MODULE 1: Summative Test in Writing

Writing a memo

COMPANY/ORGANIZATION’S NAME

MEMO

TO:

FROM:

DATE:

SUBJECT:

1. Opening Segment/Context/Task: A brief overview of what the memo will be about.

It explains the subject.
Context: The event, circumstance, or background of the problem you are solving. 
Task Segment: The task statement where you should describe what you will be doing to
help solve the problem
2. Summary Segment: Provides a brief statement of the key recommendations you
have reached.
3. Discussion Segment: Include the supporting ideas, and facts that back up your
argument in the memo. Include strong points and evidence to persuade the reader to
follow your recommended actions. Be sure to observe conciseness.
4. Closing Segment: To close with a courteous ending that states what action you want
your reader to take. Make sure you consider how the reader will benefit from the desired
actions and how you can make those actions easier.

Format:
 Be sure to complete the heading segment with the right details
 Leave one black line between the subject of the memo and the first line of
the memorandum. 
 All memos are typed single space with double spaces between paragraphs. 
 The memo should be left justified
 Use Arial as the font style, font size is 12
 Submit as PDF file
Direction:

Write a one-page memo using the given topic. Be sure to paraphrase the given
information for SafeAssign compliance. Observe conciseness by writing only the
essential information on each part.

Scenario:

“Cardinal University prohibits its students from engaging in dishonest academic

behavior as per the Student Code of Conduct Policy and the Honest Academic
Conduct Procedure”

However, cheating among college students remains rampant. This is based on the
latest report of the Student Affairs Council. Thus, as the president of the university’s
Supreme Student Body, write a memo addressed to (write the chosen name), the
Coordinator of Student Affairs. First, express your positive response/reaction by
stating your support and the whole student community to this school policy. Give him
the assurance that Student Body will not condone cheating, lying or plagiarism among
the students but instead promote academic honesty in the campus. Second, state your
requests on behalf of the Student Body.

Third, you may request that the teachers be reminded to define precisely during the
orientation what would compromise academic integrity within writing assignments,
seatworks, project work, etc. since according to most students they are genuinely not
aware that they are committing violations. They claim that they are confused as to how
to cite sources and how to paraphrase effectively. Thus, we encourage the professors
to extend a hand in providing more guidelines regarding the said difficulties.

Lastly, that teachers require students to always use Turnitin.com and Grammarly.com.
Plagiarism Checker as their references in writing their activities. Likewise, teachers use
the latter in checking all the major assignments of the students for them to arrive at a
better assessment.
Rubrics for Memo Proficient Basic Below Basic

AUDIENCE/PURPOSE Consistently uses Uses business Uses business like

business like like language to language but does
language to address the not clearly address
address the intended the intended
intended audience; audience; introduces
audience; introduces and and attempts to
purpose-fully communicates the communicate the
introduces and memo's purpose memo's purpose
communicates the
memo's purpose.

ORGANIZATION Follows a Follows a Follows a mostly

conventional conventional conventional format
format for the format for the for the specified type
specified type of specified type of of memo; logically
memo; clearly and memo; logically presents most
logically presents presents information
information. Each information
idea is clearly
connected to the
next.

ELABORATION Provides and Provides and Provides too few

appropriate appropriate details, includes
amount of detail. amount of detail; inadequate reasons
The memo is includes some or examples to back
concise, but reasons or up statements or
includes all examples to back requests, and has
necessary up requests. less than three
information for all Includes some excerpts and
three excerpts and information about information about the
the criteria. the criteria and criteria is sparse.
the three excerpts

USE OF LANGUAGE Shows overall Shows some Shows little clarity or

clarity and fluency; clarity and fluency; presents
concisely presents fluency; presents information briefly to
information; few, if information briefly; the point of
any, mechanical few mechanical vagueness; some
errors. errors mechanical errors

MELT Score: