on behalf of the Company, as to the facts which had come to his/her knowledge while in Company's service, he/she may be allowed payment to cover expenses on transport, refreshments, etc., at the following rate for each day of attendance at the Court, 15.1.2 An amount equivalent to applicable FA/CA/DA subject to the ceiling as specified vide rule 5.1 above as per the grade to which the Ex-employce belonged at the time of his leaving the Company.15.1.3The aforesaid payment shall be subject to the condition that the Ex: employee-witness does not receive any payment from the Court for the attendance, 15.2 Employees sponsored for Residential Training Programmes: 15.2.1'The Company sponsors employees for need based residential training programmes, from time to time. 15.2.2 Allowance at the rates prescribed in rule 6.7 above, as revised from time to time, shall be payable both to the outrstation employee participant(s)/local-employee participant(s). 15.2.3 The payment of cash allowance, which is intended to meet their incidental expenses, shall be subject to the condition that the residential programme should be for a minimum duration of 1(One) day involving overnight stay and a maximum period of 1(One) month. 15.2.4 These provisions shall, however, nof apply to: a) The participants (including local ones) sponsored for residential programmes of a longer duration (viz., for a period of more than Ione) month); and b) Fresh reeruits/new appointees who undergo Induction Training Programmes organised by the Company. 16.0 Formats & Procedures 16.1 The Movement Orders of employees who proceed on tour shall be generated in SAP/Online. 16.2 Executives in Category ‘A+ and A’ are authorized to approve Movement Orders of all the employees working under them. Executives in Category ‘BH are authorized to approve Movement Orders of employees working under them, where no Air travel is involved. However, this rule is to be read with the Sub-delegation of powers issued from time to time. 16.3 All TA claims have to be countersigned by the Controlling Officers who sanctioned the movement. Officers in the Grade E-VI and above can countersign their own TA claims, 16.4 Applications for TA Advance request and TA Claims should be submitted through SAP/Online. 16.4.1 In case the cumulative TA Advance (on tour) exceeds Rs. 1 Lakh per employee, any further ‘TA Advance shall require approval of concerned Unit /SBU / CSG Head.16.5 16.6 16.8 17.0 18.0 Employees have to submit their TA claims within 15 days from the date of completion of the tour. Any excess TA Advance shall, however, be refunded to the Company within a week of completion of the tour. Non compliance with these time-limits will render the employee liable for disciplinary action. Where an official tour is cancelled, either fully or partially, due to administrative reasons, cancellation charges, including reservation charges, if any, on unused bus/rail/air tickets/Accommodation will be permitted, provided it is certified by the competent authority that the journey was cancelled due to administrative reasons. Category ‘A+ and A’ executives are competent authorities for this purpose. The Controlling Officers shall satisfy themselves about the mode of conveyance used and about the reasonableness of the boarding/lodging and conveyance charges. The Controlling Officers shall have the right to disallow any portion of the claims, which in their opinion, is