Contract administration typically involves:

(i) records management, including setting up and operating a records

management system to record correspondence, claims, meeting
minutes, performance reviews and other records as suggested below;
(ii) managing and tracking of payments to the contractor against
invoices and/or claims and the timeliness thereof;
(iii) managing progress (using scheduling tools) and performance;
(iv) conducting review meetings;
(v) managing changes, i.e., variations and projected costs against budget;
(vi) monitoring health and safety and, where applicable, security
arrangements, and
(vii) managing claims and disputes

Reviews and/or provides guidance in the preparation of contracts, agreements, amendments and
change orders.

• Assists in pre-bid meetings.

• Assists in negotiating and executing contracts.
• Verification that all contractual clauses are included in documents (as are appropriate).
• Manage vendor/supplier performance in relation to contractual agreements.
• Ensuring compliance to terms and conditions of contracts.
• Manage contract closeout procedures.
• Track payments to vendors as per contract.
• Coordinate and confer with General contractual items.
• Assist in debriefings, resolving disputes, claims, litigation and settlements.

• Research and develop vendors and suppliers with priority given to DBE suppliers and vendors.

• Provide ongoing assistance to staff in the administration of contractual agreements.

• Assist with the development and execution of DART service contracts and manage the
renewals of those agreements.

• Maintains contract files and records; prepares status reports; and, reconciles differences with
Finance and the Project Manager

Knowledge of:
• Local, state and federal laws, codes and regulations related to governmental procurement;
principles, methods, procedures and practices of public procurement to include RFP
administration.
• Current and effective purchasing and inventory methods and practices, policies and standards
as
they relate to DART, Iowa Department of Transportation (DOT) and FTA

Ability to prioritize and organize tasks to meet deadlines, with the ability to manage multiple
priorities while maintaining a high degree of accuracy and strong attention to detail, in a fast
paced shop environment with constant interruptions.

• Ability to develop and maintain effective and collaborative working relationships with
bargaining unit employees, staff, and others contacted in the course of daily work using
principles of excellent customer service.

Good judgment and common sense, to make logical, cost effective and sometimes critical
decisions while working under high pressure situations and within strict deadlines relating to
purchasing and inventory functions.

To communicate clearly, concisely and effectively, both orally and in written form, to other
staff, contractors, suppliers and other various audiences.
• Ability to provide factual and objective technical data and information used by other in making
operational decisions.

• Ability to maintain integrity and confidentiality while working with purchasing information
and other pertinent sensitive information.