A.

EVENT PROPOSAL

“CHARITY FOUNDATION FOR DUMAGAT TRIBES”

Prepared for: Angat Buhay Foundation

Created by: Siamo Grandi Events Company

B. INTRODUCTION

Charity events have two goals: to raise money and awareness for a certain

cause. Individuals are willing to donate to a cause if they believe it will make a

difference, but it is the organizer’s responsibility to describe their charity and

the impact it is having on people’s lives. The unifying objective of

organizations that support Indigenous Peoples is to address issues that are

important to their culture, health, and well-being as well as to the reconciliation

of Indigenous and non-Indigenous Peoples. They offer those in need food,

housing, and medical care. As the years went by, poverty in the Philippines

grew significantly worse. The Dumagat Tribes are one of them, specifically.

With these recipients, we saw circumstances where they couldn’t take care of

themselves due to ignorance. The Angat Buhay Foundation can help make it

happen. We felt truly blessed and humbled to be the event's organizers. We

were given the task of planning a two-day charity event that will be held on the

18th and 19th of August, 2023, from 8 a.m. to 5 p.m. at Punta Sierra Verde,

Barangay Nipoo, Dinalungan, Aurora. Activities include training or seminars

for mothers, book reading for children, food packages for indigenous people,

and much more. Having us as an event organizer will make it easier for the

foundation to fulfill its mission of improving people's lives and helping the
indigenous communities of the Dumagat Tribes. We, the Siamo Grandi, shall do

our best for everyone's benefit and enjoyment of the said event.

All events have different memories that will be left to each client and organizer,

we chose charity events because of its purpose and that is to help other people.

Apart from the memorable event that will be left to the beneficiaries, sponsors,

and the organizers. Also, our target beneficiaries are indigenous people who

should also be valued.

 What: Charity Foundation

 Where: Punta Sierra Verde, Barangay Nipoo, Dinalungan, Aurora

 When: August 18-19, 2023

 Who: Dumagat Tribes

B. VENUE/SITE

PUNTA SIERRA VERDE (BRGY.NIPOO, DINALUNGAN, AURORA)

D. LOCATION OF VENUE/VICINITY MAP

E. VENUE DESIGN
F. INVITATION AND PROGRAM
G. EVENT CALENDAR
DATES TO DO ACTIVITIES

March 14,  Meet the client  Discussion of initial plan for

2023  the event and suggestions to
make it better.
 Define the cause and set a  How these target people will
plan. benefit to this event 
Identify your target people 
 Establish a theme, focus and
design. 
March 24,  Events Proposal   After a week of planning,
2023    they finished it, and discuss
to the client to have a final
  decision. 

 Determining the budget   Talk with an event budget

  guide how much will be the
  cost holding this kind of
 Plan the date of event  event. And to discuss
  unforeseen expenses
throughout the preparation. 

 Agreement and Contract  For agreement purpose and

Signing  let the client decide if the
proposal is good to their
event. 
March 25,  Start of preparation   List all the things you
2023  expected to use. Start to
search for this things or
equipment.  
March 27,  Get a permission to the  Regarding with this matter,
2023  Municipality of Casiguran  we want it to be legal so to
obtain permission to the
Dumagat tribes we first talk
to the local community of it. 
March 28,  Search for a venue   Think of a venue where it
2023  will accommodate the target
beneficiaries and also other
people that are expected. 
 Find a venue that also have a
catering itself, large area that
 we can use and if it’s
accessible for everyone. 
April 4, 2023  Assemble your best team   Aside from your staff we will
search for volunteers. 
April 11, 2023  Find suppliers   Have a contact with every
supplier and canvas the things
you need 
 April 24,  Look for buses that can use  Since the origin of Dumagat
2023 as transportation   are in Casiguran Aurora, we
should prioritize their
transportation going to
Dinalungan, Aurora. 
 April 17,  Search for possible guest  Most of the people in this
2023 speaker  industry are busy so we plan
to contact them ahead of time
to reserve their time to join
us. 
 May 8, 2023  Start to visit the venue and  We’ll have the onsite visit to
talk personally to suppliers.  assess the venue for the event
design
 May 15, 2023  Checking of booths to be  Checking of booths
use 
 May 27, 2023  Visiting target beneficiaries  Onsite visit to the
for familiarization of their beneficiaries and assess their
culture   behaviors and culture
May 29, 2023  Update the clients what is  Meeting with the clients for
the status of the events  the update of the upcoming
event
June 1, 2023  Group meeting  Updating the needs and some
changes needed for the event
June 19&20,  Meeting with the suppliers  Finalizing the proper event
2023
July 3, 2023  Meeting with the clients and  Final meeting with clients
Sponsors and Sponsors of the event
regarding the flow of the
program, etc.
August  Event week
H. RISK MANAGEMENT/CONTINGENCY PLAN

In risk analysis we identify, understand and manage uncertain situations like;

RISK MANAGEMENT CONTINGENCY PLAN

  Unruly crowds  Will hire security that will control and monitor

the safety of guests and beneficiaries

 Food safety  Ensure that the vendors have licensing to make

a food. The employee must have a basic first

aid training or seminar.

