To ‘Subject: PUNJAB LOCAL GOVERNMENT BOARD LOCAL GOVERNMENT COMPLEX ATIF CHOWK SANDA ROAD LAHORE All the Chief Officers, Metropolitan Corporation Lahore, Municipal Corporations in Punjab, Municipal Committees in Punjab, District Councils in Punjab. No.LCS(Acctt-Misc)B.A-2-6/2018-MC Dated Lahore the June /¥” =, 2023. CONVENING OF DEPARTMENTAL ACCOUNTS COMMITTEE MEETINGS PARAS PI TO THE LOCAL GOVERNMENTS Find enclosed herewith a copy of letter No.SO(SA)LG/5-10/PAC(PN) dated 05.06.2023 received from Section Officer (Spl. Audit) LG & CD Department on the subject cited above. iz: You are hereby directed to prepare annotated replies / working paper of the proposed draft paras / MFDAC Audit paras and submit to the audit for record verification and arrange DAC meeting with the consultation of Audit as per time line fixed by the audit to avoid further complications under intimation to this office as well. cc 2s ah 4. 5s 6. a 1b b> (RIZWAN NAZIR) SECRETARY PUNJAB LOCAL GOVERNMENT BOARD The Director General Audit, District Governments, Punjab (North & South) Lahore & Multan. The Director General (I&M), LG & CD Department. The Director (Data Collection), PLGB. The Section Officer (Spl. Audit), LG & CD Department w/r to his letter No.SO(SA)LG/5-10/PAC(PN) dated 05.06.2023. PSO to Secretary, LG & CD Department. PA to Additional Secretary (Establishment), LG & CD Department. PA to Deputy Secretary (Implementation), LG & CD DepartmentDepartment of Auditor-General of Pakistan Office of the Regional Directorate of Audit, Local Governments, Lahore Region, Lahore, Cee First Floor, Audit Complex, Syed Mauj-e-Darya Bokhari Road, Lat I Ph: 042-99213172 e-mail: rdalahore@yahoo.com No. RDA/Distt. Govt/AIR/F3Y/CD-2.77 Dated :- 05-06 To, The Seeretary, . Local Governments and Community Development, Lahore Subject: - Proposed Draft Paras and Convening of DAC Meeting of Metro) litan Cory Lahore for the Audit Year 2022-23 Please refer to the subject matter noted above. 2. Proposed draft paras (PDPs) raised during Compliance Audit of Metropolitan Corporation for the Audit Year 2022-23 of the Metropolitan ‘Officers of MCL falling under your Admin Controlas detailed below are enclosed herewith :- Sr. No. Metropolitan Officer No. of PDP [1 T MO Gervicesy 22 2 | MO (Planning) 52 3___| MO (Finance) 25 4___| Estate Management Officers under MO Regulations 23 ‘S__| MO Regulations 1 17 |__6 | MO Infrastructure 2 [7 | Chief Officer 38 Total i 239) Io, 3. It is requested to direct the formations concerned to Prepare the working paper of F annotated forms within a week, The final date for holding of DAC meetings may be conveyec office at the earliest.In case of non-convening of DAC meeting. the PDPs will be deemed to ha oe al DIRECTOR accepted and will be converted into Draft Para (DPS) Encls: - 239 Nos. of PDP Copy for information and necessary action:- Administrator MCL / Commissioner Lahore _fi) Chief Officer MCL iii, Office Copy,@ No. SO(SA)LG/5-10/PAC(PN) \e GOVERNMENT OF THE PUNJAB LG & CD DEPARTMENT 4 te Dated Lahore the oS June, 2023 10 as The Secretary, Punjab Local Government Board, Lahoré. Subject CONVENING OF DEPARTMENTAL ACCOUNTS COMMITTEE MEETINGS FOR REVIEW _OF AUDIT PARAS PERTAINING TO THE LOCAL GOVERNMENTS. | am directed to refer to this office letter of even No. dated 21.02.2023 addressed to all Chief Officers of Metropolitan Corporation/Municipal Corporation/Municipal Committee & District Council and copy thereof to your office on the subject cited above, 2 The audit has stated that DAC meetings are not being convened in spite of repeated requests and in case of non-convening of OAC meetings within timeline the audit paras will be included in the audit report of the Auditor General of Pakistan without management response. This situation is * creating huge backlog on part of local government and Chief Officers / PAOs are responsible for this negligence. Following relevant clauses of