not necessary or reasonable. Whenever an employee loses the ticket provided to him for his official journey and the loss is attributable to his negligence or carelessness and the like, then, the entire cost of the ticket shall be recovered from the salary of the employee concerned, Alternatively, the employee can make good the loss by making remittances to the Company, by modes other than salary recovery. These Rules do not apply to the tours of the Marine Installation Team working at the MDL, Mumbai and Sohna Test Site tours of Ghaziabad Unit personnel, who are governed by special rules framed for the purpose. Any claims under these rules if found false / incorrect will be viewed seriously and in case of any misuse, suitable disciplinary action will be taken. -000"No. 25'2017-E.1(8) Government of India Ministry of Finance Department of Expenditure New Dethi, 7° July, 2017, OFFICE MEMORANDUM Subject:- implementation of recommendations of the Seventh Central Pay Commission relating to grant of House Rent Allowance (HRA) to Central Government employees. Consequent upon the decision taken by the Government on the recommendations of the Seventh Central Pay ‘Commission, the President is pieesed to decide that, in modifcation of tis Ministry's O.M. No.2(37)-E.1I(B)/64 dated 27.41,1965 as amended from time to time, OM. No.2(13)/2008-E.!(B) dated 29.08.2008 and .M, No.25/2014-E.lI[B) dated 2*.07.2018, the admissibity of House Rent Allowance (HRA) shall be as under ~ CiliesTowns ‘Rate of House Rent Alowance per month as a percentago | of Basic Pay only i [Classification of 2. The rates of HRA will not be iess than Rs.5400!, 3600/- & 1800/- at X, Y & Zcless cities respectively. 3, The rates of HRA will be revised to 27% 18% & 9% for X, ¥ & Z class cities respectively when Deamess Allowance (DA) crosses 25% and furner revised to 30%, 20% & 10% when DA crosses 60%. 4, The term “basic pay’ in the reviged pay structure means the pay drawn in the prescribed pay levels in the Pay Matix and does nat include Nor-Practsing Mowance (NPA), Miltary Service Pay (SP), etc. or any other type of pay lke special pay, ete 5. The list of cies clesifed as ‘x, Y” and 'Z’ vide DaE's O.M. No.2/5'2014-E.1KB) dated 27.07.2016, for the purpose of grant of House Rent Allowance is enciosed as Annexure fo these orders 6. Special orders on continuance of HRA at Delhi ("X’ class ety) rates to Centra’ Government empioyees posted at Faridabad, Ghaziabad, NOIDA and Gurgaon, at Ja‘andnar ('Y” cass cil) rates to Jalandhar Cant. at ‘Y" oless oty rates to Shillong, Goa & Port Blair and HRA at par with Chandigarh ('Y" ciass city) to Panchkula, S.A.S. Nagar (Manali) which have been allowed to continue vide Pera 4’ ofthis Vistry’s © ML No.2/5/2014-€.I(B) dated 21.07.2018 and O.€. No. 2/2/2016-E.11(8) dated 03.02.2047, shall continue ti further o-ders. 7. Alvother conditions governing grant of HRA under existing orders, shall continue to apply 8 These orders shall be effective from 1* July, 2017. 