KABALE REGIONAL REFERRAL HOSPITAL

COVID- 19 VACCINE ADVERSE EVENTS OF SPECIAL INTEREST (AESI) MEETING

HELD ON 13TH/ JUNE / 2023 IN KRRH MAIN LAB BOARD ROOM.

AGENDA

1. Prayer

2. Communication from the chair

3. Developing of the site status report

4. AOB

5. Closure

MIN 1: OPENING PRAYER

The meeting started at 02:00pm with an opening prayer led by Mr. Pidson.

MIN 2: COMMUNICATION FROM THE CHAIR

The Chair welcomed members to the meeting and encouraged them to take this activity seriously

by involving all members and having active participation from everyone. Time keeping has

always been a challenge but today he appreciated all for properly managing the time for today.

The main focus for today’s meeting is that we have been requested to share the following before

close of business 15th/06/2023;

1. Minutes from site meetings from January to June.

2. Develop a site status report indicating status of activities under taken, achievements,

lessons learnt and action plan going forward.

3. An excel template updated with list of cases submitted into the ODK only.
 4. Updated list of active members who participate in the routine HBSS-AAESI activities.

He mentioned this is an activity we need to take up seriously and ensure it is submitted as

requested.

MINUTE 03: DEVELOPING OF THE SITE STATUS REPORT.

The site status report was then drafted by the members who were present and also updated the

status of the excel sheet for the cases that was approved by the National committee during the

meeting held in Jinja last month.

MINUTE 04: AOB

The chairperson thanked the team who managed to attend today’s meeting amidst tight programs

running within the hospital this week and requested that we should find time again and finalise

with the data request and submit.

MINUTE 05: CLOSURE.

The meeting closed at 4:00pm with a closing prayer led by Henry.

MINUTE SECRETARY CHAIRPERSON

Lunyolo Oliver Apolo Muhumuza (Lab.)

…………………… ……………………………….
 KABALE REGIONAL REFERRAL HOSPITAL
COVID - 19 VACCINE ADVERSE EVENTS SPECIAL INTEREST (AESI) MEETING
HELD ON 23RD/ MAY / 2023 IN KRRH MAIN LAB BOARD ROOM.
AGENDA
1. Prayer
2. Communication from the chair
3. Review of the previous minutes
4. AOB
5. Closure
MIN 1: PRAYER
Meeting open with a prayer led by Sr Brenda at 2: 00 pm
MIN 2: COMMUNICATION FROM THE CHAIR
The chair thanked everyone for their continuous participation and encouraged them to keep up
with the same spirit and also thanked those who represented the hospital in the national AESI
committee since many things were learnt during that engagement and encouraged every one to
keep on as a lot is still needed.
MIN 4: REVIEW OF THE PREVIOUS MINUTES.
The previous minutes were read and all members agreed with what was read as the true
reflection of what was discussed.
As agreed in the previous meeting a case that was discussed and was found out that it could not
meet the criteria and therefore it was dropped.
MIN 5: AOB
Members agreed to meet on Tuesday the following week to review the epileptic case that was
identified if it meets the criteria.
CLOSURE:
Meeting closed at 4:00pm with a prayer led by Angella.

Prepared by
Muhumuza Apollo.
 KABALE REGIONAL REFERRAL HOSPITAL
COVID - 19 VACCINE ADVERSE EVENTS SPECIAL INTEREST (AESI) MEETING
HELD ON ………….. IN KRRH MAIN LAB BOARD ROOM.
AGENDA
1. Prayer
2. Communication from the chair
3. Review of Previous minutes
4. AOB
5. Closure
MIN 1: PRAYER
Meeting open with a prayer led by Angella at 2: 00 pm

MIN 2: COMMUNICATION FROM THE CHAIR

The chair welcomed members and thanked all for the work well done. He said that we need to
get a day and follow up the immunization sites (Rugarama Hospital) for surveillance of our case
which was presented in the meeting we had in Jinja.
He requested for a team to be selected to go and verify the immunization status of that day by
checking through the temperatures which were recorded that day and the teams which were
immunizing on that day.
MIN 4: REVIEW OF THE PREVIOUSS MINUTES.
The previous minutes were read by the secretary and the members approved that it was what was
discussed in the previous meeting.
MIN 5: AOB
The team was composed of three people to go and follow up with the case at Rugarama Hospital.
Members also suggested that we need to keep on reviewing registers and be in touch with the
staff on different departments not to miss on any retrospective cases.
CLOSURE
Meeting closed at 03:20pm with a prayer led by Apollo.

Prepared by
Mildred Kyakunzire.