Fi Confi

FINANCIAL ACCOUNTING
FI - ORGANIZATIONAL STRUCTURE
Client Production Client: 300
Operating Concern 1000
Controlling Area 1000 3000
Financial Area 1000 3000
Credit ControlArea CRIN CRUS

rea
Company Moon Corporation - 01000
Company Code 1000 2000 3000
Personal Area 1000
Personal Sub-area 01 02
Steel - 1000
Business Area Motors - 2000
Chemical - 3000
Currency INR USD
Country IND IND
Group Chart of Account: GCCA
Chart of Accounts Country Chart of Account: CCIN CCUS
Operative Chart of Account: OCIN OCUS
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UBAID ANCHALAN
Client
This is the self contained and top most technical , commercial organisational units in SAP
with separate master data and own set of tables.
Define Company (OX15).
A company in SAP – refers to the smallest organisational unit for which individual financial
statement can be drawn according to the legal and commercial requirements. A company can
accept more than one company code and also these companies code use the same operative
chart of account and same fiscal year variant, in addition above these companies code can use
different currencies also.
Path: Sap easy access → tools → customizing → img (implementation guide) → execute
projects → eference img tab (spro) → enterprise structure → definition → financial
accounting → define company
Click on new entries

Company – TATAGC (maximum 6 digit alpha numeric)
Company name – TATA GROUP OF COMPANIES
Detailed information
Street – MG Road
P.No – 12345
Postal code – 123456
City – Mumbai
Country – IN (India)
Language – EN (English)
Currency – INR (Indian Rupee)
Press enter key and click on save.
Note: when we click on save button system will display a request dailar box. Here we have to
given the short description regarding what are the activities we had done in previous. Then
system will create short description of our request number.
Short description creation
Click on create level (F8) → short description → company → click on save → click on
continue (tick mark)
Come back to easy access
Define company code (OX02)
Company’s code is the smallest organisational unit in FI with contained accounts enabling
the drawing up of financial statement and commercial requirement of the country wherein the
companies code is operating. Each company code is assigned to an operative chart of
accounts and fiscal year variant and the same chart of account and fiscal year variant can be
used in more than one company code. Here all companies assigned same fiscal year variant
will follow the same the business calendar.
Path: Spro → Img → Enterprise structure → Definition → Financial accounting → Edit,

copy, delete, check company code (click on active button)
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UBAID ANCHALAN
Double click on edit company code data

Company code – TAST (any 4 digit of alpha numeric)
Company name – TATA STEEL
Street – Hydrabad
Country – IN
Currency – INR
Language – EN
Click on address field
Name
Title – COMPANY
Name – TATA STEEL
Search term – A
Street address
Street/house no – MG Road
Postal code / city – 123456 – Hydrabad
Country – IN
Region – 01 (Andra Pradesh)
Click on save
Note: just like you can create any number of company code like TATA MOTORS, TATA
FINANCE, TATA CONSULTANCY etc. press F8 for next entry.
Come back in to easy access
Assign company code to company (OX16)
Path: Spro → img → enterprise structure → assignment → financial accounting → assign

company code to company.
Click on position
Company code – TAST
Code Copmany
TAST TATAGC
Press enter key and click on save.
Click on continue button
Define Business Area (OX03)
In FI this internal organisational units represents a separate operational responsibility.

Separate business area financial statements (both Balance sheet and P&L statements) can be
created for internal purposes.
Path: Spro → img → enterprise structure → definition → financial accounting → define

business area.
Business Areas Description
TAHY Hydrabad
TAPU Pune
TACU Calcutta
Press enter key and save
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Fiscal year settings (OB29)
Fiscal year is nothing but period – normally made up to 12 month for which company draw
up their financial statements and values their inventory. There is no any condition regarding
the fiscal year is a calendar year or non-calendar year and also the fiscal year is need not
necessarily to contain 12 month (periods), in case if the fiscal year is less than 12 periods then
its called shortened fiscal year.
Fiscal year Variants (OB29)
Fiscal year variants helps in defining the relationship between the calendar and fiscal years, it
is specifying the number on of posting periods and special posting periods required in fiscal
year. There can be maximum 12 posting periods and 4 special periods in General Ledger
(GL) accounting.
Special Periods: Besides the normal 12 posting periods, SAP allows for defining maximum of
4 more posting periods it is known as special periods. This periods is used for year-end
closing activities.
Path: Spro → Img → Financial accounting (new) → Financial accounting global setting
(new) → Ledgers → Fiscal year and posting periods → Maintain fiscal year variants
FV Description No. posting No. posting period No. special period

TE Apr-Mar 4 – spl 12 12 4 (maximum)
Press enter key

Select your fiscal year variant code (TE) and double click on period folder
Month Day Period Year shift

04 (April) 30 1 0
05 (May) 31 2 0
06 (June) 30 3 0
07 (July) 31 4 0
08 (Aug) 31 5 0
09 (Sept) 30 6 0
10 (Oct) 31 7 0
11 (Nov) 30 8 0
12 (Dec) 31 9 0
01 (Jan) 31 10 -1
02 (Feb) 28 11 -1
03 (Mar) 31 12 -1
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UBAID ANCHALAN
Assign company code to fiscal year variants (OB37)
To find out your company code click on position and type TAST
Fiscal year variants – TE
Open and close posting period
In simple term open period can be refers that a period which are going to start posting. If you
do not want to post any business transaction on that particular period we can keep that period
in close posting.
Path: Spro → Img → Financial accounting (new) → Financial accounting global settings
(new) → Ledgers → Fiscal year and posting period → Posting period.
A) Define variants for open posting periods (OBBO)
Path: same

Variants Name
TEPO (any 4 code) Posting period variants
Come back
B) Open and close posting period (OB52)
Path: same

Variant A/C typ From P1 Year To P1 Year From P2 Year To P2 Year
TEOP + 1 2008 12 2008 13 2009 16 2009
C) Assign variants to Company code (OBBP)
Path: same
Click on Position
Company code Variants
TASE TEOP
Field Status Groups
The ‘field status’ of an individual field or a group of field is marked into a Field Status Group
which is then assigned to individual GL master records.
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UBAID ANCHALAN
Path: Spro → Img → Financial accounting (new) → Financial accounting global settings
(new) → Ledgers → Fields
Define Field Status Variants (OBC4)
Path: Same
Select 0001 field data variants then click on copy as (F6) icon at the time it will be display in
the following manner.
FSTV Field status name

0001 Field status for 0001
Now you have to change in this following manner
FSTV Field status name

STTV (any 4 code) Field status for TAST
Press enter key and click on copy all then (tick mark)
Click on save
If you want to view the status group select your field status variants STTV.
Double click on Field Status Group folder then double click on G001 then double click on
General Data .
Select Text as Required entry, Assignment Number as Optional entry and others are
remaining Suppress.
Double click on Additional Account Assignment Group.
Select Business Area as Required entry and others are remaining Suppress.
Come back click on save again come back
Assign company code to field status variants (OBC5)
Path: Same
Click on position
Field status variants – FSTV
Press enter key and save.
CHART OF ACCOUNT
Chart of account is the list of all GL account used in one or more company codes for
recording the business transaction. For each GL account, the chart of account contain the
reference number (account number), account name and other technical and functional detail.
Types of chart of account
 Group Chart of Account: it is used for consolidation purpose all company codes with
dissimilar operative chart of account falling under a company, it is also known as
Corporate chart of account.
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UBAID ANCHALAN
 Country Chart of Account: it contains the GL accounts to meet the specific statutory or
legal requirements of a company from where a company code operates. Country charts of
accounts other wise known as Alternate Chart of account.
 Operative chart of account: A chart of account must be assigned to each of the company
codes and this chart of account is using for maintain the regular activities of the company.
Operating chart of account settings
Path: Spro → Img → Financial accounting → General ledger accounting → General ledger
accounts → Master data → Preparation
A) Edit chart of accounts list (OB13)
Path: Same

Chart of account – CHAC (any 4 code)
Description – Operating Chart of Account
Maintain language – English
Length of GL account number – 8 (maximum)
Come back wise
B) Assign company code to chart of account (OB62)
Path: Same
Click on position
Chart of account – CHAC
Come back wise
Define Account Group (OBD4)
Path: Same
Chart of account Account group Name From account To account

CHAC LI Liabilities 100001 200000
CHAC AS Assets 200001 300000
CHAC IN Incomes 300001 400000
CHAC EX Expenses 400001 500000

Come back wise
Define Retained Earnings Account (OB53)
Path: Same
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UBAID ANCHALAN
Assign chart of account – CHAC
P&L Statements Accounts

X 100001
Press enter key two times and ignore the warning message.
Click on save. Come back
GENERAL LEDGER ACCOUNTING
FI – General ledger
This sub-module is integrated with all other sub-modules within FI and outside FI
Some General ledger account List
Liabilities (100001 – 200000) Assets (200001 – 300000)

S Ref- No Name of GL Accounts S Ref-No Name of GL Accounts
1 100001 Retained Earnings Account 1 200001 Land
2 100002 Share Capital Account 2 200002 Building
3 100003 General Reserve Account 3 200003 Plant
4 100004 Secured Loan Account 4 200004 Machinery
5 100005 SBI Loan Account 5 200005 Furniture
6 100006 Unsecured Loan Account 6 200006 Asset Under construction
7 100007 SBI Over Draft Account 7 200007 Cash Account
8 100008 Sundry Creditors Account 8 200008 SBI Bank Account
9 100009 Rent Outstanding Account 9 200009 ICICI Bank Account
10 100010 Advance Received Account 10 200010 HDFC Bank Account
11 100011 Bills Payable Account 11 200011 HDFC Check Deposit
12 100012 Bills Discounting Account 12 200012 Sundry Debtors
13 100013 Accumulated Depreciation 13 200013 Bills receivable Account
14 100014 HDFC Check issue Account 14 200014 Advance paid Account
15 100015 Input tax Account (Purchase) 15 200015 Loan to ABC Company
16 100016 Input Surcharge Account 16 200016 Telephone Deposit Account
17 100017 Input Education-cess 17 200017 Showroom Advance
18 100018 Output tax Account (Sales) 18 200018 Petty Cash book
19 100019 Output Surcharge Account
20 100020 Output Education-cess
21 100021 TDS on Rent Account
22 100022 Surcharge on TDS Account
23 100023 Education-cess on TDS
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Incomes (300001 – 400000) Expenses (400001 – 500000)

S Ref- No Name of GL Accounts S Ref-No Name of GL Accounts
1 300001 Sales Account 1 400001 Purchase Account
2 300002 Purchase Return Account 2 400002 Sales return Account
3 300003 Sales of Scrap Account 3 400003 Salaries Account
4 300004 Insurance clime received 4 400004 Wages Account
5 300005 Rent received Account 5 400005 Fright Account
6 300006 Interest received Account 6 400006 Telephone bill Account
7 300007 Exchange rate gain Account 7 400007 Electricity bill Account
8 300008 Cash discount received 8 400008 Printing and Stationary
9 300009 Sales of Assets Account 9 400009 Rent Account
10 300010 Profit on sales of Assets 10 400010 Consultation Fee Account
11 400011 Interest paid Account
12 400012 Cash Discount paid Account
13 400013 Exchange rate loss Account
14 400014 Bank charges Account
15 400015 Bills Discounting charges
16 400016 Depreciation Account
17 400017 Loss on Sales of Assets
18 400018 Assets Retirements Account
GL Account Creation (FS00)
Path: Sap easy Access → Accounting → Financial Accounting → General ledger → Master
records → GL Accounts → Individual processing → Centrally.
GL Accounts – 100001 (Retained earnings Account)

Click on Create fields
Type/Description
Select Account Group - Liabilities
ʘ Balance sheet Account
Short text – Retained earnings
Long text – Retained earning Accounts
Click on Control Data tab
Account currency – INR
 Only balance in local currency
 Line item display
Sort key – 001 (posting date)
Click on create/bank/interest/tax tab
Field Status Group – G001 (General)
Note: if you want to create another GL account click on type/description tab change the GL
account number in to 100002 press enter key and create GL account.
1) Just like we can create any number of GL account

2) Assets and Liabilities are Balance Sheet account
3) Incomes and expenses are Profit and Loss account
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4) Activate the only balance in Local currency check box in control data for Balance
sheet account only. It does not need for Profit and Loss account.
Assign the Field status group – G005 for Cash and Bank accounting
Remaining all GL account Assign G001
GL Documents types number ranges settings (OBA7)
Path: Spro → Img → Financial Accounting new → Financial account global settings →
Documents → Documents type → Define documents types entry view
Click on position
Documents type – SA
Double click on SA documents type and click on number range information
Click on change Intervals
Click on Insert intervals
No Year From Number To Number
01 2009 1 100000
Press enter key and Save. (Tick mark)
Come back wise
Tolerance for GL documents posting (Amount limitation for users)
Path: Spro → Img → Financial Accounting new → GL accounting new → Business

transaction → Open item clearing → Clearing differences
A) Define Tolerance Group for GL Accounts (OBAO)

Tolerance group – – Tolerance for GL
Press enter key and Save
Come back wise
B) Define Tolerance group for Employees (OBA4)

Group –
Amount for documents – 9999999999 (for unlimit)
Amount per open item account item – 999999999
Cash discount per line item – 5%
Permitted payment differences
Revenue – 100
Expenses – 100
Come back wise
Assign users for tolerance group
Username Tolerance Group
Blank Blank
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Present we are not doing this because we are not creating tolerance group
Enter Global parameters of a Company code (OBY6)
In the global parameters we can view the what are the activities we are assigned to our
company code
Path: Spro → Financial Accounting new → Financial accounting global settings → Global
parameters for company code → Enter global parameters
Click on position
Company code – TAST (Tick mark)
Select our company code and double click
Activate Business area for Financial statements
Activate Propose Fiscal year
Activate Define default value date
Activate Negative Posting permitted
Come back wise
GL Documents Posting
Transaction
1) Share capital received 1000000 on 01-04-2009 by Cash

2) Cash deposit in SBI 200000 on 2-04-2009
3) Paid salaries 10000 by cash on 01-05-2009
All these GL documents posted to TAHY business area
GL Documents
Cash account Dr 1000000

To Share capital account 1000000
SBI account Dr 200000

To Cash account 200000
Salaries Account 10000

To Cash 10000
Posting Case of GL account
Debit Key – 40 Credit Key – 50
GL Documents Posting Process (F-02)
Path: Sap easy access → Accounting → Financial Accounting → General ledger → Posting
→ General posting
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UBAID ANCHALAN
Documents date – 01-04-2009 Type – SA Company code – TAST

Posting Date - 01-04-2009 Period – 01 Currency – INR
Documents header text – Share capital Documents
Post key – 40 Account – Cash Account
Press enter key
Amount – 1000000 Business area - TAHY
Text – Share capital Received by cash
Post key – 50 Account – Share capital Account
Press enter key
Amount - * (Copy Previous amount)
Text - + (Copy previous text)
Click on more field
Business area – TAHY (Tick mark)
Press enter key
Go to Documents in Menu bar → Select Simulate (Shift+F9)
Check the entries and Save (Cltr + S).
Display of GL Documents (FB03)
Path: Sap easy access → Accounting → Financial Accounting → General ledger →

Documents → Display
Documents Number – Put blank

Fiscal year – 2009
Click on documents list tab
Press F8 for execute
Press enter key
Now system displays a details box this dailar box we call layout. Now in this layout contain
the different type of column related of our documents. If you want insert any new column in
this layout click on Change layout field on Application tool bar. Now system displays the two
types of column
Displays column: These column are already displayed in our layout
Column sets: These column are not displayed in our layout
Now select one of the column in column sets (User name) select left arrow and then click on
Save
Save layout. Keep / and Your name
If you want to view the full documents double click on each documents number.
Display of GL Account balance(FS10N)

Accounts → Display balances
GL accounts – Cash account

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UBAID ANCHALAN
Fiscal year - 2009

Business area – TAHY
Display of GL Line items (FBL3N)
In this line items systems displays a particular GL account activities. This mean in which
Documents, which documents date, which documents type, which branch, How much we are
debiting and Crediting etc..

Accounts → Display/ change line items
GL Accounts – Cash account

Multiple documents Posting
Paid salaries through bank on 01-05-09 for this following Business areas
Hyderabad TAHY - 2000

Mumbai – TAMU - 2000
Banglore – TABG - 2000
Pune - TAPU - 2000
Multiple Documents Posting procedures (FB50)
→ Enter GL Accounts documents postings (FB50)
Click on Company code tab

Documents date – 31-05-2009
Posting date – 31-05-2009
Documents header text – Salaries Paid
GL Account D/C Amount in documents Text Business area

Salaries Account Debit 1000 Salaries Paid TAHY
Salaries Account Debit 1000 Salaries Paid TAMU
Salaries Account Debit 1000 Salaries Paid TABG
Salaries Account Debit 1000 Salaries Paid TAPU
Press enter two times
Cash Account Credit 4000 Salaries Paid
Press enter key and Click on Simulate tab and Save

In any GL Documents maximum posting line items is 999
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Business area Overview report
Go to FS10N for display of GL Accounts balance

GL Accounts – Salaries Account
Fiscal year - 2009
Business area –
Now Go to Environments in Menu bar select Business area Overview Report
From Period – 2
To Period – 2
Work list Preparation
This work list we are using for view the group wise balances
Go to FS00 Create the following GL Accounts

1- Salaries Accounts
2- Telephone Bill
3- Electricity Bill
4- Printing and Stationary
Work list Preparation for Administrative Expenses
Path: Sap easy access → Img → Financial Accounting → General ledger accounting → GL
Accounts → Balances → Maintain work list for display balances.
Double click on GL Accounts

Click in create field
Work_list – TAST _ADM (Any code)
Name – Work list Preparation (Tick mark)
(Administrative Expenses)
Value
400005
400006
400007
400008
Go to (FB50) Post the following GL documents on 30-05-2009 in Hyderabad Business area
Salaries Accounts - 1000

Telephone Bill - 1000
Electricity Bill - 1000
Printing and Stationary – 1000
To Cash - 4000
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UBAID ANCHALAN
Display of work list wise (Group wise balance) balance
Go to FS10N for displaying GL balances
GL Accounts –
Fiscal year - 2009
Click on activate work list tab
GL Account work list – TAST ADMN
Business area – TAHY
Press enter key
Press (F8) for execute
Now you will get the 4000 cumulative balances. If you want to view the GL Account
balances Double click on 4000
Deletion of GL Accounts
Actually once GL account created in SAP its not possible to delete that GL Account only its
possible when the GL have (No posting at all)
Delete the GL Accounts (OBR2)
Path: Spro → Img → Financial Accounting → GL accounting → GL Accounts → Master

data → Delete → Delete GL Accounts
Activate Delete GL Accounts

GL Accounts – Select GL a/c
Activate with General Master data
Activate in Company code – TAST
Activate Test Run
Come back and Deactivate Test Run check box and again Press F8 for execute
Click on Yes
Blocking of GL Accounts
If you block any GL accounts and the time it is not possible to post any value in to that GL
Accounts
Blocking Procedures
Go to FS00 Select any GL account and Click on Change field

Click on block field
Activate the Blocked for posting check box in Company code data
Press enter key and Save it
Go to F-02 Try to post some value in salaries account at the time you will get the following
messages
“Account is TAST is blocked for Postings”
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UBAID ANCHALAN
Unblock GL Accounts
Go to FS00 Select the Salaries Account

Click on change fields
Click on block field and Deactivate the Blocked for Posting
Check in the Company code and Save it.
Blocking of Chart of Accounts
If you block the chart of account on the time its not possible to create any GL Account under
this Chart of Accounts
Go to OB13 for chart of accounts list click on position

Chart of Account – CHAC
Double click on the Chart of Accounts
Activate the Blocked Check box and Save it
Go to FS00 try to Create a GL Accounts on the time you will get the followings messages
“Chart of accounts CHAC Blocked creation of new GL Account Possible”
Unblock Chart of Account
Go to OB13 for chart of accounts list