 Electricity Shortage  Prepare generators for power interruption

 Guests/Beneficiaries  Provide medical team

health problems

 Potential Fire Hazards  Improve early warning and response systems.

The company must be knowledgeable to use

the fire extinguisher

 Light and sounds  The company must have an extra lights and

technical issues during sounds.

the event

 Suppliers did not  Must have a secondary supplier in case of

appear on the day of emergency

the event

I. EVENT COSTING

Venue 150,000
Accomodation:

 Standard-10 rooms(3pax) 800 8,000

 Double Standard-10 15,000

rooms(4pax) 1500 17,500

 Deluxe- 7 rooms(15pax) 2500

40, 500

Transportation 45,000 (3 buses 15,000 each)

Guest Speaker’s Token

1. Master of Ceremony 4,000x2=8,000

2. Mr. Joey Garcia 3,000

3. Dr. Zedrick 3,000

4. Mr. Jacinto Ma 3,000

5. Ms. Evelyn Marquez 3,000

6. Mr. Lloyd Luna 3,000

23,000

Decorations Included:

 Designs

 Chairs

 Tables Total=90,000

 Welcome arc

 Podium and others

Food Expenses

Day 1: Breakfast 150x85 12,750

Lunch 300x85 25,500

Dinner Buffet 499x85 42,415

Day 2: Breakfast Buffet 299x85 25,415

Lunch 300x85 25,500

Pack Dinner 300x73 21, 900

153,480

Gifts (Packages for Beneficiaries) 200,000

Included: grocery, for business,

vitamins for kids, essentials, stalls

Stalls (5) 20,000x5=100,000

Included:

 Transportation of Booths 20,000

Other expenses 50,000 (printing, security, cosmetics

services)
J. CONTRACT/AGREEMENT

Address: #869 Remedios St., Malate Manila

Tel No.: 274-6073
Mobile No: 09994123456
Email Address: siamograndi@gmail.com
Website: www.siamograndi.com

Charity Planning Contract

Agreement made on _______________ by and between SIAMO GRANDI

Event Company, and the ANGAT BUHAY Foundation.

Ms. Dreysey Helena Regencia Mr. Raphael Martin Magno

CEO Executive Director
Siamo Grandi Events Company Angat Buhay Foundation

CHANGE/CANCELLATION:

Any changes/cancellation made to this contract must be made in writing and

signed by all parties.

If the Angat Buhay Foundation changes the date/location of the event and the
event planner is unavailable to provide services, then the event planner is
responsible for the whole expenses.

Cancellation by the Angat Buhay Foundation;

In the event of a cancellation, refunds are limited to unearned fees. Deposits are
non-refundable and any earned fee will have to be paid in full.

Cancellation by Siamo Grandi Events Company;

Should Siamo Grandi Events Company be unable to perform any specific

tasks in the planning of a Charity, due to the event planner illness or
hospitalization, unearned fees will be charge in the company.
Siamo Grandi Events Company is not responsible for any changes in
situation.

CLIENTS RESPONSIBILITIES:

The Angat Buhay Foundation is responsible for paying suppliers directly.

Siamo Grandi Events Company does not accept commissions from any
suppliers. All suppliers/services contract will be between the Angat Buhay
Foundation and the supplier/service provider.

The Angat Buhay Foundation is responsible to pay Siamo Grandi Events

Company as per contract. In the event payment hasn’t been received within 3
months the event will be canceled.

Siamo Grandi Events Company Responsibility;

 Unlimited consultations via email/telephone

 Hands on with activities
 To provide legit suppliers

FEES;

The Angat Buhay Foundation has agreed to pay a 20% non refundable service
charge to Siamo Grandi Events Company to secure the booking. Any
mutually agreed-upon additional services, such as travel expenses, must be paid
for by the client.

The 80% remaining amount is required 6 weeks before the charity event. If
necessary, a monthly payment plan can be created.

Siamo Grandi Events Company Payment policy:

 Cash
 Cheque
Payable to: SIAMO GRANDI EVENTS COMPANY
 Bank Transfer
BDO Account Name: SIAMO GRANDI EVENTS
COMPANY
BDO Account No.: 5480-4404-4018-2064

We, the Angat BuhayFoundation fully agree with this contract.

Mr. Raphael Martin Magno

Executive Director
Angat Buhay Foundation
Date ___________