SHORTCUT KEYS

Shortcut Keys Description

Alt + Tab Switch between open applications.

Alt + Shift + Tab Switch backwards between open applications.
Alt + double-click Display the properties of the object you double-click on. For example, doing this on a
file would display its properties.
Ctrl + Tab Switches between program groups or document windows in applications that support
this feature.
Ctrl + Shift + Tab Same as above but backwards.
Alt + Print Screen Create a screen shot only for the program you are currently in.
Ctrl + Print Creates a screen shot of the entire screen
Screen
Ctrl + Alt + Del Reboot the computer and/or bring up the Windows task manager.
Ctrl + Shift + Esc Immediately bring up the Windows task manager.
Ctrl + Esc Bring up the Windows Start menu. In Windows 3.x this would bring up the Task
Manager.
Alt + Esc Switch Between open applications on taskbar.
F1 Activates help for current open application.
F2 Renames selected Icon.
F3 SEARCH
F4 Opens the drive selection when browsing.
F5 Refresh Contents to where you were on the page.
Ctrl + F5 Refreshes page to the beginning of the page.
F10 Activates menu bar.
Shift + F10 Simulates right-click on selected item.
F4 Select a different location to browse in the Windows Explorer toolbar.
Alt + F4 Closes Current open program.
Ctrl + F4 Closes Window in Program.
F6 Move cursor to different Windows Explorer pane.
Alt + Space bar Drops down the window control menu.
Ctrl + (the '+' key Automatically adjust the widths of all the columns in Windows explorer
on the keypad)
Alt + Enter Opens properties window of selected icon or program.
Alt + Space bar Open the control menu for the current window open.
Shift + Del Delete programs/files without throwing them into the recycle bin.
Holding Shift Boot Safe Mode or by pass system files as the computer is booting.
Holding Shift When putting in an audio CD, will prevent CD Player from playing.
Enter Activates the highlighted program.
Alt + Down arrow Display all available options ondrop down menu.
* (on the keypad) Expands all folders on the currently selected folder or drive in Windows Explorer.
+ (on the keypad) Expands only the currently selected folder in Windows Explorer.
- (on the keypad) Collapses the currently selected folder in Windows Explorer.

To copy a file
Press and hold down the CTRL key while you drag the file to another folder.

To create a shortcut
Press and hold down CTRL+SHIFT while you drag a file to the desktop or a folder.

Properties control
 CTRL+TAB/CTRL+SHIFT+TAB: Move through the property tabs

WINDOWS KEY KEYBOARD SHORTCUTS

Shortcut Keys Description

WINKEY Pressing the Windows key alone will open Start.
WINKEY + F1 Opens the Microsoft Windows help and support center.
WINKEY + F3 Opens the Advanced find window in Microsoft Outlook.
WINKEY + D Brings the desktop to the top of all other windows.
WINKEY + M Minimizes all windows.
WINKEY + SHIFT
Undo the minimize done by WINKEY + M and WINKEY + D.
+M
WINKEY + E Open Microsoft Explorer.
WINKEY + Tab Cycle through open programs through the taskbar.
WINKEY + F Display the Windows Search / Find feature.
WINKEY +CTRL +
Display the search for computers window.
F
WINKEY + F1 Display the Microsoft Windows help.
WINKEY + R Open the run window.
WINKEY + Pause /
Open the system properties window.
Break key
WINKEY + U Open Utility Manager.
WINKEY + L Lock the computer (Windows XP and above only).
WINKEY + P Quickly change between monitor display types. (Windows 7 only)
WINKEY + LEFT Shrinks the window to 1/2 screen on the left side for side by side viewing. (Windows
ARROW 7 only)
WINKEY + RIGHT Shrinks the window to 1/2 screen on the right side for side by side viewing.
ARROW (Windows 7 only)
WINKEY + UP When in the side by side viewing mode, this shortcut takes the screen back to full
ARROW size. (Windows 7 only)
WINKEY + DOWN Minimizes the screen. Also, when in the side by side viewing mode, this shortcut
ARROW takes the screen back to a minimized size. (Windows 7 only)

