Microsoft Word

MS Word:
A word processing program for Windows XP and Microsoft. create textual document such as letters, reports and so on. The files that word creates called DOCUMENTS Example: Word Perfect, WordStar, Wordpad and Notepad

Features of MS Word 2007

The menus and toolbars in some programs have been replaced with the Ribbon There are many different galleries It gives professional-looking documents

Characteristics of MS WORD
Word processing typically refers to text manipulation functions such as automatic generation of:

batch mailings using a form letter template and an address database (also called mail merging); indices of keywords and their page numbers; tables of contents with section titles and their page numbers;

tables of figures with caption titles and their page numbers; cross-referencing with section or page numbers; footnote numbering;

new versions of a document using variables (e.g. model numbers, product names, etc.)

Document statistics
Most current word processors can calculate various statistics pertaining to a document. These usually include:

Character count, word count, sentence count, line count, paragraph count, page count.

Word, sentence and paragraph length. Editing time.

COMMON usage:

Business Home History Education

Interface of MS WORD 2007:

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1. 2. 3. 4.

Quick Access toolbar Ribbon Menu bar Office button

5. 6. 7. 8. 9.

Page document / number Words count Working area View window Zoom level

Microsoft Office Button Located at the top- left window replaces the file menu , it provides access to functionalities common on all office applications that includes printing, opening etc. Quick Access Toolbar located in the title bar, serves as a repository of most used functions that includes save, undo/redo Ribbon a panel that is place on top of the document and contains icons and command buttons. To see the additional features within each group, click the arrow at the bottom right of every group.

Whats inside the menu/tab: Office button

Open New Convert Save Save as Print Prepare Send Publish Close Font (font style, size, font, color, underline, style, effects) Paragraph Styles editing

INSERT (alt N)
Pages Tables Illustration Links Header/Footer Text Symbols

HOME (alt H)
Clipboard (paste, cut, copy)

VIEW (alt W)
Document Views Show/Hide Zoom Window

Page Background Paragraph Arrange

REFERNCES (alt S)
Table of Contents Footnotes Citations & Bibliography Captions Index Table of authorities

PAGLAYOUT (alt P)
Themes Page Setup (Margins, Columns, Orientation, Size, Breaks & etc)

MAILINGS (alt M)
Create Start Mail Merge Write & Insert Fields Preview Results Finish

Document 1 - default filename .

REVIEW (alt R)
Proofing Comments Tracking Changes Compare Protect

docx - extension name of document Calibri 11 default font style and size inch default page margin : left, right, and bottom

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SHORTCUT KEYS

Keyboard shortcuts can save time and the effort of switching from the keyboard to the mouse to execute simple commands. Print this list of Word keyboard shortcuts and keep it by your computer for a quick reference. Note: A plus sign indicates that the keys need to be pressed at the same time.

Action

Keystroke Document actions

Action Text Style Font face Font size Bold Italics Underline Double underline Word underline All caps Change case Subscript Superscript Make web hyperlink Tables Go to next cell Go to previous cell Tab

Keystroke

Open a file New file Close a file Save As Save Print Preview Print Show/Hide paragraph symbols Spelling and grammar Help Find Replace Go To

CTRL+O CTRL+N CTRL+W F12 CTRL+S or SHIFT+F12 CTRL+F2 CTRL+P CTRL+* F7 F1 CTRL+F CTRL+H CTRL+G Cursor movement

CTRL+SHIFT+F CTRL+SHIFT+P CTRL+B CTRL+I CTRL+U CTRL+SHIFT+D CTRL+SHIFT+W CTRL+SHIFT+A SHIFT+F3 CTRL+= CTRL+SHIFT+= CTRL+K

SHIFT+Tab

Select all - entire document Select from cursor to beginning of line

CTRL+A SHIFT+Home

Go to beginning ALT+PageUp of column Highlight to beginning of column Go to end of column ALT+SHIFT+PageUp ALT+PageDown

Select from cursor to end SHIFT+END of line Go to beginning of line Go to end of line Go to beginning of document Go to end of document HOME END CTRL+Home CTRL+End

Highlight to end ALT+SHIFT+PageDown of column Go to beginning ALT+Home of row Highlight to ALT+SHIFT+Home beginning of row Go to end of row ALT+End Highlight to end ALT+SHIFT+End of row Column break CTRL+SHIFT+Enter

Formatting Cut Copy Paste Undo Redo Format painter Left alignment Center alignment CTRL+X CTRL+C CTRL+V CTRL+Z CTRL+Y CTRL+SHIFT+C CTRL+L CTRL+E

Miscellaneous Copyright symbol - Date field Go to footnotes ALT+CTRL+C ALT+SHIFT+D ALT+CTRL+F

Right alignment Justified Delete previous word Apply bulleted list Indent Page break

CTRL+R CTRL+J CTRL+Backspace CTRL+SHIFT+L CTRL+M CTRL+Enter

Show/Hide Thesaurus

CTRL+SHIFT+8 SHIFT+F7

Hyperlink it is a colored and underlined words that links to another file or site.