Project Documentation Template

The software development lifecycle requires technical documentation at each stage. From the planning
phase to product release, use this customizable software project documentation template to keep a record of
design documents, test plans and standards, end-user guides, installation guides, final reports, and other
essential documentation. 

Download Software Project Documentation Template

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Agile Project Documentation Template

 An efficient library management system is essential to the day-to-day operations of a library. Due to the
various components and users, system development can be complex and involve many moving parts. This
pre-built library project documentation template provides room to include details such as the project scope,
standards followed, system requirements, scheduling, and location of key documentation during each phase
of the project.

Download Library Management System Project Documentation Template - Word

What Is the Purpose of Project Documentation?

Project documentation is the act of recording, or documenting, key details throughout each stage of a project
and filing those documents for easy retrieval. Effective documentation is essential to ensure you meet project
requirements, and also serves a trackable record of what activities have been completed, when they were
completed, and who was involved in the process.

What Are the Key Documents Needed for Each Phase of a Project?
Seasoned project managers understand the importance of methodical project documentation, and save
valuable time by utilizing standard templates for project documents. Although required documentation can
vary by project or industry, below are the key standard documents you need for each phase of a project:

 Pre-Initiation:

 Business Case
 Phase 1: Initiation:
 Project Charter
 Project Initiation
 Phase 2: Definition and Planning:
 Project Scope 
 Work Breakdown Structure
 Project Schedule (Gantt Chart)
 Communication Plan
 Design Documents
 Risk Management
 Project Management Plan
 Requirements Documentation
 Work Plan/Estimate
 Phase 3: Launch or Execution:
 Status Report
 Issue Tracker
 Phase 4: Performance and Control:
 Project Risk Register
 Meeting Notes
 Project Change Management
 KPIs
 Phase 5: Project Close:
 Project Punch List
 Postmortem (Lessons Learned)

To learn about managing each phase of a project in more detail, visit “Demystifying the 5 Phases of Project
Management.”