POLICY NO 203 SUBJECT Absenteeism LAST REVISED DATE — : 21° Jan 2022 REVISION NO 02 Reviewed to ‘Sureth Rernando = v POLICY STATEME! A planned absence or lateness must be reported to the employee's supervisor as far in advance as possible. Unplanned absences or latenesses must be reported at least by 09.00 a.m. on the absence day, or as soon as possible. Notification from another employee or relative is not acceptable, except under emergency conditions. Improper notification of, or an unacceptable reason for, an absence may result in an unexcused absence charged to the employee. Failing to report an absence properly can be grounds for disciplinary action, An unsatisfactory attendance record will result in disciplinary action, including suspension and discharge, as well as having an adverse effect on any promotional considerations. Frequent absences may require documentation, including acceptable medical statements from a doctor. In case of a long-term absence of indefinite duration, the employee must report his/her status to his/her supervisor at least once a week. If any employee has not reported to work for three consecutive days without approval or without any intimation to that effect, the company will try to connect him/her to report to work immediately by an applicable way of communication. If no response received for the fifth day of absence then will issue a letter under registered cover / telegram by notifying a date to report (Consider the duration to reach the letter) by mentioning if not reported on that said date company will consider him/her as Vacated. Then, it will be considered the employee has vacated post if no response. This will be notified to the employee by a registered post letter. Note: Absence includes late arrivals at work, as well as early departures. All lost time on the job for unexcused reasons is subject to disciplinary action. “This document is the property Smart Shirts (Lanka) Limited and all persons are requested to kindly adore tothe relevant Potces & Procedures, Page tof