Click on position
Chart of account company code – CHAC
Double click on your chart of Account and Deactivate the Blocked check box and Save
HOLD DOCUMENTS
This hold documents we are using for incomplete documents
Go to F-02 enter the following documents on 15-05-09
Salaries Account – 1000

To Cash account – 2000
(Its an incomplete documents)
Documents Date – 15-05-09 Type – SA Company code – TAST

Posting Date – 15-05-09 Period – 02 Currency – INR
Header text – Hold Documents
Post key – 40 Accounts – Salaries Accounts
Press enter key
Amount – 1000 Text – Hold Documents
Press enter key
Amount – 2000 Business area – TAHY
Press enter key
Now go to Documents in Menu bar Select Hold Temporary Documents No-01 (Give any
number)
Click Hold Documents tab
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UBAID ANCHALAN
Complete the posting of Hold Documents

The remaining 1000 posted to wages account
Go to F-02 Follow same procedures
Go to Documents in Menu bar Select Get Hold Documents
Temporary Documents Number – 01
Press enter key
Post key – 40 Account – Wages Account
Press enter key
Amount – 1000
Click on Simulate and Save
PARK DOCUMNETS
Park documents we are using for a post dated documents
Go to F-02 enter the following documents on 15-05-09
Salaries Account – 1000

To Cash account – 1000

Header text – Salaries Paid
Post key – 40 Accounts – Salaries Accounts
Press enter key two times
Amount – 1000 Text – Salaries Account
Press enter times
Amount – 1000 Business area – TAHY
Now go to Documents in Menu bar Select Park
Display of Park Documents (FBV3)

Documents → Parked Documents → Display
Company code- TAST Documents No –
Click on Documents list tab
Posting of Parked Documents (FBV0)

Documents → Parked Documents → Post/Delete

Documents No –
Click on Documents list tab
Double click on your Parked Documents number –
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UBAID ANCHALAN
Click on Save it
Go to FBV2 for change the Parked Documents
INTEREST CALCULATION
In SAP we have two type interest calculations they are

Balance interest calculation
Item interest calculation.
Balance interest calculation is also called bank account interest calculation. It is calculated on
GL account.
Item interest calculation is also called interest on arrears it is calculated on customers/
vendors.
Balance interest calculation configuration settings
Transaction
1) Loan taken from SBI Rs – 1000000 on 01.05.2008 at interest rate – 10%

2) Loan given to ABC Company Rs – 1000000 at interest rate – 12%
Go to FS00 Create the following GL accounts

1) SBI loan account – under Liabilities
2) Loan to ABC Company – under Assets
3) Interest paid account – under Expenses
4) Interest received account – under Incomes
Go to F-02 Post the following GL documents on 01.05.2008

Cash account Dr 1000000
To SBI Loan account 1000000
(Loan received from SBI)
Loan to ABC Company account 500000

To Cash Account 500000
(Loan given to ABC Company)
Settings in IMG
Path: Spro → Img → Financial Accounts (new) → General Ledger Account (new) →
Business Transaction → Bank Account Interest Calculation → Interest Calculation Global
settings.
A) Define Interest calculation types (OB46)

Interest ID Name Interest type
IT (any Balance interest calculation S (balance interest calculation)

Come back
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UBAID ANCHALAN
B) Prepare account balance interest calculation (OBAA)
Path: Same
Interest calculation indicator – IT (any code)
Interest calculation frequency – 01 (every month)
Settlement day – 01
Calendar type – G (28-31/365)
Output control
Select Balance plus interest
Come back wise
Interest Calculation
A) Define reference interest rates (OBAC)
Path: Same
Ref.int.rate – INTP (any code)
Long test – Interest Paid
Description – Interest paid
Date from – 01.05.2008
Currency – INR
Press F8 for next entry.
Ref.int.rate – INTR (any code)
Long test – Interest received
Description – Interest received
Date from – 01.05.2008
Currency – INR
Come back three times.
Define Time-Depend terms (OB81)
Path: Same
Int.calc.indicator – IT
Currency – INR
Effect from – 01.05.2008
Sequential number – 01
Term - Credit interest: balance interest calc
Ref. interest rate – INTP
Int.calc.indicator – IT
Currency – INR
Effect from – 01.05.2008
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UBAID ANCHALAN
Sequential number – 02
Term - Debit interest: balance interest calc
Ref. interest rate – INTR
Enter Interest values (OB83)
Path: Same
Click on new entries.
Reference: Valid from Interest Rate

INTP 01.05.2008 10
INTR 01.05.2008 12
Come back wise
Interest Posting
Prepare GL account balance interest calculation (OBV2)
Transaction
Interest Paid documents
Interest paid account Dr

To SBI Loan account
Interest Received documents
Loan to ABC Company account Dr

To Interest received account
Path: Same as up to Bank account interest calculation → Interest Posting → Prepare GL

account balance interest calculation.
Click on symbol tab
Account symbol Description

0001 Interest Received
0002 Interest Paid
1000 GL account - (earned) (Loan to ABC Company)
2000 GL account - (paid) (SBI Loan account)
Click on Account tab

Acct. symbol Currency GL accounts
0001 INR 300006 (Interest received account)
0002 INR 400011 (Interest Paid)
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1000 INR 200015 (Loan to ABC Company)

2000 INR 100005 (SBI Loan account)
Click on posting specs tab
Click on create fields (interest paid posting)
Business transaction – 2000
Interest indicator – IT
Business area – TAMU
Click on ( √ )
Debit
Post key – 40
Account symbol – 0002
Credit
Post key – 50
Press enter key and Save.
Click on posting specs tab

Click on create fields (interest received posting)
Business transaction – 1000
Click on ( √ )
Debit
Post key – 40
Credit
Post key – 50
Come back.
Assign the interest indicator to the related GL accounts
Go to FS00 and select the GL accounts
A) Select GL account – 100009 (SBI loan account)

Click on change field.
Click on Create/bank/interest tab.
Key date of last int.calc – ---- (make it blank) (repeat this process before going to interest
post)
Date of last int.run - ---- (make it blank)
B) Select GL account – 200015 (loan to ABC Company account)

Click on change field.
Click on Create/bank/interest tab.
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UBAID ANCHALAN
Key date of last int.calc – ---- (make it blank)
Date of last int.run - ---- (make it blank)
Interest calculation on loan in first period (F.52)
When ever you want to calculate the interest on loan account follow these procedures.
Path: Sap easy access → Accounting → Financial Accounting → General Ledger → Periodic
processing → Interest calculation → Balance interest calculation.
Chart of accounts – CHAC

Calculation period – 01.05.2008 to 30.05.2008
Click on arrow mark in frond of the GL account
Assign the this GL accounts in
Single value column
100009 (SBI loan account)
200015 (Loan to ABC Company account)
Press F8 for copy.
Reference date – 3
Posting control
 Post interest settlements.
 Update master records.
Session name – Your name (any word)
Press enter key.
Press F8 for executes.
Check the interest rate, amount, days.
Run the Session. Go to System in menu bar → Service → Batch input → Session.
Go to FB03 for documents display

Check the last two documents
If you want to calculate the interest for the next periods makes the following changes.
G to FS00 Select the 100009 (SBI Loan account)

Click on change field
Click on create/bank/interest tab
Key date of last int.calc – make blank
Date of last int.run – make blank press enter key and save.
Select 200015 (Loan to ABC company)

Key date of last int.calc – make blank
Date of last int.run – make blank
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UBAID ANCHALAN
REFERENCE DOCUMNETS
No 1 : Sample Documents
Sample documents is nothing but a documents templates is valued for only one company
code
Step1: Sample documents type number ranges settings
Go to OBA7 for documents type list and click on position

Documents types – X2
Double click on X2 documents type
Click on number range information tab
Click on Change Intervals
Click on insert intervals.

X2 2008 100001 200000

Come back
Sample Documents Preparation (F-01) (for wages)
→ Reference documents → Sample documents.
Document Date –05.04.2008 Type – AB Company code - TAST

Posting Date – 05.04.2008 Period – 01 Currency - INR
Documents header text – Wages Paid
Pstkey – 40 Account – Wages account
Amount – 100 Business area - TAMU
Text – Wages paid
Pst key – 50 Account – Cash Account
Press enter key
Amount - *
Text - +
Message: “Documents 100001 was stored in company code TAST”
Display of Sample Document (FBM3)

Documents → Reference documents → Sample documents → Display
Documents No –
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UBAID ANCHALAN
Sample documents Posting in GL
Go to F-02 for GL documents Posting

Click on Post with Reference tab
Document No – 100001
Press enter key
No1: Change the documents date, Posting date in to current date.
No2: Change the Document type in to SA
No3: Change the Period in to Current period
Double click on first line item
Change the amount in to 1000 (or as you like to post)
Then simulate
Double click on second line item
Change amount in to 1000
Then simulate
Account Assignment Model
This Account Assignment model also we are using for document template preparation
purpose. These templates is valued for All companies Code in our Group.
Account Assignment model templates preparation for wages (FKMT)
→ Documents → Reference documents → Account Assignment model.
Account Assignment model – TAST Wage (you can give any identification code)
Click on Create field (F5)
Currency – INR
Click on Line item field
PK GL Account BU-area Amount

40 Wages Account TAMU
50 Cash Account TAMU
Come back
GL Documents posting with using Account assignment model
Go to F-02
Document Date –15.09.2008 Type – SA Company code - TAST
Posting Date – 15.09.2008 Period – 06 Currency/Rate – INR
Documents header text – Wages Paid
Click on Acct Model tab
Account Assignment model – TAST Wage
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UBAID ANCHALAN
Keep the amount 1000 in both line items

Simulate the documents and click on Save.
Recurring Documents (FBD1)
Recurring documents is nothing but those documents which are periodically repeating.
Recurring documents number ranges settings
Go to OBA7 for documents type list and click on position

Documents types – X1
Double click on X1 documents type
Click on Change Intervals
Click on insert intervals.

X1 2008 200001 300000

Come back
Go to FS00 Create Rent account under expenses.
Recurring documents preparation for Rent (template documents) (FBDI)
Path: Sap easy access → Accounting → Financial Accounting → General ledger → Posting →
Reference documents → Recurring documents.

First run – 01.04.2008
Last run – 31.03.2009
Interval in month – 01 (per month)
Run date – 01
Documents header text – Rent paid
Pstky 40 Account 400009 (Rent account)
Press enter key tow times
Amount 10000
Text Rent paid
Business area TAMU
Pstky 50 Account 200007 (Cash account)
Press enter key
Amount *
Text +
Business area TAMU
Press enter key and simulate the documents

Click on save. (Note the documents number 200001)
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UBAID ANCHALAN
Note: Just like this you can prepare any number of Templates like Salaries, Installment payment,
Rent etc.
Go to FBD3 For Recurring documents Display

Go to FBD2 For Recurring documents Change
Go to F.54 For Delete
Recurring documents Run Program (F.14)
In first period
Path: Sap easy access → Accounting → Financial Accounting → General ledger → Periodic
processing → Recurring entries → Execute.

Documents Number – 200001
Settlement period – 01.04.2008 to 30.04.2008
Batch input Session name – UBAID (any name)
Press enter key
Press F8 for execute or click on execute button on the top
At the time you will get the following message
“Session UBAID was created”
Now Go to System in the Menu bar → Services → Batch input → Session
Select UBAID (Session Name)
Click on Process tab.
Process mode
1) Process/forground
When ever our recurring documents have any changes like amount, date business area etc at the
time we are using this method.
2) Display errors only
This method we are using when ever our recurring documents have some errors.
Eg – Any required data is missed.
3) Back ground
If our recurring documents are done perfectly without any errors we are using this method.
O Display errors only radio button.

Click on process tab
Click on enter key until session over view disply
Come back.
Not: For paying rent the user have to run this program in every period.
Recurring documents with Run schedule
If you want to use these recurring documents for regular documents or weekly documents with
different dates in different month in this case we are using this run schedule.
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UBAID ANCHALAN
Run Schedule preparation
Path: Spro → Img → Financial Accounting (new) → Financial Accounting global settings →
Documents → Recurring entries.
Define Run schedule (OBC1)
Path: Same
Run schedule Description
TAWP Weekly posting
Come back
Enter the Run dates (OBC2)
Path: Same
Run schedule – TAWP ( √ )
Run Dates
07.04.2008
14.04.2008
21.04.2008
28.04.2008
Step2: Go to FS00 Create the wages account under expenses
Recurring documents for Wages (FBD1)
Reference documents → Recurring documents.

Documents header text – Wages paid
Pstky 40 Account 400004 (Wages account)

Press enter key tow times
Amount 5000
Text Wages paid
Business area TAMU
Pstky 50 Account 200007 (Cash account)
Press enter key
Amount *
Text +
Business area TAMU
Press enter key and simulate the documents

Click on save. (Note the documents number 200002)
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UBAID ANCHALAN
Recurring document program run (F.14)
For week

Press enter key
Run the Session.
Display of Recurring Documents (FBD3)
Path: Sap easy access → Accounting → Financial Accounting → General ledger → Documents
→ Reference Documents → Recurring Documents
Change of Recurring Documents (FBD2)
Display changes Recurring Documents (FBD4)
Deleting of Recurring Documents (F.56)
→ Reference Documents → Recurring Documents.
REVERSAL DOCUMNETS
Reversal reason for creation (0416)
Path: Spro → Img → Financial Accounting new → General ledger → Business transaction →
Adjustments posting/ Reversal → Define reason for reversal

Reason Text
A1 For wrong period
A2 For wrong date assignments
A3 For wrong account Assignments
A4 For wrong amount assignments
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UBAID ANCHALAN
Individual Reversal documents
Go to F-02 Post the following documents on 30-05-09
Salaries Account 10000

To Cash account 10000
Note on the Documents number – 14
Actually we have to post the documents on 30-04-09 but user wrongly assigned it to 30-05-09
Individual Reversal Procedures (FB08)
→ Reverse → Individual Reversal
Documents No – 14 Company code – TAST

Fiscal year – 2009 Reversal reason – A1
Click on Save
Display of Reverse Documents (FB08)
Go to documents in Menu bar Select Display
Note: All reversed documents will be posted in under AB documents type
Reversal of Reversal
Before going to do the reversal of reverse you should know the Reversal documents Number – 15
Go to F-02 click on Post with reference tab

Documents No – 15 Company code – TAST
Activate Generated Reverse Posting
Press enter key and Change the documents type in to SA
Mass Reversal
This Mass reversal we are using when number of documents reverse of a time
Mass Reversal Procedures (F.80)
→ Reverse → Mass Reversal

Documents No – 17 to – 20
Fiscal year - 2009
Reason for Reversal – A1
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UBAID ANCHALAN
Activate Test Run

Comeback and Deactivate the Test run check box and again Press F8 for Execute
FOREIGN CURRENCY POSTING
Company code currency = Local currency

Other currency is called foreign currency also called Documents currency
There are two types of foreign currency posting

1- Automatic Posting
2- Manual Posting
Automatic Posting
In this automatic posting we defined the exchange rate in exchange rate type. by the time of
documents posting system directly pick up the exchange rate from that table based on value date
Manual Posting
In this manual posting no need to define the exchange rate in exchange rate table. By the time of
documents posting user directly assign the exchange rate.
Automatic Posting
Paid Consultant fee with 100 US dollar on 20-05-09 through bank exchange rate 45
Go to FS00 Create the consultant fee Account under expenses
Define Exchange rate (OB08)
Path: Spro → Img → Sap net weaver → General settings → Currencies → Enter exchange rate

Exchange rate Valid from From Direct quote To
M 20-05-09 USD 45 INR
Note: M = Average rate
Go to F-02

Posting Date - 20-05-09 Period – 02 Currency – USD
Header text – Consultation fee paid
Post key – 40 Account – Consultation fee paid
Amount – 100
Text - Consultation fee paid Business area – TAHY
Post key – 50 Account – Bank Account
Amount - * Business area – TAHY
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UBAID ANCHALAN
Text - +
Press enter key we can see amount in 100 – USD
Simulate the Documents
Here mount is shown in US Dollar for changing this it to local currency
Click on Display Currency tab
Manual Posting
Pay Consultation fee 100 USD through bank on 30-05-09 exchange rate 48
Go to F-02

Posting Date - 30-05-09 Period – 02 Currency/ Rate – USD/ 48
Header text – Consultation fee paid
Post key – 40 Account – Consultation fee paid
Press enter key ignore the warning messages enter
Amount – 100
Text - Consultation fee paid Business area – TAHY
Post key – 50 Account – Bank Account
Amount - * Business area – TAHY
Text - +
Press enter key simulate and Save
Maximum Exchange rate differences
Path: Spro → Img → Financial Accounting → Financial accounting global settings →

Documents → Documents header → Maximum exchange rate differences → Define maximum
exchange rate differences per foreign currencies

Foreign Currency Local currency Max exchange difference
USD INR 10%
Note: if the setting is already define then no need to define again
Line item Layout Preparation for foreign currency Transaction
Path: Sap easy access → Accounting → Financial Accounting → General ledger → Accounts →
Display/ change line items (FBL3N)
GL Account – Consultation fee account

Select All items
Click on change field on application tool bar ( cltr + F5)
Select Tax code, clearing documents in line one
Click on right arrow →
Select Amount in documents currency, Documents currency from hidden fields
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UBAID ANCHALAN
Click on left arrow ← (Tick mark)

Click on Save Layout on application tool bar
Layout – UBAID Click on Save
OPEN ITEM MANAGEMENTS
Open item managements
Open item managements we are using for clearing for documents
Go to FS00 Create the following GL Account
Outstanding rent account – Liabilities

GL Account - Outstanding account
Account group – Liabilities
Select Balance sheet items
Activate Open item managements
Field status variants – G001
All other process are same when crating GL Accounts
Go to F-02 Post the following documents
First documents on 30-04-09
Rent Account 10000

To Outstanding rent a/c 10000
Second Documents on 31-05-2009
Rent Account 10000

To Outstanding rent a.c 10000
Go to FBL3N for Display of Outstanding Rent account status. In this status report we find out the
which month outstanding rent is open and Which month outstanding rent is clear.
Paid Outstanding Rent 10000 through bank on 01-06-09 against the April month Outstanding
rent Clear
Out going payments (F-07)

Posting date – 01-06-09 Period – 03 Currency – INR
Documents header text – Outstanding rent clearing
Clearing text – Outstanding rent clearing
Bank Data
Account – SBI Account Business area – TAHY
Amount – 10000
Text – Std payments (Rent outstanding )
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UBAID ANCHALAN
Open item selection

Account – Outstanding Rent Account
Click on process open items tab
Deactivate the 31-05-2009 outstanding rent line item (Double click on amount) Activate the 30-
04-09 outstanding rent line item it is already active and Save it
Go to FBL3N check the outstanding rent status
Partial Payments
Pay outstanding rent account 5000 through bank on 05-06-2009 against May month
Out going payments (F-07)

Documents header text – Partial Outstanding rent clearing
Clearing text – Partial Outstanding rent clearing
Bank Data
Amount – 6000
Text – Partial payments (Rent outstanding )
Open item selection
Deactivate the already cleared outstanding rent amount in net amount box. Double click on
partial amount Dailar box at the time we can see which amount we are going to clear.
Click on simulate and Save
Paying outstanding rent 4000 through bank on 30-06-09 (May month)

Documents header text – Partial Outstanding rent clearing
Clearing text – Partial Outstanding rent clearing
Bank Data
Amount – 6000
Text – Partial payments (Rent outstanding )
Open item selection
Click on Partial Payments tab
Deactivate the already cleared outstanding rent amount 6000 in net amount box. Double click on
partial amount Dailar box in front of your cleared line item.
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UBAID ANCHALAN
Here Outstanding rent account showing Zero balances but line items are still showing as a open
items. If you want to clear this line item do the manual clearing procedures..
Manual Clearing Procedures (F-03)
Path: Sap easy access → Accounting → Financial accounting → General ledger → Accounts →
Clear
Accounts – Outstanding rent account

