ORIGINAL DATE:20.09.

2019
VALUE ENGINEERING (Pvt) LTD
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REVISED DATE: COMPANY POLICY AND PROCEDURE Document No. VEOPP01
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WORKFLOW
VEOPP01

TITLE SIGNATURE DATE

Raised by: Accountant
Reviewed by: Engineer
Reviewed by: Managing Director
 ORIGINAL DATE:20.09.2019
VALUE ENGINEERING (Pvt) LTD
Page 2 of 4
REVISED DATE: COMPANY POLICY AND PROCEDURE Document No. VEOPP01
REV No: 0 DOCUMENT

1 PURPOSE

 The purpose of this procedure is to manage the flow of work and procedure
adherence,

2 SCOPE

 This procedure is applicable to Value Engineering (Pvt) LTD.

3 RESPONSIBILITY

 Accountant
 The main advantage of control of workflow is to make sure every job in the
workshop is properly accounted for, and the company does not lose out.

4 COMPLIANCE OBLIGATIONS

 Income Tax Act Chapter 23:06

 Financial Act Chapter
 Value Added Tax (VAT) Act Chapter 23:12
 ISO 9001:2015 & OHSAS 18001
 Labour Act Chapter 28:01

5 DEFINITIONS

5.1 The Company refers to Value Engineering (Pvt) LTD.

5.2 Jobs refer to both hydraulics and Machine shop jobs.

6 THREATS
 Pilferages
 Property Damages
 Financial risk
 Loss of customers

TITLE SIGNATURE DATE

Raised by: Accountant
Reviewed by: Engineer
Reviewed by: Managing Director
 ORIGINAL DATE:20.09.2019
VALUE ENGINEERING (Pvt) LTD
Page 3 of 4
REVISED DATE: COMPANY POLICY AND PROCEDURE Document No. VEOPP01
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7 PROCEDURE
7.1 Job flow

7.1.1 All jobs are received by the Receiving clerks desk

7.1.2 Assessment for quotation is done at the receiving desk unless striping is
required to get an accurate quotation then the sample is moved to the
workshop tagged as quoting with clients name.
7.1.3 If client accepts the quotation the job is booked in the received book and
tagged with a job card number, the client is given a job number to track his/her
job.
7.1.4 The job is delivered to the workshop-in desk for material request and machine
allocation.
7.1.5 The material required for the job must be listed on the job card and requisition
including consumables such as welding rods, silicon with quantities to allow
stores to plan.
7.1.6 When material is allocated the job is allocated a machine and is worked on.
7.1.7 Each machine operator working on the job should know the job number he/she
is working on for easy reference. The job cards are to be kept on the workshop
board.
7.1.8 Completed jobs are submitted to the quality desk for certification.
7.1.9 Certified jobs to be submitted to the Dispatch desk.
7.1.10 Jobs for clients with credit facilities must be invoiced and delivered right away
unless another arrangement is in place.
7.1.11 Clients on COD to present receipts as proof of payment at the dispatch desk
when collecting.
7.1.12 Delivery notes to be issued at the Dispatch desk on the day of collection or
delivery.

7.2 Job Costing

7.2.1 Designs and samples to be considered on costing of a job.
7.2.2 A completed cost sheet should bear the signatures of the Workshop, Design
office and Accounts office ascertaining that:
7.2.2.1 Workshop—The job can be done
7.2.2.2 Design Office—The results are according to specifications
7.2.2.3 Accounts Office – All costs have been accounted for.

7.3 Material Flow

7.3.1 A Stores requisition for jobs is submitted to the store man after authorisation by
the Foreman and the Design office.
7.3.2 Material not in stock is submitted to the buying office by the store-man.
7.3.3 Buyer enquires for pricing to registered suppliers and gets authorisation from
the Administrator for procurement.
7.3.4 Requisitions bearing prices and job values are submitted to finance for
allocation of funds.
7.3.5 Material is bought and delivered to stores and allocated to the jobs.
TITLE SIGNATURE DATE
Raised by: Accountant
Reviewed by: Engineer
Reviewed by: Managing Director
 ORIGINAL DATE:20.09.2019
VALUE ENGINEERING (Pvt) LTD
Page 4 of 4
REVISED DATE: COMPANY POLICY AND PROCEDURE Document No. VEOPP01
REV No: 0 DOCUMENT

7.4 Monitoring Stock Levels

7.4.1 Tools and consumables are to be maintained at a minimum stock level to avoid
unnecessary delays.
7.4.2 Requisitions must be submitted to the buying in time to allow funds allocation
and lead times.

7.5 Performance indicators

7.5.1 Smooth workflow
7.5.2 Complete documentation
7.5.3 Quality output
7.5.4 No stock outs

9. RECORDS

Record No. Form Title Custodian Location Retention Destruction

Job Cards Foreman Stores 10 years Shredding

Costing sheets Accountant Accounts 10 Years Shredding

Office
Tool Register Accountant Stores 10 years Shredding

Stock Report/ Accountant Accounts 10 years Shredding

Stock Counts Office

10.0 ATTACHMENTS
Nil
11.0 REFERENCES
 Legal regulations
 ISO 9001: 2015

12. RECORD OF REVISIONS

Revision Date Description Sections Rev

Affected Number

TITLE SIGNATURE DATE

Raised by: Accountant
Reviewed by: Engineer
Reviewed by: Managing Director