Professional Documents
Culture Documents
The Roi of Construction Project Management Software
The Roi of Construction Project Management Software
Management Software
The Payback of Project Management Software
Table of Contents
3 Intro to The Payback of Project Management Software Ebook
24 Conclusion
2
Intro to The Payback of Project
Management Software Ebook
Submitting RFIs, reviewing submittals, Whether team members need real-time “With connected workflows,
issuing meeting minutes, and schedule access to shared workspaces, or more
management are inevitable parts of strict access control and permissions we can eliminate data loss
every construction project, but these around specific files and versioning, cloud- and broken communication
workflows can be inefficient and time- based technology solutions give teams
consuming. Teams have started to digitize flexible yet strict permission levels to
between one entity and
their workflows, but systems and data control those collaboration styles. Let’s the next. Technology is
are often not connected, and they’re specifically look at how the adoption of a
frequently stored in separate locations. cloud-based construction management
the glue that holds the
This runs the risk of incorrect or missing platform can help teams optimize their project together and creates
information, which can ultimately lead project management workflows.
success by removing data
to rework and derailed workflows.
silos and streamlining
However, it’s not too late for teams to
access to information in
turn this around, and an ideal solution
is the adoption of a single cloud-based a central location.”
construction management platform.
A single platform lets project teams –Melissa Schulteis, Virtual Construction
collaborate on coordinated, shared designs Specialist, Miron Construction
– regardless of location, role in the project,
or stage of the project. Varying needs of
teams and contract structures can be fully
supported by digital project controls.
3
The Payback of Project Management Software
4
Provide Transparency and
Create Accountability
Quickly understand where the RFI is
within the workflow, what the next
steps are, and who is accountable.
5
The Payback of Project Management Software
Prepare Request
for Clarification
SUBCONTRACTOR NO
NO YES YES
GENERAL
CONTRACTOR NO
Email Reviewer
Compose Official
Solicit Additional Email Official
Receive And Response And
Responses From Response To
Review RFI Attached New
Co-Reviewers Contractor
Documents
SUBCONTRACTOR
6
Cloud-Based RFI Workflow
Streamlined • Controlled • Clear Accountability • Real-Time Status Visibility • Collaborative • Instant • Automatic Audit Trail
Create RFI
Link Drawing or
Model
SUBCONTRACTOR
RFI
Create RFI Close And
Submit RFI To Is The RFI Edit RFI Response YES
Link Drawing or NO Distribute RFI
START Manager Compliant? As Needed Accepted?
Model
NO
YES
GENERAL
CONTRACTOR Submit Additional
Question To
Submit RFI To Reviewer
Reviewer
SUBCONTRACTOR
7
The Payback of Project Management Software
8
Share Submittals Instantly
As soon as a submittal is approved,
it’s immediately accessible in the
mobile app, ensuring field teams
have the more most up-to-date
information to build accurately.
9
The Payback of Project Management Software
Review
Specifications
Request A
Revision
Distribute
Log Information
NO Official Item
Request
Revision
NO
Receive
Submittal Email Official
And Review YES
Complete? Response
SUBCONTRACTOR Information
10
Cloud-Based Submittal Process
Automated • Clear Accountability • Improved Accuracy • Automatic Date Tracking • Real-Time Status Visibility • Collaborative
Optional - Add to
NO
a Package
Assign to
Create Review for Submit Item Is item Close &
START Submittal Item
Responsible
Compliance for Review approved?
YES
Distribute
Contractor
SUBMITTAL
MANAGER
REVIEWER
11
The Payback of Project Management Software
12
Access Meetings in the Field and Office
Keep critical meeting information
at your fingertips in the
field and in the office.
13
The Payback of Project Management Software
MEETING
ORGANIZER YES
MEETING
INVITEE(S)
14
Cloud-Based Meeting Minutes Workflow
Effortless Management • Standardized Format • Centralized • Connected Data • Accessible • Automated Follow-Up Creation
Generate
Follow-Up Meeting
MEETING
INVITEE(S)
15
The Payback of Project Management Software
16
“Distributing schedules across
the team and ensuring
everyone is on the same page
is often time-consuming.
Traditional and siloed schedule
management requires updating
spreadsheets, publishing
them as PDFs, and emailing
them around to the team.
By automating schedule
communication in cloud-
based schedule management
technology, we save valuable
project time and keep our
team updated on the latest,
while remaining in the same
solution that houses our other
critical project information.”
17
The Payback of Project Management Software
Update Schedule
Review Can issue be
NO & Publish to
Suggestions mitigated?
Autodesk Build
Create Master Email Schedule
START Schedule to team
YES
SCHEDULE MANAGER
YES
Create Look-
Are changes
Review with trades NO Aheads & Execute
required?
SUPERINTENDENT/ Work
PROJECT ENGINEER
18
Cloud-Based Schedule Management Workflow
Instant• Streamlined • Real-Time Status Visibility • Collaborative • Easily Searchable
Update Schedule
Review Can issue be
NO & Publish to
Publish Master Suggestions mitigated?
Autodesk Build
Create Master Schedule to
START Schedule Autodesk Build &
Share
YES
SCHEDULE MANAGER
Add Comments
✓ Files
✓ Photos
✓ Issues
✓ Sheets
✓ Assets
Notify team of
✓ Forms
resolution
✓ Submittals
✓ RFIs
PROJECT ✓ Cost
YES
MANAGER
Add References
Create Look-
Review Submittal
NO Aheads & Execute
Schedule Details Complete?
Work
Optional
If Needed
SUPERINTENDENT/
PROJECT ENGINEER
19
The Payback of Project Management Software
20
“Autodesk Construction ❷ Cost Reduction in Nonrecoverable Costs
Issues that can’t be contributed to a
Solutions give us visibility Fully 69% of owners say poor contractor
third party (such as poor or missing
performance is the single biggest
on risk and a higher degree materials or lost time due to poor
reason for project underperformance,5
scheduling/delays) must be covered.
of focus. Construction IQ yet only 23% of firms are taking steps
Connected workflows show key
to improve jobsite performance with
is identifying the problems value metrics, including actual profit
lean construction techniques, tools
margin versus project profit margin,
and constraints that now like BIM, and offsite prefabrication.5
percentage of contingency attributed
Connected workflows help contractors
act as leading KPIs for BAM to nonrecoverable costs, and amount of
get a true picture of performance—and
nonrecoverable costs per project value.
to identify hotspots, rather control costs—in the following ways:
than relying on traditional Improved Subcontractor Qualification
More Accurate Forecasting
Assessing subcontractor performance
construction intuition. Accurate and timely reporting that
versus cost allows a contractor to
We’re having less reactive gives the true story of a project’s
mitigate costly risk. Technology
financial health is imperative.
shows key risk metrics, such as
conversations with more Staying true to forecast shows
risk of subcontractor default and
emphasis on KPIs that can good management of the business
subcontractors with poor track records.
in line with senior leadership and
drive continual improvement. owner/shareholder expectations.
The simple visualization of the
Better Cost Controls
challenge or the issue alone Cost management of change orders
helps us bring that focus.” and pay application processes
ensures sound cash flow management
–Michael Murphy, Digital Construction for project stakeholders.
Operations Manager, BAM Ireland
21
The Payback of Project Management Software
22
❺ Health, Safety Fewer Work Hours On-Site
and Environment Careful logistics, schedule, and process
planning, together with the use of
Nearly 40% of firms aren’t using
technology, can reduce the number of
any technology to gain a strategic
hours workers must be on-site. This
advantage.8 But 60% of general
can reduce the risk of being exposed
contractors and trades feel using
to hazards that can cause harm.
software to manage safety and/
or inspections during construction
Less Environmental Impact
is of high value to improving this
Connected workflows allow contractors
process. Connected workflows are key
to source materials and products with
to that goal in the following ways:
health and the environment in mind.
Demonstrating a positive effect on
Better Safety Awareness and Education
the community and wider society can
Using connected workflows
boost employee morale, attract talent
gives construction teams better
in a labor shortage, lead to greater
awareness of project risks with
productivity and innovation, attract
timely information based on real-
loyal customers with their own CSR
time reported incidents–a proven
requirements–all while delivering
method to reduce risk and increase
better project performance.
hazard identification on projects.
23
The Payback of Project Management Software
Conclusion
Using manual processes and disconnected “The benefits associated with References
systems for RFIs, submittals, meeting
minutes, and schedule management connected construction are [1] 3 Ways to Avoid Being Overwhelmed
by Complex Schedule Changes
workflows is not only inefficient but having accurate information Autodesk Digital Builder Blog, 2022
runs the risk of error and data loss.
There are several cloud-based tools
ready and available at any [2] How Autodesk Build Will Deliver on
Key Value Drivers in Construction
Autodesk Digital Builder Blog, 2021
available to help you streamline these moment during the process
processes. But to ensure you remove data [3] Why Connected Construction
24
See the Future of Connected Construction
construction.autodesk.com
Our industry requires solutions that connect their information, teams, and technology —breaking down data silos and disconnected
processes that hinder true transformation. As we navigate the ever-present push to do more with less, we need to uncover new
ways of working, enhance connected digital workflows, and incorporate advanced analytics. To support us on this journey of
transformation, we must lean into tools that connect construction — from design to plan, build, handover, and operations.
Built on a unified platform and common data environment, Autodesk Construction Cloud is a powerful and complete
portfolio of construction management products that empowers general contractors, specialty trades, designers and
owners to drive better business outcomes. Autodesk Construction Cloud combines advanced technology, a unique builders
network and predictive insights to connect teams, workflows and data across the entire building lifecycle.