Clearing date – 30-06-09 Company code –TAST
Click on process open item tab
Activate the following line item
Simulate and Save it
Now we can see any balances
Residual Payments
In the residual payments when we are doing the particular payments remaining outstanding
amount system generate separate open item.
Go to F-02 post the following documents on 30-04-09
Rent account – 10000

To Outstanding rent account – 10000
Payout outstanding rent 6000 through bank on 01-05-09 (Its residual payments)
Path: Go to F-07

Documents header text – Residual Outstanding rent clearing
Clearing text – Residual Outstanding rent clearing
Bank Data
Amount – 6000
Text – Residual payments (Rent outstanding )
Open item selection
Click on Residual Payments tab
Activate the clearing line item
Double click on Residual item dailar box
Now we will get the 4000 (Its remaining outstanding)
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UBAID ANCHALAN
Paid Outstanding Rent 4000 on the 01-06-09 through bank (Its residual Payments)
Go to F-07

Documents header text – Residual Outstanding rent clearing
Clearing text – Residual Outstanding rent clearing
Bank Data
Amount – 4000
Text – Residual payments (Rent outstanding )
Open item selection
Click on Residual Payments tab
Documents Printing Procedures
Settings in IMG
Path: Spro → Img → Financial Accounting → General ledger accounting → Business
transaction → GL Account posting → Correspondence internal documents → Make and check
settings for correspondence
A) Assign programs for correspondence types (OB78)
Click on position
Company code – 0001
Correspondence – SAP09 (Tick mark)
Select 0001 Company code
Click on Copy as (F6)
Company code – Change the company code in to TAST
Press enter key and Save it.
Comeback
B) Define form names for Correspondence print (OB96)
Select the following Print for internal documents – RFKORD30

Click on copy as F6 and Give our company code TAST
Settings in easy access
Whenever we want to print our documents do the following procedures
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UBAID ANCHALAN
Path: Sap easy access → Accounting → Financial Accounting → GL → Accounts →

Correspondence → Request (FB12)

Press enter key
Select – SAP09 Internal Documents
Press enter key
Documents No – 01
Press enter key and Save Come back
Maintain (F.64)
Correspondence – SAP09
Company code –TAST
Select our documents Number 01
Press F2 for Print preview (Tick mark)
Output device – LP01
Click on Continue
Click on print icon in standard tool bar
Now go to system in menu bar → Services → Output control
Click on Spool Number check box infront of your documents
Click print with changed parameters field on application tool bar (Shift + F1)
Number of Copies - 01
Click on print
Reports
Display of GL Account balances
Path: Sap easy access → Accounting → Financial accounting → GL → Information system →

General ledger report → Accounts balances → General → GL Account balances
(S_ALR_87012277)
Chart of Accounts – CHAC

GL Accounts - * (For all GL balances)
Display of GL line items
Path: Same as up to GL reports → Line items → GL line items → GL line items

(S_ALR_87012282)
Chart of accounts – CHAC GL Accounts - *
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UBAID ANCHALAN

Display of GL Accounts List
Path: Same as up to GL Reports → Master data → Chart of accounts (S_ALR_87012326)
GL Accounts - * Chart of accounts – CHAC

CASH JOURNAL
showing the cash balance at any time (by adding the cash receipts and deducting the cash
expenses, from the days opening cash balances) the cash journal is a compact journal used to
record the transaction in a double entry format.
1) A check received from head office worth of 20000 for petty cash purpose and that will be
deposited in SBI and withdrawn from Bank
2) Sales of scrap 1000 and that will be deposited in petty cash
3) Paid wages 1000 through petty cash
4) Paid freight 1000 through petty cash
5) Paid printing and stationary 1000 through petty cash
GL entries
1) Petty cash account

To SBI Account
2) Petty Cash account

To Sales of scrap
3) Wages account
To petty cash account
4) Fright Account
To Petty Cash account
5) Printing and Stationary account

To Petty cash
GL Account Creation
Petty Cash Account – Assets

Sales of Scrap Account – Incomes
Wages, Fright, Printing and Stationary – Expenses
GL – Petty Cash Account

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UBAID ANCHALAN
Click on create field

Account Group – Assets
Select Balance sheet account item
Short text – Petty Cash Account
Long text – Petty Cash Account
Click on control data tab
Activate only balances in local currency
Activate line item display
Sort key – 001
Click on Balance/Interest
Field Status Group – G005
Activate Post automatically only
Settings in IMG
Path: Spro → Img → Financial Accounting new → Bank Accounting → Business

Transaction → Cash journal
A) Define Number range intervals for cash journal documents (FBCJC1)

Click on change intervals
Click on insert intervals
No Fom No To No
01 01 1000
Come back wise
B) Setup Cash journal (FBCJC0)
Cocd CJ GL A/C Currency D D D D D D Cash journal

TAST T1CJ (ANY) Petty Cash ac INR SA SA SA SA SA Petty Cash

Come back wise
C) Create, Change, Delete, Business transaction (FBCJC2)
Business transaction
C – Receipts from Bank

B – Payment to Bank
R – Revenue
E – Expenses
D – Customer Posting
K – Vendor Posting
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UBAID ANCHALAN
Cocd Busin Tra GL ac Cash Journal Business transaction

TAST C SBI Account Cash withdrawal from Bank
TAST R Sale of Scrap Sale of scrap
TAST E Wages Wages Paid
TAST E Fright Fright Paid
TAST E Print and Stat Print and Stationary
Petty Cash Posting (FBCJ)
Path: Sap easy access → Accounting → Financial Accounting → Banks → Incomings →

Cash Journal
Click on change cash journal tab

Cash journal – T1CJ (Tick mark)
Click on Cash receipts tab
Business trans Amount Text Business area
Cash withdr from SBI 20000 Cash withdra from SBI TAMU
Sales of scrap 1000 Sale of Scrap TAMU
Click on Post
Click on Cash Payment Tab
Business Amount Text Business area
Wages 1000 Wages TAMU
Fright 1000 Fright paid TAMU
Printing and Stationa 1000 Printing and Stationary TAMU
Click on Post
Now go to FB03 for documents display check the last 5 documents in SA documents type
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UBAID ANCHALAN
ACCOUNT RECEIVABLE
Customer Account Group creation
Path: Spro → Img → Financial Accounting (new) → Account receivables and Accounts
Payable → Customer Account → Master Data → Preparation for creating customer master
data.
Define Account group with screen layout (OBD2) (Customers)
Path: Same

Account Group – TAMC (Any 4 code)
Name - Material Customers for TAST
Double click on General Data field.
Double click on Address tab
Keep Name as required entry.
Come back wise
Double click on Company code data field.
Double click on Account Management
Keep Reconciliation account as required entry.
Come back wise and Save.
Account Group – TAMS (Any code)
Name – Service Customers for TAST
Come back wise
Note: Just like you can create any number of customer group.
Create Number ranges for Customers accounts (XDN1)
Path: Same
Click on Change intervals
Click on Insert intervals.
No From Number To Number
A1 (Any) 500001 500100
Press enter key and again click on insert intervals

A2 (Any) 500101 500200
Come back wise.
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UBAID ANCHALAN
Assign Number ranges to Customer account group (OBAR)
Path: Same
Click on position
Account Group – TAMC
Group Name Number range
TAMC Material Customers for TAST A1
Again Click on position

Account Group – TAMS
TAMS Service Customers for TAST A2
Tolerance for Customer Documents
The tolerances are used for dealing with payment differences and residual items that may
arise when payment clearing is carried out. You specify the tolerances in one or more
tolerance groups and assign a tolerance group to each customer/vendor using the master
record.
Payable → Business Transaction → Open item Clearing → Clearing differences
Define Tolerance for Customers and Vendors (OBA3)
Path: Same

Tolerance group – TGMC (any code) Tolerance for Customers
Grace days due date – 3
Gain – 1 %
Loss – 1 %
Come back wise.
Define Tolerance group for employees (OBA4)
Path: Same
Group – TGMC
Amount per documents – 9999999999
Amount per open line item – 9999999999
Cash discount per line item – 5 %
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UBAID ANCHALAN
Customer Reconciliation Account Creation (Sundry Debtors Account)
Reconciliation account is nothing but those values we are posting to our sub ledgers that
values is updated to the main ledger that types of accounts are called reconciliation accounts.
Go to FS00 and select - 200012 (Sundry Debtors Account)

Deactivate the only balance is local currency check box
Reconciliation Account for Account type – Customers
Click on Create/bank/ interest tab
Field Status Group – G067 (Reconciliation Account)
Customer Master Data Creation ( FD01) (Customer Account Creation)
Path: Sap easy Access → Accounting → Financial Accounting → Account receivables →

Master records → Create.
Account Group – TAMC

Press enter key.
Titles – Company
Name – Steel Authority of India Ltd
Search term – A
Street/house No – YS Industrial area.
Postal code/city – 123456 - Mumbai
Country – IN
Region - 13
Click on Company Code Data tab
Account Management
Reconciliation Account – 200012
Sort key – 031 (Customer Number wise)
Click on Payments Transaction tab
Terms of Payment – 0001 (Immediate payments)
Tolerance group – TGMC
Press enter key and Click on save.
Note: Just like you can create any number of Customers.
For Changing of Customers Master Data (FD02)
Path: Same.
For Customers Display (FD03)
Path: Same.
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UBAID ANCHALAN
Customer Documents Number ranges Settings (OBA7)
Documents Documents type Nature of Data

Customer Invoice DR Sales documents
Customer Payments DZ Receipts
Customer Credit DG Sales returns
Go to OBA7 for documents type list
Click on position
Documents Type – DR ( √ )
Double click on DR documents type.
Click on number range Information tab
Company code - TASL

18 2008 400001 500000

Click on position
Documents type – DZ ( √ )
Double click on DZ documents type.
Company code - TASL

14 2008 500001 600000

Come back three times
Click on position
Documents type – DG ( √ )
Double click on DG documents type.
Company code - TASL

16 2008 600001 700000
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UBAID ANCHALAN
Customer Documents Posting
Customer Invoice Posting (Sales)
Documents Debit/Credit Posting key

Customer Account Debit 01
Sales Account Credit 50
Customer Invoice Postings Procedure (F-22)
Transaction
Sold 100000 goods to Customer (Sail) on 05.04.2008

Document entry → Invoice- general
Document Date 05.04.2008 Type DR Company code TAST

Posting Date 05.04.2008 Period 01 Currency / Rate INR
Documents Header text Sales Invoice Posting
Pstky – 01 Account – 401000 (Customer SAIL Account)

Press enter key
Amount – 100000
Business Area – TAST
Text – Customer SAIL invoice posting.
Pstky – 50 Account – 300001 (Sales Account)
Press enter key
Amount - *
Business Area – TAMU
Text - +
Press enter key and simulate
Click on save.
Step2: Customer Payment Posting (Receipts)

Cash / bank Account Debit 40
Customer Account Credit 15
Customer Payment Posting Procedure(F-28)
Transaction
Received 100000 amounts from customer (SAIL) on 05.04.2008 and this amount is deposited
in Bank.

Document entry → Incoming Payments.
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Document Date – 05.04.2008 Type – DZ Company code - TAST

Documents header text – Customer Payments
Clearing text – Payment received from Customer SAIL.
Bank data
Account - 200008 (SBI Account) Business Area – TAMU
Amount – 100000
Text – Payment Received from Customer
Open item selection
Account – 400100 (Customer SAIL account)
Click on process open item tab.
Activate the clearing line item.
Simulate and save.
Display of customer documents (FB03)

Documents display.
Documents Number – enter the document number

Document type - DR
Click on the arrow mark in front of the documents type
Press enter key
Assign – DR, DZ,DG in single value column
Press F8 for copy and again press F8 for execute.
Display of customer balance (FD10N)

Account display balances.
Customer – Customer account

Display of Customer reconciliation Account balances
Go to FS10N for display of GL account balances

GL account – Sundry debtors account
Press F8 for executes
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UBAID ANCHALAN
Display of Customer status (FBL5N)
In this status report we find out which invoice is open and which invoice is clear and which
invoice is overdue.

Accounts → display/ change line item.

Select all item radio buttons.
Now go to Settings in menu bar → legend on /off → icon.
Customer Partial Payments
Step1: Go to F-22 Post customer invoice 50000 on 01.05.2008

Step2: Go to F-28 Post customer incoming payments 30000 on 01.05.2008
Step3: Go to F-28 Post Customer incoming payments of 20000 on 10.05.2008
Setp4: Go to FBL5N Check the customer line item
Here Customer account showing Zero Balances but line shown still open item.. If you want to
clear the open item do the manual clearing procedures.
Manual clearing procedures (F-32)

Accounts → Clear.
Account – Customer Account

Clearing date – 10.05.2008
Activate the following line items
DR – 50000
DZ - 30000
DZ – 20000
Go to FBL5N and check the customer status.
Note: After clearing the customer partial payments user should done this manual clearing
procedures.
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UBAID ANCHALAN
Residual Payments
Step1: Go to F-22 Post customer invoice 100000 on 20.05.2008

Step2: Go to F-28 Post customer incoming payments 60000 on 25.05.2008
Step4: Go to F-28 Post Customer incoming payments of 40 on 30.05.2008
Note: In Residual payment method system automatically clear the pen line item. So there is
no need for manual payments.
Different type of Payment terms (OBB8)
Customer Cash discount
Create the following payments terms (OBB8)
Within 10 days 3% Cash discount

20 days 2% Cash discount
30 day No discount
Payable → Business Transaction → Incoming invoice/ credit memo → Maintain terms of
Payments.

Payment terms – DISC (any 4 code)
Sales text – Payment terms for customers.
Select Documents date radio button.
Terms Percentage No- days

1 3 10
2 2 20
3 - 30
Go to FD01 create a customer account with the above payment terms.

Go to FS00 Create Cash Discount Account under expenses.
Define Account for Cash discount granted
Payable → Business Transaction → Incoming Payments → Incoming payments global
settings.
Define Account for Cash discount granted (OBXI)

Click on save.
Account Assignment
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UBAID ANCHALAN
Account – Cash discount account.

Click on save.
Come back
Go to F-22 Post customer invoice with 100000 on 01.06.2008

Go to F-28 Post customer Incoming Payments 97000 on 5.06.2008 (100000 - 3% cash
discount).
Customer Installment Payment
Create the following instalment payment terms
1 – Instalment 40 %
2 – Instalment 30 %
3 – Instalment 30%
Payable → Business Transaction → Incoming invoice/ credit memo
Maintain Terms of Payments (OBB8)

Payment terms – INST (Any 4 code)
Sales text – Instalment payments
Activate instalment payment check box.
Select the documents date radio button.
Come back.
Define terms of payments for installments payments (OBB9)
Terms of payments Instalment Percentage Payment terms

INST 1 40 ZR01 (default– we can create our own)
INST 2 30 ZR02
INST 3 30 ZR03
Step2: Go to FD01 Create a customer account with above instalment payments terms.
Step3: Go to F-22 Post the customer invoice with 100000 on 01.06.2008
Step4: Go to F-28 Post customer incoming payments 40000 on 10.05.2008 (Fist install)
Go to F-28 Post customer incoming payments 30000 on 20.05.2008 (2nd install)
Go to F-28 Post customer incoming payments 30000 on 30.05.2008 (3rd install)
Exchange rate differences
Go to FS00 Create the following GL Accounts.

Exchange Rate Gain Account
Exchange Rate Loss Account
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Define exchange rate differences account
Payable → Business Transaction → Incoming payments → Incoming Payments global
settings → Define account for exchange rate differences.

GL accounts – Sundry debtors accounts.
Exchange differences
Loss – Exchange rate loss account
Gain – Exchange rate gain account.
Step3: Go to F-22 Post the customer invoice 100 US Dollar on 15.06.2008 exchange rate
is 45
Document Date 15.06.2008 Type DR Company code TAST

Posting Date 15.06.2008 Period 03 Currency / Rate USD 45
Documents Header text Sales Invoice Posting
Pstky – 01 Account – Customer Account

Press enter key
Amount – 2000
Pstky – 50 Account – 300001 (Sales Account)
Press enter key
Amount - *
Text - +
Click on save.
Step4: Go to F-28 Post Customer incoming Payments with 2000 US Dollar on 25.06.2008

Posting Date – 25.06.2008 Period – 03 Currency/Rate – USD - 47
Documents header text – Customer Payments
Clearing text – Payment received from Customer
Bank data
Amount – 2000
Text – Payment Received from Customer
Open item selection
Account – Customer account
Click on Display Currency tab and Save.
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Exchange rate differences for Partial Payments
Path: Spro → Img → Financial Accounting → financial accounting global settings →

Documents → Documents header → Indicate currency differences for partial payments.
Click on position
Documents types – DZ
Activate the exchange rate differences for partial payments check box in front of the DZ
documents type.
Click on Save.
Reset Cleared items
Step1: Go to F-22 Post a customer invoice with 25000 on 01.07.2008

Step2: Go to FBL5N check the customer account status.
Step3: Go to F-28 Post the customer incoming payments with 25000 on 01.07.2008
(note the payment documents number)
Go to FBL5N check the customer account status.
Actually we are getting that payments from some other customer but user wrongly assigned
to this customer.
Reset Cleared Items Procedures (FBRA)

Documents → Reset Cleared items.
Clearing documents – documents no.

Go to Clearing in Menu bar → Select Reset Cleared item.
Click on Resetting and Reverse

Reversal reason – A4 (Wrong Assignment)
Go to FBL5N check customer status.
Customer Down Payment (Advance received)
Go to FS00 create the customer down payment account under liabilities.

Click on Control data tab
Reconciliation account for account type – Customer
Click on create/bank/interest tab.
Field status group – G067 (Reconciliation account)
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Define Alternative reconciliation for customer down payment (OBXR)
In this step, you define an account in which the customer down payments or down payment
requests are managed in the general ledger. In the case of down payments or down payment
requests, the posting is automatically made to this account instead of to the normal
receivables account (reconciliation account).
Path: Spro → Img → Financial Accounting (new) → Account receivable and Account
payable → Business transaction → Down payment received → Define reconciliation account
for customer down payments.
Double click on D – A Down payments. (D–indicate for customer, A for down payments)
Reconciliation Account Specific GL account

Sundry debtors account Customer down payments
Step3: Go to FD01 Create customer account
Down payment posting (F-29)
Received 50000 Advance from Customer on 01.09.2008 and it deposited in Bank account.
Path: Sap easy access → Accounting → Financial Accounting → Account receivable →

Document entry → Down payment → Down payment
Document Date –01.09.2008 Type – DZ Company code - TAST

Documents header text – Customer down payments
Customer
Special GL indicator - A
Bank data
Account - 200008 Business area - TAMU
Amount – 50000
Text – Down Payment Received from Customer
Press enter key
Amount - *
Text - +
Display of Customer balances
Go to FD10N for display customer balances.

Customer – Customer account.
Click on special GL tab and check the balances.
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Go to F-22 post the customer invoice with 50000 on 15-09-2008

Press F8 for executes and check regular balances.
Down payment clearing (F-39)
Adjust the customer down payment against invoice.
Path: Sap easy access → Accounting → Financial Accounting → Account receivable →

Document entry → Down payment → Clearing

Documents header text – Customer down payments clearing
Customer
Relevant invoice
Invoice refe – Invoice number
Text – Down Payment Clearing
Press enter key
Click on process down payment tab
Double click in transfer posting dailar box
Simulate and save.

Press F8 for executes and check regular balances and special GL account.
Display of Customer status (FBL5N)
Go to FBL5N for display Customer Status

Select All item radio button.
Press F8 for execute.
Here Customer showing the Zero balances but line item still open. If you want to clear this
Go to F-32 do manual clearing procedure.
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DUNNING (REMINDER LETTER)
Dunning is nothing but the reminder letter for outstanding customers.
Dunning procedures creation
payable → Business transaction → Dunning → Dunning procedures.
Define Dunning Procedures (FBMP)
Click on new procedure.
Dunning procedures – DUNN (Any four code)

Name – Dunning Procedure for Customers
Dunning intervals in days – 7 days
Number of Dunning level – 4 (Maximum 9)
Interest indicator – 04
Activate the standard transaction dunning check box.
Press two times enter key.
Click on Dunning level tab

Check the level (No need for any changes)
Click on Charges tab
Currency – INR
Due Dunning Charge
1 1000
2 1000
3 1000
4 1000
Click on Minimum amount Column
Currency – INR
Due Minimum amount
1 1000
2 1000
3 1000
4 1000
Press enter key
Click on Dunning text tab
Company code - TAST
Click on New company code tab
Activate Dunning area, Dunning level check box in front of your company code.
Click on save two times.
Click on Dunning Text tab
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Dunn Form
1 F150_DUNN_01 (std form)
2 F150_DUNN_01
3 F150_DUNN_01
4 F150_DUNN_01
Come back and click on save.
Assign Dunning procedure to customers.
Go to FD02 Change the Customer Master Data

Click on Correspondence tab
Dunning Procedures – DUNN
Click on save.
Go to F-22 Post customer invoice with 100000 on 15.10.2008 (we don’t get payment up to
21-10.2008 so we are going to send Dunning)
Dunning notice preparation (F150)
Path: Sap easy access → Accounting → Financial accounting → Account receivables →

Periodic processing → Dunning
Run on – 21.10.2008
Identification – Dunn01 (any code)
Click on Parameters tab
Dunning date – 21.02008
Documents posted up to – 21.10.2008
Customer – customer account
Press enter key
Click on Additional tab
Customer – customer account
Click on Status tab
Click on Scheduled
Click on Continue
Start date – 21.10.2008
Activate Start Immediately check box
Click on Schedule
Now you will get the following messages in Status bar.
“Dunning Selection Running”
Now select the message and press enter key until you get the following messages
“Dunning Selection is completed”
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Sample print out
Click on Sample Printout tab

Click on Continue
Start date – 21.10.2008
Customer Account – customer account
Press F7 for Print Preview
Come back wise.
Click on Dunning printout tab
Click on Continue
Start date – 21.10.2008
Click on Print
Now Go to System in Menu bar → Services → Output Control.
Double click on Spool Number check box
Click on print with changed Parameters tab
Number of Copies – 02
Click on print
Come back.
Note: Whenever we want to print a reminder letter follow this procedure
BILLS OF EXCHANGES (BILLS RECEIVABLES)
Go to FS00 Create the following GL Accounts

1) Bills receivables Account - Under Assets
2) Bills discounting Accounts - Under liabilities
3) Bills discounting charges Accounts – Expenses
1) GL Accounts – Bills receivable accounts

Account group – Assets
Select balance sheet accounts
Short text – Bills receivable
Long text – Bills receivables Accounts
Reconciliation accounts for Account type – Customers
Select line item display
Sort key – 001
Field status group – G067
2) GL Accounts – Bills discounting accounts

Account group – Liabilities
Select balance sheet accounts
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Short text – Bills discounting account

Long text – Bills discounting Accounts
Select only balance in local currency
Select open item managements
Sort key – 001
Select Post automatically only
4) Create Bill discounting charge Account under Expenses
Settings in IMG
Path: Spro → Img → Financial Accounting new → Bank Accounting → Business transaction
→ Bills of exchange transaction → Bills of Exchange Receivables
Post Bills of Exchange Receivables
Define Alternative Reconciliation account for Bills of exchange receivables (OBYN)
Double click on D – W – Bills of exchange receivable

Reconciliation Account Special GL
Sundry debtors Account Bills receivables account
Come back wise
Define Accounts for bills of exchange transaction (OBYH)

Double click on bank discounting charges
Chart of Accounts – CHAC (Tick mark)
GL Accounts – Bills discounting charges accounts
Save and Come back
Now close bills receivables
Present bills of exchange receivables at bank
Define bank sub accounts (OBYK)

Chrt A/C Bank A/C Usage S GL Custo recon A/c Bank sub-A/C for Liabilities
CHAC SBI A/C Discounting W Sundry Debtors Bill discounting A/C
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Postings
Go to F-22 Post customer invoice 100000 on 10-4-09
When Bill Receivables (F-36)
Receive 100000 bill from customer on 10-4-09 Bill due date is 30 Days
Path: Sap easy access → Accounting → Financial Accounting → Account receivables →

Documents entry → Bills of exchange → Payments
Documents date – 1-04-09 Post date – 1-04-09

Documents header text – Bills receivables
Clearing text – Bills receivables
Select incoming Payments
Pstky – 09 Account - Customer Accounts
Special GL – W
Press enter key
Amount – 100000 Business area – TAMU
Text – Bills receivables
Due date – 30-04-09
Special GL Account – W
Again double click on Process open item tab
Activate clearing line item
Simulate and Save
Note the Documents Number
When Bill is Discounting (F-33)
Path: Same
We are discounting bill on 15-04-09 at the time Bank deducted Bank discounting charges
2000
Documents date – 15-04-09 Posting Date – 15-04-09

Documents header text – Bill is discounting
Bank – SBI Account Business area – TAMU
Amount – 98000 Bank Charges – 2000
Text – Bills discounted
Click on select bills of exchange tab
Documents No – Give Documents Number
Click on Simulate
When bill is Honor (Bills Cleared) (F-20)
Path: Same
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Go to Reverse Contingents Liabilities (F-20)

Documents date – 30-04-09 Posting Date – 30-04-09
Documents header text – Bill is honor
GL Account – Bills receivables accounts
Usage – Discounting Due by – 30-04-09
Documents Number – Give Documents Number
Customer – Customer Accounts
Click on Edit Line item tab
Com Document number
+ Give Documents Number
Click on Save
Bill is Dishonor (Not Cleared)
Go to F-22
Customer Account Dr
To Bank
CUSTOMER ACCOUNT STATEMENT CREATION
Settings in IMG
Path: Spro → Img → Financial Accounting new → Account receivables and Account
Payable → Customer account → Line items → Correspondence → Make and Check Settings
for correspondence
Assign Programs for Correspondence types
Select SAP06 Correspondence types for account settlements

Click on copy as
Comeback
Define forms name for Correspondence print
Select the following Programs for Account assignments

RFKORD10 Click on copy as
Come back in to easy access
Settings in Easy Access
Note: Before going to easy access settings we should note on the customer reference number
for which customer statement we want to make.

Accounts → Correspondence
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Request (FB12)

Press enter key
Select SAP06 Account statements
Press enter key
Customer – Customer Accounts
Posting from – 01-04-09 Posting to – 31-03-2009
Click on continue and Comeback
Maintain (F.64)
Correspondence – SAP06
Select your Customer reference number
Press F2 for print Preview (Tick mark)
Click on continue tab
Note: Whenever customer want to the statements follow these easy access settings. No
need for IMG Settings.
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ACCOUNT PAYABLE
Vendor Account Group creation
Payable → Vendor Account → Master Data → Preparation for creating Vendor master data.
Define Account group with screen layout (Vendors) (OBD2)
Path: Same

Account Group – TAMV (Any 4 code)
Name - Material Vendors for TAST
Come back wise
Account Group – TASV (Any code)
Name – Service Vendor for TAST
Come back wise
Note: Just like you can create any number of Vendor group.
Create Number ranges for Vendors accounts (XDN1)
Path: Same
Click on Change intervals

Click on Insert intervals.

B1 (Any) 500101 500200
Press enter key and again click on insert intervals
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B2 (Any) 500201 500300
Come back wise.
Assign Number ranges to Customer account group (OBAR)
Path: Same
Click on position
Account Group – TAMV
TAMV Material Vendor for TAST B1
Again Click on position

Account Group – TAMS
TASV Service Vendors for TAST B2
Tolerance for Vendors Documents
The tolerances are used for dealing with payment differences and residual items that may
arise when payment clearing is carried out. You specify the tolerances in one or more
tolerance groups and assign a tolerance group to each customer/vendor using the master
record.
Payable → Business Transaction → Open item clearing → Clearing differences
A) Define Tolerance for Customers and Vendors (OBA3)
Path: Same
Tolerance group – TGMV (any code) Tolerance for Vendors
Grace days due date – 3
Gain – 1 %
Loss – 1 %
Come back wise.
B) Define Tolerance group for employees (OBA4)
Path: Same
Group – TGMV
Amount per documents – 9999999999
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Amount per open line item – 9999999999

Cash discount per line item – 5 %
Vendors Reconciliation Account Creation (Sundry Creditors Account)
Reconciliation account is nothing but those values we are posting to our sub ledgers that
values is updated to the main ledger that types of accounts are called reconciliation accounts.
Go to FS00 and select - 200012 (Sundry Creditors Account)

Deactivate the only balance is local currency check box
Reconciliation Account for Account type – Creditors
Click on Create/bank/ interest tab
Field Status Group – G067 (Reconciliation Account)
Vendors Master Data Creation ( FK01) (Vendors Account Creation)
Path: Sap easy Access → Accounting → Financial Accounting → Account Payables →

Master records → Create.
Account Group – TAMV

Press enter key.
Titles – Company
Name – Steel Authority of India Ltd
Search term – A
Street/house No – YS Industrial area.
Postal code/city – 123456 - Mumbai
Country – IN
Region - 13
Click on Company Code Data tab
Account Management
Reconciliation Account – Sundry Creditors Accounts
Sort key – 012 (Vendor Number wise)
Click on Payments Transaction tab
Terms of Payment – 0001 (Immediate payments)
Tolerance group – TGMV
Press enter key and Click on save.
Note: Just like you can create any number of Vendors.
For Changing of Vendors Master Data (FK02)
Path: Same.
For Vendors Display (FK03)
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Path: Same.
Vendors Documents Number ranges Settings (OBA7)
Documents Documents type Nature of Data

Vendor Invoice KR Purchase documents
Customer Payments KZ Payment
Customer Credit KG Purchase returns
Click on position
Documents Type – KR ( √ )
Double click on KR documents type.
Company code - TAST

19 2008 400001 500000

Click on position
Documents type – KZ ( √ )
Double click on KZ documents type.
Company code - TAST

15 2008 500001 600000

Click on position
Documents type – KG ( √ )
Double click on KG documents type.
Company code - TAST

17 2008 600001 700000
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Vendor Documents Posting
Vendor Invoice Posting (Purchases)

Purchase Account Debit 40
Vendor Account Credit 31
Vendo Invoice Postings Procedure (F-43)
Transaction
Purchase 100000 goods form Vendor on 05.04.2008

Document entry → Invoice- general
Document Date 05.04.2008 Type KR Company code TAST

Posting Date 05.04.2008 Period 01 Currency / Rate INR
Documents Header text Purchase Invoice Posting
Pstky – 31 Account – Vendor SAIL Account

Press enter key
Amount – 100000
Pstky – 40 Account – Purchase Account
Press enter key
Amount - *
Text - +
Click on save.
Vendor Payment Posting (Payments)

Vendor Account Debit 25
Cash / bank Account Credit 50
Vendor Payment Posting Procedure(F-53)
Transaction
Paid 100000 amounts to Vendor (SAIL) on 05.04.2008
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Document entry → Outgoing Payments → Post .
Document Date – 05.04.2008 Type – KZ Company code - TAST

Documents header text – Vendor Payments
Clearing text – Payment toVendor SAIL.
Bank data
Amount – 100000
Text – Payment given to Customer
Open item selection
Account – Vendor SAIL account
Simulate and save.
Display of Vendor documents (FB03)

Documents → Display.
Documents Number – enter the document number

Document type - KR
Click on the arrow mark in front of the documents type
Press enter key
Assign – KR, KZ,KG in single value column
Press F8 for copy and again press F8 for execute.
Display of Vendor balance (FK10N)

Account display balances.
Vendor – Vendor account

Display of Vendor reconciliation Account balances (FS10N)
Go to FS10N for display of GL account balances

GL account – Sundry Creditors account
Press F8 for executes
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Display of Vendor status (FBL1N)
In this status report we find out which invoice is open and which invoice is clear and which
invoice is overdue.

Accounts → display/ change line item.

Now go to Settings in menu bar → legend on /off → icon.
Customer Partial Payments
Step1: Go to F-43 Post Vendor invoice 50000 on 01.05.2008

Step2: Go to F-53 Post payments 30000 on 01.05.2008
Step3: Go to F-53 Post Vendor Outgoing payments of 20000 on 10.05.2008
Here Vendor account showing Zero Balances but line shown still open item.. If you want to
clear the open item do the manual clearing procedures.
Manual clearing procedures (F-44)

Accounts → Clear.
Account – Vendor Account

Clearing date – 10.05.2008
Activate the following line items
KR – 50000
KZ - 30000
KZ – 20000
Go to FBL1N and check the customer status.
Note: After clearing the Vendor partial payments user should done this manual clearing
procedures.
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Exchange rate differences
Go to FS00 Create the following GL Accounts.

Exchange Rate Gain Account
Exchange Rate Loss Account
Define exchange rate differences account (OB09)
Payable → Business Transaction → Incoming payments → Incoming Payments global
settings → Define account for exchange rate differences.

GL accounts – Sundry Creditors accounts.
Exchange differences
Loss – Exchange rate loss account
Gain – Exchange rate gain account.
Step3: Go to F-43 Post the Vendor invoice 100 US Dollar on 15.06.2008 exchange rate is 45
Document Date 15.06.2008 Type KR Company code TAST

Posting Date 15.06.2008 Period 03 Currency / Rate USD 45
Documents Header text Purchase Invoice Posting
Pstky – 31 Account – Vendor Account

Press enter key
Amount – 2000
Text – Vendor SAIL invoice posting.
Pstky – 40 Account – Purchase Account
Press enter key
Amount - *
Text - +
Click on save.
Step4: Go to F-53 Post Vendor Payments with 2000 US Dollar on 25.06.2008

Clearing text – Payment Given to Vendor
Bank data
Amount – 2000
Text – Payment Given to Vendor
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Open item selection

Account – Vendor account
Click on Display Currency tab and Save.
Exchange rate differences for Partial Payments (IDPH1)
Path: Spro → Img → Financial Accounting → Financial accounting global settings →

Documents → Documents header → Indicate currency differences for partial payments.

Click on position
Documents types – KZ
Activate the exchange rate differences for partial payments check box in front of the KZ
documents type.
Click on Save.
Different Payment terms (OBB8)
Customer Cash discount
Create the following payments terms
Within 10 days 3% Cash discount

20 days 2% Cash discount
30 day No discount
Payable → Business Transaction → Incoming invoice/ credit memo → Maintain terms of
Payments.

Payment terms – DISC (any 4 code)
Sales text – Payment terms for customers.
Select Documents date radio button.
Terms Percentage No- days

1 3 10
2 2 20
3 - 30
Go to FK01 create a Vendor account with the above payment terms.

Go to FS00 Create Cash Discount Account under incomes.
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Define Account for Cash discount Taken (Cash Discount Received)
Payable → Business Transaction → Outgoing Payments → Outgoing payments global
settings.
Define Account for Cash discount taken (OBXV)

Click on save.
Account Assignment
Account – Cash discount received account.
Click on save.
Come back
Go to F-43 Post Vendor invoice with 100000 on 01.06.2008

Go to F-53 Post Vendor Outgoing Payments 97000 on 5.06.2008 (100000 - 3% cash
discount).
Vendor Bank Charges
Go to FS00 Create the Bank charges Account under expenses

Create bank/interest/tab
Field status group – G067 (Remaining process are same)
Define Account for Bank charges (OBXK)
Payable → Business Transaction → Outgoing Payments → Outgoing payments global
settings → Define account for bank charges
Double click on bank charges

Assign account – Bank charges Account
Come back wise
Go to F-43 Post vendor invoice with 100000 on 5-2-8

Go to f-53 Post vendor outgoing payment with 100500 through DD on 5-2-08
(Now in this 100500 Adjust 100000 against invoice on remaining 500 treated as bank charges
DD Commission)

Clearing text – Payment Given to Vendor
Bank data
Amount – 100500
Bank charges - 500
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Text – Payment Given to Vendor

Open item selection
Simulate the Documents and Save
Vendor Down payment (Advances Paid)
Go to FS00 create the Vendor down payment account under Assets.

Reconciliation account for account type – vendor
Click on create/bank/interest tab.
Field status group – G067 (Reconciliation account)
Define Alternative reconciliation for vendor down payment (OBYR)
payable → Business transaction → Down payment Maid → Define alternative reconciliation
account for down payments.
Double click on K – A Down payments. (K–indicate for Vendor, A for down payments)
Reconciliation Account Specific GL account

Sundry Creditors account Vendor down payments
Come back wise
Go to FK01 Create Vendor account
Vendor Down payment posting (F-48)
Paid 50000 Advance paid to Vendor on 01.09.2008
Path: Sap easy access → Accounting → Financial Accounting → Account payable →

Document entry → Down payment → Down payment
Document Date –01.09.2008 Type – KZ Company code -TAST

Documents header text – Vendor down payments
Vendor
Special GL indicator - A
Bank data
Amount – 50000
Text – Down Payment paid to vendor
Press enter key
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Amount - *
Text - +
Display of Customer balances (FK10N)
Go to FK10N for display customer balances.

Vendor – Vendor account.
Click on special GL tab and check the balances.
Go to F-43 post the vendor invoice with 50000 on 15-09-2008
Display of Customer balances (FK10N)

Press F8 for executes and check regular balances.
Down payment clearing (F-54)
Adjust the Vendor down payment against invoice.
Path: Sap easy access → Accounting → Financial Accounting → Account Payable →

Document entry → Down payment → Clearing

Documents header text – Vendor down payments clearing
Customer
Relevant invoice
Invoice refe – Invoice number
Text – Down Payment Clearing
Press enter key
Click on process down payment tab
Double click in transfer posting dailar box
Simulate and save.
Display of Vendor balances (FK10N)

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Press F8 for executes and check regular balances and special GL account.
Display of Vendor status (FBL1N)
Go to FBL1N for display Customer Status
Vendor – vendor account

Select All item radio button.
Press F8 for execute.
Here Vendor showing the Zero balances but line item still open. If you want to clear this Go
to
Manual Clearing Procedure (F-32)
Charge of Differences
This charges of differences we are using for when we are paying the excess amount to
vendors
Go to F-43 Post vendor invoices with 100000 on 1-04-08

Go to F-53 Post vendor outgoing payments 150000 through bank 0n 1-04-08
Now in this 150000 adjust 100000 against invoice and remaining 50000 treated as Advance

Documents header text – Vendor payments
Bank data
Amount – 150000
Text – Payment paid to vendor
Open item selection
Click on charge off differences tab
Pst ky – 29
Account – Vendor Account
Special GL indicator – A
Press enter key
Amount - *
Text - +
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When Customer and Vendor as Both are Same
Go to FD01 Create a customer account Customer name ABC
Go to FK01 Create a Vendor account name ABC
Go to FD02 to change the Customer Master data

Customer – ABC Company code – TAST
Click on general data tab
Vendor - ABC
Click on company code data field
Click on payment transaction tab
Activate Clearing with Vendor
Go to FK02 to change the Vendor master data
Vendor – ABC Company code – TAST

Click on Control data check box in general data filed
Click on payment transaction check box in company code data filed
Press enter key
Vendor – ABC
Press enter key
Activate the clearing with vendor
Click on save
Document type setting (OBA7)
Go to OBA7 for display of documents type

Click on position
Documents type – KZ (Tick mark)
Double click on KZ Documents type
Activate vendor check in account type allowed
Save it
Come back
Click on Position
Documents type – KZ (Tick mark)
Double click on KZ Documents type
Activate Customer check in account type allowed
Save it
Come back
Go to F-43 Post vendor invoice with 100000 on 7-02-08

Go to F-22 Post Customer invoice with 50000 on 7-2-09
Go to F-53 Post the Vendor outgoing Payment 50000 through bank on 7-02-08
Document Date –07.02.2008 Type – KZ Company code - TAST

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Documents header text – Vendor payments

Bank data
Amount – 50000
Text – Payment paid to vendor
Open item selection
KR – 100000
DR – 50000
Simulate the documents
Payment amount- 50000
Click on Accept
Go to FBL5N Check the customer status
Go to FBL1N Check the Vendor Status
AUTOMATIC PAYMENT PROGRAM
APP Configuration Settings (FBZP)
Note: Before APP Setting we have to done the Hose bank settings
Go to FBZP
All company codes

Click on all company code
Paying company code – TAST
Come back wise
Paying Company code
Click on paying company code
Paying Company code – TAST
Minimum amount for outgoing payments – 1000
Click on forms
Form for the payment advise – F110_IN_AVIS
Click on sender details tab
Text ID – ST
Letter header – F_0001_header
Footer - F_0001_footer
Sender - F_0001_sender
Come back wise
Payment method in country
Click on payment method in country
Country – IN
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Payment method – C
Description - Check
Select Outgoing payment
Select check
Documents type for payments – KZ
Clearing documents type – KA
Payment medium program – RFFOUS_C
Name of print data sheet – LIST1S (List One S)
Note: If this method is already exist no need to again defined

Come back wise
Payment method in Company code

Click on Payment method in company code
Minimum amount – 1000
Maximum amount – 999999999
Click on form data
Form the payment medium - F110_PRENUM_CHCK
Drawer on the form
Finance manager – Ubaid
Come back wise
Bank Determination
Click on Bank determination
Click on position
Paying company code – TAST (Tick mark)
Now select our Paying company code
Double click on Ranking order folder
P Currency Ranking order House banking
C INR 1 HDFC
Press enter key
Double click on Bank account folder
House bank P Currency Account ID Bank sub account
HDFC C INR CURR HDFC Account
Double click on available amount folder
House bank Account ID Days Currency Available for outgoing payment
HDFC CURR 7 INR 1000000
ICICI CURR 7 INR 2000000
Come back four times
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Assign the payment method to Vendor master data
Go to FK02 Change the master data

Vendor – Vendor Account
Click on Payment transaction in company code
Press enter key
Note: just like assign this payment method for remaining vendors also
Invoice Posting
Go to F-43 post the following invoice on 5-07-08

1 – 100000
2 – 150000
APP Program Run (F110)
Path: Sap easy access → Accounting → Financial Accounting → Account Payable → Period
processing → Payments
Run date – 10-07-08

Identification – AAA1 (any code)
Click on parameters tab
Posting date – 10-07-08 Documenter up to – 10-07-08
Company code Payment method Payment date
TAST C 11-07-08
Click on addition log tab
Activate Due date Check
Activate Payment method selection in all cases
Activate Line item of the Payment documents
Vendor
Vendor Account
Click on status tab
“Parameters have been entered”
Click on Proposal
Start date – 10-07-09
Activate Start immediately (Tick mark)
Now you will get the following message
“Proposal is ready to be started”
Now select this message and press enter key until we get the following messages
“Payment proposal has been created”
Click on Edit proposal (Shift+F4) (Tick mark)
Double click on 250000 (150000+100000)
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(Here line item will shows the total outstanding amount to the vendor. If we want to clear
only one Payment 100000 then we want to block the 150000 which we will clear in future)
Double click on 150000
Payment block – A (lock for Payment) (Tick mark)
Click on save
Come back again Save again come back
“Proposal has been edited”
Click on payment Run (F7)
Start date – 10-07-08 Activate Start immediately (Tick mark)
Now we will get the following messages in status bar
“Payment run is ready to be started”
Now select the messages and press enter key until we get the following messages
“Posting order 1 Generated 1 Completed”
Go to FB1N Check the vendor Status
Check Printing Procedures
Note: Before doing this first we want to create check lot in check management area
Click on Printing out /Data medium tab

Program Variants
RFFOUS_C TA111 (Any code)
Click on maintain variants tab
Select for All selection screen radio botton
Click on continue tab
Run date – 10-07-08
Program Identification features – AAA1
House bank – HDFC
Account ID – CURR
Check lot number – 01
Select Print check - Printer - LP01 Select Print Immediately
Select Print payment advise notice – Printer – LP01 Select Print Immediately
Select Print Payment Summery – Printer –LP01 Select Print Immediately
Number of Sample printout - (If you don’t need sample printout Leave it)
Click on Attribute tab
Meaning – Check issue
Click on save
Come back again click on save
Click on Print out
Start date- 10-07-08 Select Start immediately
Remove the? in job name and place 01 (Tick mark)
Now go to systems in menu bar → services → Output Control
Select Payment summery title
Click on type
Come back
Click on payments advise type against we are paying check
Come back
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UBAID ANCHALAN
Click on check type and check details

Come back
Now click on three check boxes
Click on print with changed parameters
Press F1
Click on print
BANK ACCOUNTING
House Bank
It refers to the designated bank through which the internal transactions of a company code are
processed. In simple term which bank we are using for payment is also called House bank.
Go to FS00 Create SBI Account under Assets.
Define Bank Master Data (FI01)
Path: Sap easy access → Accounting → Financial Accounting → Banks → Master data →
Bank master records → Create
Bank country – IN
Bank key – 0123456789 (Bank Account number)
Press enter key
Bank name – SBI
Region – 01
Street – Banjara Hills
City – Hydrabad
Bank Branch – Banjara Hills
Create a House Bank (FI12)
Path: Spro → Img → Financial Accounting new → Bank Accounting → Bank accounts →
Define house Banks

House bank – SBI
Bank country - IN
Bank key – 0123456789
Account ID - CURR
Description – SBI Current Account
Bank Account Number – Give your Bank account Number
Currency - INR
GL – SBI Account
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Come back five times
Assign Hose bank to GL
Go to FS00 and Select SBI Account

GL account – SBI Account
Activate Relevant to cash flow
House bank – SBI
Account ID – CURR
CHECK MANAGEMENT
Check Lot Creation
The summarization of all incoming check originating from single source is called as the
check lot.
Define Number ranges for checks (FCHI)
Path: Spro → Img → Financial accounting new → Account receivables and Accounts
Payables → Business transaction → Outgoing Payment → Automatic outgoing Payment →
Payment media → Check management → Define number range for checks (FCH1)
Company code - TAST

House Bank – SBI
Account ID – CURR
Lot number – 01
Check Number – 001 To – 100
Short – SBI check (tick mark)
And Save
Come back wise
Note: We can create any number of Hose bank depend upon our client requirement
APP Configuration Settings (FBZP)
Note: Before APP Setting we have to done the Hose bank settings
Go to FBZP
All company codes
Click on all company code
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Come back wise

Paying Company code
Click on paying company code
Minimum amount for outgoing payments – 1000
Click on forms
Form for the payment advise – F110_IN_AVIS
Click on sender details tab
Text ID – ST
Letter header – F_0001_header
Footer - F_0001_footer
Sender - F_0001_sender
Come back wise
Payment method in country
Click on payment method in country
Country – IN
Description - Check
Select Outgoing payment
Select check
Documents type for payments – KZ
Clearing documents type – KA
Payment medium program – RFFOUS_C
Name of print data sheet – LIST1S (List One S)
Note: If this method is already exist no need to again defined

Come back wise
Payment method in Company code

Click on Payment method in company code
Minimum amount – 1000
Maximum amount – 999999999
Click on form data
Form the payment medium - F110_PRENUM_CHCK
Drawer on the form
Finance manager – Ubaid
Come back wise
Bank Determination
Click on Bank determination
Click on position
Paying company code – TAST (Tick mark)
Now select our Paying company code
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Double click on Ranking order folder

P Currency Ranking order House banking
C INR 1 HDFC
Press enter key
House bank P Currency Account ID Bank sub account

HDFC C INR CURR HDFC Account
Double click on available amount folder
House bank Account ID Days Currency Available for outgoing payment
HDFC CURR 7 INR 1000000
ICICI CURR 7 INR 2000000
Individual Check Creation (F-58)
Check issue for individual vendors and Check issue for Partial payments
Paid 75000 on 13-08-2009 against 150000 invoice (Partial Paymen)
Path: Sap easy access → Accounting → Financial Accounting → Accounts payables →

Documents entry → Out going payment → Post + Print forms

House bank – SBI
Check lot number -01
Print for forms – LP01
Activate Print Immediately
Click on enter payment tab
Document Date – 13-08-2009 Type – KZ Company code – TAST
Post Date – 13-08-09 Period - 04 Currency - INR
Document header text – Vendor Partial Payments
Clearing text – Vendor Partial Payment
Bank Posting Details
Amount - 75000 Business area – TAMU
Text – Vendor Partial Payment
Payee
Click on Partial Payment tab
Activate the clearing invoice
Double click on payment amount dailar box
Now go to System in Menu bar → Services → Output controls
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Press f8 for execute (for display of check)

Click on check type
Come back and Print check
Go to F-58 Post the vendor Payment documents 75000 on 14-08-2009

Note: (Second time you may not get the Bank details so we want to click back botton)
Manual Check Creation (FCH5)
1) Go to F-43 Post vendor invoice with 100000 on the 15-08-2009

2) Go to F-53 Post vendor Payment documents through bank 100000 on 15-08-09 (note
the Payment number)
3) Issue a manual check against the above payment documents
Path: Sap easy access → Accounting → Financial accounting → Accounts Payables →

Environments → Check information → Create → Manual check
Payment document number – Give Payment Documents number

Paying company code - TAST Fiscal year – 2008
House bank – SBI
Account ID – CURR
Check lot number – 02
Click on save
You will get “Check was Created Manually message”
Check encashment (Check clearing date) (FCH6)
Check encashment is nothing but day on which the check box cash deducted from the bank
by Payee

Check Information → Change → Addition info/Cash

House Bank – SBI Account ID – CURR Check No – 01 (Fist check
clearing)
Press enter key
Assign the check clearing date in check encashment
Dailar box – 15-08-09
Save it
Check Cancellation
Define Void reason code (FCHV)
Path: Spro → Img → Financial Accounting new → Account receivables and Account
Payables → Business Transaction → Outgoing Payments → Automatic outgoing Payment →
Payment media →
Check management → Define Void reason code
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UBAID ANCHALAN

Reason Void Reason code
A5 (any) For printing errors
A6 For wrong assignments
A7 For damage
Come back wise
Check Cancellation (FCH9)

Environments → Check information → Void → Issue check

House bank – SBI
Account ID – CURR
Check no – Cancel check number
Void reason code – A5
Click on void (here check cancelled but payment not reversed)
Click on Save
Payment documents and Check cancellation (FCH8)
Path: Same as up to check information → Void → Cancel Payment
Paying company code – TAST House bank – SBI Account ID – CURR

Check Number – Select check number for cancel
Void reason - A6
Reversal reason – 01
Click on Cancel payment
Unused Check Cancellation (FCH3)
Path: Same as up to check information → Void → Unused check

Check to be Voided
Check Number from – 006 – To – 010
Void reason code - A6
Click on Void
Re-print Checks (FCH7) ( Cancellation and Re-printing check at same times)
Path: Same as up to check information → Change → Reprint check
Paying Company code – TAST House bank – SBI Account ID – CURR

Check Number - which check you want to cancel
Void reason code – A5
Detail on new check
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Check lot number – Which you want to issue new check number
Output Control
Printer for form – LP01
Activate Immediately check box
Press enter key
Click on print field (cltr – p)
Check Re-number(FCH4)
Path: Same as up to check information → Change → Reprint
Paying Company code – TAST House bank – SBI Account ID – CURR

Check to postponed
Check Number from – 011 (Reprint )
Void reason code - A6
Check number – 12
Click on renumber tab
Display of Check Register (FCHN)
Path: Same as up to check information → Display → Check register

Check Depositing entry
1) When goods sales to customers

Customer account
To Sales account
2) When check received from Customers

Check deposit account
To Customer account
3) When deposit check is clear

Bank Account
To Check deposit account
Check issue entries
1) When goods purchased from Vendor

Purchase account
To Vendor account
2) When check issued to vendors

Vendor account
To check issue account
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3) When issued check is cleared

Check issue Account
To Bank Account
Go to FS00 Create the following GL accounts
1) HDFC Bank Account – Under Assets

2) HDFC Check deposit account – Under Assets
3) HDFC Check issue Account - Under Liabilities
Note: When you create the Check deposit and Check issue account Activate the opening item
Management check box in control data tab
Create HDFC Bank as House bank (FI01)

Note: Refer the House bank creation procedures
Check Deposit Setting

Transaction → Check deposit
Define Posting keys and Posting rules for Check Deposit

Create Account Symbol
Account Text
T1CD Check Deposit
Double click on Assign account to Account symbol
Account symbol Account mode Currency GL Account

T1CD + (for all bank) INR Check deposit account
Double click on create key for posting rules

Posting rules Text
T1CD Check deposit
Double click on define Posting rules

Posting rule – T1CD
Posting area – 1 (Bank account)
Debit Credit
Posting key – 40 Posting key - 15
Acct Symbol – T1CD
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Documents type - DZ
Posting type – 3 (Post subledger)
Create and Assign Business transaction (OT53)
Path: Same
Click on New entries

Transaction + - Post rule Text
T1CD + T1CD Check Deposit
Go to FD01 Create a Customer account

Go to F-22 Post Customer invoice with 100000 on 15-08-09 (Note the invoice Number)
Check Depositing Procedures (FF68)
Now a check received from customer 100000 on 20-08-09 and Deposited in HDFC Bank
Path: Sap easy access → Accounting → Financial accounting → Banks → Incomings →

Check deposit → Manual entry
Company code - TAST House bank – HDFC Account ID – CURR

Group – 00001 Transaction – T1CD Post date – 20-08-09
Value date – 20-08-09Currency – INR
Activate Bank posting only
Bank posting Session – Ubaid
Sub-ledger Session – Ubaid
Press enter key
Amount Check no Issuer Banking key Document No Invoice No
100000 123 Customer Num 888 Give Docu No Give Invoi
Press enter key two times and Save
Printing
Go to check deposit transaction in menu bar → Print → Individual list

Output devise – LP01
Click print preview tab
Come back for posting
For posting
Now go to System in menu bar → Services → Batch input → Session → Select your Session
Select Process/for ground
Click on process tab
Press enter key again Press enter key
Business area – TAMU (Tick mark)
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Press enter
Search term -
Customer – Customer reference number (tick mark) (tick mark)
Press enter key
Come back wise
Now go to FB03 for documents display check the latest documents in DZ Documents type
Display of check deposit balances
Go to FS10N for display of GL balances

GL – Check Deposit Account
Company code - TAST Fiscal year – 2009
Display of Check Deposit status
Go to FBL3N for display changed line items

GL – Check deposit account
Select all item radio botton
Note: Now it will be shown as an open item. When deposited check clear at that time it will
be shown as Cleared item
Check issue Procedures
Go to F-43 Post vendor invoice 50000 on 20-08-09
Issue the 50000 check against the above invoice on 20-08-09
Go to F-53
Documents date – 20-08-09 Type – KZ Company code – TAST

Document header text – Vendor Std Payments
Clearing text – Vendor std payments
Bank data
Account - HDFC Check issue Account Business area – TAMU
Amount - 50000
Text – Vendor std payments
Open item selection
Account - Vendor Account
Activate the clearing invoice line item Simulate and Save
Note: Now the amount in check issue account shown as an Open item. It will clear only after
receiving Bank reconciliation Statements (BRS) from the Bank
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UBAID ANCHALAN
BANK RECONCILIATION STATEMENTS (BRS)
Settings in Img

Transaction → Payment transaction → Manual bank statements
Define Posting keys and Posting rules for Manual bank statements

Chart of Accounts - CHAC
Create Symbol Text
T1DC Deposit Clearing
T1IC Issued Clearing
T1BC Bank Charges
T1MB Main Bank
Double click on
Assign Accounts to Account symbol
Account Symbol Account Mode Currency GL Accounts
T1DC + INR Check Deposit Account
T1IC + INR Check Issue Account
T1BC + INR Bank Charges Account
T1MB + INR HDFC Bank Account
Double click on create keys for posting rules
Posting rules Text
T1CD Deposit clearing
T1IC Issued Clearing
T1BC Bank charges
T1MB Main Bank
Double click on Define posting rules
1) Posting rule – T1CD

Posting area – 1
Debit
Posting key – 40
Account symbol – T1MB
Credit
No need for posting key
Account symbol – T1CD
Document type – SA
Posting type – 5 (credit clear GL account)
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Press F8 for next entry
2) Posting rule – T1IC

Posting area – 1
Debit
No need for Posting key
Account symbol – T1IC
Credit
Posting key - 50
Posting type – 4 (clear debit GL account)
3) Posting rule – T1BC

Posting area – 1
Debit
Posting key – 40
Account symbol – T1BC
Credit
Posting key - 50
Posting type – 1
Come back five times
Create and Assign Business transaction (OT52)
Path: Same

Trans +- Post rule Text
T1CD + T1CD Deposit Check Clearing
T1IC - T1IC Issued Check Clearing
T1BC - T1BC Bank Charges
Come back wise
Bank Reconciliation (For deposit check clearing) (FF67)

Bank statements → Manual entry
Company code - TAST House bank – HDFC bank Account ID - CURR

Statements Number – 00001 Statements Date – 15-09-09
Closing balance – 100000
Bank posting session - Ubaid
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Sub-ledger session – Ubaid

Press enter key
Trans Value date Amount
T1CD 15-09-09 100000 (Total deposit check amount)
Go to Bank statements in Menu bar → Post → Individual statements
Run the Session
Now Go to FB03 for documents display. Check the latest documents in SA documents type
Now Go to FBL3N Check the Check deposit account status. Now it will be shown as Cleared
items
Now Go to FS10N Check the HDFC Bank balance it will be 100000
Bank Reconciliation ( Check issue clearing) (FF67)

Bank statements → Manual entry
Company code - TAST House bank – HDFC bank Account ID - CURR

Statements Number – 00002 Statements Date – 20-09-09
Opening balance - 100000
Closing balance – 49500 (49500 = 100000-50000 (Check issue)-500 (Bank Charge))
Bank posting session - Ubaid
Sub-ledger session - Ubaid
Press enter
Trans Value date Amount
T1IC 20-09-09 -50000
T1BC 20-09-09 -500
Go to Bank statements in Menu bar → Post → Individual statements
Run the Session
Now Go to FS10N Check the HDFC Bank balance it will be 49500
Now Go to FB03 for documents display. Check the latest documents in SA documents type
Now Go to FBL3N Check the Check deposit account status. Now it will be shown as Cleared
items
Check Bouncing (Check rejected without Sufficient balance)
Go to F-22 Post Customer invoice with 80000 on the 15-08-09
Now Go to FBL5N Check the Customer status Now it will be shown as an open item
Check received from Customer 80000 on 15-08-09 and this check was deposited in HDFC
Bank account
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Go to F-28 Post the following documents
Documents date – 15-08-09 Type – DZ Company code – TAST

Posting date – 15-08-09 Period - 04 Currency - INR
Document header text – Check deposit
Clearing text – Check deposit
Bank Data
Account - HDFC Check Deposit Account
Business area – TAMU Amount – 80000
Text – Check Deposit
Open item selection
Account – Customer Account
Click on Process open item tab
Activate the clearing line item. Simulate and Save
(Note on the Payment documents Number 1400015)
Go to FBL5N Check the Customer Status now it will shown as Cleared item
On 16-08-08 we got a message from bank “ the deposit check was bounce”
Now we are canceling the deposit check with Reset Cleared item
Define Reversal reason codes creation
Path: Spro → Img → Financial Account new → General ledger accounting → Business
transaction → Adjustment posting/ reversal → Define reason for reversal
Reason Text
A8 Check Bouncing
Reset Cleared items (FBRA)

Documents → Reset Cleared item (FBRA)
Clearing Documents – 1400015 (Payment document number)