the Punjab Local Government (Accounts) Rules 2017 arb reproduced for the information & implementation of the concerned officers: ' Rule 11 1(lil) & 2(g)(h) of the Punjab Local Government (Accounts) Rules 2017 provides that the Chief Officer shall be responsible "to: arrange regular meetings of the head of offices, collecting officers and drawing disbursing officers to watch the progress of compliance and disposal of audit objections” He shall ensure that “he participates in the meetings of Departmental Accounts Committee (DAC), Special Departmental Accounts Committee (SDAC) and Public Accounts Committee further the directions of the Public Accounts Committees and the accounts Committees are implemented in letter and spit Moreover, Rule 12(c) & (e) of the rule ibids states that the Finance Officer shall be responsible for “acting as a focal person for annual audit, Preparation of annotations and implementations of the directions of Pul Accounts Committee, special departmental accounts committees and departmental accounts committees” he shall be responsible for ‘maintaining the record of audit and inspection reports, audit reports ‘and minutes of the departmental accounts committee and special departmental accounts committee.” 4 Further directed to request to prepare annotated replies/ working paper of the Proposed Draft Paras / MFDAC Audit Paras and submit to the audit for record verification and arrange DAC meeting with the consultation of audit & convener of the meeting as per tipréTine fixed by the audit to avoid further complications, under intimation to this office as well SECTION The Director General Audit, District Governments, Punjab (North & South) Lahore & Multan Ihe Director General (18M), LG&CD Punjab Lahore The Chief Officers, Metropolitan / Municipal Corporations/Municipal Committees & District Councils in the Punjab. The Director (Data Collection), PLGB, Lahore. SO to Secretary, LG & CD Department. PA to Additional Secretary (Establishment), LG&CD Department. PA to Deputy Secretary (Implementation), LG&CD Department, aaMOST URGENT No. SO(SA)LG/5-10/PAC(PN) GOVERNMENT OF THE PUNJAB. LG & CD DEPARTMENT Dated Lahore the ©S June, 2023 ional Directors, LG&CD in the Punjab All the Deputy Directors, LG&CD in the Punjab. All the Assistant Directors, LG&CD in the Punjab. Subject CONVENING OF DEPARTMENTAL ACCOUNTS COMMITTEE MEETINGS FOR REVIEW _OF AUDIT PARAS PERTAINING TO THE LOCAL GOVERNMENTS. | em directed to refer to this office letter of even No. dated 21.02.2023 addressed to all Chief Officer of Metropolitan Corporation/Municipal Corporation/Municipal Committee & District Council and copy thereof to your office on the subject cited above. 3. The LG&CD Department vide notification No. SO(SA).G/5-2/2012(P-1) dated 15.11.2017 has nominated following convener for DAC meetings in respect of local governments:- Sr. |NameofLocal No. | Government Nominee of Secretary, LG&CD Department | a) Metron tion | a) Director, Local Government of concerned & Municipal Division Corporations b) Deputy Director, Local Government of |b) District Councils & | ° concerned District aoe | Assistani rector, LG&CD of cor 4 Further directed to fequest to furnish following information as per format, within 03 days positively, for proceeding further in the matter: meeting meeting issue’ convening of DAC Sr. |” Name of | Audit year | Date of DAC | Date of minute No. | local govt. _meeting a | 2024 16. SEC OFFIC! PL, fT) ce: 1, _The Director General, LG & CD, Punjab, Lahore. (2-—~The Secretary, Punjab Local Government Board, Lahore. The Director General (1&M), LG&CD Punjab Lahore. The Director Data Collection, PLGB, Lahore. . The Assistant Director (Admn-l), Ofo DG, LG&CD Punjab Lahore. Diary No, bao PSO to Secretary, LG & CD Department, _ PA to Additional Secretary (Establishment), LG&CD Department. PA to Deputy Secretary (Implementation), LG&CD Department. evoune er Ss, Toot soy * . =