MICROSOFT WORD SHORTCUT KEYS

Shortcut Keys Description
Ctrl + A Select all contents of the page.
Ctrl + B Bold highlighted selection.
Ctrl + C Copy selected text.
Ctrl + E Aligns the line or selected text to the center of the screen.
Ctrl + F Open find box.
Ctrl + I Italic highlighted selection.
Ctrl + J Aligns the selected text or line to justify the screen.
Ctrl + K Insert link.
Ctrl + L Aligns the line or selected text to the left of the screen.
Ctrl + M Indent the paragraph.
Ctrl + P Open the print window.
Ctrl + R Aligns the line or selected text to the right of the screen.
Ctrl + T Create a hanging indent.
Ctrl + U Underline highlighted selection.
Ctrl + V Paste.
Ctrl + X Cut selected text.
Ctrl + Y Redo the last action performed.
Ctrl + Z Undo last action.
Ctrl + Shift + F Change the font.
Ctrl + Shift + > Increase selected font +1pts up to 12pt and then increases font +2pts.
Ctrl + ] Increase selected font +1pts.
Ctrl + Shift + < Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt.
Ctrl + [ Decrease selected font -1pts.
Ctrl + Shift + * View or hide non printing characters.
Ctrl + <left arrow> Moves one word to the left.
Ctrl + <right arrow> Moves one word to the right.
Ctrl + <up arrow> Moves to the beginning of the line or paragraph.
Ctrl + <down arrow> Moves to the end of the paragraph.
Ctrl + Del Deletes word to right of cursor.
Ctrl + Backspace Deletes word to left of cursor.
Ctrl + End Moves the cursor to the end of the document.
Ctrl + Home Moves the cursor to the beginning of the document.
Ctrl + Spacebar Reset highlighted text to the default font.
Ctrl + 1 Single-space lines.
Ctrl + 2 Double-space lines.
Ctrl + 5 1.5-line spacing.
Ctrl + Alt + 1 Changes text to heading 1.
Ctrl + Alt + 2 Changes text to heading 2.
Ctrl + Alt + 3 Changes text to heading 3.
Ctrl + F1 Open the Task Pane.
F1 Open Help.
Alt + Ctrl + F2 Open new document.
Ctrl + F2 Display the print preview.
Change the text in Microsoft Word from upper to lower case or a
Shift + F3
capital letter at the beginning of every word.
Shift + Insert Paste.
F4 Repeat the last action performed (Word 2000+)
F5 Open the find, replace, and go to window in Microsoft Word.
Ctrl + Shift + F6 Opens to another open Microsoft Word document.
F7 Spell and grammar check selected text and/or document.
Shift + F7 Runs a Thesaurus check on the word highlighted.

MICROSOFT EXCEL SHORTCUT KEYS

Shortcut Keys Description
F2 Edit the selected cell.
F5 Goto a specific cell. For example, C6.
F7 Spell check selected text and/or document.
F11 Create chart.
Ctrl + Shift + ; Enter the current time.
Ctrl + ; Enter the current date.
Alt + Shift + F1 Insert New Worksheet.
Shift + F3 Open the Excel formula window.
Shift + F5 Bring up search box.
Ctrl + A Select all contents of the worksheet.
Ctrl + B Bold highlighted selection.
Ctrl + I Italic highlighted selection.
Ctrl + K Insert link.
Ctrl + U Underline highlighted selection.
Ctrl + 5 Strikethrough highlighted selection.
Ctrl + P Bring up the print dialog box to begin printing.
Ctrl + Z Undo last action.
Ctrl + F9 Minimize current window.
Ctrl + F10 Maximize currently selected window.
Ctrl + F6 Switch between open workbooks / windows.
Ctrl + Page up Move between Excel work sheets in the same Excel document.
Ctrl + Page down Move between Excel work sheets in the same Excel document.
Ctrl + Tab Move between Two or more open Excel files.
Alt + = Create a formula to sum all of the above cells
Ctrl + ' Insert the value of the above cell into cell currently selected.
Ctrl + Arrow key Move to next section of text.
Ctrl + Space Select entire column.
Shift + Space Select entire row.
POWERPOINT KEYBOARD SHORTCUTS

Working with Slides and Presentation Files

New Presentation CTRL+N
Open a Presentation CTRL+O, CTRL+F12
Save CTRL+S, F12
Save As F12
Print CTRL+P
Find CTRL+F
Replace CTRL+H
New Slide (menu) CTRL+M
New Slide like last one, no
Shift+CTRL+M
menu
Exit/Quit CTRL+Q or ALT F4
Move from Title to Text CTRL+Enter
Move from Body text to
CTRL+Enter
Title of Next Slide

Working with Presentation Windows

Go to Previous Window CTRL+Shift+F6
Go to Next Window CTRL+F6
Size Presentation Window
ALT+F5
(Un-Maximize)
Maximize Application
ALT+F10
Window
Maximize Presentation
CTRL+F10
Window
Restore Presentation
CTRL+F5
Window to Previous Size
Put Presentation in its own
CTRL+F5
Window

Drawing & Formatting

Show/Hide Guides (toggle) CTRL+G
Switch from Normal View to Shift+Click Slide View
Master View Button
Group CTRL+Shift+G
Ungroup CTRL+Shift+H
Regroup CTRL+Shift+J
Resize while Maintaining
Shift+Resize
Proportions
Resize from Center CTRL+Resize
Resize from Center while
CTRL+Shift+Resize
Maintaining Proportions
Rotate in 15 degree
Shift+Rotate tool
increments
Rotate from Corner CTRL+Rotate tool
Rotate in 15 degree
Shift+CTRL+Rotate tool
increments from Corner
Extend Line along same
Shift+Resize
angle
Make Straight Segment CTRL+ALT+click (using
while Using Curve Tool curve tool)
Nudge object one grid unit Arrow Key
Nudge object one pixel CTRL+Arrow Key
Temporarily Release
ALT
Grid/Guide Snap
Create Multiple Guides CTRL+Drag Guide

Controlling Slides in Slide Show

Go to Slide <number> <number> ENTER
Black/Unblack Screen B or Period
White/Unwhite Screen W or Comma
Show/Hide Pointer A or =
ESC, CTRL+Break, Minus,
End Show
END
Erase Screen Annotations E
Advance to Hidden Slide H
Mouse Click, Spacebar, N,
Advance to Next Slide Right Arrow, Down Arrow,
Page Down
Backspace, P, Left Arrow,
Return to Previous Slide
Up Arrow, Page Up