Event Documentation

 Texas Hold’em Tournament

 Venue – Pick-up Stix
 Saturday, 21st May 2022

Event Contact: Peter McCurdy

Events Coordinator
Dragons Volleyball Club
0408 188 195
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Name of Event
Texas Hold’em Tournament

Date of Event
Saturday, 21st May 2022

Venue

 Pick-up Stix

Event Overview
 A fundraising event in support of the Dragons Volleyball Club, to assist with
lowering the costs associated with playing and training in the various ACT
competitions.
 A social event aimed to increase the camaraderie of Dragons Volleyball Club
members and their families.

Article of Events
1730 - 1800
 Event coordinators arrive at venue, including Tournament Organiser, Playing
Supervisor, Table Managers and others nominate members.
 Re-arrange the room to ensure its adequately prepared for first playing round
at 1900

1830
 Players start arriving.
 Entry fees to be collected from attendees upon arrival.
 All poker chip allocations are expected to completed prior to 1900

1900 - 1915
 A brief tutorial will be presented by the Playing Supervisor and several
demonstration hands will be played on each table.

1915 - 2015
 The Table Managers will supervise their table and re-buy options where
required.
 Snack food to be available from 1930
 Warning that the last re-buy will close at 2015.

2015 - 2045
 The first round will finish progressively per table.

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2045 - 2115
 Break and re-allocate poker chips for the Semi Finals.

2115 - 2215
 Start Semi Final and Minor Final to be managed by a playing supervisor as
necessary.

2215 - 2230
 Break and re-allocate poker chips for the Grand Final.

2230 – Until Finished

 Start Grand Final table to be managed by a playing supervisor as necessary.

Post – Grand Final

 Designated members to remain on-location to tidy up and finalise proceedings.

Event Costs
 This is a not for loss event.
 Cost of entry into the tournament is $25 per player.
 Re-buy cost is $10 per chip allocation.
 Includes an allocation of first round playing poker chips and snack food.

Financial Information
Fundraising Card Night
st
Saturday, 21 May 2022
Venue – Pick-up Stix
Income Entry Fee $25
Estimated number of attendees 50
Re-buys @ $10 x 50% of attendees $250

Gross Income $1,500

Expenses Room Hire $0

Catering $200
Prizes $450

Gross Expense $650

Expected Profit Income $1,500

(minus) Expenses $650

$850

 These figures are estimates only, to break even we need a minimum of 25

attendees.

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Prizes
 Budget for prizes on the night is set at $450, however this could be increase if
numbers are above the expected 50 attendees. First $250, Second $150 &
Third $50.
 Gift Vouchers (Annex A) will be awarded to the overall Winner, Runner-up
and Third place on the night, the voucher are for Dragon Dollars (not cash).
 Dragon Dollars can be used to pay playing or training fees, Dragons
merchandise or similar items.

Event Promotion
 The event will be promoted on the Dragons Volleyball Club Facebook page.
 Via Flyer – Annex B
 All ACT Dragons Volleyball Club members will be informed via the club
website.
 Team managers & coaches will play a vital personal level role in event
marketing
o Team managers & coaches are asked to remind their teams at the
conclusion of their games for 2 weeks prior to the event
o Flyers will be handed out to players after their game in the week prior
to the event.

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Annex A

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Annex B

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Outstanding Issues

Fundraising Card Night

st
Saturday, 21 May 2022
Venue – Pick-up Stix

Issue Sub-issue Comments

Venue Book venue Source venue and book
Prepare tables Arrange tables on the night to accommodate 6-8 players
Signage Place the Dragons display boards with arrows showing the way

Equipment Playing Cards 10 packs

Poker Chips 3 Sets
Whiteboard 1 x Whiteboard and pens
Bowls For each table to hold snacks throughout the night

Catering Potato Chips Various flavours

Nuts Assorted
Hot Food Depends on venue

Prizes Gift Vouchers Print 3 x blank vouchers

End of Document

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