8, The orders will apply to all civlian employees of the Central Government. The orders wil also be applicable to the civilian employees paid from: the Defence Services Estimates. In respec: of Armed Forces personnel and Raiway ‘employees, separate orders will be issued by tie Ministry cf Defence and the Ministry of Raiways, respectively 10. In-so far as the persons serving in the Indian Aucit and! Accounts Department are concemed, these orders issue in consultation with the Comptroller & Auditor General of India Hindi version is attached, oar (Annie George Mathew) iat Secretary to the Government of India To All Ministries and Departments of the Govt. of india ote. as per standard distribution list, Copy to: C&AG and U.P.S.C., etc, as per standard endorsement list.ANNEXURE To O.M. No.2/5/2017-E.Il(B) dated 07.07.2017. LIST OF CITIES/TOWNS CLASSIFIED FOR GRANT OF HOUSE RENT ALLOWANCE TO CENTRAL GOVERNMENT EMPLOYEES |S. |STATES/UNION | CITIES CLASSIFIED ; CITIES CLASSIFIED No. | TERRITORIES Sours AS “Y"" (1. TANDAMAN & T zea He |__| NICOBAR ISLANDS | | i [2. | ANDHRA PRADESH | Hyderabad (UA) | Vjayawada (UA), Warangal | | TELANGANA i | (UA), Greater Visakhapatnam | i I | (M.Corpn.), Guntur (UA), [errr eee Lo : [Nellore (UA) '3° | ARUNACHAL | eae 1 ee | iPRADESH ete a | ‘4 ASSAM - | | '5. | BIHAR Eee d "6. | CHANDIGARH i | Chandigarh (UA) ' | 7. | CHHATTISGARH | nat | Durg-Bhilai Nagar (UA), 4 eee _[Raipur(UA) | 8. | DADRA & NAGAR | sane i i 1 |HAVEL) | i eoreeeeeCHe| [9 DAMAN 8 DIU i = +t ne | (10. | DELHI i Deihi UA) nae a 11. | GOA ay [eee ete ! = 4 "2. | GUJARAT | Ahmadabad (UA) | Rajkot (UA), Jamnagar (UA), to] / | Bhavnagar (UA), i i + | Vadodara (UA), Surat (UA), ‘73. | HARYANA i _ ") Faridabad*(M.Corpn.) poo | Gurgaon(UA) _ { Pee i (14. | HIMACHAL PRADESH | (15. JAMMU & KASHMIR /16. | JHARKHAND , Srinagar (UA), Jammu (UA) | Jamshedpur (U, Dhanbad (UA), Ranchi (UA). | Bokaro Stee! City (UA) KARNATAKA | Bengaiore/Bengaluru | Belgaum (UA), Hubli-Dhanwad _ 17. | | (UA) | (lM.Corpn.), Mangalore (UA), | sigs z | Mysore (UA), Gulbarga (UA)_ | Thiruvanathapuram (UA), 18. | KERALA. FE — | Kozhikode (UA), Kochi (UA), 1 | | Thrissur (UA), Matappuram ~~! Ginalior (ay, Indore (UA), ' Bhopal (UA), Jabalpur (UA), | Uijain (Mi. Corp.) —— + UA), Kannur (UA), Kollam (UA) i i 4| 33. | UTTAR PRADESH | Moradabad (M.Corpn.), Meerut | (UA). Ghaziabad*(UA), | Aligarh(UA), Agra (UA), Bareilly | SI. TSTATES/ UNION CITIES CITIES CLASSIFIED No. | TERRITORIES CLASSIFIED s“y" | oe | As*x” | oo za )27. [MAHARASHTRA j Stealer Mumbai | Amravati (N.Corpn j, Nagpur i (UA), (UA), Aurangabad (UA), Nashik | | Pune (UA) | (UA), Bhiwandi (UA), Solapur | | i (M.Corpn.), Kolhapur (UA), | ' | Vasai-Virar City (M. Corpn.), i | | Malegaon (UA), | \ Nanded-Waghala (M. Corpn.), | |_| z (Sangl (UA) | | — ie Sree feet fect i (25_,NAGALAND Fe | 26 | ODISHA | _ " Cultack (UA), Bhubaneswar ~__|(UA), Rautkela(UA) aR TPuducherry/Pondicherry (UA) |__| (PONDICHERRY) | He eee ! (28. | PUNJAB 1 as | Amritsar (UA), Jalandhar (UA), _ et 4 __| Ludhiana (M, Copm.) 29. | RAJASTHAN / sins "Bikaner (M.Corpn). Jaipur | el | (M.Corpn.), Jodhpur (UA), Kota | Lt ; | L(hl.Corpn.), Ajmer (UA) _ | 30. SIKKIN | = “| oe | 31. TAMIL NADU | Chennai (UA) Salem (UA), Tiruppur (UA) \a i Coimbatore (UA), Tiruchirapalli | eee | Z | (UA), Madurai (UA), Erode (UA) | (32 TRIPURA = a | T i | i | ae a ei (34. | UTTARAKHAND. | 35. | WEST BENGAL | { 7 [ora (UA) (UA), Lucknow (UA), ' (Ua), Allahabad (UA), | Gorakhpur (UA), Varanasi (UA), Saharanpur (M.Corpn.), Noida” | (CT), Firozabad (NPP), Jhansi _| wa) ee “[Dehradun (UA) 4 ‘Asansol (UA), Siligui (UA), Durgapur (ua) Kanpur * Only for the purpose of extending HRA on the basis of dependency, NOTE The remaining cities/towns in various States/UTs which are not covered by classification as “X” or "Y", are classified as °Z” for the purpose of HRA,