Company code - TAST
Now go to clearing in menu bar → Reset cleared item
Click on Reset and Reversal
Reversal reason - A8 (Check bouncing)
Now go to FBL5N check the customer status it will again shown as an open item.
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TAX ON SALES AND PURCHASES
Tax on Purchase
Purchase Value - 100000

Add 4 % Input Tax - 4000
Add 10% Surcharge on tax - 400
Add 3% Education cess on surcharge - 12
Total Purchase invoice value = 104412
Step 1: Go to FS00 Create the following GL

1) Input Tax Account - Under Liabilities
2) Output tax Account - Under Liabilities
3) Surcharge - Under Liabilities
4) Education cess - Under Liabilities
5) Purchase Account - Under Expenses
6) Sales Account - Under Incomes
GL account - 100015 (Input Tax)

Click on create field –
Account Group – Liabilities
Select Balance sheet account
Short text – Input Tax
Long text – Input Tax account
Activate only balance in local currency
Tax - * (All tax type allowed)
Activate line item display
Sort key – 001
Note: Just like create Output tax, Surcharge, Education cess
Select Purchase account and click on change field

Tax category - *
Activate Post without tax allowed
Note: Just like change the Sales account also
Tax Account key Creation (OBCN)
Path: Spro → Img → Financial Accounting (new) → Financial accounting global settings →
Tax on sales/purchases →Basic settings → Check and change settings for tax processing
A) Process - INT
Description – Input Tax
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Tax type – 2 (input tax)

Posting indicator – 2 (separate line item)
B) Process - INS
Description – Surcharge
C) Process - INE
Description – Education cess
D) Process - OUT
Description – Output Tax
Tax type – 1 (output tax)
F) Process - OUS
Description – Surcharge
G) Process - OUE
Description – Edu-cess
Press come back three times
Taxes Account key

Input tax INT
Surcharge INS
Education cess INE
Output tax OUT
Surcharge OUS
Education cess OUE
Create Condition types
Tax on sales/purchases →Basic settings → Check calculation procedures
Double click on define condition type

Click on position (tick mark)
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Condition type – MWVS (Input tax Condition type)

Select MWVS Condition type
Click on copy as (F6)
Now change the condition type in to INTX – Input Tax

Now change the condition type in to INTS – Surcharge

Now change the condition type in to INTE – Education cess

Condition type – MWAS (Output tax Condition type)
Select MWAS Condition type
Now change the condition type in to OUTX – Output Tax

Now change the condition type in to OUTS – Surcharge

Now change the condition type in to OUTE– Education cess
Define Tax Procedures
Path: Same
Double click on define procedures

Procedures Description
TAXIN (Any 6 digit) Tax procedures in India
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Now select TAXIND Procedures

Double click on Control data folder
Steps Cond type From To Account key
100 BASB
200 INTX 100 100 INT
300 INTS 200 200 INS
400 INTE 300 300 INE
500 OUTX 100 100 OUT
600 OUTS 500 500 OUS
700 OUTE 600 600 OUE
Assign Country to Calculation Procedures(OBBG)
Tax on sales/purchases →Basic settings → Assign Country to Calculation Procedures
Click on Position
Country – IN
Procedures – TAXIN
Come back
Define Tax Codes (FTXP)
Create the following Tax codes

(any) A1 = Input tax @ 4% + Surcharge @10% + Education cess @ 3%
A2 = Input tax @ 0% + Surcharge @ 0% + Education cess @ 0%
A3 = Out tax @ 4% + Surcharge @10% + Education cess @ 3%
A4 = Out tax @ 0% + Surcharge @ 0% + Education cess @ 0%
Note: Like we can create any number of tax
Tax on sales/purchases → Calculation → Define tax code for sales and Purchase
1) Country – IN
Tax code - A1
Press enter key
Tax code – A1 - Input tax @ 4% + Surcharge @10% + Education cess @ 3%
Tax type – V (Input Tax)
Press enter key
Assign the 4, 10, 3 in Tax % Rate dailar box
2) Country – IN
Tax code - A2
Press enter key
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Tax code – A1 - Input tax @ 0 + Surcharge @ 0% + Education cess @ 0%

Tax type – V (Input Tax)
Press enter key
3) Country – IN
Tax code - A3
Press enter key
Tax code – A1 - Output tax @ 4% + Surcharge @10% + Education cess @ 3%
Tax type – A (output Tax)
Press enter key
4) Country – IN
Tax code - A4
Press enter key
Tax code – A1 - Output tax @ 0 + Surcharge @ 0% + Education cess @ 0%
Tax type – A (Output Tax)
Press enter key
Define Tax Account (OB40)
Tax on sales/purchases → Posting → Define tax Accounts
1) Double click on TIN (Input tax account key, Transaction key)

Click on Tax code check box
Click on save
Click on Posting key tab
Debit – 40
Credit – 50
Click on save
Tax code Account
A1 Input Tax Account
A2 Input tax Account
2) Double click on TIS
Click on save
Debit – 40
Credit – 50
Click on save
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Tax code Account

A1 Input Surcharge Account
A2 Input Surcharge Account
3) Double click on TIE
Click on save
Debit – 40
Credit – 50
Click on save
Tax code Account
A1 Input Edu-cess Account
A2 Input Edu-cess Account
4) Double click on TOT (Output tax account key, Transaction key)
Click on save
Debit – 40
Credit – 50
Click on save
Tax code Account
A3 Output Tax Account
A4 Output Tax Account
5) Double click on TOS
Click on save
Debit – 40
Credit – 50
Click on save
Tax code Account
A3 Output Surcharge Account
A4 Output Surcharge Account
6) Double click on TOE
Click on save
Debit – 40
Credit – 50
Click on save
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Tax code Account

A3 Output Edu-cess Account
A4 Output Edu-cess Account
Postings
Note: Before going to post any tax you have to go to OBBG and check and assign your tax
procedures code to the country)
When tax is include in invoices
A) Purchase 50000 goods from vendors on 01-05-2009 Now in this 50000 4% input tax
+ 10% surcharge + 3% education cess is included
Go to F-43 Post purchase invoice
Document date – 01-05-2009 Type – KR Company code – TAST

Document header text – Purchase invoice
Post key – 31 Account – Vendor account
Press enter key
Activate Calculate tax
Text – Purchase invoice with tax
Post key – 40 Account – Purchase Account
Press enter key
Amount – 50000
Tax code – A1 Text – Purchase invoice posting
Press enter key and Simulate and Save
Note: When we simulate at the time result will be shown in this way
40 – Purchase account – 50000
31 – Vendor Account – 47887
40 – Input Tax account – 1915
40 – Input Surcharge – 192
40 – Input Eud-cess- 6
B) Sold 100000 Goods to customer on 01-05-2009 (Now in this 100000 4

% Output tax, + 10% surcharge + 3% Edu-cess is included)
Go to F-22 Post sales invoice

Document header text – Sales invoice
Post key – 01 Account – Customer account
Press enter key
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Text – Sales invoice with tax

Post key – 50 Account – Sales Account
Press enter key
Amount – 100000
Tax code – A3 Text – Sales invoice posting
Tax Calculated on Net Amount (Tax amount excluded)
Path: Sap easy Access → Accounting → Financial Accounting → General Ledger →

Environment → User Parameters → Editing option (FB00)
Activate Calculate tax on net amount

Click on Save
C) Purchase 50000 Goods from Vendor on 01-06-2009 (Calculate 4% Input tax + 10%
Surcharge + 3% Edu-cess on this 50000) (Tax amount Excluded)
Go to F-43 Post purchase invoice

Document header text – Purchase invoice
Post key – 40 Account – Purchase account
Press enter key
Amount – 50000
Tax code - A1
Text – Purchase invoice with tax
Post key – 31 Account – Vendor Account
Press enter key
Text – Purchase invoice posting
Note: When we simulate at the time result will be shown in this way
40 – Purchase account – 50000
31 – Vendor Account – 52206
40 – Input Tax account – 2000
40 – Input Surcharge – 200
40 – Input Eud-cess- 6
D) Sold 100000 Goods to customer on 01-05-2009 (Now in this 100000 4

% Output tax, + 10% surcharge + 3% Edu-cess is excluded)
Go to F-22 Post sales invoice

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Document header text – Sales invoice

Post key – 50 Account – Sales account
Press enter key
Amount – 100000
Tax code – A3
Text – Sales invoice with tax
Post key – 01 Account – Customer Account
Press enter key
Text – Sales invoice posting
Note: Post this way only. If you don’t want to calculate the tax on net amount go to (FB00)
Editing option and deactivate the Calculate tax on net amount check box
WITHHOLDING TAX
Withholding Tax (Tax Deduction at Source)
A kind of tax (Income Tax in India) which is normally deducted (at source) at the beginning
of the value flow. The amount so deducted (withheld) is paid to the tax authority on behalf of
the person who has been subjected to the tax. SAP support both Classic Withholding Tax and
Extended Withholding Tax. The extended withholding tax allow assigning of more than one
withholding tax type to business partner and is used in countries like Argentina.

1) TDS on Rent Account - Under liabilities
2) Surcharge on TDS - Under liabilities
3) Education-cess - Under liabilities
Define withholding tax countries
Path: Spro → Img → Financial Accounting new → Financial Accounting global settings →
Withholding Tax → Extended withholding Tax → Basic settings → Check withholding tax
countries

Country Withholding tax Country Description
IN IN INDIA
Press enter key
Come back wise.
Note: If this country is already exist no need to define again
Define Withholding Tax key
Path: Same
Country key – IN (Tick mark)
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UBAID ANCHALAN

Official key Name
194I Rent
Come back wise
Note: If this key is already exist no need to define again
Check incomes types
Path: Same
Country key – IN (Tick mark)

Income type Text
0001 (any code) Rent
Note: If this incomes type is already exist no need to define again
Define business place
Its nothing but Where from we are going to submit our tax (Tax office address)
Path: Same as up to Basic settings → India → Define business place

Company code Name
TAST Tax Office
Click on address field
Fill your tax office address where we want to submit our tax returns
Click on save
Come back wise
Assign Factory calendar to business palce
Path: Same

Company code Factory calendar (F) Rule
TAST 01 (std cland) Day before
Come back wise
Maintain tax due dates
Path: Same

Country Official key Number of days
IN 194 I 7
Press enter key
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Come back wise
Define Withholding Tax type for Invoice posting (monthly payment)
Path: Same as up to extended withholding tax → Calculation → withholding tax type →

Define withholding tax type for invoice posting
Country – IN (Tick mark)

1) Withholding tax type – T1 (Any two digit)

Description – TDS on Rent
Select Gross amount radio botton
Select Per year, starting with month – 04 (april)
2) Withholding tax type – T2
Description – Surcharge on TDS
Description – Edu-cess on Surcharge
Define Withholding tax type for Payment posting
Path: Same
Country – IN
Description – TDS on Rent amount Adv
Description – Surcharge on TDS Adv
Description – Edu-cess on Surcharge Adv
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Define Withholding Tax code
Path: Same as up to calculation → withholding tax code → Define withholding tax code
Country – IN
Withholding tax code – T1
Official withholding tax key – 194 I
Description – TDS on Rent
Percentage subject to tax – 100 (Overall rent amount)
Post indicator – 1
Withholding tax rate – 10
Description – Surcharge on TDS
Percentage subject to tax – 100
Description – Edu-cess on Surcharge
Withholding tax rate – 0,03
Description – TDS on Rent Adv
Percentage subject to tax – 100 (Overall rent amount)
Description – Surcharge on TDS Adv
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Description – Edu-cess on Surcharge Adv
Withholding tax rate – 0,03
Maintain Surcharge Calculation method
Path: Same as up to Calculation → India → Surcharge → Maintain surcharge calculation

method
Click on position
Click on surcharge check box in front of your company code
Click on save
Come back
Maintain Surcharge on Tax code
Path: Same

Country Withholding tax type Withholding tax code
IN T2 T2
IN T5 T5
Come back wise
Maintain Surcharge Rate
Path: Same

Company code Withh tax type Withh tax code Surcharge rate
TAST T2 T2 1
TAST T5 T5 1
Come back wise
Assign withholding tax type to company code
Path: Same as up to extended withholding tax → Company code → Assign with holding tax
type to company code
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Company code - TAST

Withholding tax type – T1
Vendor data
Activate with holding Tax agent
Validity period
Withholding tax obtained from- 01-04-2009
Obtained to withholding until – 31-03-2010
W/tax number - AP12WI
Note: Just like assign remaining withholding tax type (T2, T3, T4, T5, T6) to company code
Activate extended withholding tax
Path: Same
Click on position
Activate the extended withholding check box in front of your company code
Click on Save (tick mark) (tick mark)
Come back (tick mark)
Define account for withholding tax to be paid over
Path: Same as up to extended withholding tax → Posting → Accounts for withholding tax →
Define accounts for withholding tax to be paid over
Chart of accounts – CHAC (tick mark)

Activate Debit / Credit
Activate Withholding tax code
Activate Withhold tax type
Click on save
Withholding tax type Withholding tax code Debit Credit
T1 T1 TDS on Rent a/c TDS on Rent a/c
T2 T2 Surchage on TDS a/c Surcharge on TDS a/c
T3 T3 Edu-cess on Surch Edu-cess on Surcha
T4 T4 TDS on Rent a/c TDS on Rent a/c
T5 T5 Surchage on TDS a/c Surcharge on TDS a/c
T6 T6 Edu-cess on Surch Edu-cess on Surcha
Vendor Account Creation (FK01) (Land Lord)
Go to FK01 Create Vendor

Account Group – TASV
Press enter key
Fill Address
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UBAID ANCHALAN
Press three times Enter key

Reconciliation Account – Sundry creditors
Sort key – 012 Cash management Group – A1
Payment terms – 0001 Tolerance group – TITV
Press two times enter key
Withholding tax Account
Withholding tax country - IN
Withholding type Withholding tax code Liable
T1 T1 Activate check box
Press enter key Six time and Save
Rent posting Postings trough F-43 or FBD1 (Rent Posting through Recurring
Documents)
1) TDS on Rent invoice posting
Note: Go to FB00 or Edit option for deactivate net amount posting
Go to F-43

Document header text – Vendor Invoice
Post key – 31 Account – Vendor Account (Building owner)
Press enter key
Amount – 10000 Business place – Give your Tax office
Text – Vendor invoice withhold tax
Post key – 40 Account – Rent Account
Press enter key
Remove the T4, T5, T6 Withholding tax key (tick mark)
Amount – 10000
Text – Vendor invoice posting
Go to FBL3N check the TDS tax , Surcharge, Edu-cess

Go to FBL1N Check the Vendor (Building Owner) account here we can see a TDS amount
value (8897) as an Open item
Go to F-53 Post the
Rent Posting through Recurring Documents
Rent Posting through Recurring Documents
Go to FBD1
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First run – 01.04.2008
Last run – 31.03.2009
Interval in month – 01 (per month)
Run date – 01
Documents type – KR (Vendor Invoice)
Documents header text – Rent invoice posting
Pst Key – 31 Account – Vendor Account (Building owner)
Amount – 10000
Press enter key
Post key – 40 Account – Rent Account
Amount – 10000 Buisness area - TAPU
Press enter key
Recurring documents Run Program (F.14)
In first period
processing → Recurring entries → Execute.

Press enter key
Press F8 for execute or click on execute button on the top
At the time you will get the following message
“Session UBAID was created”
Now Go to System in the Menu bar → Services → Batch input → Session
2) TDS on Rent Payments Advance
Path: sap easy access → Accounting → Financial Accounting → Accounts Payable →

Documents entry → Down payment (F-48)
Document header text – Rent Advance
Vendor
Account - Vendor Account
Special GL – A
Bank
Account - SBI Account Business Area - TAMU
Amount - 10000
Text - Rent Advance
Press enter key
Text – Rent Advance
Press enter key again Press enter key Simulate Save
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UBAID ANCHALAN
ASSET ACCOUNTING
Asset accounting (FI-AA)
Asset accounting is one of the sub-module in financial accounting, FI-AA is actually a sub-
ledger to take care of all business activities associated with fixed asset accounting.
The following activities are doing in the Asset Account Module

1) Asset Acquisition
2) Depreciation calculation
3) Sales of assets
4) Profit on sales of assets
5) Loss on sales of assets
6) Assets retirements
7) Transfer of assets
8) Assets under construction
Depreciation
This is the reduction in the book value of a fixed due to its usage over a period of time. The
depreciation can be calculated manually (unplanned depreciation) or automatically (planned
and special depreciation) in SAP system.
Depreciation method
There are two method commonly using for depreciation calculation

Straight line method: in this method depreciation is calculated in every year on the asset
acquisition values.
Diminishing balance method: here depreciation is calculated every year on the asset net book
value. Its also called written down method.
As per companies act straight line method is using for depreciation calculation. Diminishing
balance method we are using for income tax purpose.
Depreciation key
The depreciation key used in calculation of depreciation value, it contain all the controlled
parameters including the depreciation method for each of areas, for automatic calculation of
depreciation and interest.
How we calculate the asset retirement value or scraping value?

After completion of the asset life period what are the remaining final net book value of the
asset that will be treated as asset retirement value or scraping value.
What are the major changes when we transfer the asset?

