Work Process and Standard Time for Total Reward (PMS) Process

S.No Work Process Time taken

1 Scanning and identification of strategic partners 1Weak

2 Establish a personal relationship and build trust 45mn

3 Discussion with my manager 30 mn

4 Discussion with deferent department (Credit and IBD) 45mn

5 Develop service proposals, MOU, NDA and SLA, as needed 1-2 Days

6 Participating in the development and implementation of events, (MOU sign program) 1/2 day
7 Assign Partners to Branches or RM 1hr

8 Follow-up of the partnership activities; 1/2 day

Assist Branches in any direction, preparing invitation letter and present OB profile to the
9 companies they may need &follow-up 1hr

10 Prepare monthly and quarterly report 1-2 Days

11 Perform other related duties as assigned by the division

Reward (PMS) Process
Remark

Identify and engage the potential organization

Clarify goals and the objectives each partner wants to accomplish

Choose and implement a partnership that is mutually beneficial

Closely works with d/t work units

As may arise from partnerships

Assists the event in planning and executing an event. communicate with
partners,and manage gusts lists.
Delegate suitable branches for the partner

Communicate the assigned branch through phone call

Support any time

Assist my Manager
 Work Process and Standard Time for Total Reward (PMS) P
Time taken
S.No Work Process (minutes)
1 Recievie resignation letter and ensure registration on HRIS 3
2 Register Resignation Letter On Excel Template 3

3 Check if clearance processing is due for the resigning employee 3

4 Collect Particular from the office, print it and attach it to file 3
Check the individual personal file and prepare Memo of Separation for all
5 concerned units 10
6 Update HRIS by terminating the employment status 2

7 Share the PMS team about termination of employee to update Trakstar 5

8 Update Excel about the commencement of the process 2

9 Conduct Exit Interview 5.00

Advise the individual about the clearance process including the expected
time to finish the process

10 7
Call IT System Support Department to initiate the Clearance process on the
11 system 5-10

12 Follow up the process and support 20

13 Call Financial Management to response Clearance 5
14 Print Clearance from the System 3
 15 Prepare Obligation Settlement Memo 32.14
16 Prepare Certificate of Service 25.31
17 Guarantee Cancellation 6
Total minute For This activity 139.45- 144.45

Note: Since the some of the activities have waiting time; the process after preparing the obligation settelment takes up
otal Reward (PMS) Process

Remark
Check immediate or after 30 days

Check the respective office if employee has given serivice for the
stated announcement period

Cross-check particular detail against file

Weekly
May add more details about reason of termination and which
organizaion they went to

Just before a week of commencing the clearance process, call the

individual and inform them necessary details like:
1. it is much easier to process clearance using the HR system,
2. the process starts from the work unit they were present last,
3. provide the list of address / contact person the resigning
employee can call if different work units are not responding on
the clearance,
4. to keep following the status on the HR system by visiting their
near by Branch or office,
While you shall do the following to enhance the process:-
1. Send reminder emails for work units that shall always respond
to clearance process,
2. Prepare a schedule before hand and inform the resigning
individual when they shall come for collecting the clearance
document and certificate of  service

The collective time for the resigning employee depends on the

response rate of work units that give clearance
 Send to Financial Management Directorate

ation settelment takes up to 2 days