The major change is that we have to change asset life period at the same time depreciation
start date.
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UBAID ANCHALAN
Depreciation document posting
When ever we calculating the depreciation on the time the system automatically post one
depreciation documents
Depreciation account Dr
To Accumulated depreciation account
For posting depreciation documents we are using a separate documents type called AF
Chart of Depreciation
A list of depreciation areas along with the rules for evaluation of fixed asset that is valid in a
country or economic area. Each company code needed to assigned to one chart of
depreciation and more than one company code can work with same chart of depreciation.
Copy of chart of depreciation settings (EC08)
Path: Spro → Img → Financial accounting new → Asset accounting → Organizational

structure → Copy reference chart of depreciation / depreciation area
Double click on copy reference chart of depreciation areas

Click on copy as
From chart of depreciation -1IN (Sample chart of depreciation)
To chart of depreciation - CHDP (Any code)
Click on tick mark three times
Come back
Double click on specify description of chart of depreciation
Click on position
Chart of depreciation – CHDP
Now change the description in to chart of depreciation India
Click on save and come back
Double click on copy/delete depreciation areas
Now select the following areas
20, 30, 32, 41, 51 depreciation areas
Click on delete field
Come back
Assign tax code for non-taxable transaction (OBCL)
Path: spro → img → financial accounting new → financial accounting global settings → tax
on sale/purchase → posting → assign tax code for non taxable transaction
Click on position
Input tax Output tax

T2 (0%) T4 (0%)
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UBAID ANCHALAN
Assign chart of depreciation settings keys to company code (OAOB)
Path: Spro → Img → Financial accounting new → Asset accounting → Organization

structure → Assign chart of depreciation to company code
Click on Position
Chart of Depreciation – CHDP
Specify account determination

structure → Asset class → Specify account determination

Account determination Name of account determination
D1LA (any) Land
D1BU Building
D1PL Plant
D1MA Machinery
D1FU Furniture
D1AU Asset under construction
Come back wise
Create screen layout rules
Path: Same
Select 1000, 1100, 2000, 2100, 3000, 4000 from screen layout rules
Click on copy as and we have to change in this following manner
Screen layout rules Name of screen layout rules
D1LA Land
D1BU Building
D1PL Plant
D1MA Machinery
D1FU Furniture
D1AU Asset under construction
Come back wise
Define number range intervals (AS08)
Path: Same

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UBAID ANCHALAN
No From No To No
01 1 1000
Come back wise
Asset classes
It is a classification of fixed asset from the business and legal point of view. The asset classes
hold the control parameters and default values for depreciation calculation and other master
data. Each asset master record should be assigned to one asset class.
Define asset classes (OAOA)

structure → Asset class
Create the following asset classes

1) Asset class for land
2) Asset class for building
3) Asset class for plant
4) Asset class for machinery
5) Asset class for furniture
6) Asset class for Asset under Construction (AuC)

A) Asset class – D1LA
Short text – Asset class for Land
Account determination – D1LA
Screen layout rules – D1LA
Number range – 01
Press f8 for next entry
B) Asset class – D1BU

Short text – Asset class for Building
Account determination – D1BU
Screen layout rules – D1BU
Number range – 01
C) Asset class – D1MA

Short text – Asset class for Machinery
Account determination – D1MA
Screen layout rules – D1MA
Number range – 01
D) Asset class – D1PL
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Short text – Asset class for Plant

Account determination – D1PL
Screen layout rules – D1PL
Number range – 01
E) Asset class – D1FU

Short text – Asset class for Furniture
Account determination – D1FU
Screen layout rules – D1FU
Number range – 01
F) Asset class – D1AU

Short text – Asset class for Asset under Construction
Account determination – D1AU
Screen layout rules – D1AU
Number range – 01
Status of AUC
Select line item settlements
GL Account creation for Asset accounting (FS00)
1) Land - Under Fixed Assets

2) Building -
3) Plant -
4) Machinery -
5) Furniture -
6) Asset under Construction -
7) Accumulated depreciation Account – Under Liabilities
9) Loss on sale of assets account - Under General expenses
10) Asset Retirement -
11) Sale of Assets - Under General Incomes
12) Profit on sale of asset -
8) Depreciation Account - Under Depreciation - Expenses (Create
separate
GL for each Assets)
Go to FS00 create the following GL Accounts

Click on create field tab
A/c Group – Assets
Select balance sheet account
Short text – Land
Long text – Land
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Tax category - *
Activate posting without tax allowed
Reconciliation account for account type – Assets
Sort key – 001
Just like create the Building, Plant, Machinery, Furniture, AuC Accounts
7) Accumulated Depreciation Account

Click on create field tab
A/c Group – Liabilities
Select balance sheet account
Short text – Accumulated Depreciation
Long text – Accumulated Depreciation Account
Reconciliation account for account type – Assets
Sort key – 001
Create 8- Depreciation Account, 9- Loss on sale of assets account, 10- Assets Retirement
Account just like previous expenses account ( field status group – G001)
Create 11- Sale of Assets Account, 12- Profit on Sale of Assets account under incomes and
assign the field status group – G029 (Revenue Account)
Integration with GL (AO90)
Path: Spro → Img → Financial accounting new → Asset accounting → Integration with GL
→ Assign GL account

Select your chart of account – CHAC
1) Double click on account determination folder
Click on position
Account determination – D1LA
Now select the D1LA account determination
Double click on balance sheet account folder
Acquisition acquits and production cost – Land account
Clearing the account revenue from asset sale – Sale of asset account
Gain from asset sale – Profit on sale of assets account
Loss from sale of assets – Loss on sale of assets account
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UBAID ANCHALAN

Click on position
Account determination D1AU
Select account determination D1AU
Double click on Balance sheet account
Acquisition acquits and production cost – Asset under Construction account

Click on position
Account determination – D1BU
Now select D1BU account determination
Double click on balance sheet account
Acquisition acquits and production cost – Building account
Loss made on asset retirement – Asset retirement account
Clearing the account revenue from asset sale – Sale of assets accounts
Gain form assets sale – Profit on sale of assets account
Loss from asset sale – Loss on sale of asset account
Double click on depreciation folder
Ordinary Depreciation account assignment
Accumulated depreciation account for ordinary depreciation – Accumulated depreciation
Account
Expenses account for ordinary depreciation – Depreciation account

Click on position
Account determination – D1PL
Now select D1PL account determination
Acquisition acquits and production cost – Plant account
Note: Remaining account will be same like Building account

Click on position
Account determination – D1MA
Now select D1MA account determination
Acquisition acquits and production cost – Machinery account
Note: Remaining account will be same like Plant account

Click on position
Account determination – D1FU
Now select D1FU account determination
Acquisition acquits and production cost – Furniture account
Note: Remaining account will be same like Plant account
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UBAID ANCHALAN
Specify posting key for asset posting (OBYD)
Path: Same
Debit – 70
Credit – 75
Come back wise
Assign Input tax indicator for Non taxable Acquisition (OBCL)
Path: Same
Click on position
Company code Input tax code Output tax code

TAST A2 A4
Depreciation settings
Create the following depreciation key

1) Straight line method @ 10 %
2) Written down value method @ 10 % (declining balance)
3) 0 % depreciation key
Path: Spro → Img → Financial accounting new → Assets accounting → Depreciation →

Valuation method → Depreciation key → Calculation method
Define Multilevel method (AFAMS)
1) Click on new entries

Multi level method – STM –Straight line method @ 10 %
Validity start - From ordinary depreciation start date
Double click on levels folder
Acq year Year Period Base value Percentage
9999 999 12 01 10
(any year) (life end)

Multilevel method – WDV – Written down value method @ 10 %

9999 999 12 24 10
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UBAID ANCHALAN
(any year) (life end) (net book value)


Multilevel method – 0DP – 0% depreciation method
9999 999 12 01 0
(any year) (life end)
Maintain Periodic control method (AFAMP)
Path: same

Peri cont mthd Descr Acqu Add Retire Transfer
006 (any) Perd contrl mthd 06 06 08 08
Come back wise
Maintain depreciation key (AFAMA)
Path: Spro → Img → Financial accounting new → Assets accounting → Depreciation →

Valuation method → Depreciation key → Maintain depreciation key

Depreciation key – STM – Straight line method @ 10 %
Periodic control according to fiscal year (click tick mark)
Depreciation to the day (click tick mark)
Double click on assignment of calculation method folder
Depreciation type – ordinary depreciation
Phase – From the date of depreciation
Base method – 0014 (% method)
Prd control – 006
Multi level method – STM
Class – Straight line depreciation

Depreciation key – WDV – Written down value method @ 10 %
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UBAID ANCHALAN

Prd control – 006
Multi level method – WDV
Class – Declining balance depreciation

Depreciation key – 0%DP – 0% depreciation
Prd control – 006
Multi level method – 0DP
Class – Other depreciation
Now select 0% depreciation key, Straight line depreciation key, Written down value key
Click on Activate tab (click on tick mark)
Click on save
Come back
Note: When ever we want to create any depreciation key follow the above procedures
Determine Depreciation areas in the asset class (OAYZ)
Depreciation Layout
There are two type depreciation layout, these layout contain the depreciation key fields in
asset master data.
1000 Layout
This 1000 Layout contains the main assets depreciation fields.
2000 Layout
This layout contains the main assets and sub-assets depreciation key in asset master data.
Path: Spro → Img → Financial accounting new → Asset accounting → Valuation →

Determine depreciation areas in the asset class
1) Click on position
Asset class – D1LA (click on tick mark)
Now select the D1LA asset class
Double click on asset depreciation areas folder
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UBAID ANCHALAN
Remove tick mark and deactivate check box

Assign 1000 in layout column
Areas Depr area Deact Depr key Layout
01 Book Depre Deactivate check box 0DP 1000
15 Tax balc sheet Deactivate check box 1000
30 Group GBP Deactivate check box 0DP 1000
31 Group USD Deactivate check box 1000
Press enter key
Assign the 0% depreciation key in the depreciation key column
Double click on asset classes folder
2) Click on position
Asset class D1AU (click on tick mark)
Now select the D1AU asset class
Double click on depreciation areas folder
Remove tick mark and deactivate check box
Assign 1000 in layout column
Press enter key
Assign the 0% depreciation key in the depreciation key column
Note: Assign the Straight line depreciation key for Building and Furniture class. Depreciation
Layout 1000
Assign Written down value method depreciation key for Plant, Machinery classes and
assign
Depreciation layout 2000
Depreciation documents type number ranges settings (OBA7)

Double click on AF document type
Click on change intervals
No Year From No To No Ext No
04 2008 40001 50000 Activate check box
Define screen layout in asset master data
Path: Spro → Img → Financial accounting new → Asset accounting → Master data →
Screen layout → Define screen layout for asset master data
Double click on Define screen layout for Asset master data

Click on position
Screen layout – D1LA (click tick mark)
Now select D1LA layout
Double click on logical field group folder
Now select 3- Time dependent data tab
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UBAID ANCHALAN
Double click on field group rules folder

Select cost centre as an optional entry
Click on save.
Double click on screen layout folder
Note: Now select each screen layout D1BU, D1PL, D1MA etc and keep cost center as an
optional entry and just check the remaining tabs and fields.
Come back wise
Define screen layout for asset depreciation areas (AO21)
Path: Same
Now select 1000 layout

Double click on field group rules
Just check the fields
Double click on screen layout
Select 2000 layout
Double click on field group rules
Just check the fields
Come back wise
Main Assets Creations (AS01)
Path: Sap easy access → Accounting → Financial Accounting → Fixed Assets → Assets →
Create → Assets
1) Assets Class – D1MA

Number of similar assets -1
Click on Master data tab
Description – Machines
Asset main number text – Machines
Click on time dependent data tab
Click on depreciation area tab
Assign Use life Depreciation start
10 Give the depreciation date
10 Give the depreciation date
Note: just like Machines you can create the main asset what ever you want .
If you want to Change the asset master data go to AS02 and go to AS03 for display
Sub-Assets Creation (AS11)
Create the Motor sub-asset under the Machines
Create → sub-number → Assets
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UBAID ANCHALAN
Assets – 1 (Machinery)
Number of similar sub-numbers – 1
Click on master data tab
Change the description in to Motor
Click on depreciation area
Change the use life in to 5 years
Assets Postings
1) Asset Acquisition (Purchase) (F-90)
Entry
Asset account Dr
To vendor account
Posting keys
Debit key – 70
Credit key - 31
Transaction
Purchase the following assets from vendors on 01-04-2009

Machinery – 100000
Furniture – 100000
Motor – 50000
Path: Sap easy access → Accounting → Financial Accounting → Fixed Assets → Posting →
Acquisition → External acquisition → with vendor (F-90)
Document date – 01-04.09 Type – KR Com code – TAST

Post date - 01-04.09 Period – 01 Currency – INR
Document header text – Asset acquisition
Post key – 31 Account – Vendor account
Press enter key
Amount - 250000 Business area – TAMU
Text – Asset purchase
Post key – 70 Account – Machines
Transaction type – 100 (External Asset Purchase)
Press enter key
Amount – 10000
Text – Machines Purchase
Post key – 70 Account – Furniture account
Transaction type – 100
Press enter key
Amount – 100000
Text – Furniture Purchase
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UBAID ANCHALAN
Post key – 70 Account – Motor account

Transaction type – 100
Press enter key
Amount – 50000
Text – Motor Purchase
Press enter key Simulate and Save.
Note: Transaction type : In this asset account when ever we are posting the asset transaction
we should assign the transaction type. Through this transaction type the data is transferred to
Asset history sheet.
Display of Asset explorer (AW01N)
Asset explorer is nothing but the reporting view of the asset. There we can view the total
history of the assets.
Assets explorer

Assets – Machines Account
Press enter key and check all the tabs
2) Depreciation Run (AFAB)
When ever we want to calculate the depreciation run this program
Path: Sap easy access → Accounting → Financial Accounting → Fixed Assets → Periodic
processing → Depreciation run → Execute

Posting period – 01 (first month)
Select Planned posting run radio botton
Activate Test run
Click on yes
Now you will get the following message
Test run completed successfully
A documents was created
Come back
Deactivate test run. Now go to program in menu bar → execute in Background
Output device – LP01 (tick mark) (tick mark)
Click on immediate tab
Click on save
Display of depreciation documents (FB03)
Go to FB03 for documents display check the latest documents in AF documents type.
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UBAID ANCHALAN
Display of depreciation status in Asset explorer
Go to AW01N for Assets explorer

Assets – Machines Account
Click on posted value tab
Scrolled down screen and check the depreciation status it will be green color in the first
period
2) Sales of Assets
Step 1: Field status group settings

Go to OBC4 for field status variants. Select your fields status varints
Double click on field status variants
Double click on G029 field status
Double click on asset accounting
Keep asset retirement, asset number as optional entry and save it.
Sales of Asset Procedures (F-92)
Path: Path: Sap easy access → Accounting → Financial Accounting → Fixed Assets →
Posting → Retirements → Retirement with revenue → With customer
Document date – 01-05.2009 Type – DR Com code – TAST

Posting date - 01-05.2009 Period – 02 Currency – INR
Document header text – Sale of Furniture
Post key – 01 Account – Customer account
Press enter key
Text – Sale of Furniture
Post key – 50 Account – Furniture Account
Transaction type – 210 (Retirement with revenue)
Press enter key
Amount – 10000
Text – Sale of Furniture
Click on (Tick mark) Asset retirement
Press enter key
Now we will get additional box
Asset – Furniture Account
Asset value date – 01-05-2009
(tick mark) Complete retirement (tick mark)
Simulate and Save.
Asset Retirement (ABAVN)
It will be on life period end of the assets
Retirements → Asset retirement by scrapping
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UBAID ANCHALAN
Asset – Asset account

Document date – 01-05-2009
Text - Asset retirements
Click on simulate (F9) field
Click on save
4) Transfer of Assets (ABUMN)
Transfer → Transfer within company code
Asset – Machinery Account

Document date – 01-05-2009
Text - Asset Transfer
Click on New Asset radio botton
Click on Master Data tab
Business Area – TAMU (Transferring to Business area) (tick mark)
Click on depreciation areas tab
Assign the Use life Dpre start date
10 01-05-2009
Asset Report
Path: Sap easy access → Accounting → Financial Accounting → Fixed Assets →

Information system → Report on Asset account
Check the all reports

Specify interval and Posting rules (OAYR)
Path → Spro → Img → Financial account new → Asset account → Asset account →
Organizational structure → Specify intervals and Posting rules
Click on Position
Select Company code
Double click on posting rules folder
Select what you want
Asset under Constructions - AuC
Go to AS01 Create the Building Assets
Create → Assets (AS01)
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UBAID ANCHALAN
Assets Class – D1AU (Assets class for AuC)

Number of Similar assets – 01
Click on master data tab
Description – Assets under construction
Assets main number text – AuC
Click on time-dependent data tab
Business area - TAHY
Click on depreciation area tab
Assign use life – 1 year
AUC Postings (F-90)
Purchase the following material for AUC assets from a vendor on 30-04-2009
Cements – 50000
Iron – 50000
Path: Sap easy access → Accounting → Financial Accounting → Fixed assets → Posting →
Acquisitions → External acquisition → With vendor
Documents date – 30-04-09 Type – KR Company code – TAST

Documents header text – Assets Acquisitions
Press enter key
Text – Asset acquisitions
Post key – 70 Account – AUC Tttype – 100
Press enter key
Amount – 50000 Text – Cement Purchase
Post key – 70 Account – AUC Tttype – 100
Amount – 50000 Text – Iron Purchase
Press enter key Simulate and Save
Settings in IMG
Path: Spro → Img → Financial Accounting new → Assets accounting → Transaction →

Capitalization of Assets under construction → Define / Assign settlements profiles
Double click on Define Settlements profile (OKO7)

Click on Position
Settlements profile – AI (Settlements Assets under Construction)
Double click on A1 Settlements profile
Valid Receiver
Fixed Assets – Settlements required
Click on Save
Come back
Double click on Assign Settlements profile to company code (OAAZ)
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Click on position
Company code – TAST (Tick mark)
Settlements profile
AI
Come back
Capitalization Procedures (AIAB)
Capitalize assets under construction → Distribution

Assets - AUC
Select both line item
Click on enter tab
Category Settlements Receiver
FXA Building
Press enter key
Comeback and Save
Click on Settlements tab
Assets – AUC
Documents date – 30-04-09
Assets value date – 30-04-09
Period – 12
Text –
Activate Test run
Come back and Deactivate Test run and again Press F8 for execute
Note: Before going to Capitalize Procedures we should Create Building Assets in AS01
CROSS COMPANY CODE TRANSACTION
A single transaction affecting more than one company code is called cross company code
posting (for example centralised payments for procurements). The system creates the a
documents for each companies involved in the cross company code posting.
Inter company code transaction
Paid outstanding expenses 10000 on behalf of TATA MOTORS
Entry in the TATA STEEL
TATA Motors Account Dr

To Bank Account
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UBAID ANCHALAN
Entry in the TATA MOTORS
Outstanding expenses Account Dr

To TATA Steels Account
Creation of TATA Motors company with reference of TATA Steels (EC01)
Path: Spro → Img → Enterprise structure → Definition → Financial Accounting → Edit,

Copy, Delete, Check company code
Double click copy

From company code – TATA Steel
To Company code – TATA Motors (Tick mark)
Click on yes
Click on No (Tick mark) (Tick mark) (Tick mark) (Tick mark)
Click on (Tick mark)
Comeback
Double click on Company code data
Click on Position
Company code – TAMT (Tick mark)
Double click on company code
Change the company name in to TATA Motors
Comeback twise
Assign Company code to Company

Company code Company
TAMT TATAGR
General Ledger Account Creation in TATA Steel Company
1- TATA Steel making the payments on behalf of TATA Motors in this case the following
GL Account are maintaining in the in TATA Steel Company
1- TATA Motors Account - Under Assets

2- Outstanding expenses Account – Under liabilities
Go to FS00
1- TATA Motors Account
GL Account – TATA Motors Account

Select Balance sheet Account item
Short text – TATA Motors Account
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UBAID ANCHALAN
Long text – TATA Motors Account

Activate Line item display
Sort key – 001
Click on Create, Bank, Interest tab
Field Status group – G001
Activate Post automatically
2- Outstanding expenses Account – Under liabilities (Same as above)
General Ledger Account Creation in TATA Motors Company
1- GL Account in TATA Motors Company
1- TATA Steel Account - Under liabilities

2- Outstanding expenses Account – Under liabilities
Go to FS00
1- TATA Steel Account
GL Account – TATA Steel Account

Select Balance sheet Account item
Short text – TATA Steel Account
Long text – TATA Steel Account
Activate Line item display
Sort key – 001
Click on Create, Bank, Interest tab
Field Status group – G001
Activate Post automatically
2- Outstanding expenses Account – Under liabilities (Same as above)
Create Cross company code transaction (OBYA)
Path: Spro → Img → Financial Accounting (new) → General ledger accounting (new) →
Business transaction → Prepare cross company code transaction
Company code 1 – TAST

Company code 2 – TAMT (Tick mark)
Company code 1
Receivable
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UBAID ANCHALAN
Debit posting key – 40

Account debit – TATA Motors Account (Asset Account) (TATA Steel GL)
Payable
Credit posting key – 50
Account credit – TATA Motors Account (Asset Account) (TATA Steel GL)
Company code 2
Receivable
Debit posting key – 40
Account debit – TATA Steel Account (Liability Account) (TATA Motors GL)
Payable
Credit posting key – 50
Account credit – TATA Steel Account (liability Account) (TATA Motors GL)
Documents settings
Go to OBA7 for documents types
Double click on SA Documents type

Activate Inter company code posting in control data
Click on Save
Documents Postings
Go to F-02

Documents header text – Outstanding expenses paid
Posting key – 50 Account – Bank Accounts (TAST GL)
Text – Outstanding expenses paid on behalf TATA Motors
Press enter key
Amount – 10000
Text - +
Press enter key
Posting key – 40 Account – Outstanding expenses account (TAMT GL)
New Company code – TAMT
Amount – 10000 Business area – TMPU
Text - Outstanding expenses paid
Simulate the Documents and Save
Display Cross company code (FBU3)

Documents → Cross company code → Display
Cross company code no –

Press enter key
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YEAR ENDING ACTIVITIES
Balance Carry forward
GL Balance Carry forwards
processing → Closing → Carry forwards → Balance Carry forwards (new) (FAGLGVTR)
Ledger – OL Company code – TAST

Carry forwards to fiscal year – 2009
Activate Test run
Click on balance sheet Account tab
Check the Assets and Liabilities balances
Come back
Click on Retained earnings tab
Check the balances
Come back twise
Deactivate Test run
AR / AP Balance Carry forwards
Path: Sap easy access → Accounting → Financial Accounting → Account Receivables →

Periodic processing → Closing → Carry forwards → Balance Carry forwards (F.03)

Carry forwards to fiscal year – 2009
Activate Select customers
Customers - * (For all)
Activate Select Vendors
Vendors - *
Activate Test run
Come back
Deactivate Test Run and Press F8 for execution
Fixed Asset Balances Carry forwards
Fiscal year closing
processing → Year end Closing → Execute (AJAB)

Fiscal year to be closed – 2009
Activate Test Run
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Click on Yes
Come back
Deactivate the test run and again Press F8 for execute
Open a new Fiscal year
processing → Fiscal year change (AJRW)

New Fiscal year – 2010
Activate Test run
Click on Yes
Come back
Deactivate the test run and again Press F8 for execute
Change fiscal year in Open and Close Posting Period
Go to OB52 for open and close Posting period

Select posting period variants – TEOP
Change the fiscal year in to – 2010
Documents type Number Range settings
Go to OBA7
Copy of number range in 2010 from 2009
Documents → Documents number range → Documents in entry view → Copy to fiscal year

Number range number - *
Source fiscal year
To Fiscal year – 2009
Target Fiscal year – 2010
Come back
Opening balance posting
Step1: Go to FS00 Create all GL Accounts
Step2: Opening balance templates preparation
→ Reference documents → Account assignments model (FKMT)
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UBAID ANCHALAN
Acct Assignment model – TAST Rent (Give your Account Assignment)

Click on create field (F5)
Currency – INR
Click on line item field
PK Company code GL Business area Ammount
40 TAST 20007 TAMU 100000
50 TAST 10002 TAMU 100000
Come back wise
Step3: Opening Balances Posting in GL
Go to F-02
Document date – 01-04-2010 Type - SA Company code – TAST
Document header text – Opening balances posting
Click on acct assignment model - TAST Rent
Save it
MONTH ENED ACTIVITIES
Change the period in open and Close Posting period

Recurring document run Program
Interest calculation run program
Depreciation run program
Manual Clearing
FINAL PREPARATION AND REPORTING
Display of Trail Balance (S_ALR_87012310)

Information system → General ledger report → Account balances → Korea → Trial Balance
Chart of Account – CHAC GL Account – *

Company code – TAST Fiscal year – 2009
Financial Statements
Financial statements structure preparation (OB58)

transaction → Closing → Documents → Define financial statements version
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UBAID ANCHALAN
Financial statements version – TAST (any)

Name – Financial statements for TAST
Maintain language – EN
Chart of Account - CHAC
Click on Financial statements item tab

Double click on Assets
Item – Assets (Tick mark)
Double click on Liab+equity
Item – Liabilities (Tick mark)
Double click on Profit
Item - Profit for the year (Tick mark)
Double click on Loss
Item – Loss for the year (Tick mark)
Double click on P+L result
Item – Profit and Loss carry forwards (Tick mark)
Now select your Financial statements version – TAST
Click on create items tab
→ Incomes
→ Expenses (Tick mark)
Now select Assets
Click on select field (F9)
Now select your financial statements version –TAST
Click on re-assign field (shift+F6) (Tick mark)
Now select Liabilities
Press (F9) select field
Select Assets
Click on Re-assign field (Tick mark)
Select Profit for the year
Press F9 select field
Select Expenses
Click on Re-assign field
Now select Loss for the year
Select Profit for the year
Click on Re-assign field (Tick mark)
Select Profit and Loss Carry forwards
Select Loss for the year
Click on Re-assign fields (Tick mark)
Then save it
Now select Assets

Click on Assign Account tab
From Account To Account D C
20001 30000 Tick mark Tick mark
Keep (Tick mark)
Now select Liabilities
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UBAID ANCHALAN

Keep (Tick mark)
Now select Incomes

Keep (Tick mark)
Now select Expenses

Keep (Tick mark)
Then Save it
REPORTS

Information system → General ledger report → Balance sheet/ Profit and Loss statements →
General → Actual/ Actual comparison → Balance sheet/ Profit and Loss statements
(S_ALR_87012284)

GL Account –
Note: If you want view the Profit and loss account assign the incomes and expenses number
ranges (30000 – 50000)
If you want to view the balance sheet account assign the liabilities and asset ranges (10001 –
20000)
Company code - TAST

Financial statements version – TAST
Reporting year – 2009
Select ALV Grid control
PLANNING OF FINANCIAL STATEMENTS
Open planning period

Transaction → Planning → Define Plan period
Post period Variants From Year To Year From Year To Year

TEOP 1 2009 12 2009 13 2009 16 2009
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UBAID ANCHALAN
Define Plan Values
processing → Planning → Enter data (FSE5N)
Company code – TAST Fiscal year – 2009 Version - 0

Financial statement version – TAST
Click on Enter tab
Press enter key
Now select Asset
Click on Planning tab
Assign 80000 in front of Machines
Note: Just like we can define the planning value for all accounts like Assets, Liabilities,
Incomes and Expenses
Report

Information system → General ledger report → Balance sheet/ Profit and Loss statements →
General → Plan / Actual comparison → Actual / Plan / Actual / Actual Comparison (S-ALR_
GL Accounts - 10001 To – 30000

Financial statements annual report structure – TAST
Come back
GL Account Structure Balances

Information system → General ledger report → Account Balances → General → Structure
account balances
(S_ALR_87012279)
Chart of Account –CHAC GL Account - * Company code – TAST

Financial statement version – TAST
Reporting year - 2009
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UBAID ANCHALAN
NEW GENERAL LEDGER ACCOUNTING
Leading Ledger and non leading ledger
Following the data is given below to support the discussion above leading and non leading
ledgers
Create a new Business Area at USA
The TAST company head quarters at Delhi and branch is in United states
Indian Company – TAST INDIA

Currency – INR
Fiscal year – April – March
Indian Business Area - TAHY
USA Business area - NYK
Currency – USD
Fiscal year – Janu - Dece
Requirements
1- Client required a Consolidation Accounts in INR for TAST Group

2- The US company is required to fill the accounts with the ledger authority which is
required to be prepared for a period Janu-Dec With currency as USD
Here your first requirements will be fulfilled by leading ledger which is a “Standard” ledger
defined by SAP at client level and applicable to all the company codes at client level
Your second requirements will be completed by using non leading ledger which you can
defined at company code level with alternative fiscal year variants like in case of Janu - Dec
Some additional properties about leading ledger and non leading ledgers
1- SAP Provides leading ledgers ‘OL’

2- All new GL transaction will be stored under FAGLFLEXT data base table
3- Leading ledger managed by additional currency, Fiscal year variants and Posting
period variants assign to company code is used by leading ledgers
4- Leading ledgers is only one data in leading ledger only follow to controlling
5- We can create an number of non-leading ledgers for this non-leading ledgers we can
assign alternative currencies and fiscal year variants
Entry view and General ledger view
When new GL Accounting is active a financial accounting documents always has two views
1- The entry view

2- General ledger view
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UBAID ANCHALAN
Besides the leading ledger you can also see the documents in other non leading ledgers in the
GL views
Entry views
View of how a documents appearing in the sub-ledgers like AP, AR, AA and Taxes etc.
General ledger view
View of how a documents appearing only in the General ledger
Entry view General ledger view

Customer Accounts Dr 10000 Sundry Debtors Accounts Dr 10000
To Sales 10000 To Sales
10000
Purchase Accounts Dr 10000 Purchase Accounts Dr 10000

To Vendor Accounts 10000 To Sundry Creditors Accounts
10000
Documents number ranges for Entry view and General ledger view
Documents number ranges in entry view is a documents number which are posting in our
leading ledgers. We cannot achieve the same documents number range in to GL Views
A general ledger view can have both leading ledger view and non leading ledger views. There
for documents number range should not be kept same for both ledgers
Sometimes we can only post a document only to a non leading ledgers. There fore a separate
number range need to created for General Ledger view
All the posting in leading ledgers will be posted on the non-leading ledgers. If we want to
post the only non-leading ledgers we can do this by selecting posting levels that the ledger we
want to post.
The first currency of non-leading ledgers is always currency of leading ledgers.
Non leading ledger creation for US requirements
Ledgers → Ledger → Define ledger for general ledger Accounting

Ld Ledger name Total tables
T1 Non leading ledger FAGLFLEXT
Comeback wise
Create New Fiscal year Variants (OB29)
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UBAID ANCHALAN
Go to OB29 Create new Fiscal year Variants as Period starting from January to December
Or Assign 01 (Calendar year)
Define variants for open posting periods (OBBO)
Path: same
Variants Name
POPV (any 4 code) Posting period variants

Come back
D) Open and close posting period (OB52)
Path: same
Variant A/C typ From P1 Year To P1 Year From P2 Year To P2 Year

POPV + 1 2008 12 2008 13 2009 16 2009
Define and Activate non ledgers
Ledgers → Ledger → Define and Activate non leading ledgers
Ledger – T1 (Tick mark)

Cocd Fiscal year variants Posting period variants
TAST 01 POPV
Documents types creation for non leading ledgers
Path: Spro → Img → Financial Accounting new → Financial Accounting Global settings →
Documents → Document types → Define Documents types for Entry view
Define Documents types for Entry view

Documents type – T1 (Any)
Number range – 44 (any) (Dummy)
Accounts type allowed
Activate Assets, Customers, Vendors, Material, GL Accounts
Control Data
Activate Negative posting Permitted
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UBAID ANCHALAN
Come back wise
Define documents types for Entry view in a Ledger
Path: Same

Type Number range
T1 88 (Any)
SA 88
DR 88
DG 88
DZ 88
KR 88
KZ 88
KG 88
AA 88
AF 88
WA 88
WE 88
RE 88
Come back twise
Note: Assign what are the documents type you had used in your system
Define Documents types for General Ledger view
Path: Same

Type Number range

T1 89 (Any)
SA 89
DR 89
DG 89
DZ 89
KR 89
KZ 89
KG 89
AA 89
AF 89
WA 89
WE 89
RE 89
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UBAID ANCHALAN
Come back wise
Define Documents Number Ranges
Documents → Documents number ranges → Documents in Entry view
Define Documents Number ranges for entry view

Number Year From Number To Number
88 2009 50001 60000
Click on Save
Come back wise
Now close the documents in entry view
Documents in General Ledger view

Number Year From Number To Number
89 2009 60001 70000
Click on Save
Come back wise
Documents Postings
Document posting in Leading and Non-leading Ledgers (FB01L)
→ Enter general ledger posting for General ledger group
Leading ledger Posting

Ledger Group - 0L
Document header text – Telephone deposit posting
Posting key – 40 Account – Telephone deposit account
Amount – 10000 Business area – TAHY (Indian Branch)
Text – Telephone deposit
Posting key – 50 Account – Cash Account
Amount – 10000
Text – Telephone deposit posting
Non-leading ledger posting
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UBAID ANCHALAN
Path: Same

Ledger Group – T1
Document header text – Telephone deposit posting
Posting key – 40 Account – Telephone deposit account
Amount – 10000 Business area – NYK (USA Branch)
Text – Telephone deposit
Posting key – 50 Account – Cash Account
Amount – 10000
Text – Telephone deposit posting
Display of New General Ledger Balances (FAGLB03)

Accounting → General Ledger Balances (New)
Account number – Telephone Deposit Account number

Ledger – 0L
Note: If we want to change the ledger click on Choose the Ledger tab and change the ledger
Real-time Integration to CO – FI
It is nothing but opposite direction from CO-FI. This things not possible in previous version
Controlling Area Settings (OKKP)
Path: Spro → Img → Controlling → General controlling → Organization → Maintain

Controlling area → Double click on Maintain Controlling area
Controlling area – TACO

Click on Details fields
Double click on Activate Components folder
Select Profit centre Accounting
Click on Save
Variants for CO-FI Real-time Integration
Ledgers → Real-time integration of Controlling with Financial Accounting → Define
Variants for Real-time integration

Variants for Real-time integration – RELT (Any code)
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UBAID ANCHALAN
Select Real-time integration Active

Select Acct Deter Active
Key date active from – 01-04-2009
Documents type –SA
Ledger group – 0L
Text – Real-time integration variants
Select Cross company code
Select Cross Business area
Select Cross Functional area
Select Cross Profit centre
Select Cross Segments
Select Cross Funds
Select Cross-Grant
Comeback wise
Assign variants for Real-time Integration to Company code
Path: Same

Company Variants for Real-time Integration
TAST RELT
Now Go to KS01 Create the following Cost centre under Production departments
Dep – P - Hyderabad Business area

Dep – Q - Mumbai Business area
Go to F-02 Post the following Documents in Dep – P Cost centre
Salaries Accounts 10000

To Cash 10000
In this above 10000 Repost 2000 to Dep – Q Cost centre
Go to KB61 for Repost line item
Documents type Number – 67 (FI document number)

Cost elements – Salary
Cost centre – Dep – P
Double click on Amount
New Account Assignment
Amount – 2000
Dep – Q
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UBAID ANCHALAN
Documents Display in FI Records
Go to FB03 for Documents display
Documents number – 68
DOCUMENTS SPLITTING
Define segments
In this IMG activity basically we defined the segments. Segments is nothing but just like
business area business areas and profit centre, but business areas and profit centre we are
using for another purpose and Segments we are using another purpose.
If you defined the profit centre you can enter an associated segment in the master records of a
profit centre
Path: Spro → Img → Enterprise structure → Definition → Financial accounting → Define

segments

Segments Description
AP Andra Pradesh
UP Uttar Pradesh
Documents splitting
In this new GL Accounting we have a new features for documents splitting. The documents
splitting accounting line item are splitted according to specific characteristics for example
Profit centre, business areas, segments
This way we can create financial statement such as business area profit and loss, balance
sheet etc
Creation of the Profit Centre (KE51)
Go to KE51 Create the following profit centre
1- Profit centre – Televisions

Analysis period – 01-04-2009 to - 31-12-9999
Name – Televisions
Long text – Televisions
Person responsible – UBAID
Profit centre group – Select your profit centre group
Segments – AP
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UBAID ANCHALAN
Click on Active botton
2- Profit centre – Washing machines

Analysis period – 01-04-2009 to - 31-12-9999
Name – Televisions
Long text – Washing machines
Person responsible – UBAID
Profit centre group – Select your profit centre group
Segments – UP
Click on Active botton
Cost Centre creation (KS01)
Go to KS01 Create the following Cost centre
1- Television Cost centre under production departments and Assign the Television profit
centre
2- Washing machine Cost centre under production departments and Assign the Washing
machine profit centre.
General Ledger Creation
Go to FS00 Create the following GL Account under expenses
1- Television Purchase accounts

2- Washing Machines Purchase Accounts
In Control data tab Tax category - *
Activate Posting without tax allowed
Field status group G004 and Updated with CO
Tax code Creation
Create the following Tax codes
B1 – 4 % Input Tax
B2 – 4 % Output Tax
Path: Spro → Img → Financial Accounting new → Financial accounting global settings →
Tax on Sales and Purchase → Calculation → Define tax code for Sales and Purchases
Country – IN
Tax code – B1
Press enter key
Tax code – B1 – Input tax @ 4 %
Tax type – V
Press enter key
Assign the 4 % in Tax Percentage rate column
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UBAID ANCHALAN
Country – IN
Tax code – B2
Press enter key
Tax code – B1 – Output tax @ 4 %
Tax type – A
Press enter key
Assign the 4 % in Tax Percentage rate column
Documents Splitting settings
Path: Spro → Img → Financial Accounting new → General ledger accounting → Business
transaction → Documents splitting
A- Classify the General Ledger Accounts for Documents splitting
Chart if Account – CHAC

Accounts from Accounts to Category
Purchase TV Ac Purchase Wash Mach Ac 20000 (Expenses)
Comeback twise
B- Define Documents Splitting characteristics for General ledger accounting
Field
Business area
Profit centre
Segments
C- Activate Documents Splitting
Path: Same
Select Documents splitting

Press enter key
Method – 0000000012
Comeback wise
Note: After Document splitting you have to Deactivate the Document splitting otherwise you
cannot post any transaction to any company code. While saving the transaction you will get
the error message “The Concerned GL not assigned any item category”
Purchase the following Material from Vendor @ 4 % Input tax
Television – 60000
Washing Machine - 40000
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UBAID ANCHALAN
Entry
Purchase TV Account Dr - 60000

Purchase Washing mach Dr - 40000
Input Tax Account - 4000 (60000+40000*10%)
To Vendor - 104000
Documents Posting in F-43
Documents date – 23-09-2009 Type – KR Company code - TAST

Documents header text – Vendor Invoice
Post key – 40 Account – Purchase of TV Account
Amount – 60000
Tax code – B1 Select Calculate tax
Cost centre – Television
Text – Television Purchase
Post key – 40 Account – Purchase of Wash machine Account
Press enter key Amount – 40000
Tax code – B1 Cost centre – Washing Machine
Text – Washing Machine Purchase
Amount – *
Text – Television, Washing Machine Purchase
Press enter key Simulate and Save
Now Go to Documents in Menu bar Select Display
Press enter key
Click on General Ledger tab
Comeback wise
Note: When we post Purchase invoice we need to select Cost centre or Business area
When we Post Sales invoice we need to Select Business area, Profit centre and Segments.
Note: After Document splitting you have to Deactivate the Document splitting otherwise you
cannot post any transaction to any company code. While saving the transaction you will get
the error message “The Concerned GL not assigned any item category”
Segments level Balance sheet
Path: Sap easy access → Accounting → Financial Accounting → General ledger accounts →
Information system → General Ledger accounts → General ledger report (New) → Financial
Statements → Actual/Plan Comparison → Financial Statements
Currency – 10
Segments – AP
Ledger – 0L (Leading ledger)
Fis Annual reports structure – Select your financial statements
Posting period 2PF – 1
- 145 -
UBAID ANCHALAN
Posting period – 12
- 146 -
UBAID ANCHALAN

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FINANCIAL ACCOUNTING

Client Production Client: 300

Operating Concern 1000

Controlling Area 1000 3000

Financial Area 1000 3000

Credit ControlArea CRIN CRUS

Company Moon Corporation - 01000

Company Code 1000 2000 3000

Personal Area 1000

Business Area Motors - 2000

Currency INR USD

Country IND IND

Group Chart of Account: GCCA

Chart of Accounts Country Chart of Account: CCIN CCUS

Operative Chart of Account: OCIN OCUS

Define Company (OX15).

Click on new entries

Short description creation

Define company code (OX02)

Path: Spro → Img → Enterprise structure → Definition → Financial accounting → Edit,

Double click on edit company code data

Assign company code to company (OX16)

Path: Spro → img → enterprise structure → assignment → financial accounting → assign

Define Business Area (OX03)

In FI this internal organisational units represents a separate operational responsibility.

Path: Spro → img → enterprise structure → definition → financial accounting → define

Fiscal year settings (OB29)

Fiscal year Variants (OB29)

Click on new entries

FV Description No. posting No. posting period No. special period

Press enter key

Month Day Period Year shift

Assign company code to fiscal year variants (OB37)

Open and close posting period

A) Define variants for open posting periods (OBBO)

Click on new entries

B) Open and close posting period (OB52)

Click on new entries

C) Assign variants to Company code (OBBP)

Field Status Groups

Define Field Status Variants (OBC4)

FSTV Field status name

Now you have to change in this following manner

FSTV Field status name

Assign company code to field status variants (OBC5)

Types of chart of account

Operating chart of account settings

A) Edit chart of accounts list (OB13)

Click on new entries

B) Assign company code to chart of account (OB62)

Define Account Group (OBD4)

Chart of account Account group Name From account To account

Press enter key and save

Define Retained Earnings Account (OB53)

Assign chart of account – CHAC

P&L Statements Accounts

GENERAL LEDGER ACCOUNTING

Some General ledger account List

Liabilities (100001 – 200000) Assets (200001 – 300000)

Incomes (300001 – 400000) Expenses (400001 – 500000)

GL Account Creation (FS00)

GL Accounts – 100001 (Retained earnings Account)